Event Permit Application Form

• Pleaseprovidetheinformationrequestedinthefollowingapplicationform.Thiswillsecureyourbookingandallowyourfacilitatortoassesswhatfurtherinformationwillberequired.

• Followingareviewofthesubmittedinformationyoureventfacilitatorwillcontactyoutoconfirmwhatfurtherinformationwillberequiredtoprocessyourpermitapplication.

• Pleaseensureyouhavefamiliarisedyourselfwiththeeventinformationonpagethreeoftheapplication.Ifyouhaveanyquestionspleasecontactyoureventfacilitator.Acompletelistofconditionsforyoureventwillbeissuedwithyourpermit/approval.

For events on public open space, including events, weddings, picnics and barbeques.

Event Booking Ref:

1. Event information

Eventname:

Eventdate/s: Eventstarttime/s: Eventfinishtime/s:

Setupandpackdowndate/s: Setupstarttime:

Raindate/s: Packdownfinishtime:

Numberofparticipants(approx): TicketedDonation EntryFee

Venue:

Whatisthepurposeofyourevent?:i.e.whyareyouholdingit

Descriptionofactivities: Pleaseattachacopyofyoureventprogrammeifapplicable.Iftheeventispartofaseriespleaselistothereventdatesandvenues.

2. Contact information

Maincontact: Email:

Organisation/company:(Registeredcompanynameifapplicable) Tel:

Contactontheday: Mobilephone:

Alternativecontact: Mobilephone:

Postaladdress:

3. Effects on the environment (pleasetickallboxesapplicabletoyourevent)

Structures:(Pleasewritethequantityanddimensionsbesideeachstructureifapplicable)

Marquees/EZI-up/gazebo Stages Barbeques

Chairs/tables Fencing Other(includingsignage)

Amusementdevices:

Inflatable Other

Noise(amplified):

Liveband Megaphones PAsystem

DJ Other(pleasedescribe)

Starttime: Finishtime:

Doesyoureventincludefireworksand/orspecialeffects? Yes No

Doyouexpectwastetobegeneratedbyyourevent? Yes No

Doyourequireoff-streetvehicleaccessorparking? Yes No

Event Permit Application Form

4. Food and drink and trading(pleasetickallboxesapplicabletoyourevent)

Food:Pleasewritethequantitybesideeachcategory

Foodvendors(registered) Foodvendors(unregistered)

Caterers Barbequeorsausagesizzle

Alcohol:IfyouaresellingalcoholatyoureventyoumustapplyforaSpecialLiquorLicenceatleastthirtyworkingdayspriortoyourevent(Pleasering093010101)

Supplied: Yes No Sold: Yes No

Trading:(saleordistributionofgoods,flyers,services,collectingmoneyetc.) Yes No

5. Traffic management and parking(pleasetickallboxesapplicabletoyourevent)

Areyouapplyingtoalterparking?(withinoraroundthevenue) Yes No

Areyouapplyingtoclosearoad? Yes No

Doesyoureventinvolveanyactivitiesonaroad? Yes No

6. Utilities

Electricity:

Doyourequireaccesstopower?(Pleasedescribepurpose) Yes No

Willyoubeusinggenerators?(Pleaseprovidedetailsincludingthetypeandquantityofgenerator) Yes No

Lighting:

Willyoubeprovidingadditionallighting? Yes No

Toilets:

Doyourequireaccesstoexistingtoilets?(Subjecttoavailability) Yes No

Portaloos:

Willyoubeprovidingportaloos? Yes No

Event Permit Application Form

7. Event health and safety

Theorganiserwillbeaskedtocompletetheeventhealthandsafetyguidelinesforsmalleventsortocompleteahealthandsafetyplanforapproval.Theeventfacilitatorwilladvisewhatisrequiredaftertheapplicationhasbeenreviewed.

8. Public Liability Insurance

AucklandCouncilmayrequesttheeventorganisertoobtainPublicLiabilityInsurance.Thiswillprovideprotectionagainstclaimsforcompensationinrespectofunexpectedandunintendedpersonalinjuryorpropertydamageforwhichtheymaybelegallyliablearisingoutoftheirbusinessactivities.

9. Charges

TheorganisermayberequiredtopaytoAucklandCouncilapermitfeetobeadvisedonsubmissionofapplicationbytheeventfacilitator.The Applicant may incur extra charges for changes, late applications, or cancellation.

10. Privacy Act 1993

Theinformationcollectedinthisformwillbeusedtoensuretheeffectivefacilitationofyourevent/activity.Itwillbedistributedtoothercouncildepartments,externalagenciesandwillbeusedforpublicinformationasrequired.

TheinformationsuppliedwiththisapplicationistrueandcorrectaccordingtothebestoftheApplicant’sknowledge.TheApplicantagreestoabidebyanyconditions,whichAucklandCouncilmayimposeontheexerciseofitsgrantofthisapplication.

ApplicantName:

Signature: Date:

1. Access to properties Thevenueremainspublicpropertyatalltimes.Theorganiserneedstoensurethataccessandegressforresidents,businessesandemergencyvehiclesisavailableatalltimes;thatthepublicisnotundulyinconvenienced,andthatpublicandprivateaccesswaysarekeptclearatalltimes.

2. ChargesTheorganiserisresponsibleforanyfeesorserviceandsupplychargesassociatedwiththeeventasadvisedbyAucklandCouncilEvents.

3. BondTheorganisermayberequiredtoprovideAucklandCouncilabondpriortotheevent.Thepurposeofthebondistocoverthepotentialcostsofanybreachoftheseconditionsandalsorepairinganydamageandundertakinganycleanupwork.

4. Cancellation Iftheeventiscancelledmorethansix(6)monthspriortotheeventdate,afullrefundwillapply.Iftheeventiscancelledlessthansix(6)monthsbeforetheeventdate,norefundwillapply.Ifaneventiscancelledduetoweatherconditions,theorganisermustnotifytheeventsteamwithinthree(3)businessdaysaftertheeventinwritingand50%oftheinvoicesamountwillberefunded.

5. Facilitation information Theeventorganisermayberequiredtosupplyadditionalinformationincludingbutnotlimitedto,healthandsafetydeclaration,sitemapandpublicliabilityinsurance.Yourassignedeventfacilitatorwilladviseyouwhatadditionalinformationisrequiredafteryourapplicationhasbeenreviewed.

6. Compliance with council rules and legislation Anapprovedeventprovidestheorganiserwithlimitedpermissiontooccupypubliclandforthepurposesstated.Theorganisershouldbeawareofanyotherrulesapplyingtothepublicspaceonwhichtheireventisoccurring.

7. Licences Theorganisershallobtainallappropriatelicences(e.g.liquor,food,buildingpermits,specialeffects,fireworks,temporarystructuresandmarquees)priortotheevent.

8. Gardens PleasenotethatAucklandCouncilParksstaffareunabletoguaranteehighqualitybeddingdisplaysallyearroundduetoseasonalfactorsandunforeseencircumstances.Manydisplayshaveastrongseasonalcomponentandthisfactorwillinfluencethecropsdisplayedandfloweringtimes.

9. Safety Theeventorganiserwillberequiredtoread,signandcomplywithrelevanthealthandsafetypolicyassuppliedbyeventfacilitator.

10. Electricity Theorganisershall,whereelectricityisbeingusedfortheevent,utilisetheservicesofaregisteredelectriciantoundertakethiswork.Allelectricalequipmentusedmustbeingood,safeworkingorder.

11. Compliance with directions Theorganisershallensurethatallparticipantscomplyimmediatelywithanyinstructionsordirectionsissuedby,oronbehalfofAucklandCouncilofficersintheexecutionoftheirduties.

12. Responsibility for equipment Theorganisershallprovide,placeandremovealltemporarystructures,roadmarkings,signs,rubbishbins,toilets,equipment,propsorotherstructuresordevicesassociatedwiththeevent.Removalofsuchequipmentshalltakeplaceimmediatelyaftertheevent.Allequipmentandstructuresusedmustbeingood,safeworkingorder.

13. Responsibility for clean up Theorganisershallensurethatanyareaassociatedwiththeeventisleftinacleanandtidycondition,includingsurroundingstreets.Theremovalanddisposalofallrubbishshalltakeplaceimmediatelyaftertheevent,andallrubbishistobedisposedappropriatelyoffsite.

14. No damage or fixtures to property Theorganisershallensurethatallparks,reserves,wildlife,stock,vegetation,buildingsandotherfacilitiesarenotdamagedorundulydisturbedatanytimeduringtheeventoranysetuporpackdownperiodassociatedwithit.Nothingisfixed,hungorotherwiseattachedtoanyfeaturesofthePark,Reserve,Square,StreetorFacility(e.g.trees,furniture,rotundas,etc.)

15. Schedule and application changes TheorganisershalladviseAucklandCouncilassoonaspossibleofanyproposedchangetothenatureoftheevent,whichshallbesubjecttoapprovalasavariationoftheeventpermit.

Noted below as guidance only is a list of many of the general responsibilities applicable to your event.Auckland Council’s prescribed standard conditions will be issued with your approved permit and may contain other items from those listed below.

Event Permit Application Form