Event Emergency Management Plan

Event Details

Event name

Name of organisation

Contact details:

Name

Email

Mobile

Date/s of event

Location/address of event

Site/venue capacity

Expected attendance

Event time Set up Start: Finish:

Event time Start: Finish:

Pack down Start: Finish:

Event description

Eat St - South West RocksAnother Tasty Event

Carl MowerCarl@anothertastyevent.com.au0409 313 231Saturday 3rd August 2019Livingstone Road, South West Rocks, NSW

30001000

8.00am 10.30am 11am 9pm 9pm 11pm

Eat St South West Rocks is a vibrant community family orientated food event, held on the street

Communication and Consultation DetailsOutline who has been involved or consulted in developing your plan and any advice or information provided.

Authority/Other Name Contact Advice/Information/Comments

Emergency Management StructureOutline the key people and their roles in your emergency management structure. Where applicable include key person responsible (e.g. chief warden), warden/marshals, first aid/medical, security/crowd control, fire officer and other personnel.

Name Position Risk, Safety, Emergency role Mobile (event day)

Kempsey Council Stephen Neale & Renee McIver

stephen.neale@kempsey.n sw.gov.au

renee.mciver@kempsey.nsw.gov.au

Assistance with Event logistics

Carl Mower Chief Warden Risk, Safety, First Aid 0409 313 231

Sherry Price Warden Crowd Control 0400 271 739

Rob Schipp Warden First Aid / Medical / Fire Officer 0427 223 378

First Aid/Medical PlanOutline the first aid or medical services in attendance at the event including numbers and type. Outline the response to a first aid or medical emergency.

Provider/Service Contact Name Mobile Arrival Time Departure Time

First aid/medical emergency response

Trained and accredited firstaid personnel

Carl Mower /Sherry Price

0409 313 2310400 271 739

11am 10pm

* All key event personnel are issued with two way radios

* Another Tasty Event staff at all times an Event Management tent within the event area.

* Upon being notified of a first aid / medical situation, via two way or at the Management tent, First Aid trainnedEvent Management personnel would attend / access the situation.

* Lead Role by; Carl Mower, Sherry, Price and / or Rob Schipp it would be determined whether it is necessary tocontact the appropriate emergencies services.

* If considered necessary to contact emergency services, then;

* Nominated lead role person, would instruct assigned Event staff to contact emergency services.

* Nominated lead role person, would ensure that other Event staff maintain crowd control / onlookers.

* Nominated lead role person, would continue / maintain first aid treatments and remain with patient.

* If not necessary to contact Emergency Services, then appropriate first aid treatment would be given.

* Contact details of patient, details of incident and first aid treatment would be records on line register.

Fire Prevention and Response PlanOutline the potential sources of fire and actions to prevent fires. Include emergency procedures, equipment and personnel in the event of a fire.

Potential fire sources

Prevention and treatment options Responsibility

Fire -food vendor - oil

* Heat cooking oil carefully and slowly in the right size saucepan to avoid fat splatters.* Turn pot and pan handles inwards so they won't be knocked over.* Clean your stove grill after each use and clean the range hood filter and all kitchen appliances regularly.* Install a fire extinguisher and fire blanket in the kitchen and know how to use them.* They should be situated at least 1 metre away from the stove and between the stove and the nearest exit.* Install non-slip matting around the stove and sink area.* If cooking oil catches fire, turn off the hotplate and slide the lid over the pan or use the fire blanket tosmother the fire.* Don't leave your cooking unattended. If you must leave the kitchen whilst cooking, turn off the hotplate.* Don't use water to put out fat and oil fires. Water can cause the fire to spread rapidly and cause horrificburns.* If a kitchen fire occurs and you don't feel confident you can put it out, switch off the appliance, leave thepremises and call the fire service on Triple Zero (000) from a safe place.

* It is ultimately the responsibility of thevendor to maintain a safe work place.

* However, the Event Management team,needs to constantly oversee all vendorsoperations, to ensure they are compliantand safe

Fire -grass, scrub &trees

* Grassfires can start and spread quickly and are extremely dangerous.* Grass is a fine fuel and burns faster than bush or forests.* The taller and drier the grass, the more intensely it will burn.* The shorter the grass, the lower the flame height and the easier the fire will be tocontrol.* Short grass (under 10cm) is a much lower risk.* If a small grass fire was to occur, then appropriate fire extinguishers would be used.* In the event that the fire could not be control quickly call the fire service on Triple(000) from a safe place

As the beach reserve is maintained by the Council, it is there responsibility to ensure that the grass is cut and scrub and trees heights are also maintained.

Crowd Control/Security PlanOutline crowd control and security plans, personnel numbers and roles. Where used, include details of professional security/crowd control companies (company name, number of personnel and roles).

Provider details (if external provider used)

Contact name: Mobile:

Crowd control/security plan

Emergency Evacuation ProceduresOutline emergency evacuation procedures including who will authorise an evacuation, under what circumstances, and how this will be done.

Emergency evacuation procedures

NSP Security - Paul Jeffery 0432 633 532* If deemed appropriate Paul Jeffery and his accredited security / control control officers would be employed tomonitor crowd behavior.

* Given the nature of the markets, this would be considered an unlikely requirement.

* Carl Mower, Sherry Price or delegated Event Manager would have the authorization to evacuate the event site.

* Such situations which may result in an evacuation, may be ( no limited too)- Fire - uncontrolled- Serious adverse weather conditions- Bomb / Terrorist threat

* The decision to evacuate the event site would be done across the events public address system.

Weather Monitoring and Response PlanIf applicable, outline how you will monitor and respond to weather events that may impact your event (e.g. extreme heat, wind, flooding etc).

Weather monitoring and response plan

Event Contingency - Cancellation or Postponement PlanOutline your event contingency plan if the event needs to be cancelled, postponed, relocated, altered or interrupted on the event day.

Event contingency plan

* Event Management constantly monitor the Bureau of Meteorology site via their online APP, leading up too andduring the event.

* Stallholders would be notified if it was determined that winds are exceeding 21 knots and any marquees wouldhave to be brought down.

* Given the beach reserve location it is very unlikely that an flooding would occur.

* Any decision to cancel, postpone relocate, alter or interrupt the event would be done through consultation with keypersonnel from Another Tasty Event.

* Any decision of cancellation or postponement would be conveyed through Another Tasty Events social mediapages, such as Facebook, websites plus utilization through sites such as Kempsey Councils Event web page.

* If time permitted then the cancellation or postponement appropriate press release would be issued to all relevantmedia outlets.

Communications PlanIn the case of an emergency outline how you will communicate at the event with your event team, emergency services, event visitors and other stakeholders. E.g. mobile phones, satellite phones, radios, PA system. Outline procedures if proposed communication system does not work (i.e. back up communications). Outline plan to test communication systems before the event.

Communications plan * All Another Tasty Event key personnel are equipped with a two way radio including the Event Management tent.

* All Another Tasty Event personnel are equipped with a mobile

* A public address system is available at the event, utilized by the entertainment and can be used to alert event visitors

* In the case of an emergency all event management would be contacted via two way radio and given appropriateinstructions.

* In the case of two ways radios not operating / interference, then all event personnel would be contacted via groupteleconference and / our use of a group messenger chat.

* All key event personnel are aware of this policy and procedure.

* Prior to the commencement of the event two radios, mobile phones and PA system.

Testing, Training, BriefingOutline your plan to test your emergency procedures, train personnel, and brief stakeholders on event day.

Emergency procedures testing, training and briefing details

Post Event evaluationOutline how you will evaluate the risk and emergency management plan. Include details of post event de-briefs

Post event evaluation details

* All Another Tasty Event key personnel are first aid accredited

* For all new events held, emergency procedures are reviewed

* At quarterly meetings of staff, emergency procedures are reviewed for all event locations

* After all events Another Tasty Event key personnel meet for an event debrief.

* This event debrief occurs within 24 - 48 post the event

* Debrief meetings, review areas such as;

- stall holder bump in / bump out- stall holder suitability, adherence to WH&S- security issues / crowd behaviour- risk management issues- first aid treatment

* Any areas of concern are documented via email to Carl Mower & Sherry Price

On Day Emergency Contact List

Emergency Contact ListEvents team Event specific emergency contacts

Electrician

Police, Ambulance 000

Bushfire Information Line 1800

SES 132 500

Roads emergencies

Gas / sewerage emergencies

Power emergencies

Poisons information

Worksafe 132 360

Carl Mower 0409 313 231 0400 806 903Sherry Price 0400 271 739Rob Schipp 0427 223 348Nicky Butler 0478 191 298

Lillian Mower 0422 186 855

132 701133 466131 388131 126

Livingstone St

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s Disclaimer: This guidance scheme is for Traffic Management purposes only.

Workforce Road Services disclaims all responsibility and all liability(including without limitation, liability in negligence) for all expenses, losses,

damages and costs you might incur as a result of the information beinginaccurate or incomplete in any way, and for any reason. This plan is

drawn in accordance with the TCAWS manual.

Original Size A3 This TCP is not to scale

Client Contact: Carl Mower

Contact Number: 0409 313 213

Job Location: Livingstone St South West Rocks

Client: Taste Coffs Coast Drawing Number: WRS-TCP-16625

Workforce Road Services Planning Division Ph: 02 4960 7570 Email : trafficplans@workforce.com.auAfter Hours Ph : 1300 936 723

N

65432

Work Activity: Special Event 1 RBIssued for ImplementationPI 03.01.19

Signed:Exp Date: 29th June 2021Prepare Work Zone Number : 005 172 1258Drawn By: Peter Ingram

Approved By: Richard Bathman Prepare Work Zone Number: 005 181 9476 Exp Date: 8th Oct 2021 Signed:

Amendments:All amendments to the TCP must be clearly documented on this plan. Amendments can only be made by the Traffic Control Supervisor holding a current PWZTMP card in consultation with the project works supervisor.

Name:___________________________________________________________________________________

PWZTMP Card Number:_____________________________________________________________________

Exp Date: ________________________________________________________________________________

Reason for Modification:_____________________________________________________________________

Date:_______________________________________ Sign:_________________________________________

5: The value of speed limits displayed shall match the speed zone approval.

6: Ensure all project and road authority approval requirements are met prior to commencing set up.

7: Cover all conflicting road signage where required.8: If required cone spacing is to be no greater than

6m centres.9: The site MUST comply with the TCAWS (Traffic

Control at Worksites) Manual Version 5.0 2018 and AS 1742.3 (MUTCD) 2009.

Notes:1: Local constraints may not allow signage and devices

to be placed in accordance with this TCP.Signs and devices are to be positioned in accordancewith tolerances shown in section 3.5.8 of the TCAWSManual Version 5.0 2018.

2: This TCP is suitable for Short term works.3: This TCP is based on RMS TCP 54 from the

TCAWS Manual Version 5.0 2018.4: If not already noted, the existing posted speed limit

is to be noted on this TCP.

DRIVE THROUGH BOTTLE SHOP

SEABREEZE HOTEL

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