Minutes La Salle County ETSB

January 17, 2013 Meeting called to order by Chairman Templeton at 1800 hrs. Motion to accept November 2012 minutes by Tom Metzke Second by Jay Le Seure All in favor Carried Members Present: Members Absent: Bill Berge Brian Fisher Heidi Weiss Jerry Hicks Mike Jobst Jay Le Seure Tom Metzke Rodney Reese Kurt Tirevold Ron Wilson Curt Yasm Tom Templeton Visitors Present: Rick Knights – Rick Knights Consulting Jon Cremeens – Representing City of Oglesby Mike Whitney – Naplate FD Mike Barr – Marseilles Connie Brooks – La Salle County EMA Dennis Ruthisheuser – Mendota FD Jeff Newbury – Ottawa FD Kevin Nicholson – Dixon-Ottawa Communications Correspondence None

Officer Reports None Bills: $ 78.62 - Verizon – Director Cell Phone $ 1,100.00 – Rick Knights Consulting $ 41.55 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. January 2013) $ 323.99 – Mc Nabb Telephone – Monthly Trunking Fees – January $ 914.78 AT&T – Monthly Trunking Fees – January $ 6,042.77 – Frontier Communications – Trunking Fees – January $ 135.00 – Dixon-Ottawa Narrow Band Programming 154.190 Base Total for month $ 9009.71 Motion to approve bills by Heidi Weiss Second by Ron Wilson All in favor Carried Finance Report: Balance as of January 17, 2013 $ 785,187.92 See attached report New Business: Marseilles Fire Department Dispatching. Mick Garrison spoke to the board about the possibility of having La Salle County do the dispatching for Marseilles Fire Department now that their PSAP is merging with the City of Ottawa. Old Business Rick Knights Consulting: Rick Knights spoke to the board about the wireless project. He is getting questions from some of the other PSAPs on the sharing of zip codes.

Illinois Valley Cellular is scheduled to do their testing next Wednesday at 0930 hrs. We are still waiting on Verizon wireless to get their testing scheduled. Fire Base Radio Project: Matt Beck from Dixon-Ottawa gave an update on the new Fire Base project. Matt stated that we should have our new radio station license by the end of next month. They are still monitoring several frequencies they were provided by the FCC to see which ones will work best for our system. Matt asked for a letter of authorization from the board that can be provided to the power companies and Pillar Electric for the installation of the two new meters at the GrainCo FS Grand Ridge and Serena tower sites. Motion by Ron Wilson to have Curt put together and e-mail and forward to Matt; to provide to the utility companies and Pillar Electric for the two new meters. Second by Brian Fisher Motion to adjourn by Jay Le Seure Second by Tom Metzke All in favor Carried Meeting adjourned @ 1825 hrs. Next meeting scheduled for December 20, 2012 @ 1800 hrs. Approved March 15, 2013-No February Meeting

Minutes La Salle County ETSB

March 21, 2013 Meeting called to order by Chairman Templeton at 1800 hrs. No February 2013 minutes; meeting canceled. Motion by Ron Wilson to approve January 2013 meeting minutes Second by Jay Le Seure All in favor Carried Members Present: Members Absent: Bill Berge Heidi Weiss Brian Fisher Kurt Tirevold Jerry Hicks Mike Jobst Jay Le Seure Tom Metzke Rodney Reese Ron Wilson Curt Yasm Tom Templeton Visitors Present: Rick Knights – Rick Knights Consulting Kevin Knecht – Leonore Fire Dept Dave Zielke – County Board Dist #3 Stu Bloom – Earlville Post Michael Davis – Frontier Communications Jim Roux – Grand Ridge Fire Dept Kevin Nicholson – Dixon Ottawa Communications Connie Brooks – La Salle County EMA Correspondence None

Officer Reports None Bills: $ 78.62 - Verizon – Director Cell Phone $ 1,100.00 – Rick Knights Consulting $ 48.15 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. April 2013) $ 323.99 – Mc Nabb Telephone – Monthly Trunking Fees – March $ 914.78 AT&T – Monthly Trunking Fees – March $ 6,042.77 – Frontier Communications – Trunking Fees – March $ 387.00 – Visa Card – PowerPhone EMD Re-Cert 3 TC’s $ 27.86 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 110.37 – Ameren – Electric Meter – Serena Repeater Site $ 10,090.00 – Nelson Systems – PRI Card & Installation for Recorder $ 213.16 – Frontier Comm-GrandRidge Lock Box Lines Initial Installation & 1st Months Charges $ 66.04 – Frontier Comm – Sheridan Lock Box Lines – March Charges Total for month $ 19,775.74 Motion to approve bills by Tom Metzke Second by Brian Fisher Ron Wilson advised that the lock box line extensions to the fire department had not been installed yet. Mr. Mike Davis from Frontier advised us not to pay the bill. He will look into it and make sure that they get it done before we pay the bill. $19,775.74 - 213.16 $ 19,562.58 Adjusted monthly total All in favor Carried Finance Report: Balance as of March 21, 2013 $ 794,908.70 Motion to accept financial report by Mike Jobst

Second by Ron Wilson All in favor Carried See attached report New Business: Board Member Reappointments: Five members appointments expired February 1, 2013 Jerry Hicks Mike Jobst Brian Fisher Heidi Weiss Jay Le Seure All expressed a desire to serve another term Curt will type up the letter of request and get to Jerry Hicks for the next Full County Board Meeting. Frontier Maintenance Contract: Mike Davis present to explain the two contract proposals; a one year contract in the amount of $ 11,268.52 and a three year contract in the amount of $ 34,932.41; both contract are 7x24x365. Members discussed the options. Motion by Ron Wilson to accept the three year contract at the quoted price of $ 34,932.41 Second by Rodney Reese All in favor Carried TC Testing: Chairman Templeton advised the members that we have exhausted our current list of applicants. We have hired one that will be starting his training in April from this last list. The County Board has given him the go ahead to hire two more to get us up to a total of 12. We can hire those two under the emergency exception rule with the agreement that in order to continue their employment they will have to take and pass the standardized test in the next testing session.

Motion to contact Stanard & Associates to get started on the next testing process by Jay Le Seure Second by Mike Jobst All in favor Carried Motion to put add in local papers as we have done for previous testing sessions by Brian Fisher Second by Ron Wilson All in favor Carried TC Headsets: Curt advised the members that we need to purchase some replacement headsets for the telecommunicators. He has just given out the last spare we had on hand. Five new headsets would give us one for each of the three new hires and leave us with two spares; we also need 10 replacement ear buds for the headsets and a replacement charging station for the wireless headsets. The charging station that we have been using for training is completely out of service. Curt received a quote from VDO Communications in the amount of $ 843.32. Mike Jobst asked if 5 headsets and 10 ear buds would be enough. How long have the current ones been in use? Curt said that most have been in use since we started using the new center back in late 2009. Mike suggested that it might be a good idea to order enough to give everyone a new headset and have a couple of spares on hand. Mike also suggested that we increase the order of 10 ear buds to 30. We should change them out at least twice a year. Motion by Tom Metzke to order the new headset equipment as amended. Second by Jay Le Seure All in favor Carried

Old Business Rick Knights Consulting: Rick advised the members that he is still working on the wireless zip code sharing agreements for the surrounding ETSBs. He and Curt will schedule meetings with the PSAPs to try and finalize the splits. Ron Wilson advised the board that the sign application approvals are now up to date. Motion to adjourn by Jerry Hicks Second by Jay Le Seure All in favor Carried Meeting adjourned @ 1906 Hrs. Next meeting scheduled for April 18, 2013 @ 1800 hrs Approved May 16, 2013 – No April Meeting

Minutes La Salle County ETSB

May 16, 2013 Meeting called to order by Chairman Templeton at 1800 hrs. Motion by Mike Jobst to approve March 2013 meeting minutes. April meeting canceled due to Flood Second by Jerry Hicks All in favor Carried Members Present: Members Absent: Bill Berge Brian Fisher Heidi Weiss Jerry Hicks Mike Jobst Tom Metzke Rodney Reese Ron Wilson Curt Yasm Tom Templeton Visitors Present: Rick Knights – Rick Knights Consulting Michael Whitney – Wallace Fire Joseph Freitag – Lostant fire/EMS Correspondence None Officer Reports None

Bills: $ 78.55 - Verizon – Director Cell Phone $ 1,100.00 – Rick Knights Consulting $ 48.12 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. May 2013) $ 270.00 – Dixon Ottawa – Punch Down Radio Recording Lines for New Fire Freqs & Adding new Paging button for Wallace Fire $ 323.99 – Mc Nabb Telephone – Monthly Trunking Fees –May $ 914.78 AT&T – Monthly Trunking Fees – May $ 6,042.77 – Frontier Communications – Trunking Fees – May $ 27.76 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 54.79 – Ameren – Electric Meter – Serena Repeater Site $ 11,644.13 – Frontier Communications 1st Installment on 3 Yr Maint. $ 23.74 – Frontier Comm – Sheridan Lock Box Lines – May Charges $ 670.00 – Nelson Systems- Add 6 Radio Channels to Voice recorder + New Emergency Phone Line on PRI added to Voice Recorder Total for month $ 21,393.63 Motion to approve bills by Tom Metzke Second by Heidi Weiss All in favor Carried Mike Jobst advised the members that he has spoken with Rosemary Mc Ginnis and that being our TCs are giving pre-arrival instructions we need to be part of a hospital system and be certified through IDPH. We should get in contact with her to get the process started. Brian Fisher inquired about the headsets that were ordered for the telecommunicators. Have they been ordered; are they in yet? Curt advised that yes they had been ordered and every TC has been issued a new headset. 12 headsets that fit in the ear and 3 that fit over the head for those that were not comfortable with the in ear headsets. Everyone is very happy with them so far.

Finance Report: Balance as of May 16, 2013 $ 791,779.49 Motion to accept financial report by Ron Wilson Second by Tom Metzke All in favor Carried See attached report New Business: None Old Business: Rick Knights Consulting: Rick advised the members that the wireless routing issue with Mendota has been resolved. Cell sectors have been digitized. He is still working on the wireless zip code sharing agreements for the surrounding ETSBs. He and Curt will schedule meetings with the PSAPs to try and update any routing issues and finalize the splits. Amending Board Member Appointments: Curt spoke to the members about the research that he and Sandy Panzica had done to get the reappointments back on schedule. They worked numerous hours over a two day period going back to the original appointments. From what they discovered was that when the appointment schedule for our bi-laws were amended back in 2009 the information got misplaced or was never passed along to the County Board to make the changes in their appointment schedule. The issue will be resolved with this latest amendment and everyone should be back on the schedule as provide by in our current bi-laws. We also have the other half of the membership that expired as of May 1 2013 that will need to be recommended for reappointment. Motion to authorize Chairman Templeton to sign the ETSB request to amend group number one and to sign the reappoint request for group number two and forward to the County Board by Tom Metzke

Second by Jerry Hicks All in favor Carried Jerry Hicks asked how long we need to keep our current pre-basic lines. We currently have three, do we need all three. Rick Knights suggested that we should keep them to at least the end of the year. We need do caller documentation; get the callers phone number to figure out which exchanges may still be using the pre-basic numbers. We can then start eliminating carriers one by one to work towards getting everyone away from the pre-basic number. Any agencies that have their 10 digit emergency numbers call forwarded to the pre-basic numbers will also need to have them changed to be routed to our new 10 digit number. PowerPhone: Ron Wilson asked where we were with PowerPhone. Curt advised the members that the training has been scheduled for one day this month for administrator training and three days in June for the call handlers and one day for additional administrator training. PowerPhone will be on site; IT will set up class room training environment in the Sheriff’s Office training room. Motion to adjourn by Jerry Hicks Second by Ron Wilson All in favor Carried Meeting adjourned @ 1840 Hrs. Next meeting scheduled for June 20, 2013 @ 1800 hrs Approved July 18, 2013 – No June Minutes

Minutes La Salle County ETSB

July 18, 2013 Meeting called to order by Jay Le Seure at 1800 hrs. Motion to approve May 2013 minutes by Ron Wilson; June meeting canceled due to no quorum. Second by Heidi Weiss All in favor Carried Members Present: Members Absent: Bill Berge Brian Fisher Heidi Weiss Jerry Hicks Mike Jobst Tom Templeton Tom Metzke Rodney Reese Ron Wilson Curt Yasm Visitors Present: Connie Brooks – La Salle County EMA Kevin Knecht – Leonore Fire Dept Correspondence None Officer Reports None

Bills: $ 78.53 - Verizon – Director Cell Phone $ 28.47 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. July 2013) $ 323.99 – Mc Nabb Telephone – Monthly Trunking Fees –July $ 914.78 AT&T – Monthly Trunking Fees – July $ 6,042.77 – Frontier Communications – Trunking Fees – July $ 27.20 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 27.42 – Ameren – Electric Meter – Serena Repeater Site $ 53.50 – Frontier Communications – Grand Ridge Lock Box - July $ 53.50 – Frontier Communications – Sheridan Lock Box Lines – July $ 17,615.00 – Power Phone Final Installment- CACH Program $ 262.99 – The Times – Advertisement for TC Testing $ 340.00 – News Tribune – Advertisement for TC Testing $ 162.00 – Connecting Point – New Monitor for Directors Office Total for month $ 25,980.06 Motion to approve bills by Tom Metzke Second by Rodney Reese All in favor Carried Finance Report: Mr Hicks absent this month; no report New Business: Battery Back up for Director’s Computers: Curt advised the members that the battery backup he has in his office for the past 6 years has gone bad. His office is not on the back up generator and if there is any type of power issue it could damage his operations equipment. He has gotten a quote from the IT department for a replacement at the cost of $ 505.00. APC Smart UPS 1500 with enough connections to protect all of the computers

in his office. Batteries can be changed out in this model when they go bad without having to replace the entire unit. Motion to approve the purchase of the new UPS by Mike Jobst Second by Heidi Weiss All in favor Carried Old Business: Rick Knights Consulting: Rick Knight absent. Curt gave Rick’s report in his absence. We received the wireless documents from Rick to file with the ICC. The documents along with the W-9 form have been signed by Chairman Templeton and went out in today’s mail to Karl Pound at the Wireless Bureau. We are filing to receive wireless surcharge monies from 12 zip codes at 100% to get us started. We will continue to work with the other surround agencies to verify that the cell sectors are being routed properly and continue to work with them on any additional zip code splits for possible additional wireless funding. We should be getting our first wireless check within the month or so. TC Testing Schedule Update: Ron Wilson and Tom Metzke advised the members that the orientation process has been completed. We had 39 of the 69 that took out applications show up. The testing dates will be August 13th & 14th at 6pm in the Sheriff’s Office Training Room. PowerPhone CACH Update: Curt advised the members that all the call taker and administrator has been completed the middle part of June. There is some final testing that needs to be done to make sure that CACH and SOMS CAD are interfacing with each other correctly. We should be ready to start using the new system in a few weeks. Once we are ready with a go live date PowerPhone will be providing us with a press release to put out to the general public.

We still need to get with Rosemary from OFS to get our TC certified with Public Health. Mike Jobst asked if Curt’s contract had been settled yet. It has not at this time. The committee will get together before next months meeting to discuss it. Ron Wilson suggested that being we had a resignation of one of our members; we need to put on next months agenda a recommendation for his replacement. Ron has talked with Kevin Knecht from Leonore Fire Department and he has expressed interest in being on the board. This will give us representation for the agencies in the southern part of the county. Motion to adjourn by Tom Metzke Second by Mike Jobst All in favor Carried Meeting adjourned @ 1822 Hrs. Next meeting scheduled for August 15, 2013 @ 1800 hrs Approved August 15, 2013

Minutes La Salle County ETSB

August 15, 2013 Meeting called to order by Chairman Templeton at 1800 hrs. Motion to approve July 2013 minutes by Ron Wilson; Second by Heidi Weiss All in favor Carried Members Present: Members Absent: Bill Berge Mike Jobst Brian Fisher Rodney Reese Heidi Weiss Curt Yasm Jerry Hicks Tom Metzke Ron Wilson Tom Templeton Visitors Present: Rick Knights – Rick Knights Consulting Kevin Knecht – Leonore Fire Dept Correspondence None Officer Reports None

Bills: $ 78.53 - Verizon – Director Cell Phone $ 28.82 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. September 2013) $ 323.99 – Mc Nabb Telephone – Monthly Trunking Fees –August $ 914.78 AT&T – Monthly Trunking Fees – August $ 6,042.77 – Frontier Communications – Trunking Fees – August $ 27.20 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 27.42 – Ameren – Electric Meter – Serena Repeater Site $ 53.50 – Frontier Communications – Grand Ridge Lock Box - July $ 53.50 – Frontier Communications – Sheridan Lock Box Lines – July $ 505.00 – Connecting Point – UPS for Director’s Office Computers $ 75.00 – WTH Technology –September 12th-13th Training Conference / Springfield Total for month $ 8,503.51 Motion to approve bills by Bill Berge Second by Ron Wilson All in favor Carried Finance Report: Balance as of August 15th 2013 - $ 752,195.62 See attached report. Motion to accept finance report by Tom Metzke Second by Bill Berge All in favor Carried

New Business: New Board Member Recommendation With the resignation of Kurt Tirevold from the 911 board; Kevin Knecht from the Leonore Fire Department was recommended to fill the vacancy. Motion by Ron Wilson to have the County Board obtain a resolution to appoint Kevin Knecht to the 911 board. Second by Brian Fisher All in favor Carried Annual IPSTA Conference The annual IPSTA Conference is coming up in October again this year. The dates are October 20th – 23rd. The conference will be held at the Crowne Plaza in Springfield. Tom Metzke and Ron Wilson expressed interest in attending again this year and will contact to Curt to set up the registrations. Anyone else interested in attending can contact Curt. Old Business: Rick Knights Consulting: Rick Knights advised the members that the ICC should have received our paperwork filing for the 10 uncontested zip codes for our wireless monies. We should be seeing our first check in the next couple of weeks. Jerry Hicks asked what amount we could be expecting monthly. Rick said that it should almost double our income – right now we are looking at somewhere in the 30-33% range since only half for the zip codes are uncontested for now. Ron Wilson asked how long contested zip codes will take. Rick said that it is a resisting issue at this point from the other surrounding PSAPs. Chairman Templeton asked if there was a process to make a final decision. Rick said that it would be up top the board to decide if it is going to be worth it to pursue to one that are contested.

TC Testing Update: Ron Wilson said that they had 15 applicants show up on Tuesday and 15 on Wednesday. Ron said that they are hoping to start the interviews the 2nd week of September. Tom Metzke asked if the TC’s are certified yet. Chairman Templeton stated that there was training back in June for all the TCs. Ron Wilson commented that Rosemary has not heard from Curt in regards to the EMD-IDPH certifications. Ron Wilson advised the members that the applications for the 911 signs have slowed down. Discussion on the penalties for non-compliance. It was noted that if there is a call to a home without a sign there would be a verbal warning and a fine if called out there again and still no sign. Chairman Templeton will check with the SAO about fines. Executive Session Motion by Bill Berge to go into Executive Session to discuss Personnel Issues at 1823 Hrs Second by Heidi Weiss Role call vote All in Favor Motion by Bill Berge to come out of Executive Session at 1851 Hrs Second by Brian Fisher Role call vote All in favor Motion by Tom Metzke to accept the wage committee’s proposal for the 911 Director’s contract; a 3 year contract at 2%, 2% & 2% for the years 2014, 2015 & 2016 Second by Bill Berge All in favor Carried

Motion by Tom Metzke to amend his original motion to include retroactive pay back to March 1, 2013 Second by Bill Berg All in favor Carried Motion to adjourn by Jerry Hicks Second by Heidi Weiss All in favor Carried Meeting adjourned @ 18542 Hrs. Next meeting scheduled for September 19, 2013 @ 1800 hrs Approved September 19, 2013

Minutes La Salle County ETSB September 19, 2013

Meeting called to order by Chairman Templeton at 1800 hrs. Motion to approve August 2013 minutes by Tom Metzke; Second by Ron Wilson All in favor Carried Members Present: Members Absent: Bill Berge Jay Le Seure Brian Fisher Rodney Reese Heidi Weiss Jerry Hicks Mike Jobst Tom Metzke Kevin Knecht Ron Wilson Tom Templeton Curt Yasm Visitors Present: Lloyd Ritchey – Supreme Radio Correspondence None Officer Reports None

Bills: $ 78.58 - Verizon – Director Cell Phone $ 28.71 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. October 2013) $ 324.49 – Mc Nabb Telephone – Monthly Trunking Fees –September $ 918.00 AT&T – Monthly Trunking Fees – September $ 6,058.77 – Frontier Communications – Trunking Fees – September $ 27.06 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 27.30 – Ameren – Electric Meter – Serena Repeater Site $ 53.50 – Frontier Communications – Grand Ridge Lock Box – Sept $ 53.50 – Frontier Communications – Sheridan Lock Box Lines – Sept $ 782.50 – Stanard & Assoc TC Testing Materials $ 1,100.00 – rick Knights Consulting $ 20,416.60 – Dixon-Ottawa - Final Installment County Wide Fire Radio System $ 258.00 – Visa – PowePhone Recerts 2 – TCs $ 375.00 Visa – IPSTA Conference Registrations ($125.00 x 3) $13.15 – Visa – UPS Store – Shipping Test Materials back to Stanard & Assoc. Total for month $ 30,888.66 Motion to approve bills by Brian Fisher Second by Tom Metzke All in favor Carried Finance Report: Balance as of September 19th 2013 - $ 777,198.77 See attached report. Motion to accept finance report by Heidi Weiss Second by Mike Jobst All in favor Carried

New Business: IDPH Certifications: Curt advised the members that he has been working with Rosemary McGinnis from OSF to get out telecommunicators their IDPH Certifications. She is working on the paperwork that needs to be submitted along with documents that Curt is working on that will also need to be submitted to IDPH. There will be a $30.00 fee for each telecommunicator for their certification which will be a total cost of $ 360.00 Motion by Mike Jobst to authorize the expenditure for the IDPH Certifications Second by Heidi Weiss All in favor Carried Bureau County 911 Backup: Curt advised the members that he had a meeting with the 911 Director from Bureau County last week; they are looking for another agency to be their 911 System Backup. They have reached out to several agencies to see if they might be interested. Brian Fisher advised the members that Mendota might also be looking at asking La Salle County to be their 911 backup. Their current backup is Streator. After brief discussion it was agreed by all to table until next month so the members would have some additional time to think it over. Old Business: Rick Knights Consulting: Rick Knights not in attendance this month. Curt advised the members that they are still working on finalizing the numbers for left over zip codes that are going to the State Police which should get us some additional revenue. Ron Wilson spoke to the members about the new fire channel still be used by some of the departments as their fire ground channel. That was not the intended purpose for the new system. It only

should be used for the initial paging and radio communications or any other communications back to dispatch for additional resources. After brief discussion among the members it was agreed that a letter should be sent out to all the departments reminding them of the proper use of the new system. Curt will put together a letter and send out to all the departments that are using the new system. Motion to adjourn by Brian Fisher Second by Tom Metzke All in favor Carried Meeting adjourned @ 1827 Hrs. Next meeting scheduled for October 17, 2013 @ 1800 hrs Approved October 17, 2013

Minutes La Salle County ETSB

October 17, 2013 Meeting called to order by Jerry Hicks at 1817 hrs. Motion to approve September 2013 minutes by Tom Metzke; Second by Mike Jobst All in favor Carried Members Present: Members Absent: Jerry Hicks Bill Berge Mike Jobst Brian Fisher Jay le Seure Heidi Weiss Tom Metzke Tom Templeton Rodney Reese Kevin Knecht Ron Wilson Curt Yasm Visitors Present: Rick Knights – Rick Knights Consulting Correspondence Mr. Hicks discussed with the members Illinois House Bill HB3207 – Short Description: Emergency Tel System Board. The bill discusses the latest changes in the Statute 50 ILCS 750/15.4 – Ch.134, par 45.4. The changes address the appointment terms and voting changes for members of the Emergency Telephone System Board. Officer Reports None

Bills: $ 78.63 - Verizon – Director Cell Phone $ 29.60 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. November 2013) $ 324.49 – Mc Nabb Telephone – Monthly Trunking Fees –October $ 918.00 AT&T – Monthly Trunking Fees – October $ 6,058.77 – Frontier Communications – Trunking Fees – October $ 26.84 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 27.36 – Ameren – Electric Meter – Serena Repeater Site $ 53.50 – Frontier Communications – Grand Ridge Lock Box – Oct $ 53.50 – Frontier Communications – Sheridan Lock Box Lines – Oct $ 1,100.00 – rick Knights Consulting $78.40 – Visa – WTH Conference Springfield - Lodging Total for month $ 9,122.09 Motion to approve bills by Ron Wilson Second by Mike Jobst All in favor Carried Finance Report: Balance as of October 17, 2013 - $ 756,314.38 See attached report. Motion to accept finance report by Jay le Seure Second by Ron Wilson All in favor Carried

New Business: New Grand Ridge Fire Department Repeater: Ron Wilson advised the members that Grand Ridge Fire Department is looking into putting up a new radio repeater for their Fire Ground Frequency to enhance their communications. They are asking for permission to use space in the ETSB equipment shed and tie into the ETSB generator for backup power. Motion by Mike Jobst to allow Grand Ridge FD to tie into our equipment providing that they use our electrician and Dixon-Ottawa Communications to do the installations. Second by Kevin Knecht All in favor Carried Old Business: Rick Knights Consulting: Rick advised the members that he has been working on two new zip code sharing agreements that have been agreed to and should have the signatures by the weekend for Livingston and Grundy Counties. He is still working with Marshall and Woodford Counties for the Ransom zip code splits. He has been discussing with Curt the requests from other agencies to be their 911 backup. We are also working on the new Emergency Service Agreements that have to be sent out on a yearly basis as required by the ICC. They should be completed and mailed out around the first of December so we can get them back before the Holidays. Rick advised that he is hoping that we will be able to submit our new wireless agreements to the ICC sometime in December. 2014 Budget: Jerry Hicks presented the rough draft of the 2014 budget. He advised that he had met with Curt and Rick earlier in the day to put together the draft. Jerry went over the changes they have recommended for our new fiscal year. Curt spoke to the members

about the increase in the new Equipment line item of the budget. The computers in the 911 center are going on four plus years old and we need to look at getting them replaced after the first of the year. We need to get them ordered with windows 7 while we still can. If we wait too long we will have to upgrade to Windows 8 which our IT department doesn’t recommend at this time. Curt advised that the computers in his office also need to be changed out they are going on six years old; again they should be ordered while we can still get the Windows 7 Operating System. We also put monies in the budget to upgrade our voice recorder in the next fiscal year if needed. It is going on five years old. Curt will get with Don from IT to get pricing on the upgrades for our next meeting. After discussion of the draft and any other recommended changes from the members Jerry asked that it be placed on file. We can vote to finalize it at our next month’s meeting. Motion by Jay Le Seure to place the 2014 Budget on file. Second by Mike Jobst All in favor Carried Motion to adjourn by Rodney Reese Second by Tom Metzke All in favor Carried Meeting adjourned @ 1916 hrs. Next meeting scheduled for November 21, 2013 @ 1800 hrs Approved November 21, 2013

Minutes La Salle County ETSB November 21, 2013

Meeting called to order by Chairman Templeton at 1800 hrs. Motion to approve October 2013 minutes by Ron Wilson; Second by Mike Jobst All in favor Carried Members Present: Members Absent: Tom Templeton Jay Le Seure Bill Berge Brian Fisher Heidi Weiss Jerry Hicks Mike Jobst Tom Metzke Rodney Reese Kevin Knecht Ron Wilson Curt Yasm Visitors Present: Rick Knights – Rick Knights Consulting Correspondence EATON - UPS Maintenance Contract Curt presented the board with the new maintenance agreement from EATON for the UPS in our 911 center. He didn’t receive it in time to get it on the agenda. Chairman Templeton advised that we cannot take any action tonight being that we didn’t get it in time to be put on the agenda; however we can discuss it and take a straw poll to get an idea of what everyone thinks. Curt advised the members that we have three options again with this contract a 1yr, 2yr and 3 yr contract. All options include unlimited emergency service calls, 4 hour response time, Emergency 24/7 priority service, parts & labor coverage on electronics module; yearly

preventative maintenance inspection on the UPS module and battery string. The one year contract would be $2,980.58; 2 year contract billed upfront would be $4,828.75 a 10% discount, a 3 year contract billed upfront would be 6,688.46 a 15% discount. The 3 year option would give us a savings of $ 2,258 over the year by year option. After brief discussion all members in agreement that they would consider the 3 year option. The EATON contract will be put on next months agenda for further discussion and approval. Officer Reports None Bills: $ 78.63 - Verizon – Director Cell Phone $ 29.48 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. December 2013) $ 324.49 – Mc Nabb Telephone – Monthly Trunking Fees –November $ 921.47 AT&T – Monthly Trunking Fees – November $ 6,058.77 – Frontier Communications – Trunking Fees – November $ 27.16 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 27.20 – Ameren – Electric Meter – Serena Repeater Site $ 53.50 – Frontier Communications – Grand Ridge Lock Box – Nov $ 53.50 – Frontier Communications – Sheridan Lock Box Lines – Nov $ 1,100.00 – rick Knights Consulting $ 32.17 – Nicor Gas – Grand Ridge Repeater Site $ 32.09 – Nicor Gas – Serena Repeater Site $ 549.95 – VDO Communiocations – Replacement Headset Parts – Headsets & Remote Units $ 1,544.77 – Visa – NENA_APCO Dues – IPSTA Conference Lodging $ 3,191.00 – VFIS – Annual Equipment Insurance Existing Equipment $ 1,039.00 VFIS – New Repeater Site Equipment Add-On Total for month $ 15,816.18

Motion to approve bills by Tom Metzke Second by Kevin Knecht All in favor Carried Finance Report: Balance as of November 21, 2013 - $ 779,051.19 See attached report. Motion to accept finance report by Mike Jobst Second by Ron Wilson All in favor Carried New Business: PowerPhone Police & Fire Dispatch Certifications: Curt spoke to the members about the requirement for all of the TCs to be certified in Law Enforcement & Fire Service Dispatch. These additional certifications are a requirement to be in compliance for our PowerPhone Accreditation. Each class can now be done on-line thru PowerPhone’s Dispatch-U web based training. The new web based access will allow us to do all of the training in-house. We will be able to save on travel and lodging expenses that we would otherwise incur sending them offsite. Each class is 24 hours of training that can be done during normal working hours. The cost is $359.00 per student; per class. We currently have 12 TCs on staff they will all need both classes. As part of our initial contract with PowerPhone we should get a discount for these 2 additional classes. Motion by Mike Jobst to approve the monies for the new PowerPhone certifications for the 12 Telecommunicators. All must be certified within 6 months. Second by Ron Wilson All in favor Carried

Old Business: Rick Knights Consulting: Rick spoke to the board about the current status of our Wireless Project. He has 3 signed agreements in the final stages that should be completed within the next week. He has several others in the works. Bureau County 911Backup Request: This discussion was tabled from last month so the members could have some additional time to think about the request. After a short discussion all in agreement that Curt would contact Diana from Bureau County 911 to see if they would be available to be at our December meeting. 2014 Budget: Jerry Hicks presented the final draft of the 2014 budget. After a short discussion several line item changes were made and agreed to by all members. Motion by Mike Jobst to accept the budget as corrected Second by Brian Fisher All in favor Carried Motion to adjourn by Jerry Hicks Second by Ron Wilson All in favor Carried Meeting adjourned @ 1902 hrs. Next meeting scheduled for December 19, 2013 @ 1800 hrs Approved December 19, 2013

Minutes La Salle County ETSB December 19, 2013

Meeting called to order by Chairman Templeton at 1800 hrs. Motion to approve November 2013 minutes by Ron Wilson; Second by Brian Fisher All in favor Carried Members Present: Members Absent: Tom Templeton Bill Berge Jay Le Seure Heidi Weiss Brian Fisher Jerry Hicks Tom Metzke Mike Jobst Rodney Reese Kevin Knecht Ron Wilson Curt Yasm Visitors Present: Rick Knights – Rick Knights Consulting Correspondence Bureau County 911 Back up Request: At our November meeting the members asked that Curt reach out to Bureau County 911 Director to see if she would be available to attend our December meeting to discuss their request in greater detail. Curt advised the members he had sent an e-mail request to Diana at Bureau County and she responded that we could hold off on any further discussions that they had also asked the City of Mendota; and they approved everything the Monday prior to our scheduled Thursday night meeting. Officer Reports None

Bills: $ 78.63 - Verizon – Director Cell Phone $ 29.52 – AT&T Remote Monitoring Line Plant CML (Pre-Paid) $ 373.00 – Motorola Dixon-Ottawa – (Maint. January 2014) $ 295.30 – Mc Nabb Telephone – Monthly Trunking Fees –December $ 918.25 AT&T – Monthly Trunking Fees – December $ 6,058.77 – Frontier Communications – Trunking Fees – December $ 27.11 – ComEd – Electric Meter-Grand Ridge Repeater Site $ 27.25 – Ameren – Electric Meter – Serena Repeater Site $ 53.50 – Frontier Communications – Grand Ridge Lock Box – Dec $ 53.50 – Frontier Communications – Sheridan Lock Box Lines – Dec $ 1,100.00 – rick Knights Consulting $ 23.46 – Nicor Gas – Grand Ridge Repeater Site $ 23.40 – Nicor Gas – Serena Repeater Site $ 11.82 – Visa – shipment of Bad Headset Equipment to Plantronics $ 700.00 – WIPFLI-CPAs & Consultants – annual Audit $ 342.60- Tiger Direct Computers – NAS storage Device for Voice Recorder Back Up Total for month $ 10,116.11 Motion to approve bills by Jay Le Seure Second by Tom Metzke All in favor Carried Finance Report: Mr Hicks Absent. No financial report this month. New Business: Eaton UPS Contract. Curt presented the members with the maintenance quote that he received from EATON. We have 3 options for the renewal. 1 year, 2 years or 3 years. Three years paid upfront would give us a 15% overall discount as apposed to paying yearly.

Motion by Jay Le Seure to go with the 3 year maintenance agreement in the amount of $ 6,688.46. Second by Tom Metzke All in favor Carried Pre-Basic 911 Lines: Discussion on the current status of the Pre-Basic 911 lines. It has been 2 years since enhanced 911 went live; we need to work on getting rid of the pre-basic lines. Curt advised the members that we have established a new 10 digit emergency number to be used in place of the pre-basic numbers. He has been reaching out to the surrounding agencies and PSAPs to let them know of the change. Suggested that Curt follow up with another e-mail and telephone call if necessary to let everyone know that the cut off date for any one still using the pre-basic number transfers or call forwarding to any pre-basic number would be January 1, 2014. Old Business: Rick Knights Consulting: Rick advised the members that he has sent the request for the Ransom zip code to Karl Pound at WETSA for final approval. He has been working with Glenna at De Kalb County on data sharing agreements along with working on more zip code break downs for the other rural areas in the County. Motion to adjourn by Jay Le Seure Second by Ron Wilson All in favor Carried Meeting adjourned @ 1831 hrs. Next meeting scheduled for January 16, 2014 @ 1800 hrs Approved January 16, 2014