eThority Power & Purpose

Presented by:

Candice Hastings – Accounting Manager, Clinical Sciences, CVMBSJessica Fuentes - CVMBS Finance & Strategic Services

Clint Brown – CVMBS Finance & Strategic Services

What is eThority?

• eThority is the bridge between complex data sources and easy to understand user interfaces. Customizable so it is easily able to satisfy the needs of users simply wanting to access standard reports, or for users who require extensive data mining and report generation capabilities.

Survey Results

Benefits of eThority• Costs vs. Vista for reconciliation purposes

• University wide resources of actual daily users• Give PI’s up-to-date information on their spending• Know status of project accounts ending• Much easier to manipulate than other reporting tools. • Contains financial and HR information• Create reports for historic, current or future predictions• Can use as a trigger tool

Total Cost Per month

Vista

Total Cost per

month eThority

Total Cost Per Year

Vista

Total Cost per Year eThority

eThority Savings

$ 826.26 $ 523.59 $ 9,915.07 $ 6,283.05 37%

What do you use?

• What reports do you currently use for:– Reconciliation– Financial reporting/analysis– HR needs– Transactions– Research details

What will I learn?

• what reports are currently available• why and how a user can utilize the information• a good jump off point to create your own

reports • and a navigation of the more complex tools

available in eThority– Dashboards, graphing, variance mapping,

SuperPivot

Reports• Current Reconciliation Reports

– Account Balance Summary and Account Detail Prior Month • Budget or Cash• Current or Previous FY’s

• Projects with balance >$10k ending next 90 days• Trigger

– I-9 Expiration– Appointment end dates in next 90 days– Use of restricted object codes– Revenue/expense on sub funds

• Auto reports– GENOP/RECHAR end of month balances– 13/14/16 monthly balances– Auto Charges – weekly

• FRS Data (2004-2009)

Budget Summary

Budget Detail

Cash Summary

Cash Detail

Transaction Detail

Project ending 90 days > $10k avail

Auto Report ExampleI-9 Expiration next 3 months

Report is emailed every month at the beginning of the month.

Auto Report ExampleObject Code 6615

Report is emailed every month at the beginning of the month.

Trigger Report ExampleExternal Revenue on DCESUP Accts

Report is emailed when a trigger is set. In this case, nothing would happen, because there are no transactions.

RECHAR Example

FRS Data

Utilizing eThority

How would we create a projection of expense report…1. Open up PDI Dept Acct Projection2. Choose a department account (budget based)3. What we see now:

1. Current Budget2. Actual Exp through 11/30/113. Roll Forward Limit at 6/30/12

Let’s Create a Powerfield…

PowerFields

What is our Average Monthly Expense?

1. Powerfields2. Add eXpression PowerField

PowerFields

1. Field Name: Avg Mo Exp2. Data Type: Currency3. Use this Expression – Edit

PowerFields

1. Column Name = Actual2. User Values – Custom Value = 53. Change sign to /4. Click OK

PowerFields

1. Click Test2. Once receive “The expression syntax is valid”

click OK and Click Save

PowerFieldWhat is our yearly projected expenses?1. Follow the same steps previously to create a

PowerField that determines your Projected expenses for the current fiscal year.

PowerFieldsWhat is the Over/Under Budget?1. Follow the same steps previously to create a

PowerField that determines your Over/Under Budget

How can eThority work for YOU?

Launch Points

– Any of the before mentioned reports would be good launch points

– Looking for non-detail? Try the summary based root data books, KFS – Account Balance Summary

– Let us know if you have any ideas for root data books

– If your feeling lost, stuck, overwhelmed, ask for help

Advanced Tools

– Dashboards– Graphing– Variance Mapping– SuperPivot

Cost Center 43 Revenue Dashboard

SuperPivot

Graphs

Table eXcerpt

Contacts

Jessica Fuentes970-491-1931 – jessica.fuentes@colostate.edu

Clint Brown970-492-4102 – clint.brown@colostate.edu

Missy Hein970-491-7037 – melissa.hein@colostate.edu

Candice Hastings 970-297-4251 – candice.hastings@colostate.edu