Erie 1 BOCES / WNYRIC

eBOCES applications

Visit us at:

www.e1b.org

Web Applications Textbook Loan, PDP, &

EMR

Public school TX clerk will:approve student addresses electronically on Webview online budget matrix or print budget reports that reflect amounts

spent and running balances

PDP: Public school teachers will:Request PD courses electronically on WebReceive approval via e-mail, view progress on Web

EMR: school Event planners will: Create events electronically on Web

register for events on Web

Plan and Review PDP Events

Event Management and Registration

Web registration with confirmation e-mails reduces your costs to organize & run any event

Events such as community gatherings, school functions, staff development functions; can collect reservations and notify registrants

History is retained for future analysis

Ties into PDP Premier as of July 2009

The Registration Process

PDP connects to EMR Registration

Coming in the 2008-09 School Year

Coming this Spring - new Web Inventory System

View WNYRIC equipment inventory online via the Web portal

View school district equipment inventory online via the Web portal

What is a Portal ?

Why do you need one?

Portal Concept

Portal Definition

Portal is a platform to deliver disparate applications in a single, consistent user interface (brand, appearance & style), with a single sign-on (SSO)

More than a Web Site, a portal delivers information, collects information and provides applications

My District Portal

eForms

Design them in Domino Robust data edit & control capabilities

Add ProcessIt for automated work flow Save time & money with auto-routing Routes based on directory information Id Mgt service can ease directory

maintenance Run it on WNYRIC Domino Server or your

own Notes Domino server

eForms savings Total cost of:

filing & saving one paper form is $20 finding and re-filing one misfiled form is $120 reproducing and re-filing one lost form is $220

3.5% of filed paper documents are misfiled 7.5% of filed paper documents cannot be found

when they are needed. 80% – 90% of the time spent dealing with paper

documents involves handling them as opposed to working with them.

According to a study by Coopers & Lybrand (now PWC),July 2006

Questions

Visit us at:

www.e1b.org

Identity Management

December 2008

Kathleen McDonald

Topics

Identity and Access Management review

Changes to portal login

Directory Integration

Terms

Identity Management - creation, management, and deletion of identities without regard to entitlements.

Access Management – controls authentication and authorization

Portal User Directory/Login Change

For portal and any application accessed through portal including web access to Registration, Participation, or PDP Premier.

Changing user directory from Domino LDAP, used by Lotus Notes, to a more secure LDAP.

Scheduled to start January 2009

Benefits Enhanced Security Enhanced administration of user

accounts Centralized or Delegated

Allows for Single Sign On Enhanced support with self-

service password requests Enhanced Auditing/Reporting

Portal screen

Login screen: Login in with e-mail address and new temporary password

All users will be notified by e-mail of the change in advance.

Directions will be included.

Security Questions

The questions and your answers will display on the page when finished.

Reset your Password

Password Standards

Passwords will require the following:The minimum length of the password is eight (8).The minimum number of alphabetic characters is one (1).The minimum number of numeric characters is one (1).The maximum number of repeated characters is two (2).

Passwords will expire every 180 days. The system will warn the user seven (7) days

before their password expires. The number of logins after expiration will be one

(1). The minimum time between password changes

will be two (2 ) hours. Account will be locked after five (5) invalid

password attempts. A locked account may be reset by the individual

utilizing security questions or calling their system administrator.

The minimum number of passwords changes before reuse will be eight (8).

Password Change Notification

Forgot Your password

Displays confirmation.E-mail notification that a change was made

also sent.

Directory Integration

Manage directory information from one directory and automate the process of changing information in multiple related directories

Synchronize data between sources to establish an authoritative, up-to-date, identity data infrastructure.

Problems Managing multiple usernames and

passwords in various directories, databases, and files.

Manual updates Duplication of effort Inaccurate or incomplete data Compliance risks

Provisioned, protected ,and de-provisioned

Directory Integration Export/import to initially populate or

synchronize a school districts identity data infrastructure residing in directories, databases, and files.

Reduces human involvement in the management of data, lowering both costs and the potential for error.

Allows you to integrate data from different directories in an easy and flexible way.

Q & A

Any questions we can not answer today we will be more than happy to respond at a later date or research for you.

Thank you for your time.

kmcdonald@e1b.org