ERIC GARCETTI

MAYOR

October 2,2013

Honorable Members of the City Councilc/o City ClerkRoom 395, City Hall

Re: Acceptance of the Fiscal Year 2012 and Fiscal Year 2013 Securing the Cities(STC) Grant

Dear Honorable Members:

Transmitted herewith for consideration by the City Council is a request to accept$11,400,000 in direct and non-monetary assistance from the U.S. Department ofHomeland Security Domestic Nuclear Detection Office for the Securing the Cities grantFiscal Year 2012 in the amount of $1 ,500,000 and Fiscal Year 2013 in the amount of$9,900,000.

On July 23,2012, the Mayor's Office of Homeland Security and Public Safety (HSPS)submitted a competitive grant application to the U.S. Department of Homeland Security(DHS) Domestic Nuclear Detection Office (DNDO) for the Fiscal Year 2012 Securingthe Cities (FY12 STC) program. The application requested a total allocation to the Cityof Los Angeles of $1 ,000,000 for the period of January 1, 2013 to December 31, 2013.This represents the first year of a five year grant of which the region is eligible to receiveup to $30 million. The grant is a five year program ending that requires an annual re-application to qualify for the following year's funding. The City of Los Angeles waseligible to apply on behalf of the Los Angeles/Long Beach Urban Area (LAILB UA) forthis program because it was previously identified as a Tier 1 region under the UrbanArea Security Initiative (UASI) program.

The City of Los Angeles was notified of the award for the first year in the amount of$1,500,000 which includes $500,000 in non-monetary support on October 15, 2012.Non-monetary assistance is identified as costs associated with training through theNational Nuclear Security Administration (NNSA), Counter Terrorism OperationsSupport (CTOS).

200 N. SPRING STREET, ROOM 303 LOS ANGELES, CA 90012 (213) 978~0600

MAYOR.LAC1TY.ORG

Honorable Members of the City CouncilOctober 2,2013Page 2 of 9

A grant application for the second year of the grant was submitted by HSPS to the DHSDNDO for the Fiscal Year 2013 Securing the Cities (FY13 STC) program on June 28,2013. The application requested a total allocation to the City of Los Angeles of$8,900,000 for the grant performance period of July 15, 2013 to July 14, 2014. On July31, 2013, the DHS notified HSPS of the second year's award in the amount of$9,900,000, which includes $8,900,000 in direct assistance and $1,000,000 in non-monetary assistance.

Carry-over funding from FY12 to FY13 is allowed by the grantor and the total amount offunding is $9,900,000 in direct funding and $1,500,000 in non-monetary assistance for atotal budget of $11,400,000. There is no general fund match requirement for this grant.

Program Year Direct FundingNon-MonetaryContribution Total

FY 2012 STCFY 2013 STC

$1,000,000$8,900,000

$500,000$1,000,000

$1,500,000$9,900,000

$9,900,000 $1,500,000 $11,400,000

BackgroundThe purpose of the STC program is to prevent nuclear attacks by detecting andinterdicting nuclear materials that are out of regulatory control and may be used as aweapon. All UASI Tier 1 regions were eligible for the STC grant, a five-year programrenewed yearly. The LNLB UA competed against seven regions during the applicationprocess, including Boston, Chicago, Dallas/Fort Worth, Houston, Philadelphia, SanDiego, and Washington, D.C.

The Los Angeles Area Securing the Cities (LA STC) program will coordinate andintegrate nuclear detection and interdiction of nuclear materials in the Los Angelesregion to enhance training and equipment sharing capabilities. The LAILB UA invitedregional primary participants, including law enforcement, fire, public health, transit, andmaritime organizations, to encompass all regional radiological and nuclear detectionmission areas as partner agencies. The LA STC program primary participants are: LosAngeles Police Department (LAPD), Los Angeles Fire Department (LAFD), Los AngelesPort Police (POLA), Los Angeles World Airports (LAWA) Police Division, Los AngelesCounty Sheriff's Department, Los Angeles County Fire Department, Los AngelesCounty Department of Public Health, Long Beach Police Department, Orange CountySheriff's Department, and the Califomia Highway Patrol. The Mayor's Office ofHomeland Security and Public Safety will serve as the lead agency and programadministrator for the LA STC program.

The LA STC Program has three main goals: (1) to enhance regional capabilities todetect, identify and interdict nuclear materials that are out of regulatory control; (2) to

Honorable Members of the City CouncilOctober 2,2013Page 3 of9

guide the coordination of federal, state, and local agencies in their roles as defined bythe Global Nuclear Detection Architecture; and (3) to encourage participants to sustainnuclear detection programs over time.

In order to meet these goals the LA STC Program has developed the following strategywhich includes: training, technical support, exercises, capability development, andincreased connectivity between all levels of government. The following objectives willbe accomplished:

• Identify resources and other elements needed to establish a radiological andnuclear detection program;

• Recommend strategies for implementing coordinated operations with regionalpartners via the development of protocols or an operations plan;

• Purchase, distribute and track preventive radiological and nuclear detection(PRND) equipment;

• Increase radiological and nuclear detection training and exercise capabilities;• Expand data collection and data sharing capabilities;• Train regional public safety personnel in radiological and nuclear awareness and

the use of personal radiation detection equipment through Counter TerrorismOperations Support (CTOS) delivered courses;

• Develop secondary screening (enhanced steady state) teams for deploymentswith necessary equipment to identify potential illicit source materials and toconduct reachback capabilities;

• Conduct in-service drills and inspections, tabletop workshops and exercisesrelated to radiological/nuclear detection to establish a level of operationalreadiness; and

• Establish the Southern California Radiological Intake Center (SCRIC), housed atLAPD Real-Time Analysis and Critical Response (RACR) Division, as the centrallocation for LA STC principal agencies to disseminate alarm activationnotifications, track regional radiological/nuclear incidents, dispatch and call outsecondary screening response teams to adjudicate radiological hits, conductreach back procedures and assist partner agencies through the intake process.

Los Angeles Securing the Cities (LA STC) Program Areas

EquipmentThe LA STC program will purchase preventive radiological and nuclear detection(PRND) equipment in order to enhance the region's ability to locate and identify illicitradiological and nuclear materials that may be considered a threat to public health andsafety including personal radiation detectors (PRDs), radiological detection backpacks,radiation isotope identifying devices (RIIDs) and mobile detection systems.

Honorable Members of the City CouncilOctober 2,2013Page 4 of9

The overall equipment budget for the LA STC program for FY12 and FY13 is$7,375,761. Based on input and assessments from LA STC partner agencies, thefollowing equipment numbers have been agreed upon as necessary to allow the LAarea to build their capabilities in this field. The Mayor's Office will purchase equipmenton behalf of the region that is essential to the building and sustainment of the region'scapacity for detecting radiological and nuclear materials. Of the total amount, $58,500 isbudgeted to procure and purchase 39 PRDs as training aides for the cadre of traininginstructors. Additionally, $7,140,000 is budgeted to purchase 2,223 PRDs, 10underwater PRDs, 21 RIIDs, 16 mobile detection systems, 12 radiological detectionbackpacks for first responders including equipment maintenance and calibrationtracking system. The Department of Energy (DOE) Triage Center provides radiologicalresources, capabilities and support for the LA STC program. In order to enhance theregion's capabilities to reach back to the DOE Triage Center, 10 secondary screeninglaptop computers will be purchased for this purpose. The Mayor's Office will procureand purchase all equipment items and schedule equipment trainings for respondersthroughout the five-year grant.

Of the total equipment budget, $160,861 will be used to establish a dedicated LA STCcommand and control center at LAPD RACR Division which will be called the SouthernCalifornia Radiological Intake Center (SCRIC). RACR Division will serve as theinformation gathering and intelligence sharing center for the LA STC and as such, willbe equipped with items, such as new servers, related hardware and software, toincrease its current technical capacity and infrastructure. All regional partners aresupportive of the inclusion of LAPD RACR in the STC Program. There are no additionalcosts to RACR for participation.

To build the capacity of five existing training centers, $6,400 is budgeted and will beutilized for all LA STC program training. These training centers are strategically locatedto be convenient for training personnel attending from throughout the region. Thetraining centers will be equipped with nuclear detection equipment and computertechnology necessary for first responder training and DOE reach back capabilities.

TrainingA total of $2,128,000 is budgeted to support backfill and overtime for all LA STCtrainings. In order to develop regional detection capabilities, first responders must betrained on the use of nuclear and radiological detection equipment prior to beingdeployed in the field. To achieve this, the LA STC primary partners assessed the needfor a cadre of 60 subject matter experts (SMEs) to be trained through a train-the-trainerprogram. A budget amount of $378,000 is allocated to support the backfill and overtimecosts associated with training this cadre of 60 multi-disciplined trainers.

Honorable Members of the City CouncilOctober 2, 2013Page 5 of 9

The training cadre will train 2,300 regional first responders, from multiple disciplines inthe Los Angeles area, in radiological/nuclear detection and follow-up/refresher coursesas necessary. Trained personnel will also participate in drills and exercises to validatetheir knowledge and skills. Of the total training budget, $1,750,000 will support thebackfill and overtime for training and exercises of the 2,300 first responders. LA STCprimary partner agencies will be reimbursed for backfill and overtime costs incurred forthe training attendance of the training cadre and first responders over the course of thegrant as follows:

Agency TotalLos Angeles Police DepartmentLos Angeles Fire DepartmentLos Angeles World Airport PolicePort of Los Angeles PoliceLos Angeles County Sheriff's DepartmentLos Angeles County FireLos Angeles County Department of Public HealthOrange County Sheriff's DepartmentLong Beach Police DepartmentCalifornia Highway Patrol

$369,600$64,400

$287,000$88,900

$240,100$64,400$56,700

$360,500$264,600$331,800

Total $2,128,000

Contractual ServicesThe Mayor's Office will release a formal request for proposal (RFP) to hire an exerciseplanning consultant to develop a LA STC Radiological Nuclear Detection (RND)Tabletop, Functional and Full-Scale Exercise Program. This exercise program willenable the participating principal partners to exercise their radiological/nuclear detectioncapabilities to validate training and operational readiness and extends into theprogram's second year. A total of $161 ,527 is budgeted for contractual services.

Domestic Nuclear Detection Office (DNDO) Non-Monetary ContributionAs mentioned above, the DNDO will contribute indirect funding for training and othertechnical support in the amount of $1 ,500,000 total. This non-monetary assistance isfor training given to personnel through the National Nuclear Security Administration(NNSA) CTOS training group, as well as providing training materials and otherequipment that DNDO will fund directly to CTOS.

Grant Management and AdministrationThe grant management and administration budget totals $244,712. The grantorrequires a full-time Program Manager and a Contract Specialist to handle the day-to-day operations of the LA STC Program. Budgeted salaries and fringe totals $221,788.The grant management and administration budget also includes $7,700 in costs

Honorable Members of the City CouncilOctober 2,2013Page 6 of 9

associated with travel to obtain best practices and lessons learned from the STC pilotprogram, $5,224 for supplies and $10,000 budgeted for licensing of the LA STCprogram's needs.

RECOMMENDATIONS

I, THEREFORE, REQUEST that the City Council:

1. AUTHORIZE the Mayor, or his designee, to:

a. Accept on behalf of the City, the Fiscal Year 2012 Securing the Cities(FY12 STC) grant in the amount of $1 ,500,000 from the United StatesDepartment of Homeland Security Domestic Nuclear Detection Office for aperformance period of January 1, 2013 to December 31, 2013;

b. Accept on behalf of the City, the Fiscal Year 2013 Securing the Cities(FY13 STC) grant in the amount of $9,900,000 from the United StatesDepartment of Homeland Security Domestic Nuclear Detection Office for aperformance period of July 15, 2013 to July 14, 2014;

c. Submit to the grantor on behalf of the City, requests for drawdown offunds for payment or reimbursements of City and partner jurisdiction fundsexpended for approved grant purposes;

d. Execute the Grant Award Agreements on behalf of the City and submitany other necessary agreements and documents relative to the FY12 STCand FY13 STC grant awards, subject to the approval of the City Attorneyas to form and legality;

e. Approve the Memorandum of Understanding (MOU) for the STC Programin a form substantially similar to that attached in Attachment 4 heretobetween the City of Los Angeles and the LA STC Primary Participantsincluding the Los Angeles County Sheriff's Department, the Los AngelesCounty Fire Department, the Los Angeles County Department of PublicHealth, the Long Beach Police Department, the Orange County Sheriff'sDepartment, the California Highway Patrol, the Los Angeles WorldAirports Police Department, the Los Angeles Port Police Department, theLos Angeles Police Department and the Los Angeles Fire Department, fora term commencing on the date of execution of the MOU and ending nolater than September 14, 2017, and authorize the Mayor, or designee, to

Honorable Members of the City CouncilOctober 2,2013Page 7 of9

execute such MOU, subject to the approval of the City Attorney as to formand legality;

f. Execute subrecipient agreements, subject to the approval of the CityAttorney as to form and legality, for the distribution of STC Grant funds inaccordance with the budget allocations for FY12 and FY13 as approvedby the Grantor and as set forth in Attachment 5, for a term of up to 59months but ending no later than September 14, 2017 with the following LASTC Primary Participants: Los Angeles County, City of Long Beach,Orange County and the California Highway Patrol;

g. Execute Memorandum of Agreements, subject to the approval of the CityAttorney as to form and legality, for the distribution of STC Grant funds inaccordance with the budget allocations for FY12 and FY13 as approvedby the Grantor and as set forth in Attachment 5, for a term of up to 59months but ending no later than September 14, 2017 with the following LASTC Primary Participants: the Port of Los Angeles (POLA) and LosAngeles World Airports (LAWA);

h. Negotiate and execute a contract between the City of Los Angeles and aconsultant(s) for a term of up to 12 months within the applicable grantperformance period, not to exceed $161,527, subject to the approval ofthe City Attorney as to form and legality;

i. With the assistance of General Managers of affected City Departments, torelease requests for proposals, evaluate proposals, and negotiatecontracts for the purchase of approved equipment and training includingconsulting services, as detailed in the FY12 STC and FY13 STC budgets;

j. Receive, deposit into, and disburse from the new FY12 STC and FY13STC grant fund;

2. ADOPT the FY12 STC and FY13 STC grant budgets and authorize the Mayor'sOffice of Homeland Security and Public Safety to expend the grants inaccordance with the approved budgets;

3. AUTHORIZE the Controller to:

a. Establish a new interest-bearing fund, entitled FY12 and FY13 Securingthe Cities, create a receivable in this new fund in the amount of$9,900,000, and create new Appropriation Accounts within the new FundXXX, Department 46 as follows:

Honorable Members of the City CouncilOctober 2, 2013Page 8 of 9

AppropriationAccount Number46K30446K73046K17046K13846K90446K94246K66846K14646K29946K946

Account NameContractual ServicesEquipmentLAPD SalariesLAFD SalariesLAWAPOLAPartner JurisdictionsMayor's Office SalariesRelated CostsManagement and Administration

Amount$161,527

$7,365,761$369,600

$64,400$287,000

$88,900$1,318,100

$163,887$57,901$22,924

Total $9,900,000

b. Transfer appropriations from the FY12 and FY13 STC Grant Fund No.XXX, Department 46, to the General Fund to reimburse the General Fundfor FY12 and FY13 STC as follows:

TRANSFER FROM:Fund Dept.XXX 46XXX 46XXX 46

TRANSFERTO:Fund Dept.100 46100 70100 38

Acct.46K14646K17046K138

TitleMayor's Office SalariesLAPD SalariesLAFD Salaries

Amount$163,887$369,600

$64,400$597,887

Amount$163,887$369,600

$64,400$597,887

c. Transfer up to $57,901 from Fund XXX, Account 46K299 to the GeneralFund 100/46, Revenue Source 5346, for reimbursement of grant fundedfringe benefits;

Total

Acct.102010921098

TitleGrant Reimbursed SalariesSalaries, OvertimeOvertime Variable Staffing

Total

Honorable Members of the City CouncilOctober 2,2013Page 9 of 9

d. Expend and receive funds upon presentation of documentation and properdemand by the Mayor's Office of Homeland Security and Public Safety toreimburse the City and partner jurisdictions for approved FY12 and FY13STC grant expenditures;

e. Transfer cash from Fund XXX, Department 46 to reimburse the GeneralFund, on an as-needed basis, upon presentation of proper documentationfrom the Los Angeles Police Department, Los Angeles Fire Department,Los Angeles World Airports, Port of Los Angeles and the Office of theMayor, subject to the approval of the Mayor's Office of Homeland Securityand Public Safety; and

4. AUTHORIZE the Mayor, or designee, to prepare Controller's instructions for anynecessary technical adjustments, subject to the approval of the CityAdministrative Officer and authorize the Controller to implement the instructions.

Sincerely,~GERIC GARCETTIMayor

EG:jpb:et

Attachments:1 Fiscal Year 2012 Award Letter2 Fiscal Year 2013 Award Letter3 Fiscal Year 2012/2013 Abstract4 STC Primary Participants Memorandum of Understanding5 FY12 & FY13 STC Primary Participants Budget Allocations

l)$.Oepartmcnt of lJofOt'iamlSecurityWashington, DC 20523

October 16, 2012

200 SpringRoom 300Los Angel es, 90012

RE: Agreement Number: 2012-DN-106-000001

Dear Deputy Mayor Decker:

1 am pleased to inform you that the Department of Homeland Security (DRS) has approved yourapplication for a cooperative agreemeataward. Your application was received underannouncement number DHS-12-DNDO-l 06-001, "Securing the Cities Program", Yourapplication was awarded in the amount ofS! ,500,000, Enclosed, please find the CooperativeAgreement Award document.

Thisaward will enable State and local jurisdictions Inthe Los Angeles (LA) region to providethe ability for all regional stakeholders to implement regional preventive radiologicaland nucleardetection (rRND) operational capabilities to reduce risk along roadway, light and heavy rail, andmaritime pathways. It will provide assistance that will allow regional stakeholders to acquireequipment, training, and support (e.g., workshops) to further thePRND mission in the LARegion,

In addition to the General Terms and Conditions, please note Terms and Conditions specific tothis Award under Article L

Enclosed, please find the Cooperative Agreement Award document. We are requiring a counter-signature on the award document, to demonstrate acceptance of the award. Please counter-signbelow, date and return the original it to me.at:

Janet 1'. BaileyMGMT oro Stop ousDepartment of Homeland Security245 Murray Lane, SWWashington, DC 20528-00115

STCFY 12 LA Award Letter Page 2

award.pleasecontact Janet Bailey at 2D2-447-0362 or

Sincerely,

Jinet T, Bailey, Grants OfficerGrants and Financial Assistance DivisionOffice of Procurement OperationsOffice of the ChiefProcurement Officer

Enclosures

cc (via email): Alisa,Finsten@!aCitiwrQEi Ieen,Deckcr(allacitv ,org

TIle Department of Homeland Security (DHS) has approved City of Los Angeles Mayor's Officeapplication for a cooperative agreement award. The application was received underannouncement number DHS-J2-DNDO-I06-00J, "Securing the Cities Program",

The City of Los Angeles Mayor's Office accepts the award in the amount of S! ,500,O()() foraward number 20l2-DN-l 06-000001.

Eiicen Deputy Mayor Date

u.s.])e,pnrtment ofH.ontdandSectn'ityWashington ..DC 20528

July 25, 2013

Eileen DeckerDeputy MayorCity of Los Angeles, Mayors Office200 N. Spring StreetRoom 300Los Angeles, CA 90012

RE: Agreement Number: 2012-DN-! 06-000001-02

Dear Deputy Mayor Decker:

lam -pleased to inform you that the Department of Homeland Security (DBS) has approved your.application fera-cooperative agreement award, Your application was receivedunderannouncement numberDHS-13-DNDO-I06-001, "Seeming the Cities Program". Yourapplication was awarded in the amount of $9,900,000. Enclosed, please find the CooperativeAgreement Award document.

This award willenablethe City of Los Angeles Mayor'sOffice to provide regional partnersradiological and nnclear.detcctionoperationalcapabilities to reduce risk along roadway, lightand heavy rail, andmaritime pathways. It will. provide assistance that will allow regionalstakeholders to acquireequipment, training, and support to further the PRND mission in the LARegion.

In addition to the General Terms and Conditions, please note Terms and Conditions specific tothis Award under Article L

Enclosed, please find the Cooperative Agreement Award document. We are requiring a counter-signature on the award document, to demonstrate acceptance of the award. Please counter-signbelow, date and return the original it to me at:

Janet T. BaileyMGMT OPO Stop 0115Department of Homeland Security245 Murray Lane, SWWashington, DC 20528-00] j 5

STC FY 12 LA Award Letter

award, please contact Janet Bailey at 202-447-0362 or

Sincerely,

Bailey, Grants OfficerGrantsand Financial Assistance DivisionOffice of Procurement OperationsOffice of (he Chief'ProcurementOfficer

Enclosures

cc (via email): ~:~~~~~~::

The Department of Homeland Security (DHS) has approved City of Los Angeles Mayor's Officeapplication for a cooperative agreement award. The application was received underannouncement number DHS-13-DNDO-l 06-001, "Securing the Cities Program".

TIle Cityof Los Angeles Mayor's Office acceptstheaward in the amount of$9,900,000 for grantaward number 20 12-DN-l 06-00000 J -02.

Eileen Decker, Deputy Mayor

LOS ANGELES SECURING THE CITIESABSTRACT

Under the Securing the Cities (STC) Program, the Domestic Nuclear Detection Office (DNDO)assists high risk urban areas to develop and enhance existing operating capabilities to detect andreport the presence of radiological and nuclear materials that are out of regulatory control. TheLos Angeles region is seeking to develop a robust radiological and nuclear regional architecturethat is consistent and coordinated with state and federal nuclear detection architectures. Thearchitecture will be comprised of several key elements including awareness of radiological andnuclear threats, multi-layered structures of detection systems, a well-defined and carefullycoordinated network of inter-related support and information systems, and formal guidance togovern it. To support the planning phase, the Los Angeles Securing the Cities (LA STC)Program will create a long-term sustainability plan to continue the program over time.

The Los Angeles region is an ideal location to pilot the second Securing the Cities (STC)·Program. Because of the unique complexity of the Los Angeles region and its diversegeographical make-up, it is critical to link these programs under a common operating frameworkto maximize program effectiveness and to enhance opportunities to detect and interdict potentialthreats. The LA STC is proposing to develop a radiological and nuclear detection andinterdiction strategy that leverages all partner resources and enables all eleven principalparticipants to access data and real time information and intelligence under a single nucleardetection mission, The region recognizes that our greatest need is to integrate our disparatesystems into one comprehensive concept of operation that can be fully implemented by allpartners. The entire LA STC program process will be well documented and includeaccountability measures throughout the life cycle of.the grant. We believe the LA region iscapable of developing strategies which can be replicable in other cities across the country.

The City of Los Angeles Mayor's Office will oversee and coordinate the LA STC Program andserve as the lead agency over the ten principal participants representing law enforcementagencies, fire services, radiation health agencies, regional transit authorities and maritimeagencies. The LA Mayor's Office and the ten principal participants of the LA STC Programhave the capacity and prior experience to implement the program. All have worked togetherwith state and federal agencies on Department of Homeland Security (DHS) planning initiatives.These agencies will be able to develop and deliver the STC strategic plan and CONOPS in anefficient and cost-effective manner as the administrative infrastructure is already in place.Moreover, as a Tier J UASI Region, this area has a robust governance structure in place foreffective decision-making, which will ensure a seamless and sustainable programimplementation.

Each of the eleven principal participants plan to support the STC Project beyond the five yeargrant period by remaining actively engaged in the ongoing Working Group. The principalparticipants will incorporate any future costs of this critical radiologicallnuclearprevention andinterdiction strategy into their municipal budgets and seek out snpplemental funding from localpublic-private partnerships, such as police and fire department foundations.

Attachment 4

LOS ANGELES/LONG BEACH UASI REGIONSECURING THE CITIES PROGRAM

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding ("MOU") is made and entered into byand among the Principal Partners (as such parties are set forth and as such termis defined in Section II of this MOU) in connection with the Securing the CitiesProgram for the Los Angeles/Long Beach UASI Region. This MOU shall bemade binding by and among the Principal Partners and any future ExpansionPartners (as such term is defined in Section II of this MOU) by a duly executedagreement by the Principal Partners and the Expansion partner so desiring to bebound (the Principal Partners and the Expansions Parti"1ers hereafter collectivelydefined each as a "Participant" and collectively as "partipipants"). Inconsideration of the mutual covenants set forth herein ahd the mutual benefits tobe derived therefrom, each of the Participants agree as follows:

I. Background

This MOU memorializes the formal commitment and active participation ofParticipants in the LosAngeJes/LorigBf;;."c~ Urban-Area ("LNLB UA") Securingthe Cities ("SIC") Program. The STCProgram is aregional efforLgearedtowards enhancing radiologic,,1 and nucl~Clrdetection and interdiction ("PRND")capabilities in the LNLB UAregion. The tAlLB UA STC Program is funded bytheSecuring.the Cities Program Grant ("Grant") from the United StatesDepartment of Homeland SecurityDorn~stic Nuclear Detection Office ("Grantor").The Grant is awarded to the City of Los Angeles Mayor's Office to assistParticipants inacquiringequiPrnent, training and support to enhance PRNDcapabilities inthe LNLBUA region. By entering into this MOU, each Participanthereby agrees to commit personnel, equipment and other support for thedevelopment atidsustalnment of STC Program and the accomplishment of itsgoals, as more fully set forth in this MOU.

II. Goals and Responsibilities

A. Participants

Participants of the STC program shall be comprised ot.PrincipalPartners and Expansion Partners. All Participants shall be.members ofthe STC Program.

1. The Principal Partners shall be: The City of Los AngelesMayor's Office ("Mayor's Office"), the City of Los AngelesPolice Department ("LAPD"), the County of Los AngelesSheriffs Department ("LACSD"), the County of Orange

Sheriff's Department ("OCSD"), the Los Angeles Port PoliceDepartment ("LAPP"), the City of Long Beach PoliceDepartment ("LBPD"), the State of Califomia Highway Patrol("CHP"), Los Angeles World Airport Police Department("LAWAPD"), City of Los Angeles Fire Department ("LAFD"),the County of Los Angeles Fire Department ("LACFD") andthe County of Los Angeles Public Health Department("LACPHD").

2. An Expansion Partner shall be any public safety agencyother than a Principal Partner that becomes a Participant inthe STC Program for the LNLB UA region. The inclusion ofany such public agency as a Participant in the STC Programshall be conditioned on: (a) Spon~orship of such agency bya Principal Partner for consider~tio~of inclusion, (b) theaffirmative vote for inclusion qta majority of the STCWorking Group (as such tElfmis defined below), (c) theapproval for inclusion by the LNLB UASL!'-pproval Authority,and (d) the executionofan aweement by such publicagency to be bound by the terms and conditions of thisMOU. .

3. Each particiPa~t~~~11>9ElSjg~~teanauthorizedrepresentative to attend all STC Program meetings' and shallmakeqoodfalth efforts to minimize any absence-of itsrepresentatiYe at sur:.hmeetings, STC Program meetingsshalloccurClPproxirnCllely every two weeks. Suchauthoril':'~drepresentatives shall be swom or non-sworn

>>ernployeesof the Participant.

4. Each F'articipant shall have the benefit of participating inregional STC Program exercises and training as weil asusing equipment acquired through Grant funds so long assuch use and participation is in compliance with all Grantregulations and policies and procedures as may be set forthby the Working Group.

5. Each Participant shall actively enqaqein and supportactivities that further the goals and objectives of the STCProgram. These goals and objectives include, but ar-enotlimited to:

a. Identifying current needs for establishing aradiological and nuclear detection program in theLNLB UA region.

2

b. Developing and drafting protocols, procedures, plans,and concept of operations for coordinated operationsand responses to a radiological and nuclear incidentin the LAILB UA

c. Collecting, sharing and analyzing intelligence,information and resources to predict, prevent,respond to, adjudicate, report and archive the illicituse, storage or movement of radiological materials inthe LAILB UA and the Orange County region.

d. Completing any required training and exercisesnecessary to participating in the STC Program.

e. Developing and implem~nting a baseline preventativeradiological and nuclear ;prevention and detection("PRND") programforreportingand operationalcapabilities withinthe LAILB UA

f. Complying with an~.l11utual aid agreements as maybe agreed to by Participants and working withestablished partnerships between Federal, State andlocal agencies to.support.coordinated PRNDoperations and mutual aid.

g ... ' Asslstlnq.in the establishment of a dedicated STCcol11rnaod/andcontfOl center at the LAP D's Real-TimeAnalysis and Critical Response Division ("RACR").

h. Deploying equipment as necessary to enhance PRNDcapabilities.

Expanding data collection and sharing capabilities inthe LAILB UA region and between Federal, State andlocal agencies.

j. Participating in any Subcommittees of the STCProgram.

'*. Creating ..and participating in a long-term sustainabilityplan to-continue the STC Program in support of theGlobal Nuclear Detection Architecture ("GNDA").

6. Participants, as members of the STC Program, shall makespecific recommendations regarding the adoption of anyplans, policies or procedures regarding the STC Program to

3

the Working Group but shall not have the power to adoptsuch plans, policies or procedures for the LAILB UA or theSTC Program. Any such recommendations shall besubmitted to the Working Group for consideration and, ifapproved by a majority of the Working Group members, shallbe submitted to the LAILB UASI Approval Authority for finalconsideration and adoption by the STC Program. EachParticipant shall adhere to and implement any such plans,policies and procedures so adopted.

B. Working Group

The STC Program Working Group shall bepomprised of thePrincipal Partners. Each Principal Partner shall,designate an authorizedrepresentative to attend all Working Group rr;~eHrgs and shall make goodfaith efforts to minimize any absence of its (repr~sentative at suchmeetings. Working Group meetings sh~Il(OCcur oraD/as needed basis.Such authorized representatives sh~ll(be sworn or nOTi"~\Nornemployeesof the Principal Partner. In addition!? its dyti(;ls as a Participant and as amember of the STC Program, member~ 9fthe Working Group shall be thesole voting members (other than the LAI.L'I3,YASI Approval Authority) ofthe STCPro.gram. Each Wcir~ingGroupmember shalL have the followingresponsibilities, without limitatitln: ",'

1. complYWilhall t:~rils~~~;;~~isions of the STC ProgramWof!<ing Gwup ComrTIittee-and Subcommittee Charter as'maYbe adciptec!.('Oharter").<.... .- ,..,_., :., :.,

Revi;~~I.recom~;ndations submitted by STC Programmembers'8i"ld Subcommittees arrd vote to approve andforward such recommendations to the LAILB UASI ApprovalAuthority.

2 ..

3. Ensure that all members of the Subcommittees (as set forthinfhe Charter) execute its respective responsibilities foreach Subcommittee as set forth in the Charter.

4. CommiHacilities for the purpose of PRND trainings andexercises. Each Working Group member acknowledges thatthe following facilities have been so committed: (a) LosAngeles Police Department Valley Bomb Squad Center, (b)Port of Los Angeles Police Department Maritime LawEnforcement Training Center, (c) Orange County SheriffsTraining Center, (d) Los Angeles County SheriffsDepartment Training Academy - Sheriff's Training Academy

4

and Regional Services (STARS) and (e) Long Beach PoliceDepartment Training Academy.

5. Commit facilities as may be necessary and appropriate tomaintain equipment and store source materials.

6. Obtain appropriate licenses and certifications for its facilitiesand personnel as may be required for STC Programactivities.

C. Fiscal Agent

As the primary applicant and recipient of t~e Grant, the Mayor'sOffice shall be the fiscal agent and the lead ag§lncywith regards to theuse of Grant funds in the STC Program. AHfii>cal matters regarding theGrant funds and its use in the STC Program shall be managed andoverseen by the Mayor's Office. Further/the procurement of anyequipment and services, including trainings and exercises, acquired withGrant funds shall be managed and overseen by the Mayor's Office. EachParticipant hereby acknowledges and agrees that a certain amount of thetotal Grant amount allocatedper year by the Grantor for the STC Program.shau be retained by the~Mayor'S()ffipe as reimbursement for expensesincurred (i.e. personnel and related expenses) in connection with its roleas applicantlrecipientlfispal agent pfthe Granrand the management andadministration of the Grant in relation thereto.

Each ParticipantN~r!'lbyagrees to cooperate in good faith with theMayor's Offic!'l.in the execution of the Mayor's Office duties as fiscal agentand lea9agencyin connection with the Grant funds, such duties toinclude.,without limitation,the following'

1. Manage the daily administration of the STC Program and theGrant and assign its personnel as may be necessary forsuch administration.

2. Submit applications to the Grantor for annual Grantallocations to the STC Program and submit any necessaryreports required under the Grant.

-:3. Serve as the primary point of contact for the STC Programwith the Grantor and obtain all necessary-Grantor approvalsregarding eligible costs for STC Program activities.

4. Oversee compliance with all Grant laws and regulations withrespect to the use of Grant funds in the STC Program and

5

communicate with Participants regarding their respectivecompliance with such laws and regulations.

5. Manage all procurement activities related to the Grant fundsused in the STC Program and coordinate with Participantsthe distribution of equipment, source materials, training andexercise schedules.

6. Conduct periodic inspections and audits of all materials,equipment and other assets acquired with Grant funds.

7. Provide technical guidance to Participants regarding Grantrules and regulations as it pertains to the STC program.

8. Manage the fiscal operations inyCilying Grant funds inaccordance with existing GrantandCity of Los Angeles rulesand regulations.

III. Use of Grant Funds

A Generally

The Grantor intends t()~~~~Ottf'~~b._operations and activities inthe LAILB UA regionthrough a;mt7ecphased STC Program by allocatingGrant funds on anannuatpasis tqthe Mayor's Office for use in the-STCProgram. The SrCGranfperform-1.lnce period is currently contemplated toend on or aboutSepterrrper14",,201i7. The Grantor intends to makeannual all09fltiqnsofprant funds during the Grant performance period.Each P~qicipantshallassist in the development of project objectives andgoals ,Which shallbe indu?ed in annual budgets that form the basis ofyearly Grant allocatiqns, and each Participant shall actively participate inachieving.§llch stat\'1d'objectives and goals.

""U:<,:', ,,',.::,'.:,:

Any ~rJdaJrequipment and services (including trainings andexercises) acquired with Grant funds for the STC Program shall be usedby each Participant exclusively and solely for the benefit of the STCProgram and in accordance with the objectives afld goals as stated in theGrant applications as-approved by the Grantor. Further, eachParticipant's use of such equipment and.services shall comply with theterms and conditions of the Grant, the Grantor's Grants ManagementCommon Rule as codified in Title 44 Code of Federal Regulations (CFR)Part 13, policies and procedures as set forth by the Mayor's Office asfiscal agent of the Grant, and all other applicable Grant rules andregulations as may be promulgated by the Grantor.

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B. Equipment, Training and Exercises

In accordance with Grant regulations, title to any and all equipmentand materials acquired with Grant funds ("Equipment") shall vest in theMayor's Office as the Recipient of Grant funds. Requests to acquirespecific Equipment which may be licensed for use by the City to aParticipant shall be made to the appropriate Subcommittee accompaniedwith an explanation and justification for the Equipment. Allrecommendations of the Subcommittee shall be forwarded to the WorkingGroup for approval. The Participant shall have the right to appeal arecommendation of the Subcommittee to the Working Group. Alldecisions of the Working Group shall be deemed final.

Each Participant shall ensure that its designated authorizedrepresentatives shall complete all required tr~inings and exercises asapproved by the Grantor for the STC Prograrn. Participant herebyacknowledges that completion of such trainings and exercises is requiredfor continued participation in the STCProgram. Coordination of suchtrainings and exercises between the Grantor and the STC Program shallbe the responsibility of the Mayor's Office, and coordination for attendanceof each Participant's represent~tives to such trainings and exercises shallbe the-responsibility of each respec;tive Participant. Participant requestsfor trainings and exercises thatarein.additlon to pre-approved Grantortrainings and exercisesshalt be subject to prior review and approval bythe Working Group;the Mayor's Office and the Grantor.

Grant reiml:)u.rsEllllent of Participant costs associated with STCprogram tr~il1il1gs and exercises shall be limited strictly to backfill andovertimElPostsdirElctly resulting from Participant's representatives'attendance at suchtrainings and exercises and based on the respectiveParticipant's current overtime rate based on the classification of-itsattending representatives ("Overtime Reimbursement").

Prior to the licensing of any Equipment by the City to the Participantor the payment of any Overtime Reimbursement from Grant funds, theParticipant agrees to enter into a contract with the Citysettinq forthParticipant's and the City's assurances and obligations regardingOvertime Reimbursement and the terms of licensing of the Equipment,which shall include without limitation compliance with.all applicable laws,recordkeeplnq, equipment maintenance standards and reportingrequirements in accordance with STC Grant regulations.

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IV. Miscellaneous

A. Term, Modification and Withdrawal

The term of this MOU shall commence upon execution of this MOUby all of the Principal Partners and shall expire on the earlier of thetermination of the Grant or September 14, 2017. This MOU shall be madebinding on each Expansion Partner upon the execution by such ExpansionPartner of an agreement to be bound by the terms and conditions of thisMOU. .

This MOU may be modified at any time by written consent of allParticipants. Modifications to this MOU shall havElPo effect unless suchmodifications are in writing and signed by an authorized representative ofeach of the Participants bound by this MOU ..(

Any Participant may withdraw frorJi>the STCPT()gram and this MOUat any time by written notification to theMayor's Office'i\ny suchwithdrawal shall be effective 30 daysafter delivery of written notification ofsuch withdrawal. ',.

B. Confidentiality-'<T<·..·'c,;·'·· ::::~:"",\/"\;",,,'«'

The Particlpantswtl' excl1angt9vari8ps kinds of informationpursuant to their r€)§pectiYElpartipipation in STC Program. Suchinformation may)pclude, Vlfithoutli[l1itation, (lata, strategies, operationalprocedures and'V:<1riou~dcJel")ti1Yil")g\information.All data and infermationrelated to thEl STCprqgrariliscansidered confidential. Confidentialinformatipl")reqLiifesSpecial precautions to protect it from unauthorizeduse, agcess, disclosurei.rnodflcation, and destruction. Each Participantaqreesthat: . .

1. ... It Sh~ll·tkeep all information that is exchanged between theBa~icipants in the strictest confidence and make suchinformation available to their own employees only on a"need-to-know" basis.

2. It shall provide written instructions to all of its employees withaccess to information provided under.the STC Program ofthe confidential nature of the information and of the penaltiesfor unauthorized use or disclosure.

3. It shall (where appropriate) store and process information inan electronic format, in such a way that unauthorizedpersons cannot reasonably retrieve the information bycomputer, remote terminal, or other means.

8

4. It shall promptly retum to the other party confidentialinformation when its use ends or destroy the confidentialinformation utilizing an approved method of destroyingconfidential information by shredding, burning, or certified orwitnessed destruction. Magnetic media are to be degaussedor retumed to the Mayor's Office.

5. It shall not disclose said information to any third party entityor individual without the express prior written consent of theMayor's Office and the Grantor.

6. It shall designate an employee who shall be responsible foroverall security and confidentiality of its data and informationsystems and, each Participant shall notify the other of anychanges in that designation.

Any breach of the confidentiality p~ovisions~et forth in this sectionshall subject the breach Participant to investigation and disciplinary actionby the Working Group and the LAlLBUASI Approval Authority.

C. Press Releases, Publications,LpgosAll press releases and publications. or dissemination of any

information regarding"the STC.Prqgram shallbe coordinated solelythrough Mayor's Office. Participantshall obtainMayor's Office's writtenapproval prior to using any Grantorseal(s) , logos, crests or reproductionsof flags or likenesses of Grantor agency officials.

D. Liabilityandlndemnity

E:~ch<partY;tothisMOU will be responsible for its own actions inproviding services under this MOU and shall not be liable for any civilliability that may arise from the fumishing of the services by any otherparty to this MOU, and nothing in the performance of this MOU shallimpose any Habilityfor claims against any of the Participants other thanclaims for which liability may be imposed by the California Tort Claims Act,or claims by the Federal Government for unallowable expenditures ofGrant funds or noncompliance with Grant rules and regulations. EachParticipant shall be liable to the Mayor's Office,as fiscal agent, for anyliability imposed by the Grantor which is related to the Participant'snoncompliance of Grant rules and regulations.

Each of the parties to this MOO is a public entity. In contemplationof the provisions of Section 895.2 of the Government Code of the State ofCalifornia imposing certain tort liability jointly upon public entities, solely byreason of such entities being parties to an Agreement as defined bySection 895 of said Code, the parties hereto, as between themselves,pursuant to the authorization contained in Sections 895.4 and 895.6 of

9

said Code, will each assume the full liability imposed upon it or upon anyof its officers, agents, or employees by law, for injury caused by anegligent or wrongful act or omission occurring in the performance of thisMOU, to the same extent that such liability would be imposed in theabsence of Section 895.2 of said Code. To achieve the above-statedpurpose, each party indemnifies and holds harmless the other party solelyby virtue of said Section 895.2. The provision of Section 2778 of theCalifornia Civil Code is made a part hereto as if fully set forth herein.

E. Rights Created

By entering into this MOU, the parties do not intend to create anyobligations express or implied other than those out herein. Further,this MOU shall not create any rights in party other than theParticipants and the Grantor.

INTENTIONALLY LEFT BLANK]

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IN WITNESS WHEREOF, each of the Participants have caused this MOU to beexecuted by their duly authorized representatives .

........ , ,,", ..--,""".-.-~,,,.•., -,,,,.,,.".".-.,,,,, ..-.-.,,.,,.,,,..,."." ".,.""." ,"" ..i THE CITY OF LOS ANGELES

Office of MayorHomeland Security and Public Safety

, Narne/Title: _

: Date: _

iCOUNTyoF'ToS ANGELESi Sheriffs Department!I By _

i NamefTitle: _

ii Date:----------i THE PORT OF LOS ANGELES!. Los Angeles Port Police

I By ---

1

! NamefTitle: __ ----,'~-_,__ __ -

! Date:-----------: THE STATE OFCALIFORNIA

California Highway Patrol

By: _

Name/Title: _

. Date: _

THE CITY OF LOS ANGELESLos Angeles Police Department

By: _

Name/Title: _

Date: _

: COUNTY OF 6RA-NGE------··~i Sheriffs Department!i By:,--- _

: NamefTitle: _

i Date:---------------iTHECITYOF LONG BEACHi.';Long Beach Police Department

!Sy: _l

" Name/Title: _

: Date: ----------• LOS ANGELES WORLD AIRPORT

LAWA Police Department

: By: _

. Name/Title: _

Date: _

11

Los Angeles Fire Department

By: _

Narne/Tttle: _

Date: ----

THE LOS;ANIGEiDepartment of Public Health

County Fire Department

By: _

Name/Title: _

Date: _

By: _

Name/Title: _

Date: _

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