Equitable Recruitment: A Recruitment Process for Multiple Academy Schools

February 13 and 14, 2012Angie Kania

Coordinator, AOIT Lighthouse Academy Hoover High School, San Diego

akania@sandi.net

Why necessary? Hoover has 5 academies/SLC’s

competing for 9th grade students Some academies accused of “skimming

off the top” Students and parents needed to be

presented with clear choices Coordination with counseling staff,

articulation processes and master scheduling personnel

Schedule a date on mastercalendar forall academy

presentations--target grade 9 classrooms

Create a recruitmentschedule to visit all

9thGrade ELA classes;Remind 9th grade teachersof classroom presentations

Train academystudents to

present

Create an InterestForm with all academies

listed—after academypresentations 9th grade

students will mark 1st, 2nd, 3rd for academy participation

Collect Interest Formsfrom all 9th grade

students

Conduct recruitmentpresentations

in 9th grade ELA Classes

Keep all originalInterest Forms in a

binder for all academycoordinators to

reference

Give each academycoordinator copiesof Interest Forms

marked “First Choice” for theiracademy

Academy directormeets with 9th grade students who marked

academy as firstchoice, interviews

and givesstudents academy

application

Five Stages of Equitable Recruitment

1

2

3

Academy coordinatorgenerates a

master list of all 9th grade students admitted

to their academy

All coordinators meet toreview recruitment lists;make adjustments and balance if necessary

During articulation,counselors use master

list of 9th graders toensure each student isenrolled in the correctacademy and courses.

Generate a master list of 9th

grade students and whatacademy they have joined.Copies to all counselors,

coordinators and VP- master schedule

New student/parentOrientation June,

August or September

Acceptance letters outto 9th grade students

Stages of Equitable Recruitment Continued

4

5

Make sure recruitment process fits into the School’s Master Calendar and Articulation Schedule of the Counseling Office

Start Now for Next Year: work closely with VP of master scheduling to ensure academy courses and teachers are correct

Attend the Master Calendar meeting(s) to ensure academy recruitment is scheduled for Jan. or Feb.

By August coordinators confirm students are enrolled in proper courses Sept. or Oct: Begin working closely with counseling office to coordinate

new cycle of recruitment Hold monthly academy coordinator meetings to determine your

school’s recruitment process and academy trouble-shooting Invite counselors to ensure recruitment process fits with their

articulation schedule Invite VP who does master scheduling Invite Principal Invite all academy coordinators Develop a timeline