Emma Tilley Echo Gloucestershire Echo St James' House St...

Emma Tilley Echo

Gloucestershire Echo St James' House St James' Square

Cheltenham

2nd April 2015 Bishop’s Cleeve Parish Council

Minutes and supporting papers for Full Council meeting

Bishop’s Cleeve Parish Council is happy to accommodate

parishioners’ request for information in line with the Transparency

Code (October 2014). Please contact the Parish Office if you have a

request for a specific piece of information or visit our website at

www.bishopscleevepc.org

http://www.bishopscleevepc.org/

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Contents Minutes ............................................................................................................................................................................. 3 Bishops Cleeve Parish Crime Report – February 2015 ..................................................................................................... 5 Dates for diary ................................................................................................................................................................... 6 Draft Minutes of Full Parish Council meeting ................................................................................................................... 9 Minutes of Planning & Environment Committee Meeting ............................................................................................. 11 Draft Minutes of Planning & Environment Committee Meeting .................................................................................... 13 Draft minutes of Amenities Committee and Open Spaces Committee ..................................................................... 16 Draft Minutes of the Community Wellbeing Committee ................................................................................................ 18 Draft Minutes of Sports field Committee ........................................................................................................................ 20 Cheque Payment list- ...................................................................................................................................................... 22 Financial Management Report ........................................................................................................................................ 23 Grants Provided 26/2/15 to 24/3/15 ............................................................................................................................. 25 Individual items invoiced which exceed £500 4/3/15 to 24/3/15 .................................................................................. 26 Supporting papers for agenda item 14 - Correspondence Received .............................................................................. 27 Supporting papers for agenda item 15 - Woodmancote Cricket Club ............................................................................ 30 Supporting papers for agenda item 16- Land adjacent to Grange field Primary school ................................................. 32 Supporting papers for agenda item 17 - committee structure ....................................................................................... 33 Supporting papers for agenda item 18 GAPTC AGM- .................................................................................................... 34 Supporting papers for agenda item 19 – Cheltenham General Hospital ........................................................................ 35

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Bishop’s Cleeve Parish Council

Minutes of the Meeting of Bishop’s Cleeve Parish Council on the 2nd April 2015 at the

Parish Council Offices at 7.30pm-

1. Councillors were invited to make any Declaration of interests of matters on the agenda. Cllr Badham declared an interest on item 19 and in street fair matters.

2. Public Session. Members of the public were invited to speak to the Council and Councillors who declared an interest in matters on the agenda were invited to address the Council at this time. A representative from Woodmancote Cricket Club attended and spoke to Council. 5 other members of the public attended and 2 members of the public spoke to the Council.

3. Attendance of Parish Councillors recorded as Cllrs’ P Lightfoot, P Taylor, A Lightfoot, M Reddicliffe, R Stayt, P Richmond, A Mackinnon, A Shakespeare, J Peake, A Reece, P Badham, , L Drake, D Lewis, A Robinson (14)

4. Absence of Cllr M Cooper noted, Apologies from Cllr F Beattie and Cllr K Peake noted

5. Council noted Crime Report 6. Council noted dates for diary 7. Council noted Borough Councillor Mackinnon verbal report. No other Borough

and County Councillors attended 8. Council agreed for accuracy the minutes of the previous Council meeting 9. Council noted the draft minutes for Committees meetings 10. Following a Proposal and seconder at meeting Council approved the Cheque

payment list. 11. Following a Proposal and seconder at meeting Council approved the budget

/year to date financial management report 12. Following a Proposal and seconder at meeting Council approved the Grants

given finance report 13. Following a Proposal and seconder at meeting Council approved the

expenditure over £500 financial management report 14. Council noted items of general correspondence as received by the Clerk on

behalf of the Council and noted standard response prepared by Clerk under delegated powers standing order 15b.

15. Following a Proposal and seconder at meeting Council noted the interest from Woodmancote Cricket Club in future s106 facilities and It was agreed that the Council would ask that they are kept informed and that they also keep Woodmancote Parish Council informed, it would be advised that they include as part of their evidence base, numbers of BC residents that would benefit.

16. Council noted correspondence from Glos County Council in relation to land adjacent to Grange field School. Following a proposal and seconder it was agreed to ascertain if there is any covenants and restrictions on the use of the land.

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17. Following a proposal and seconder at meeting, Council agreed the committee structure should remain as 2014/15. Following a proposal and seconder to split the employment and finance committee into 2 separate committees. Motion lost.

18. Council agreed it wishes to defer a decision regarding a submission of a resolution for debate at the AGM of GAPTC on 18/7/15

19. Following a proposal and seconder at meeting, Council agreed it wishes to give authority for the Chair of Council to be a signatory on a letter calling for the restoration of services at Cheltenham General Hospital. A recorded vote was taken. 12 for Cllrs A Lightfoot, M Reddicliffe, D Lewis, L Drake, B Stayt, J Peake, A Reece, A Robinson, A Mackinnon, P Badham P Taylor, P Lightfoot, 1 abstention Cllr P Richmond, 1 against Cllr Shakespeakeare. Council was asked for any other business for information purposes at the discretion of the Chair. followed by close of meeting at 20.48 pm

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Bishops Cleeve Parish Crime Report – February 2015

Bishops Cleeve Parish Crime report

Crime in general in Bishops Cleeve has remained at a consistent and low level. There were 24 crimes reported within

Bishops Cleeve and surrounding area in this reporting period. This is compared with 31 in the same period last year. This

is a 22% decrease and can be attributed to a slight decrease in reported theft and criminal damage offences.

There were no assaults or offences involving violence during February 2015 as compared with 4 in 2014.

Dwelling and non- dwelling burglary reports have increased to 9 against 7 last year. This is an increase of 28%. Five of

the offences were dwelling burglaries and the remainder non-dwelling.

Theft offences have seen a decrease in this reporting period. The figure decreased from 9 last year to 6 this year. This is

a decrease of 33%. The offences include shoplifting as well as thefts from motor vehicles and dwellings and thefts of

pedal cycles. There were no reported fraud offences.

There was a decrease in criminal damage offences, with 6 offences being reported in this period as compared with 11

last year. This is a decrease of 45%. These offences include damage to dwellings, non-dwellings and vehicles.

There were no reported drug offences.

The number of anti-social behaviour incidents in Bishops Cleeve totals 15 in this reporting period versus 33 for the same

period last year, a decrease of 54%. The reports vary from neighbour disputes and noise complaints to reports raised

about youths acting in an anti-social manner in residential streets and outsideTesco. None of these incidents were

reported to have taken place on Parish Council land.

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Dates for diary Meetings take place in the parish office meeting room unless otherwise stated.

date 2015/16 meeting start time

2 April Full Parish Council meeting 7.30

9

Planning, Highways and Environment Committee Amenities Committee

6.30 7.30

16

Employment and Finance - 6.30

23

Planning, Highways and Environment Committee Community Wellbeing Committee

6.30 7.30

30

Annual Parish Assembly 7.30

1 May Last day for submission of agenda items for May Parish Council meeting 7

Local Council elections

11

last day as Parish Councillors for those who were Councillors immediately before election

14

workshop- Welcome Parish Councillors: Committees and how to make a difference 7.30

15

Last day for submission of agenda items for June Parish Council meeting

21

last date for signing declaration of acceptance of office in the presence of the Proper Officer

21 AGM of Parish Council, including election of committees 7.30

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workshop - Policies and other useful information 7.30

4 June Last date for Disclosable Interests forms to be submitted to Monitoring Officer at TBC

4 June Full Parish Council meeting 7.30

11


6.30 7.30

12

Last day for submission of agenda items for July Parish Council meeting 18

Allotment Committee 7.30

25


6.30 7.30

2 July Full Parish Council Meeting 7.30

9


6.30 7.30

16

Premises Committee 7.30

23


6.30 7.30

30

Employment and Finance Review of standing orders/financial regulations 6.30

13 August Planning, Highways and Environment Committee 6.30

14

Last day for submission of agenda items for September Parish Council meeting

27

Planning, Highways and Environment Committee 6.30

3 September Full Parish Council Meeting 7.30

10


6.30 7.30

11

Last day for submission of agenda items for October Parish Council meeting 17

Sports Field Committee 7.30

7

24


6.30 7.30

1 October Full Parish Council meeting 7.30

8


6.30 7.30

10

annual allotment meeting 10.30

15

Last day for submission of agenda items for November Parish Council meeting 15

Allotment Committee

22


6.30 7.30

29

Employment and Finance -budget 6.30

5 November Full Parish Council meeting 7.30

12


6.30 7.30

13

Last day for submission of agenda items for December Parish Council meeting 19

Workshop- Budgets 6.30

26


6.30 7.30

3 December Full Parish Council meeting 7.30

10


6.30 7.30

15

Last day for submission of agenda items for January Parish Council meeting 17


7 January Full Parish Council meeting 7.30

14


6.30 7.30

14

Last day for submission of agenda items for February Parish Council meeting 21


28


6.30 7.30

4 February Full Parish Council meeting 7.30

11


6.30 7.30

11

Last day for submission of agenda items for March Parish Council meeting 18

Allotment Committee 7.30

25


6.30 7.30

3 March Full Parish Council meeting 7.30

10


6.30 7.30

17

Last day for submission of agenda items for April Parish Council meeting 17


24


6.30 7.30

31

Employment and Finance committee- policy reviews 6.30

7 April Full Parish Council meeting 7.30

14


6.30 7.30

14

Last day for submission of agenda items for May Parish Council meeting 21


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28


6.30 7.30

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Full Parish Council meeting 7.30

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Draft Minutes of Full Parish Council meeting

held on the 5th March 2015 at the Parish Council Offices at 7.30pm

1. Councillors were invited to make a Declaration of interests of matters on the agenda. Councillors had been advised to take note of the Code of Conduct advice made available to them.

2. Public Session 10 Members of the public attended and were invited to speak to the Council and Councillors who declared an interest in matters on the agenda were also invited to address the Council at this time. Closed at 8pm

3. Attendance of Parish Councillors recorded as Cllrs’ P Lightfoot, Cllr Taylor, Cllr Drake, Cllr Stayt, Cllr Mackinnon, Cllr Badham, Cllr Reece, Cllr M Reddicliffe, Cllr A Shakespeare, Cllr D Lewis, Cllr A Robinson, Cllr A Lightfoot, Cllr K Peake and Cllr Richmond (14)

4. Apologies noted from Cllr M Cooper, Cllr J Peake & Cllr Beattie, 5. Reports from Borough Councillors’ A Mackinnon, S Hillier Richardson & Cllr

East were heard – up to 20.10pm 6. Council noted Crime Report 7. Council noted dates for diary 8. Following a proposal and seconder at meeting,Council agreed for accuracy the

minutes of the previous Council meeting 9. Council noted the draft minutes for Committees meetings held since the

previous Full Council meeting 10. Following a Proposal and seconder at meeting Council approved the Cheque

payment list 11. Council noted items of correspondence as received by the Clerk on behalf of

the Council have been forwarded to the appropriate committees. 12. Following a proposal and seconder at meeting, Council agreed that all non-

confidential supporting papers for all Council and Committee meetings be posted onto the Parish Council website a minimum of 3 working days prior to the meeting date and remain for 2 years was agreed

13. Following a proposal and seconder at meeting, Council agreed to change to internal pension policy as recommended by Employment and Finance Committee to bring Council’s policy in line with auto enrolment requirements

14. Following a proposal and seconder at meeting, Council agreed to adopt LGPS “Statement of Policy on discretions” in line with the existing 2011 adopted policy as recommended by Employment and Finance Committee

15. Following a proposal and seconder at meeting, Council agreed to adopt updated financial regulations as recommended by Employment and Finance Committee.

16. Following a proposal and seconder at meeting, Council agreed to adopt updated standing orders as recommended by Employment and Finance Committee

17. Council noted that a direct debit mandate has been set up to Southern Electric for electricity supply at the community Building with an estimated saving of £400 pa in accordance with the financial regulations and the delegated power to the Proper Officer to ensure that utility contracts are with the most competitive supplier

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18. Council noted the verbal and written update from the Kayte Lane Residents Association. The request for a grant has been agreed by Community Wellbeing Committee in line with Charities and Local Organisations Support Policy (the sum of £1k was ring fenced by Council in December 2014)

19. Council noted that Tewkesbury Borough Council rejected a request for deed of variation for s106 Cleevelands development. The next Sports field Committee will have agenda item to discuss way forward for existing astro.

20. Council agreed date for 2014/15 Parish Assembly -30th April (cancelling Allotments) Topic already agreed as “20 mile an hour speed limit in Village” Councillors were asked for any other business for information purposes at the discretion of the Chair followed by close of meeting at 21.24pm

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Minutes of Planning & Environment Committee Meeting

held in the Parish Office at 6.30pm on Thursday 26th February 2015

1. Declarations of interest in matters on the agenda -

2. Public Session including an invitation to Councillors who have declared an interest in matters on the agenda to address the Committee -

3. Attendance recorded from Cllrs A Lightfoot, D Lewis, M Cooper, P Lightfoot, K Peake, M Reddicliffe, A Robinson and B Stayt ()

4. Apologies noted -

5. Minutes of meeting held on 12th February 2015 – agreed Proposed () Seconded ()

6. Planning Applications considered:

Our Ref Date rec’d Address Description/TBC Ref/GCC link Decision to be proposed and seconded at meeting before debate and decision is made

742 05.02.15 16 Harpfield Road Erection of two storey side extension 15/00074/FUL

Proposed () Seconded ()

743 11.02.15 Stoke Road Surgery Proposed wall structural stability works 15/00122/LBC

Proposed () Seconded ()

7.Decisions made by TBC/GCC noted:

Our Ref Date rec’d Address BCPC TBC/GCC

734 05.02.15 47 Kayte Lane 14/01216/FUL

Support Permit

735 06.02.15 25 Clematis Court 14/01253/FUL

Support Permit

721 10.02.15 The Kings Head 14/01070/FUL

Object Refuse

733 10.02.15 55 Millham Road 14/01188/FUL

Support Permit

711 13.02.15 Wingmoor Farm (East) 14/0084/TWMAJW

Neutral Permit

738 16.02.15 7 Huxley Way 14/01283/FUL

Neutral Permit

Other Matters for Consideration 8. Committee considered response to correspondence received from resident with regard proposed development on Stoke Orchard Road. (Gladman’s) Proposed () Seconded () 9. Committee noted planning enforcement issue in respect of 98 Station Road, 14/00945/FUL

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Environmental Matters for Consideration 10. Committee considered response to consultation from GCC regarding Minerals Local Plan Additional Site Option. Proposed () Seconded () Highways Matters for Consideration 11. Committee considered response to TBC with recommendations regarding road naming of new residential development at Clevelands. Proposed () Seconded () 12. Committee noted response from TBC regarding naming of new residential development at Homelands Site. Committee considered further response to consultation. Proposed () Seconded () 13. Committee considered response to correspondence received regarding parking concerns in Kingsclere Drive. Proposed () Seconded () Any Other Business – at the Chair’s discretion for information purposes

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Draft Minutes of Planning & Environment Committee Meeting

held at the Parish Office at 6.30pm on Thursday 12th March 2015

1. Declarations of interest in matters on the agenda – there were no declarations of

interest

2. Public Session including an invitation to Councillors who have declared an interest in matters on the agenda to address the Committee. Representatives from Linden Homes and Origin 3 spoke with reference emerging plans for Homelands 2, Phase 3B. 6 members of the public attended to speak with regard agenda item 17. 1 member of the public attended to speak with regard application 745. 1 member of the public attended to speak with regard application 746.

3. Attendance recorded from Cllrs D Lewis, M Cooper, K Peake, M Reddicliffe, A Robinson and B Stayt (6)

4. Apologies noted from Cllrs A Lightfoot, P Lightfoot

5. Minutes of meeting held on 12th February 2015 –agreed Proposed (BS) Seconded

(KP) with the amendment of wording in agenda item 16 – increased to be replaced

with extended

6. Planning Applications considered:

Our Ref Date rec’d Address Description/TBC Ref/GCC link Decision to be proposed and seconded at meeting before debate and decision is made

742 05.02.15 16 Harpfield Road Erection of two storey side extension 15/00074/FUL

Proposed (BS) Seconded (KP) support

743 11.02.15 Stoke Road Surgery Proposed wall structural stability works 15/00122/LBC

Formally withdrawn

744 24.02.15 Renewal License – Street Trading 15/00167/STRAD3

Proposed (MC) Seconded (AR) support

745 27.02.15 1 Bishops Close Single storey kitchen/garden room, utility and wet room 15/00156/FUL

Proposed (MC) Seconded (MR) support

746 02.03.15 2 Cheltenham Road Change of use of first and second floors to day nursery to increase capacity, additional car parking and storage shed 15/00193/FUL

Proposed (MC) Seconded (AR) support

747 02.03.15 37 Snowshill Drive Two storey side extension

Proposed (AR) Seconded (KP) support

7.Decisions made by TBC/GCC noted

Our Ref Date rec’d Address BCPC TBC/GCC

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734 05.02.15 47 Kayte Lane 14/01216/FUL

Support Permit

735 06.02.15 25 Clematis Court 14/01253/FUL

Support Permit

721 10.02.15 The Kings Head 14/01070/FUL

Object Refuse

733 10.02.15 55 Millham Road 14/01188/FUL

Support Permit

711 13.02.15 Wingmoor Farm (East) 14/0084/TWMAJW

Neutral Permit

738 16.02.15 7 Huxley Way 14/01283/FUL

Neutral Permit

Other Matters for Consideration 8. Committee noted response made to correspondence received from resident with regard proposed development on Stoke Orchard Road. (Gladman’s) 9. Committee noted planning enforcement issue in respect of 98 Station Road, 14/00945/FUL. Planning officer advised work is in accordance. 10. Committee noted draft Tewkesbury Borough Plan consultation period. Committee considered comment with regard Tewkesbury Borough Plan and accompanying Environmental Report. Proposed (MC) Seconded (AR) Response will be sent as per statement following Council Workshop of 07.01.15 11. Committee noted publication of 2013/14 Tewkesbury Borough Assessment of Land Availability by Tewkesbury Borough Council. 12.Committee noted report from Cllr D Lewis regarding meeting attended on Planning Enforcement. Environmental Matters for Consideration 13. Committee considered response to consultation from GCC regarding Minerals Local Plan Additional Site Option. Proposed (MC) Seconded (BS) Committee noted consultation with no further response 14. Committee noted Environmental Matters reported to the Parish Office during February 2015. Highways Matters for Consideration 15. Committee considered response to TBC with recommendations regarding road naming of new residential development at Cleevelands. Proposed (AR) Seconded (KP) Committee instructed deputy clerk to send suggestions compiled by councillors to TBC for consideration. 16. Committee noted response from TBC regarding naming of new residential development at Homelands Site. 17. Committee considered response to correspondence received regarding parking concerns in Kingsclere Drive. Proposed (KP) Seconded (AR) Committee decision for deputy clerk to write to Cllr R Bird to outline concerns of residents and to write to police requesting enforcement measures on matters of obstruction and free flow of highway. 18. Committee noted feedback from Highways Liaison meeting.

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19. Committee noted draft order from GCC regarding installation of Toucan crossings on A435. 20. Committee noted correspondence regarding Local Transport Plan consultation document. Any Other Business – at the Chair’s discretion for information purposes Cllr M Cooper left the meeting at 19.30 to chair Amenities and Open Space Committee Meeting Closed at 19.57

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Draft minutes of Amenities Committee and Open Spaces Committee

held at 7.30pm in the Parish Office on Thursday 12th March 2015

1. Councillors were invited to make Declaration of interests of matters on the

agenda

2. Public Session- member of public attended to speak on item 7 “requesting his

boundaries to be secured” and included an invitation to Councillors who had

declared an interest to address the Committee

3. Attendance recorded Cllr F Beattie, Cllr M Reddicliffe, Cllr K Peake, Cllr

Cooper, Cllr Stayt,

4. Cllr Robinson, , Apologies noted from Cllr A Lightfoot, Cllr P Lightfoot, Cllr Richmond

5. Following a proposal and seconder at meeting, Committee agreed to accept the minutes from February 2015

6. Following a proposal and seconder at meeting, Committee agreed to accept the financial reports year to date

7. Following a proposal and seconder at meeting, Committee noted reply from insurance company re watercourse bank at Nottingham Road (already distributed) and agreed to leave the matter in the hands of the insurance company and sought questions A)is rectification covered under the terms of the policy, b) are there any in accuracies in ascertains in letter c) can loss adjusters report be shared in public d) prejudice in settling a rectification request e) will insurance company protect Council if claimant makes a claim against council if he claims for rectification only.

8. Committee noted information received regarding a Bark Park ( a place for dogs to exercise, play and train) for consideration as future public open space project (budget in reserves and in line with CLP14 –Power LGA 1976 s19) and agreed to put an agenda item for next meeting to discuss fully.

9. Following a proposal and seconder at meeting, Committee agreed 2015/16 provision with existing provider of Quarterley and annual play inspection in the sum of £150 per playing field to include 3 site visits including annual inspection, a Risk assessment and two operational inspections (less 10% for repeat customer) and £59 for wheeled sports facilities (2) = £750 as provided in 2015/16 budget. Committee to seek tenders during 2015/16

10. Following a proposal and seconder at meeting, Committee agreed remedial works needed for bus shelters in the sum of £610. Clerk delegated to vire funds as necessary.

11. Committee noted following last month’s meeting it has been ascertained that it is not possible to purchase bin lids only for the two Church Road “bins on a post”. 3 out of the 9 bins in Church Road, are also lid-less and Church Road bins are emptied daily. To replace the two bins as agreed last month, it would cost £105 plus installation of new posts into existing concrete surface and permission from Highways would be needed . Committee are therefore asked, agreed following a proposor and seconder at meeting, agreed it does not go ahead with replacing 2 bins in Church Road without lids.

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12. Following a proposal and seconder at meeting, Committee declined the request from resident for a litter bin to be installed at the junction of Station Road and Millham Road.

Any other business will be considered at the discretion of the Chair for information purposes only followed by close of meeting 20.30pm

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Draft Minutes of the Community Wellbeing Committee

held in the Parish Office at 7.30pm in the Parish Office on 26th February 2015

1. There were no Declaration of interests by Councillors of matters on the Agenda

2. No members of the Public attended

3. Attendance Cllr P Lightfoot, Cllr D Lewis, Cllr J Peake, Cllr D Lewis, Cllr M

Cooper, Cllr M Reddicliffe, Cllr P Taylor, Cllr A Shakespeare, Cllr J Peake, Cllr F

Beattie and Apologies recorded from Cllr A Lightfoot,

4. Committee agreed draft minutes from previous meeting following a proposal and

seconder at meeting

5. Committee agreed financial reports following a proposal and seconder at

meeting

6. following a proposal and seconder at meeting a Charities And Local Organisation

grant application in the sum of £87 for free use of the parish garden from the

Street Fair Organisers was agreed. A non-specified for additional grant was also

included in application £113. An amendment of grant of £200 was made and fell.

7. Committee following a proposal and seconder at meeting, authorised use of the

garden for the above community event was agreed Cllr Peake arrived at

19.47pm

8. Following a proposal and seconder at meeting, Committee agreed it did not wish

to organise a role for parish council at the above community event but wished for

it to be considered by new Council in May 2015 for 2015/19

9. There was no proposal and seconder at meeting for Village SOS information 10. following a proposal and seconder at meeting it was agreed to request to full

council in May 2015 delegate to the Community Wellbeing committee to review community response policy

11. Following a proposal and seconder at meeting, Committee approved the Budget 2015 edition of Parish Update

12. Following a proposal and seconder at meeting, Committee agreed to defer for next meeting ideas for funding “for justice and community safety projects”

13. Committee having noted written feedback as distributed, in regard to the Big

Picnic , agreed to defer to next meeting, consideration of organising for 2016

with consideration being given to outcome of budget workshop. A Risk

management report and a rationale questionnaire was distributed.

14. Following a proposal and seconder at meeting, committee agreed it wishes to

send an article to Tewkesbury Borough News to be published regarding GRCC

Village of year award.

15. Following a proposal and seconder at meeting, Committee agreed it would be

prepared to publish the Wingmoor Farm Forum Agenda/Minutes on the council

website if the Forum sends them to the deputy Clerk for publishing. Cllr J Peake

left at 20.08pm

16. Committee noted reports from Play Glos and Young Glos and agreed response

to Young Glos.

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17. Following a proposal and seconder at meeting it was agreed to release of £1k

following a request for £1850 as a CALO grant for professional fees for the

Kayte Lane Residents association ( £1k was ring fenced by Council in

December 2014).

18. Following a proposal and seconder at meeting it was agreed for the meeting

room to be offered to TBC on normal commercial rates, following a request for

free use of the parish council meeting room/foyer for TBC draft borough plan

consultations in the sum of £76 from CALO budget.

Any other Business at the Discretion of the Chair for information only followed by Close

of Meeting at 8.45pm

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Draft Minutes of Sports field Committee held at 7.30pm in the Parish Office on

19th March 2015

1. Declarations of interest in matters on the agenda from Councillors – there were no

declarations of interest

2. Public Session included representatives from BC Bowls Club (KT), Bishop’s Cleeve

FC (DW), groundsmen (DW) ASB on carpark. Litter bins requested at turning circle.

Defibrillator being purchased by bowls club. Session closed at 19.50

3. Attendance noted from Councillors’ P Taylor (chair), A Reece, L Drake, P Badham,

R Stayt, A Mackinnon and P Richmond (7)

4. Apologies noted from Cllr P Lightfoot

5. Minutes from December 2014 meeting of Sports field committee. Approved

following proposal and seconder with amendments: para 9 ‘criteria to be a local

connection to use’ and para 10 contact to read contract

6. Financial reports to date agreed following proposer and seconder at meeting.

Subsequent to advice of boiler maintenance engineer, the Council are investigating

quotes for a replacement boiler.

7. Committee noted report from site visit made by Councillors in December 2014

8. Committee approved actions in response to the above report – following proposer

and seconder at meeting:

To instruct officers: to obtain quote for tiles to showers in changing rooms that fit

flush with wall or investigate alternative waterproof materials. To obtain separate

quotes for two sets of changing rooms. To obtain quotes per changing room for

deep clean late in summer break to include drain cleaning. To explore cost of

replacement nets only for astro goals. To investigate the cost of hiring machinery to

remove green box from astro and potential sale price of green box. To remove salt

bags from green box to sports pavilion. To relocate strimmer to sports pavilion. To

undertake inventory of storage cupboard in sports pavilion and determine rights to

use cupboard storage. To delegate to Cllr Stayt to investigate whether astro

sweeper is in, or can be put in, running order. To secure dividing curtain on astro.

Committee to have organised site visit to sportsfield, pavilion and astro three weeks

prior to each Sportsfield Committee.

9. Committee noted that cost of hiring full sports field is calculated on the following

formula:

cost for field (5 adult and 6 mini/youth pitch areas) = £83.39 per hour (no

changing rooms or astro) plus VAT

Following proposer and seconder at meeting committee agreed, for non football

use and subject to availability, the hire of the full sports field with pavilion toilets and

meeting room – full day 9am – 5 pm rate £500, half day 9am – 1 pm or 1pm – 5pm

rate £300. To include use of car park but no vehicles on the field.

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10. Committee noted that hiring out of car park is not permitted under planning consent

unless the hirer is also using the sports facilities. Therefore to hire the car park, the

cost of hire of at least one pitch per hour would be applied to the number of hours

the car park was being hired for.

11. Committee noted correspondence received regarding ASB in sports field car park.

Following proposer and seconder at meeting, Clerk to investigate H&S aspects of

car park – access and markings to determine directional use, restrictions to cars

accessing grass areas, investigation of liability regarding any potential accidents on

car park. Reply to be sent to resident outlining actions and recommending reporting

to police such occurrences.

12. Confidential business – commercially sensitive financial information Committee

considered action for existing astro – following proposer and seconder at meeting,

committee agreed to request a full financial plan to be presented at the next

committee meeting for A deep sweep followed by monthly power sweeping

Any other business considered at the discretion of the Chair for information purposes

only

Meeting closed at 21.16

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Cheque Payment list- Name regular monthly

payments detail £ Authorised

Clean space partnership Caretaking and cleaning 2183.92 p

C Puttick Mileage monthly 19.98 Council

B Holder Mileage (quarterly) 107.20

D Lewis Grounds man 900.00 sf

Lloyds Bank Bank charges (DD) 38.73

Play Gloucestershire Youth provision 1428.00 cwb

Phil Baker building services

Installation of bins, PIR & lights 286.00 a &

delegated

Councillor J Peake Councillor allowances 9.90 fc

Councillor K Peake Councillor allowances 9.90 fc

PHS Waste removal- annual contract

428.68 p

Place maintenance Ltd Tractor and soil aeration 1260.00 sf

Robert Hall business equipment ltd

Stationery and consumables 126.62 delegated

Total Ltd Telephone system 114.66 p

D Walker Grounds man 900.00 sf

Young Glos Youth provision 2250.00 cwb

Payroll For month 7717.60 fc

transfers From deposit to current 40,000.00 delegated

Name non regular payments

detail £

ADS Delivery of Parish Update 250 cwb

Cleeve Pest Control Rabbit programme 750 sf

JRB enterprises Dog bags 303 a

KCS Copier rental and use 756.32 p

Leafield environmental Litter bin 279.56 a

Winsmart Pavilion electrical works in response to Periodic test

243.00 sf

23

Financial Management Report

Cost Centres- delegated/reported to committees

budget 2014

£

reserves at

24/3/15

year to 24/3/15

£

underspend (overspend)

£

%

Total for Recreational Areas ○ 26,199 22,009 18,390 7,809 30

War memorial and garden - ○ 755 0 440 315 42

Street Amenities - □ 5265 200 3,662 1603 30

Community Building □ ◊ 0 6,993 18,881 18,881

Parish Office and garden - □ 31,415 14,338 24,097 7,318 23

Sports Field and Pavilion- -◊ 31,479 6,000 19,148 12,331 39

Astro-– ○ √ 0 28,245 (5,951) 5,951 16

Nortenham Allotments 0 0 (776) 776 10

Youth Provision 27,578 1,500 26,887 691 2

Grants to benefit local organisations 20,000 0 19,794 206 1

Community Engagement 6,811 2,000 6,111 700 10

Planning, Highways and Environment 3,530 0 3,413 117 3

Cost Centres- not delegated/reported to committees

budget 2014

£

reserves at

24/3/15

year to 24/3/15

£

Underspend (overspend)

£

%

Total Employment Costs 93,000 0 90,734 2,266 2

benefit in kind to local organisations ◊ 0 0 26,099 (26,099)

Subscriptions to professional bodies ○ 3,500 0 2,850 650 19

Insurances * 4,532 0 2,123 2,409 53

Councillors and staff training 1,850 0 1,392 458 25

Councillors travel and other allowances 3,600 1,800 695 2,905 81

Election expenses □ 1,000 2,500 1,000

Legal and Audit fees□ 2,000 1,035 965 48

Advertising and legal notices ○ 840 246 594 71

Staff mileage costs □ 1,300 651 649 49

Contingency reserves 5,000 38,614 5,000 0 0

Recharges to income generating activities -15,527 -15,527 0 0

Stationery, printing, consumables & postage∞

5,340 5,559 (219) 4

Accounts package 680 680 0 0

IT Support 3,700 3,599 101 3

Payroll costs 250 276 (26) 10

Bank Charges 300 529 (229)

24

Variances of +/- 15% explained as:

◊ Historical agreements free use /benefit in kind

□ invoices/ journals outstanding

○ works not completed

√ income exceeds budget

*costed to other cost centre

∞ decision made since budget set

25

Grants Provided 26/2/15 to 24/3/15

Awarded since the previous Council meeting to Charities, Voluntary and social enterprise organisations

*Includes benefit in kind

date Authorised by Committee of

Time period covered by grant

Beneficiary charity registration

number

Summary Value * £

17/3/15 Community

well being

One-off Kayte Lane

Residents

Not known For professional fees for

preparing bid for

community asset

1000

10/3/15 Full council 14/4/15 Transition

Cleeve

Use of meeting room

under historical

agreement for parish

councillors to use

meeting room where

elected representative

of Council

28

26/2/15 Community

wellbeing

Annual event Bishop’s

Cleeve

Street Fair

Not known Free use of parish

garden for the annual

street fair

85

26

Individual items invoiced which exceed £500 4/3/15 to 24/3/15

date Authorised

by

Committee

of

name summary Amount

£

28/3/15 Sports field Walker Grounds man for sports field 900

10/3/15 Sports field Bedford heating pump for sports field 865

16/3/15 Sports field Place Maintenance Soil aeration 900

17/3/15 CWB Kayte Lane residents association Grant for professional fees 1000

27

Supporting papers for agenda item 14 - Correspondence Received

a) Dear Clerk, Thank you for providing the booklet that shows how much is being spent on each area for this year’s budget. However I was wondering if you have any details on which areas were increased compared to last year please? As a resident of Bishops Cleeve I would like to know why our tax increased by 24.7%, where that increase was spent, and the justification why it was increased please. As it stands the booklet doesn’t explain that, and I can’t find anything on your website that explains the increase either? Whilst I do understand that an increase of £17 per annum isn’t much, I would like to know why the Parish reserves couldn't be utilised instead? I would also like to know how much money is in the Parish reserves as well please as I can’t find this on the website?

b) Hello, Firstly, I'd like to say how disgusted I was to see that our council tax has been increased by 24%; did the Parish Council or other Councils send out letters to communicate this, before we were presented with the news in a letter from Tewkesbury Borough Council at the end of last week? If so, then I did not receive this. Neither did other people, as voiced on the Spotted Bishop's Cleeve Facebook page. Secondly, in your latest newsletter which contains a breakdown of the budget, I was surprised to see such a huge amount dedicated to "admin charges for website, notice boards and Facebook". Facebook is a free service (where you have posted three times this year and only five times last year), website hosting typically costs around £30-100 per year and I can't imagine that you would be printing more than one pack of paper to create hundreds of posters for Parish noticeboards. Where does the £3170 go? I'm interested to learn more about how you can justify that particular charge and the huge total increase, when our other councils have increased their costs by 0.0%?

c) Could you please tell me the person to talk to face to face on why we have had such a large increase i.e. 24% I would

also like to look at the books as to who have what wages and where all the money is going – standard response sent

d) Quick question, can you point me to where the 2014 budget is on the website please as I was able to find the 2015

one but not the previous year?

Generally I don’t mind the increase of £17 per annum, but I would like to know the details behind the increase so that

we residents can be satisfied that due diligence was applied to the budget. For example, if it’s due to a reduction of

grants, which ones did you loose, by how much, and which services would it have affected? How has additional tax

income from the new houses been considered in the budget? I’m sure we would all support the increase if there was

valid justification giving the reasons a particular service was increased because as it stands all we see is the headline

figure of 24.7%, where everywhere else was 0%. Surely other Parish Councils suffered the same loss of grants, and so

helping the residents understand why would really help.

Regarding the Parish Council meetings, do we have detailed minutes of meetings with conversations and details written

down in the notes? For example this link for Tewkesbury Town Council’s meeting minutes are fantastic, with lots of

28

detail and the reasons why decisions were made, who said what and why,

etc. http://www.winchcombetowncouncil.co.uk/documents/minutes_Town_Council_040215.pdf

Unfortunately I can’t find any meeting minutes with similar detail on the Bishops Cleeve Parish Council website. This

following link only has one or two lines per item so I don’t know the details behind each decision, who spoke out in

favour/against, etc: http://btckstorage.blob.core.windows.net/site9670/Minutes%20March%202015.pdf. The reason

why I was looking is because I would like to know what is discussed when my query about the budget is raised, who says

what and why, and I can’t see that happening from the previous minutes? I know I can be at the meeting as a member

of the public, but I often work late and am unlikely to be able to attend, therefore it would be nice to read up on the

discussion afterwards.

Thank you for providing the booklet that shows how much is being spent on each area for this year’s budget. However I

was wondering if you have any details on which areas were increased compared to last year please? As a resident of

Bishops Cleeve I would like to know why our tax increased by 24.7%, where that increase was spent, and the

justification why it was increased please. As it stands the booklet doesn’t explain that, and I can’t find anything on your

website that explains the increase either?

Whilst I do understand that an increase of £17 per annum isn’t much, I would like to know why the Parish reserves

couldn't be utilised instead? I would also like to know how much money is in the Parish reserves as well please as I can’t

find this on the website?

From TBC Officer

Hello Parish Clerk,

It has been identified that there is a printing error in the Council Tax Leaflet that was sent out to residents.

At some point during the process of putting the leaflet together, the financial information for your budgets had a £’000

sign put at the top of each section rather than just the required £ sign. The budget figures included in the table are the

budget figures that you notified us of, so unfortunately it now suggests that you are spending significantly more than

you have planned for.

As these leaflets have been distributed we wanted to bring this to your attention should you receive a query from

residents. It is a printing error and the figures shown are the actual budget.

Sorry for any inconvenience that this mistake may cause.

RFO report

Budget workshop minutes are within January full council minutes

Published in the year end financial reports and from April 2015, in the monthly minutes

Relates to recharge of employees time

http://www.winchcombetowncouncil.co.uk/documents/minutes_Town_Council_040215.pdf

http://btckstorage.blob.core.windows.net/site9670/Minutes%20March%202015.pdf

29

Standard response

Budget for 2015/16 There are several ways for members of the public to see the breakdown of the budget for 2015/16 and the accounts for the last financial year ending 31.3.2014 The full breakdown of the budget for 2015/16 is available on our website and is currently being delivered to every house hold in the Village. (see Council information page of website). Within the January 2015 minutes of Full Council, there are minutes of the budget workshop which provides supporting information which was used by Councillors to make their decisions. Individual Employment information is protected by the data protection Act s40 but there is information in the Employment policy on the website, showing staffing structure and job descriptions. The year to date figures for the current financial year were approved by Council on quarterly basis but from April 2015, will be presented on a monthly basis. The agenda's for the 2nd of April meeting will have the financial figures for the year to 5th March 2015. The audited accounts for year ended 31.3.2014 are available on the website within the June 2014 minutes of Full Council. The annual report, which gives a detailed breakdown of the expenditure for the year ended 31.3.2014 was delivered to every house in the summer of 2014 and is also on the website The annual return for y/e 31.3.2014 which includes the audited accounts and the auditors report is also available within the June 2014 minutes on the website. Residents on the electoral register for Bishop's Cleeve, have the right to inspect the

Parish Council's accounts during a 20 working day period. This period will start on 8th May

2015 and finish 5th June 2015, between 10am to 1pm Monday to Friday

30

Supporting papers for agenda item 15 - Woodmancote Cricket Club

To the Bishops Cleeve Parish Council

I am writing to you in my capacity of Woodmancote Cricket Club Chairman to register

our complete interest in being involved in any sporting development within the new

‘Cleevelands’ development.

Let me explain, we are a thriving club, that have been playing at the Woodmancote

playing field for the past 77 years – further we are very much a part of the community

and have a very healthy and growing membership of over 100 members, aged from 9

to 90.

We run 8 teams and are particularly keen to support and develop young players, we

have a large junior cricket section with ages from 9 to 16.

We are proud to play to a high standard, and have just secured our overseas player for

this season, a young man from New Zealand. Part of his role is to not only coach our

youngsters, but also coach at the 3 local junior schools and at Bishops Cleeve

Comprehensive senior school.

We play in the West of England Premier League (Gloucester Division) and matches

last year were against teams like Tewkesbury, Stroud, and Lydney.

I am also the Vice Chair of Governors at the senior school, and we have entered into a

‘partnership’ with the school where we now use their excellent outdoor cricket ‘nets’

training facility – we will have over 50 youngsters every Wednesday evening in the

season from mid April to the end of August.

With the number of teams growing, we are keen to expand our ‘home playing

provision’ and also, with the major residential developments in Bishop’s Cleeve

including the phases of Homelands and Cleevelands, we would be very interested in

appealing to young cricketers who live in these new housing areas – one way would be

to play senior games within Bishops Cleeve closer to their homes – we are also keen

to develop cricket for girls.

After all, if I go to junior school in Bishops Cleeve, then go to Senior school in Bishops

Cleeve, I may want to play within Bishops Cleeve ,with a name in the future to be

developed to represent both villages e.g. ‘B.C.W.’

The current plan of the playing fields area within the Cleevelands development seems

to show two pitches and then what appears to be a cricket circle – I do strongly believe

that to be able to have an established club with our established infrastructure, could be

an attractive proposition for the local ‘new’ community, in helping to establish its own

31

identity and facilities for young people, and senior players as well, but at a high level of

developed cricket, rather than some form of ‘municipal facility’.

I am also aware that local rugby teams are also looking at the feasibility of their future

and location, however still wanting to stay in Bishops Cleeve.

Clearly a facility would need to exist to service teams, again the current development

seems to show some form of ‘community building’ – my view would be to have not only

changing room facilities, but a bar/ lounge and kitchen where social events could take

place – as an example, recently we have had a Quiz night with 60 guests and a Race

night with over 80 !

A ‘social club’ for local residents run professionally could be attractive.

Funds could be raised and shared on some basis – I am also the Licensee for

Woodmancote Village Hall, having been so for the last 16 years, and I was employed

by Whitbread for nearly 30 years where my job was to operate Managed Houses,

appointing managers and staff to run our pubs – I would be very experienced in how to

set up a retail operations like a community centre or social club.

Funding is also an area where cricket is particularly interested in order to promote the

game, especially with young people. Both the English Cricket Board and Sport

England have grants available for capital schemes. I am also aware that there may

also be funding available from the local Landfill operation in the Stoke Road area. You

will know much more about this.

I would be very interested if you could consider my points. I apologise if I have not

followed the correct protocols. I would be happy to meet with whoever to take this

possibility forward from a general feasibility study to hopefully a reality

Officers note- Gentleman has been advised to contact TBC as they are responsible for s106 facilities at Cleevelands and

current policy of BCPC is not to adopt Community building or formal pitches within Cleevelands s106.

No budget available

CLP – no adopted target – 1 response stage 1

4 year plan targets 5, 20,25

32

Supporting papers for agenda item 16- Land adjacent to Grange field

Primary school

“I am contacting you to advise that the land edged red on the attached plan is surplus to the County Councils

requirements and I have agreed terms to sell it to an adjoining property. The other adjacent properties were offered the

opportunity to buy the land jointly but decided not to proceed. The sale has been approved by GCC’s Property Board

and Cabinet.”

33

Supporting papers for agenda item 17 - committee structure 2014/15 Agreed Committee structure-

Employment and Finance Committee Meet 4 x year. 7Members including Chair, Vice Chair, Financial Monitoring Councillor and other Councillors elected at Annual meeting of Council Amended terms of reference With authority to form sub committee of 3 for employment matters

Sports field

Committee

Quarterly meetings 9 elected members Standard terms of reference

Community Wellbeing Committee 9 elected members Standard Terms of Reference Monthly meetings

Amenities and Open

spaces Committee

9 elected members Standard terms of reference Monthly meetings

Full

Council

Premises Committee 9 elected members Standard terms of reference Quarterly meetings

Allotments Committee Meet 3x a year during BST Standard terms of reference 9 elected members 1 annual public meeting

Planning, Highways

& Environment

Committee

Fortnightly meetings 9 elected members Standard terms of reference

34

Supporting papers for agenda item 18 GAPTC AGM-

ANNUAL GENERAL MEETING

Saturday 18 July 2015

This is an invitation to your Council to consider submitting a

RESOLUTION for debate at the

Annual General Meeting

RESOLUTIONS, as approved by your council, should be in writing/email

and must be received in this office by

Friday 5th June 2015

Your resolution becomes a ‘proposal’ to our AGM where it is presented by a member of your council, debated and

any action agreed.

Your topic for debate can be one affecting national or local policies, or the way GAPTC itself is run.

Alison Robinson

Chief Executive

Gloucestershire Association of Parish and Town Councils

Email: [email protected]

CALL FOR RESOLUTIONS

35

Supporting papers for agenda item 19 – Cheltenham General Hospital

Cheltenham General Hospital

Restoration of A&E Provision

and the

Downgrading of Acute Hospital Facilities

Dear Clerk to the Council

We last wrote to the Parish Council Chairman in October 2013 asking for support from the Parish Council in

writing to Dr Helen Miller, Chair of the Gloucestershire Clinical Commissioning Group expressing concern

about the reduction in A&E services at Cheltenham General Hospital (CGH).

Regrettably there has been little in the way of positive response to date even though Cheltenham Borough

Council’s Overview and Scrutiny Committee invited the Trust to make a presentation recently but for

whatever reason the Trust was unwilling to attend at the present time. We are therefore now writing to the

Chair of Gloucestershire Hospitals NHS Foundation Trust, Professor Clair Chilvers.

Attached is a ‘confidential draft’ of our letter together with a briefing paper expressing our concerns. This

information is being sent to some 160 Councillors in North and East Gloucestershire including Cheltenham. It

is believed the majority of Councillors, if not all, are most concerned about the reduction in CGH services and

will give their support.

Your Parish Council’s support is therefore critical in ensuring a productive outcome concerning the future of

Cheltenham General Hospital, we hope you agree.

It is to be hoped that the power of our elected representatives will be sufficient for open and transparent

dialogue to take place with NHS Gloucestershire through the Chair and a satisfactory outcome will evolve.

The early return of your Chairman’s Response Form giving authority for their name to be a signatory on the

letter being sent to Professor Chilvers would be most appreciated indeed.

We trust the above is self explanatory, however should you require any further information please do not

hesitate to contact us.

36



and the


Summary

This email asks for your approval as an elected representative in endorsing a letter from Cheltenham

Chamber of Commerce and REACH, a group seeking to Restore Emergency Services At Cheltenham

Hospital, to Professor Clair Chilvers, Chair of Gloucestershire Hospitals NHS Foundation Trust.

The purpose of the letter is to seek clarification of the Trust’s plans for the future of the Accident and

Emergency Department at Cheltenham General Hospital and of emergency and specialist services in the

whole hospital in the future. A detailed explanation of why this clarification is being sought is set out

below.

Background

Going back over many years there has been a gradual rationalisation of acute and specialist care between

the two sites, but while some services, notably cardio-vascular services, oncology and urology, have been

consolidated in Cheltenham, much more acute and general surgery has been transferred to Gloucester,

including Ear Nose & Throat, Paediatrics and Maternity, Stroke and other specialisms.

You will be aware that since July 2013 Accident and Emergency services at Cheltenham General Hospital

(CGH) have been downgraded to the status of a Minor Injuries Unit between the hours of 8pm and 8am.

This means that there are no Doctors on duty in the Unit which is staffed for most of the night by a single

Emergency Nurse Practitioner and two non-specialist Nurses. There are Doctors on duty in the Acute

Care Unit who may be called upon in an emergency, but they may not always be immediately available.

Future concerns

We consider that there could be a threat of further downgrading of A&E facilities in Cheltenham

particularly after the General Election. There are also wider fears of a further downgrading of CGH

following the potential relocation of general surgery to Gloucestershire Royal Hospital (GRH). In the long

run this could lead to the consolidation of all major surgery at GRH.

Detailed reasons for these concerns

We consider that the full extent and implications of the proposed reconfiguration of emergency services

were not made absolutely clear in the original ‘public engagement’ about the changes. This lack of

‘openness and transparency’ undermines the validity of that consultation.

The decision to downgrade A&E facilities overnight in Cheltenham was made despite opposition from

Cheltenham Borough Council, the Cheltenham MP Martin Horwood and the Cheltenham Chamber of

Commerce.

Requests were made for the decision to be reconsidered both six and twelve months after the July 2013

implementation i.e. January and September 2014. Unfortunately, those reviews did not appear to be

very thorough and appeared to accept assurances from senior NHS managers on behalf of the Hospital

Trust and Clinical Commissioning Group.

37

We consider this to be a travesty and an abuse of the review process.

To make matters worse, there now appears to be a very strong behind the scenes movement towards a

further reduction of services at CGH after the election in May. An acute hospital requires three types of

specialist i.e.

Consultant General Physicians

Consultant Anaesthetists

Consultant General Surgeons

Should general surgery be concentrated at GRH, some of these Specialists may not always be available

on the Cheltenham site and the status of CGH as an acute hospital will be seriously compromised.

Moreover, if there is little or no general surgery at CGH emergencies arising with patients undergoing

any surgery in CGH may have to be transferred to GRH or elsewhere because CGH will lack the required

competencies.

The viability of vascular and gynaecological cancer and urology, currently centralised at CGH could also

be in question, as would the safety of patients in intensive care. In fact there may already be a question

over the safety of surgical patients because of the removal to GRH of trainee surgical doctors.

What you are being asked to do

If you agree, it would be most appreciated if you would confirm that your name becomes a signatory to

the attached letter being sent to Professor Clair Chilvers expressing these concerns.

The objective being to demonstrate widespread support of elected representatives in North and East

Gloucestershire and Cheltenham whose residents are most affected by the reduction in current services

and what appears a threat to those services in the future.

Councillor Tim Harman, Chair of Cheltenham Borough Council’s Overview and Scrutiny Committee, the

Cheltenham Chamber of Commerce, Martin Horwood MP and the Conservative parliamentary

candidate Alex Chalk, together with a number of concerned councillors are worried that change is being

implemented against the wishes of the people of Cheltenham and North and East Gloucestershire

without due and proper consultation.

If you are in agreement with the position as outlined above and are willing to be associated with our

attempt to seek transparency and a clear statement of future plans for CGH, please simply return the

Reply Form attached.

38



and the


CHAIRMAN’S RESPONSE

Name:

Parish Council:

Please tick the relevant box(es):

I am interested and prepared to be a signatory to the attached letter.

I am interested in attending a meeting should this be decided upon at a later date.

I am not interested.

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