Emma Tilley Echo Gloucestershire Echo St James' House St...

Emma Tilley

Echo

Gloucestershire Echo

St James' House

St James' Square

Cheltenham

April 2013

Bishop’s

Cleeve

Parish

Council

Minutes for Full Council

2

Contents

AGENDA .........................................................................................................................Error! Bookmark not defined.

Police Report March 2013 ........................................................................................................................................... 5

Report from the Chair of the Council- March 2013 ..................................................................................................... 7

Dates for diary .............................................................................................................................................................. 8

Draft Minutes of Bishop’s Cleeve Parish Council meeting ........................................................................................... 9

Minutes of Planning & Environment Committee ....................................................................................................... 11

Draft Minutes of the Sports facility Committee......................................................................................................... 12

Draft Minutes of Allotments Committee ................................................................................................................... 14

Draft Minutes of Community Well being Committee ................................................................................................ 16

Cheque Payment list .................................................................................................................................................. 17

Correspondence regarding Shrubbery ....................................................................................................................... 19

Correspondence from St Michaels Church ................................................................................................................ 20

3

Bishop’s Cleeve

Parish

Council Minutes of the Meeting of Bishop’s Cleeve Parish Council on the 4th April 2013

at the Parish Office at 7.30pm- Welcome by Chair of Council

1. Members of the Public were invited to address the Council (30 minutes). Mr C

Roberts re Nottingham Road outdoor gym. 2 other members of the public

attended. Meeting closed at 19.52pm

2. Councillors were invited to make a Declaration of interests of matters on the

agenda.

3. Attendance of Parish Councillors recorded as Councillor P Lightfoot,

Councillor Jackson. Councillor A Lightfoot, Councillor P Badham, Councillor P

Richmond, Councillor P Taylor, Councillor J Peake, Councillor K Peake,

Councillor R Stayt, Councillor B Hall, Councillor A Robinson, Councillor L

Drake, Councillor Mackinnon, Councillor F Beattie & Councillor A Shakespeare

(15). Borough Councillor Healey attended and County Councillor Jones

attended.

4. Apologies recorded from Councillor D Lewis, Councillor A Reece, Councillor G

Matthews. Absences recorded as Councillor M Cooper and Borough Councillor

Hillier Richardson sent her apologies

5. Police Report noted

6. Council invited Borough Councillor Healey to present her written report.

7. Council invited County Councillor Jones to present his written report. The

Chair recorded the thanks of the Parish Council for 12 years of service from

Cllr Jones.

8. The report of the Chair of Council for March 2013 noted.

9. Council noted dates for diary

10. Council agreed for accuracy the draft minutes of the previous Parish

Council meeting held March 2013

11. Council discussed any Matters arising for information purposes only.

12. Council noted the draft minutes for all Committee meetings held since

March 2013 Parish Council

13. Council approved Cheque payment list. Council noted that the Clerk has

secured 3 months of insurance without charge within our current

insurance contract and therefore future renewal dates will be August.

14. Council noted verbal report from Chartered Parishes meeting held in

December 2012 and March 2013 from Councillor Richmond

4

15. Council noted that Tresspass and Nuisance is still happening at the Sports

field and the individual refuses to accept the ban from Council land. Council

agreed to investigate private security company costs and to investigate legal

position of costs incurred being charged to him as the next stage of action. The

Clerk to continue to log and challenge the trespass. Clerk to prepare ledger of

costs

16. Council noted correspondence received from Resident in Read Way

regarding Shrubbery in Cheltenham Road has been forwarded to Insurance

Company without any admission of liability. Clerk to obtain TBC Officer report

via Borough Council.

17. Council agreed it does not wish seek ownership/adoption of land known as the

Shrubbery

18. Council agreed Committee structure for 2013/14- recommendation from

Officer of Council is

A) Amenities Committee-(non income generating services) play facilities,

playing fields, street Furniture, Notice Boards, War memorial, Shrubbery,

dog bags – 2nd Thursday of each month

B) Facilities to have 3 committees (self financing services) to meet 3rd

Thursday of each month on rotation basis. i) Premises (may, September,

December, March

ii)Sports field (june, October , January, April)

iii) Allotments (july, November, February)

C) Community Engagement –to meet 4th Thursday of each month – Parish

Updates, Website, Community Plans, Community grants, youth &

community engagement.

D) Planning and environment – to meet 2nd and 4th Thursday of each month

Planning applications, Highway issues and environmental matters

19. Council noted that no resolutions have been put forward for GAPTC AGM.

20. Council agreed representative(s) to attend GAPTC AGM on behalf of Bishop’s

Cleeve Parish Council to be discussed at next Parish Council meeting

21. Council noted that the call for election period has now passed and Parish

Council now has permission to co-opt for the vacancy in Cleeve Grange, signs

have been displayed

22. Council considered correspondence from St Michaels Church and agreed to

support in principal and would be happy to receive further information.

23. Council was asked for any other business for information purposes at the

discretion of the Chair.

Correspondence from Pecked Lane resident read to Council

Little Acorns bank slippage – refer to TBC

Meeting closed at 20.51pm

5

Police Report March 2013

Bishops Cleeve has experienced an average level of crime and incidents during March

2013.

There were two reports of assaults or violence against the person, the first taking place

at Greenacre Way, where a male was assaulted by his daughter following a domestic

dispute. The second took place in Tobyfield Road with a male assaulting another in the

street. The offender for this crime has been identified and is currently under

investigation.

There were ten theft offences reported, the first involved the interference with a car

parked on Stoke Road, the vehicle was searched but no items reported stolen. The

second and third incidents involved shoplifting at stores located at The Green and in

Church Road. In both cases, shops were entered and food items stolen. An offender was

arrested and prosecuted for the theft at The Green. The fourth incident involved the

theft of a purse, stolen from within a house in Woodmans Way. The fifth incident

occurred in Sunrise Avenue with a parked van having its catalytic convertor system

stolen. The sixth incident occurred in Church Road where a Jeep Cherokee was stolen

from the car park of the Tesco store and then later found abandoned. The seventh

incident occurred at Greenacre Way and involved the theft of supermarket vouchers

from within a house which were then later used by the offender. The eighth incident took

place in Nottingham Road, where a quantity of waste asbestos guttering was taken from

the driveway of a private house. The ninth and tenth incidents occurred in Pecked Lane

and Longlands Road, in the first instance, a ‘cat scarer’ was stolen from the front garden

of a private house and in the second, a number of garden pots were stolen from the

insecure front porch of another house.

There was one report of domestic burglary at a new build home currently under

construction on Gotherington Lane. In this case, the house was entered through an

insecure door and a chrome kitchen extractor fan stolen.

There were four reported incidents of criminal damage, the first taking place in

Deansway with a front, ground floor window of a house being smashed. The second

6

occurred in Hemming Way with a parked Volkswagen van having damaged caused to its

body work as well as having one of its tyres slashed. The third incident occurred on Stoke

Road, with a parked Renault car having one of its windows smashed. The fourth and final

incident was reported at the Tithe Barn in Cheltenham Road where an offender has

entered the building whilst it was open to the public and has then caused damage to a

fire alarm, fire extinguisher and an extractor fan.

When comparing March 2013 with March 2012, the crime figures show a slight increase

of 4.5%.

7

Report from the Chair of the Council- March 2013

25/03/13 Cleeve Conservators

Meeting with couple of our Volunteer Wardens to discuss how we can

develop volunteer roles more widely.

26/03/13 Wingmoor Farm Liaison Forum

Agreement finally reached with community representatives on precise

location of the dust monitoring station. Installation will start shortly and

monitoring will be on monthly basis for a minimum of three months.

Potential to extend to up to six months if weather patterns not conducive to

effective monitoring.

Pete Lightfoot

26/03/13

8

Dates for diary

Thu 7 Mar 2013 19:30 Full Council meeting - Council chamber

Wed 13 Mar 2013 19:30 sports field committee - meeting room

Thu 14 Mar 2013 18:30 Planning and Environment Committee - Meeting room 1

Wed 20 Mar 2013 19:30 allotment committee - meeting room

Thu 21 Mar 2013 19:30 facilities committee - meeting room

Thu 28 Mar 2013 18:30 Planning and environment committee - Meeting room

19:30 community well being committee - meeting room

Thu 4 Apr 2013 19:30 Full Council meeting - Council chamber

Sat 6 Apr 2013 10:30 allotment users annual meeting – Parish Council Office

Thu 11 Apr 2013 18:30 Planning and Environment Committee - Meeting room 1

19:30 Amenities committee - meeting room

Thu 18 Apr 2013 19:30 facilities committee - meeting room

Thu 25 Apr 2013 18:30 Planning and environment committee - Meeting room

19:30 parish assembly – Parish Office

Thu 2 May 2013 19:30 Full Council meeting - Council chamber

9

Minutes of Bishop’s Cleeve Parish Council meeting

Councillors attended the Meeting of Bishop’s Cleeve Parish Council on the 7th

March 2013 at the Parish Office at 7.30pm- Welcome by Chair of Council

1. No Members of the Public attended to address the Council

2. Council noted that Councillor B Lewis has resigned with immediate effect.

TBC has issued public notices. If 10 or more electorate ask for an election,

TBC will arrange with BCPC paying the costs. If no election is called, Council

will be advertising for co-option candidates

3. There were no Declaration of interests of matters on the agenda.

4. Attendance of Parish Councillors was recorded as Councillor P Lightfoot,

Councillor Jackson. Councillor A Lightfoot, Councillor G Matthews, Councillor P

Taylor, Councillor J Peake, Councillor K Peake, Councillor R Stayt, Councillor

B Hall, Councillor A Reece, Councillor M Cooper, Councillor D Lewis,

Councillor Mackinnon, Councillor F Beattie Councillor A Shakespeare &

Councillor A Robinson (19.38) (16). Borough Councillors and County

Councillors are invited to attend

5. Apologies recorded from Councillor L Drake and Councillor P Badham.

Councillor P Richmond did not attend

6. Police Report noted. No officers attended

7. Council invited the Borough Councillors to present their written reports. TBC

adopted Conservation area without the BCPC suggested amendments.

8. Council invited County Councillor Jones to present his written report.

9. There was nothing to report from the Chair of Council for February 2013

10. Council noted dates for diary with the cancellation of Planning

Committee and Amenities Committee highlighted

11. Council agreed for accuracy the minutes of the Parish Council meeting

held February 2013

12. Council noted any Matters arising for information purposes only.

13. Council noted the draft minutes for all Committee meetings held since

February 2013 Parish Council

14. Council approved Cheque payment list

15. Council noted correspondence from Cotswold Bike Ride

16. Council noted correspondence from GAPTC/NALC re new homes bonus

17. Council noted correspondence regarding Quality Council Status

10

18. Council agreed Parish Assembly to take place on 25th April in Parish Office

with review of previous year as topic.

19. Council noted report from Chartered Parishes meeting held in

December 2012 was not available from Councillor Richmond. Clerk to email

minutes to full parish.

20. Council were asked for any other business for information purposes at the

discretion of the Chair. Please can committees consider resolutions for GAPTC

AGM and bring to April PC meeting for adoption by full Council

21. Council to go into closed session for confidential matters.

22. Council discussed update on legal matters

A Confirmed ban from all premises/land from 15th

B) Council agreed that the ban from all premises is not part of confidential

business and can now be discussed in open sessions.

C)Press release to be prepared – advice from experts, interfering causing

nuisance and additional costs to the parish.

D) verbal advice from solicitor re use of echo photo to publicise the ban

23. Council returned to open session for close of meeting

11

Minutes of Planning & Environment Committee

distributed at meeting

12

Draft Minutes of the Sports facility Committee meeting held at 7.30pm in

the Parish Office on Wednesday March 13th 2013

Public Session-D Walker, Angie, Kevin, Graham

Including feedback from Groundsmen- Happy with way things are going. Smokers

from GE causing litter

Colts – pitches have been excellent and reduction in dog pollution problems

Star FC- did not attend

AC Olympia- did not attend

Bowls Club-outdoor season starts in April. Membership remains consistent

Concern over pot holes in access drive.

Cheltenham North- 48 hour booking system does not accommodate additional

bookings. Copy of annual list of dates requested. Public session closed at 8pm

Attendance to be recorded from Councillors’ P Badham, B Hall, P Taylor (chair),

A Reece, K Peake and M Cooper

1. apologies received from Councillor P Lightfoot , Dave Lewis (groundsman ) and

Jon Symons (Cleeve colts). Non-attendance of Cllr P Richmond recorded

2. Committee agreed minutes from November 2012 meeting of committee

3. Committee noted update on lease parcel of land 2- lease with BCPC solicitors

and clearance of brook completed except for spoil

4. Committee agreed to spend monies from s106 homelands (improvements to

play areas fund) to install knee rail along the side of the bowls club drive in the

sum of £2627 – only 1quotation has been received.

5. Committee noted that Cleevelands s106 agreement has been amended to

include Astro (sport England specification) subject to planning permission Full-size (100 x 64m).

Predominantly football.

Floodlit.There should be a minimum of 6 columns but 8 preferable.Lockable cupboard containing light

operators / electrics.

2 curtains to enable pitch to be split 3 ways for 5-a-side football. Both wire and nets retractable.

Fully fenced around perimeter of the pitch.

Recessed goals for 3 x 5 aside games along the long side with the normal goals at the top/bottom end.

Lockable gates for pedestrian and double gates for vehicle/maintenance purposes.

Astro surface should have different colour astro to mark the football lines as the Sport England spec.

13

3G long pile 55-60mm

http://www.sportengland.org/facilities__planning/design_and_cost_guidance/artificial_sports_surfaces.aspx

See page 18 for type 5 and page 19 for BSEN 15330-1, page 22 for 55-60mm rubber filled pile and lastly

page 24, 2nd

column long pile 3G rubber crumb type.

2 x full size goals.

Corner flags.

Lockable storage suitable for storing goals and other sporting equipment.

Lockable maintenance storage within a recess.

Lit car park.

Lit path from car park to pitch.

6. Reports from Clubs regarding medium term plans only 1 club has responded to

request

7. Financial report for year to date noted.

8. Financial report for 2013/14 discussed including true cost of pitches and allocation of

recreation areas to amenities, pavilion costs to youth provision and pitches to reflect

uses.

9. Committee agreed to commission (from the Chair/Vice Chair and Clerk) a

report on different management strategies to achieve cost neutral status for

grass areas.

10. Committee noted that Art project has started at youth club using a

commissioned artist and working on boards in line with previous committee

decision

11. Committee noted that 13 days were effected by weather conditions and

clerk has authorised appropriate credits.

12. Committee noted that Cheltenham Cycle Club has not followed up on the

bike workshops but have now been in touch and provisional meeting agreed for

April 2013

13. Committee discussed proposed charge for the astro for Cleeve School 2013/14

and agreed delegated power to chair/vice chair to negotiate- noting true cost of

astro for daytime school use £22 per day, hockey outreach £41 per day

AOB.

Skate park

Bike Ride


14

Draft Minutes of Allotments Committee

Members of the Allotment Committee attended the Committee meeting held at

7.30pm in the Parish Office on Wednesday 20th March 2013

Minutes

1. Public Session – none attended

2. Attendance recorded Councillors’ G Jackson, P Taylor, A Lightfoot, P Lightfoot

(chair), A Shakespeare& B Stayt

3. Absences recorded Cllr L Drake, –non-attendance of Cllr J Peake, P

Richmond

4. Committee agreed minutes from December 2012 meeting of committee

5. Committee noted s106 works are completed to create 5 new plots with car

parking infrastructure for 20 plots. The cost of creating the 15 plots in 2009 has

also been taken into account

6. Committee agreed new Tenancy Agreement based on updated NALC proforma

.

7. Committee noted that bays are being misused and the Clerk recommends that

they are boarded up whilst the existing compost/chippings/manure is allowed to

be used/rotted do. Bins to be boarded after easter. Any costs incurred will be

charged to plot holders as part of annual rents

8. Committee noted that there are 8 empty plots and 0 waiting list

9. Financial report to date noted

Cost actual budget Balance left

Rents received -6294 -6521 -227

wayleave -1 -1 0

S106 income received -9986 -10000 -14

S106 expenditure 8013 10000 1987

Rent paid 1600 1600 0

Water utilities 626 1250 624

Track maintenance 858 732 -126

Health and safety 65 500 435

postage 100 100 0

Direct labour and admin costs 2340 2340 0

Balance to carry forward 2679 0 2679

10. Committee agreed that Balance cfwd (including £1973 s106 refunded for

works done in previous years to 15 new plots) to take down 6 trees that have

been identified as dangerous as per minutes of October 24th already delegated

to clerk- works not to be done until after bird nesting season – financial year

2013/14.

15

11. Committee noted that annual allotment meeting to be held in Parish Office

on Saturday 6th April -10.30am

AOB

Committee to do a site visit for stollards butt, Clerk to inform tenant and arrange visit


Date of next meeting June 2013

16

Draft Minutes of Community Well being Committee

distributed at meeting

17

Cheque Payment list

A/C: cleeve supplies

No: Date Ref Details

7329 05/03/2013 95 sticker rem 12.23

A/C: commecial ltd

No: Date Ref

7391 12/03/2013 sinv775799 PO/coffee tin 25.15

7437 20/03/2013 sinv775802 staionery/ext. lead 72.25

7447 27/03/2013 sinv779690 PO/office supplies 35.12

7448 27/03/2013 sinv779692 CB/soap/bags 42.01

Totals: 174.53

A/C: commercial IT

No: Date Ref Details Balance

7392 12/03/2013 sim316121 copier costs 54.39

7438 20/03/2013 sim316651 photocopier costs 78.05

Totals: 132.44

A/C: The Francis Frith Collection

No: Date Ref

7439 20/03/2013 4E+05 chairs allow 60.00

A/C: Fresh Air Fitness


7450 27/03/2013 13339/deposit Nott Rd/m 3,941.40

7451 27/03/2013 13339/balance Nott Rd/m 11,824.20

A/C: Glebe Contractors

No: Date Ref

7331 05/03/2013 3894 hedge cutting@SF 228.00

A/C: Glasdon UK Limited


7442 20/03/2013 6E+05 teddy bins/s106 1,246.56

A/C: JRB enterprise


7332 05/03/2013 11215 dog bags 303.00

Totals: 303.00

A/C: KB Heating Services

18

No: Date Ref

7393 12/03/2013 cb boiler parts/CB 66.00

7394 12/03/2013 pav boiler parts/Pav 347.00

Totals: 413.00

A/C: Dave Lewis


5812 22/03/2013 69/03/13 DL maint@SF 900.00

A/C: Phil Baker Building Services

No: Date Ref

7387 12/03/2013 10235 s106/Tree notice 176.00

7389 12/03/2013 10237 Pav toilet repair 59.00

7390 12/03/2013 10236 CT cover w/e 3rd Mar 165.00

7449 27/03/2013 10234 dog bin fitting 90.00

7452 27/03/2013 10242 March park insp. 92.00

7453 27/03/2013 10241 March brook maint 465.00

7454 27/03/2013 10244 CT cover w/e 31 Mar 825.00

7455 27/03/2013 10240 Nott Rd/play sign 25.00

7456 27/03/2013 10239 novelty bin/PLane 52.00

7457 27/03/2013 10243 M/Rd path s106 11,250.00

7458 27/03/2013 10238 dog/rubbish bin N/Rd 230.00

Totals: 13,429.00

A/C: total ltd

No: Date Ref

7388 12/03/2013 1E+05 PO/phone bill 118.46

A/C: A Temperley

No: Date Ref Details

Mileage feb/march

47.89

A/C: Dave Walker


7044 08/03/2013 01/03 pitch maint/Mar 900.00

A/C: Young Gloucestershire


7334 05/03/2013 5296 Y/Club/PAV/ Feb 1,089.00

19

Correspondence regarding Shrubbery

Email addressed to Clerk

Dear Ms Holder

Thank you for your response to my enquiry. The problem is that the roots of trees nearest to my garage have

spread to such an extent that they appear to have damaged the brickwork.Bricks have become loose in a zig zag

fashion.

What I would like is for the trees to be removed and the roots dealt with,to allow the bricks to settle and then

have them re-cemented.You may or not know that a gentleman fom T B C came last Thursday to have a look at

the problem.

20

Correspondence from St Michaels Church

26th March 2013. Dear Parish Councillors, Dear Members of the Chamber of Commerce, St Michael’s Church in Bishop’s Cleeve would like to purchase a defibrillator to provide for our increasing congregation, many of whom are elderly. Instead of buying a private one, to keep safe in the church, we are considering providing one in our churchyard, which would still be very near at hand for us, but would be available for public use, should the need arise. The Parochial Church Council has asked me to write to you to see if you would be interested in supporting this project. Of course this is just at the idea stage now, and we would have to obtain permission from our diocese, Planning Permission, Listed Building Consent, Ambulance Service approval, and more. At present we are not certain exactly where it could be placed. However, we would be interested to know if your members have ever considered such a scheme, or would like to pursue it with us and contribute to it. I provide some information on the Cpad scheme below. What is an automated external defibrillator (AED)? An AED is a portable electronic device that automatically diagnoses and treats life threatening cardiac arrhythmias through the application of electrical therapy, allowing the heart to re-establish and effective rhythm. Reasons for having a defibrillator

• Sudden Cardiac Arrest (SCA) is one of the UK’s largest killers.

• To achieve a positive outcome when dealing with SCA, medical assistance must be given within 4-5 minutes of the event.

• Survival rate after SCA with cardiopulmonary resuscitation (CPR) alone is 5%. With a defibrillator it is 50%.

• CPR, learnt on the usual First Aid Training courses, can keep a patient alive till the defibrillator comes, or until paramedics come.

Training Training is easy. You cannot do any harm with a defibrillator. If you have never seen one before, you can follow the instructions as you go, but some in-house training is advisable. Scheme of providing a defibrillator for the whole community See what they have done in Gotherington. Various village organisations were involved in raising the funds. They have purchased a device which is encased in a secure yellow box, fixed to the wall of the Village Hall, and is available for anyone to use. You phone 999 and the operator tells you the combination to open the box. This scheme is run by Community Heartbeat Trust, who will support the scheme and maintain the equipment for 7 years. It cost Gotherington £1,750 to buy the machine. Nearby Alderton intend installing a defibrillator in the village telephone box. Existing devices There may be some defibrillators already in Bishop’s Cleeve, privately owned by local businesses. These cannot be available to the community 24/7.

21

We look forward to your response. Please follow these links if you would like to learn more. http://www.communityheartbeat.org.uk/gallery.php http://www.thisisgloucestershire.co.uk/search/search.html?searchPhrase=defibrillators&where=&searchType=#axzz2Kac1MjQB Yours faithfully, Ann Jessop PCC Secretary, St Michael’s.

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