Electronic Timesheet For Non-Exempt Employees

Friday, March 4, 20111pm – 3pm

School of Nursing- Room 140

AgendaAgendaPilot Implementation

Campus Go-Live

Key Dates

Exempt C1 & Student Employees

Enhancements

Future Items

Electronic Timesheet for Non-Exempt Employees- Electronic Timesheet for Non-Exempt Employees-

Pilot ImplementationPilot Implementation

•Go Live PP11-19 (2/27/11-3/12/11) and thereafter•ETS due Monday, 3/14/11•Must use paper timesheet prior to PP11-19•WET page entries prior to PP11-19•Only adjusting entries on WET page from PP11-19•Pilot Group Training

•3 Instructor-led sessions (3/3, 3/9, 3/10)•Hands on Clinics is available- time and location will be announced at the live training•UPK

•Contact CITS Help Desk (6-Help) or FS-Payroll (6-1243) for ETS questions

Electronic Timesheet for Non-Exempt Electronic Timesheet for Non-Exempt Employees- Employees-

Pilot ImplementationPilot Implementation

•Pilot Group employees will receive this Error Message if they try to create an ETS prior to PP11-19

•The same error message will appear for the Campus Go Live if employees try to create an ETS prior to PP11-21, but the date will be “2011-03-26.”

Electronic Timesheet for Non-Exempt Electronic Timesheet for Non-Exempt Employees- Campus Go LiveEmployees- Campus Go Live

Go Live PP11-21 (3/27/11-4/9/11) and thereafter ETS due Monday, 4/11/11 Must use paper timesheet prior to PP11-21 WET page entries prior to PP11-21 Only adjusting entries on WET page from PP11-21 ETS for Non-Exempt Employees Training

(suggested text for your affected employees will be sent to you after this meeting) • 8 Instructor-led sessions • Hands on Clinics is available- time and location will be

announced at the live training• UPK

Contact CITS Help Desk (6-Help) or FS-Payroll (6-1243) for ETS questions

Date Action

Friday, March 4th, 2011 Run query to set up Employee/Supervisor relationships

Name of the Query: UMB_TL_EE_APVRS

Friday, March 4th, 2011 Suggested text with training information for you to send to your affected employees

Monday, March 21st, 2011

Until

Friday, March 25th, 2011

Supervisor Set up Page is available for use. Enter completed worksheet information (your Non-Exempt Employee/Supervisor relationships) in eUMB.

If the Supervisor Set Up is not completed by Friday, March 25th, your Non-Exempt employees will not be able to see ETS and you will start receiving email notification on Monday, March 28th.

Monday, March 21st, 2011

Non-Exempt Employee In/Out Profile Page is available for use

Coming Soon Electronic Timesheet for Non-Exempt Employee FAQs will be available on Portal Page

Key Dates for Campus Go-Key Dates for Campus Go-LiveLive

Exempt C1 (Class 34, Pay Group SPC & EFY) Exempt C1 (Class 34, Pay Group SPC & EFY) and Student Employees (Class 14, 16, 14W, and Student Employees (Class 14, 16, 14W,

16W)16W)

Student Employees (Empl Class 14, 16, 14W, 16W)◦ Target go live: July 2011◦ Continue WET page entries until Go Live◦ A separate UPK will be available

Exempt C1 (Pay Group SPC & EFY)◦ Some employees are being paid based on Defined

Payment, ETS may not be required◦ ETS for this group is excluded on ‘Not Entered’ tab

on the Approval Page◦ Target go live: July 2011

EnhancementsEnhancements

Personal Leave – eUMB will automatically allocate personal leave for New Hires when they are processed for the first time by Bi-Weekly Leave Accrual process. DO NOT enter personal leave hours for your New Hires.

Projected Leave Balances (Enhancement document will be sent to you for your affected employees)

Leave Balance Page- Projected Leave Leave Balance Page- Projected Leave BalancesBalances

Leave Balance Page- Leave Currently Being Leave Balance Page- Leave Currently Being ProcessedProcessed

Projected Annual Leave Balance for PP11-16: 136.796752 (Ending Annual Leave Balance as of 1/15/11-PP11-15) +) 7.692320 (Projected Earned Leave for PP11-16) -) 8.000000 (Reported Annual Leave taken in PP11-15) ____________ =)136. 489072 (Projected Annual Leave Balance in PP11-16)

Projected Leave Balance Calculation Projected Leave Balance Calculation ExplanationExplanation

Future ItemsFuture ItemsETS Printer friendly feature will be available

for Exempt and Non-Exempt ETSEliminating Leave Adjusting Entries by TL

Initiators on WET pages Advanced Sick Leave TrackingNon Exempt probation period expiration

supportInternal employee transfers and user accessRevising HR/PR Policies and Procedures…AL

payouts, Acting and Interim titles for Academic Administrators

FYI…new Electronic Travel Request and Reimbursement process will be implemented in the coming months…