EFFICIENTEFFECTIVE

ECONOMICAL

SHOW-ME REGION“Triple E” AdHoc Subcommittee

SCOPEWhat the RCMs Asked Us to Do

Discover ways the Show-Me Region can become more

EfficientEffectiveEconomical

Present findings during April 2012 RSCProvide experience during July 2012

RSC for new agenda test run

PRIMARY FOCUS

“We are here to serve and respond to the needs of our fellowship as they arise.”

-Show-Me Regional Guidelines

PROCESS

Opened online discussion siteFollowed standard project planning

process-Identify what’s working & not working-Prioritize topics-Create proposals that support was is working, and

provide solutions for what is not working-Present findings (April 2012)-Provide ongoing information, support & assistance

for trial runs of new agenda (July 2012)

IDENTIFICATION of BARRIERS

Communication

Agenda

Use of RCM Time

Lack of Orientation/Mentoring

BARRIER ONE: COMMUNICATION

Lack of consulting past agreements (minutes) to discover solutions & be warned of difficulties

Not consulting the same documents & making them readily available (GTLS, guidelines, handbooks, etc…)

Poor atmosphere – Interruptions, yelling, etc…

Lack of creating a clear path for areas & trusted servants to present a need or problem to the RSC

SOLUTION ONEStandards of Communication

Set clear standards for atmosphere Use (continue to use) internet to provide the following

Minutes Necessary guidelines & handbooks Orientation materials

“Cheat sheet” of past agreements that pertain to current topic Create clear path for ex-officers to offer experience without

being taken over by their personal agendas Create clear path for areas & trusted servants to bring needs

& problems before the RSC Use (continue to use) internet to provide ongoing reporting

about treasuries, progress with projects, committee & board meetings, etc…between RSC meetings

BARRIER TWO: Orientation & Mentoring

No system in place to provide orientation & mentoring to new RCMs, RCMA’s & other new or interested trusted servants

Putting all responsibility of mentoring on RCMs, instead of assisting her/him in the training of their new RCMA

No system in place to provide orientation & mentoring for members with extensive experience, but who have been away from RSC for a while

No system in place to have brief orientation/training for all trusted servants at each RSC meeting (or online)

SOLUTION TWO Orientation & Mentoring

Wider use of the internet to provide orientation materials & information

Creation of information for those considering serving our RSC (what to expect, time involved, etc…)

Recognize all new & interested trusted servants/members at each RSC & pair them with a mentor

Provide orientation to ALL new trusted servants (regardless of previous experience)

Use events (SMRCNA, Campvention, Regional Assembly) to provide training, service workshops, information about serving at our RSC

Create information about the flow of information (taking topics from RSC to ASC & back again)

Provide clear and exact information about the time & skills needed for those who are considering a position

BARRIER THREE: Use of RCM Time

Lack of time to be directly involved with, truly impact & assist: Subcommittees Executive Committee Boards

Lack of clarifying how to inform, assist & share experience with RCMs without pushing a personal agenda (RCMs sometimes isolate as a group)

SOLUTION THREEUse of RCM Time

Focus all RSC trusted servants on each project with clarity that RCMs set priorities & make final decisions

Push some report items online to make more room on RSC meeting agenda for discussions, project planning & decision making

Agenda provides time for RCMs to distribute themselves throughout committees & boards

Define clear path for RCMs to gain support, information & experience from non-RCMs without being pushed with personal agendas

BARRIER FOUR: AGENDA

Reporting items that do not require discussion, brainstorming or motions

Lack of reporting between RSC meetings Progress notes on ongoing projects Projects/plans that have been completed prior to the next RSC Information about “urgent” or “emergency” situations that

cannot wait until the next RSC meetingSeparation of trusted servants

Little time for unified discussions, decision making, etc… Lack of having trusted servants on hand from boards &

committees to gain ideas & input, and understand how decisions will impact their service

SOLUTION FOUR: AGENDA

New Flow of Information & Decision MakingBETWEEN RSC MEETINGS

•Online reporting & information sharing•Discussions throughout region •Needs expressed, topics prioritized & agenda set

DURING RSC MEETING•Some reporting•Project plans created & defined based on needs•Decision making

BETWEEN RSC MEETINGS•Online reporting & information sharing•Discussions throughout region•Needs expressed, topics prioritized & agenda set

Service Online: The MUSTS (so far)

Timeline to accommodate those without easy internet access Not necessary to check online information more than

one or two times between RSC meetingsUncomplicated format

Easy to post & read ALL information, reports, discussions & ideas

Extremely informative Needs, ideas, possible motions, discussion topics &

reports are available to help RCMs come to RSC as informed as possible (by their areas & experience)

AGENDA BETWEEN RSC MEETINGS

MinutesOngoing reporting about active projectsOngoing suggestions/needs from RD/ADEvents pageRequests/Needs expressedDiscussion boardIdeas for open forumMotion ideasAgenda set for next RSC meeting

RSC Meeting AgendaINTRODUCTIONS

Introductions, readings, roll callIdentification of new trusted servants &

visitors; match making with mentorsApproval of minutes from past RSC meetingTreasury Report:

RSC Treasury Oversight of all other treasuries (RSO, SMRCNA,

Campvention, etc…)

RSC Meeting Agenda ONGOING RESPONSIBILITIES SESSION

Presentation of nominations

Budgeting

Orientation/good reminder topics

RD/AD topics

RSC AgendaDISCUSSIONS & DECISIONS SESSION

Needs, topics, motions, etc…are presented with thefollowing options:Create a project plan (including the scope & goals

of the project, timeline, who will be accountable to the project, financial commitment, etc…)

Turn something over to a committee or board (including what, exactly, the RCMs would like the committee or board to achieve)

Discuss & vote on a motionDecide to table an idea, topic or motion until a

later time

RSC AgendaBREAKOUT SESSION

Subcommittees, Boards & (if needed) Executive Committee meet:

Specific to carrying out direction given by full RSC

*RCMs distribute themselves throughout subcommittee & board meetings

*Executive Committee (unless meeting) distribute themselves throughout subcommittee & board meetings

RSC AgendaIMPACT SESSION

Unified Meeting RCMs Subcommittees Boards Executive Committee Members

Discussion/Idea Sharing Recognition of current issues/needs/topics in region Decisions to address these needs through our boards

& committees (i.e. Workshop topics at SMRCNA & Campvention, tasks for RSO, projects for subcommittees, etc…)

RSC AgendaMOVING FORWARD SESSION

Review of decisions & agreements

Review of timeline until next RSC meeting Online agenda deadlines Project deadlines

SHOW-ME REGION“Triple E” AdHoc Subcommittee

EFFICIENTEFFECTIVE

ECONOMICAL