PowerPoint is a toolA Presentation on Presentations

– Prof. Aparna Kanchan 1

“The biggest problem with communication is the illusion that it has been accomplished.”

-George Bernard Shaw

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What was wrong with

that?

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What is your vision of the ideal

presenter in our environment?

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+ Δ

Self-Assessment

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“I always think a great speaker convinces us not by force of reasoning but because he is visibly enjoying the beliefs he wants us to accept.”

-W.B. Yeats6

By the end of the session, participants will be able to…› utilize eye contact, body language and

voice to their advantage in a presentation,› apply the 3 A’s in preparing content for a

presentation,› develop visual aids that reflect good

instructional design properties, and› respond to questions in an effective

manner.

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Interpersonal Communication Professionalism Practice-Based Learning &

Improvement

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Podium PanicFor some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.

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Audiences are forgiving Nervousness is usually invisible Be yourself Practice deep breathing/

visualization techniques Begin in your comfort zone

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Check out the room in advance

Concentrate on the message Begin with a slow, well

prepared intro; have a confident and clear conclusion

Be prepared and practice

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Never let them out of your sight. Looking them in the eye makes

them feel that they are influencing what you say.

Eye contact allows the presentation to approximate conversation—the audience feels much more involved.

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NO-NO’s Lean on or grip the podium Rock or sway in place Stand immobile Use a single gesture repeatedly Examine or bite your fingernails

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NO-NO’s Cross your arms in front of your chest Use obviously practiced or stilted

gestures Chew gum or eat candy Click or tap your pen, pencil or pointer

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NO-NO’s Lean into the microphone Shuffle your notes unnecessarily Tighten your tie or otherwise play

with your clothing Crack your knuckles Jangle change or key in your pocket

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Voice Voice

Intelligibility› Articulation› Pronunciation› Vocalized

pauses› Overuse of stock

expressions› Substandard

grammar

Voice Variability› Rate of speech› Volume› Pitch or tone› Emphasis

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Powerpoint is a tool to use in oral presentations that is often used as a presentation in itself. Using it like this often leads to …

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This is more what you’re looking for!

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Communicating effectively brings you another way to understand things and allows you to reach more people than ever. So here are some tips.

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KNOW what you’re saying

ORGANIZE it

MAKE it look nice

SUMMARIZE

The four tenets of PowerPoint:

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KNOW what you’re saying

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Think about it.

What does it mean to you? What are you trying to do? Teach? Sell?

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What is your point?

Why does it matter? You need to know because if you don’t, your audience sure won’t.

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Who is youraudience? What do they need to know?Every presentation should be tailored to your audience: what do you want them to know? Make sure you tell them!

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Now that you KNOW

what you think about it

why it matters

what your audience wants,

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ORGANIZE it

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Start by drafting...

Throw your brain on paper. It will be messy; that’s ok, you’ll work on that later. Take your time but know that you will end up cutting out a lot.

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Your structure needs to be

Next, work on structuring the few essential key points.

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One slide = one point(They’re free!)

This is your golden rule. Slides are free, you can add more but not too many because presentations should be short.

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Link each slide together.

Make sure you link each slide together. Elements on the same slide should all be related to each other.

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Be Clear

Think of your presentation as a roadmap. Tell us exactly where we’re going and how to get there. Alert us about any detours we might have to take.

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Tell a story

Show a video

Every ten minutes, audience attention plummets; to prevent this, make your presentation shorter or relate it back the audience by telling a story, showing a video or doing a relevant activity.

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€ 2 billion

67 % of people

Over 200 groups involved

Will evolve over

the next 10

years

57 projects financed

92.55 % are very small companies

13.5 of managers are unemployed

Foreign Students account for 20%

of the total student population of

Paris

India accounts for 1.7% of foreign jobs

2 hours away from Bratislava

14 Métro Stations, 3.8 million trips daily

Too many numbers!

What do they mean?

Using too many numbers is boring. Instead, think about what the numbers mean and which ones are most important to your audience.

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LESS IS MORE

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Now that you’ve set a solid structure by

finding your key points

making them clear,

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MAKE it look nice.

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Avoid too much text, especially for oral presentations

Especially when they contain long phrases Because they force you to read as I am talking The

result is that you learn and retain less information because your brain has to work harder

Plus, the more information you put on a slide, the smaller the font gets and the harder it gets to read for everybody, especially the people sitting at the back

And anyways, you read a lot faster than I can talk so if all of my slides look like this, I’m basically making myself uselessThis is especially true for written

presentations. Remember, LESS IS MORE.

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150 words per minute

250 words per minute

People read faster than you talk. If you write your script up on your slide, you really don’t need to be there.

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Match your fonts

Century Gothic

Courier New

Times New Roman

Arial

Bookman Old Style

Comic Sans MS

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Match your colors…

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Vision trumps all other senses.

Use pictures! And lots of them!

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Hear a piece of information , and three days later you’ll remember 10% of it.

Twitter

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Add a picture, you’ll remember 65%.

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Go wild

Don’t be afraid to use wild pictures. Use them to communicate, not decorate and make your audience feel things

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Steve Jobs uses picturesAnd sometimes, there are no words…

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We now know how to make presentations look nice by

not overloading slides,

matching fonts and colors,

using pictures /tools you have

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SUMMARIZE

Every presentation should end in a summary to remind the audience what was the most important info.

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KNOW what you’re saying

ORGANIZE it (structure= clear key points)

MAKE it look nice(don’t overload slides,

match fonts and color, use pictures and tools)

SUMMARIZE

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http://thenewyorkknickspodcast.com/?attachment_id=617http://artofmanliness.com/2009/09/29/how-to-use-a-hammer/http://www.pictsel.com/2010/12/world-in-your-hands-wallpaper.htmlhttp://blog.teamtrainingunlimited.com/tag/leadership/http://www.persistenceunlimited.com/2008/07/the-1-single-most-important-question-a-goal-setter-can-ask-all-year/http://www.theatreinchicago.com/seatingcharts.phphttp://robertstrongmarketing.org/leadership/never-give-up%E2%80%A6a-way-to-look-at-brick-walls/http://www.guardian.co.uk/books/booksblog/2008/jul/21/weekhttp://www.dustydavis.com/longride/2004_10_01_archive.htmlhttp://www.faqs.org/photo-dict/phrase/2410/double-fisherman-knot.htmlhttp://www.guardian.co.uk/education/2009/dec/31/free-books-secondary-schoolshttp://marketplace.publicradio.org/display/web/2010/02/19/mm-livewire/http://scornedacorns.blogspot.com/2011_03_01_archive.htmlhttp://blog.buzzintown.com/2011/03/eyes-that-say-a-million-words-in-a-single-gaze%E2%80%A6/http://www.holisticmoms.org/category/news-events/hmn-twitter-parties/http://www.envelopescompany.com/http://3129.deviantart.com/art/Wild-Horses-194606189http://www.palm-store.com/http://www.loeildulynx.fr/materiel/2007-11-22/azerty-ou-qwerty-ne-perdez-plus-votre-accenthttp://videographybyreene.files.wordpress.com/2011/03/happy-businessman.jpg

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Credits

Make sure you give proper credits.

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