Edline/GradeQuick Web Kindergarten Progress...

Edline/GradeQuick Web

Kindergarten Progress Reports

Brevard Public Schools

Office of Educational Technology

October 4, 2011

http://techtraining.brevardschools.org/gradequick

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Preparing Gradebooks for Printing Progress Reports

The following steps will guide you through entering certain information in GradeQuick so that the information will print on 9 week Progress Reports.

1. Go to www.edline.net

Log into Edline

2. You must install the plug in the first time you use

GradeQuick on each computer you use. From the

top navigation bar, click Tools > Get GradeQuick

Web plug-in.

3. Go to Tools > “Semester 1 (11-12) GradeQuick

Web.

Or the current semester.

4. Click Window from the menu bar and choose your

homeroom class. It should be named Kindergarten.

5. To sort student names alphabetically, click on one

of the student names and then click the up arrow

on the small toolbar.

6. All report card skills are assessed in the Skills area

of GradeQuick. Before proceeding to the skills

area, you must have an assignment column for the

term you wish to enter skill grades for. Click the

Add New Test icon on the toolbar.

7. Click OK to any boxes that pop up. If necessary,

change the term number field to the term you wish

to assess.

8. Click the Edit Skills icon on the toolbar.

http://www.edline.net/





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9. Skills must first be imported. If your skills are

visible, proceed to the next step. If your skills are

not visible do the following:

Click Import.

Choose Kindergarten.skf.

Click Open.

10. There are 2 different ways to assess skills:

1) By skill for the class (steps 11-16)

2) By student (steps 17-20)

11. To assign grades to Skills for the whole class by

individual skill, click the name of the skill.

12. Click the Student Assessments tab (toward the

right).

13. All skills, except the first (Instructional Reading

Level) and the last (Parent Conference Requested)

will receive a 1, 2, 3, or 4. You may type the grade,

choose from the drop down menu, or fill the entire

column by right-clicking and choosing Fill Current

Column.

14. The first skill (Instructional Reading Level)

requires a numeric value that should be typed into

the field.

Note: N/A may be entered if this is not assessed during

the marking period.

15. The last skill, Parent Conference Requested,

requires an X when necessary.

16. To return to the gradebook spreadsheet, click the

Gradebook Spreadsheet icon on the toolbar.

Note: Skills are

only imported

once at the

beginning of the

year.





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17. To assess skills by student, click View > Student

Summary View.

18. Click the Skill Assessment tab.

19. Click in the cell you want to record a skill grade for.

You may type the grade, choose from the drop

down menu, or fill the entire column by right-

clicking and choosing Fill Current Column. Note: If you choose to fill the current column, you

will have to change the first skill and the last skill to

the appropriate entry.

20. To move to the next student, click the drop down

box next to the student name and choose the next

student.

21. To enter Comments for each student, make sure

you are in your Kindergarten class, click the

Memo icon on the big toolbar.

22. Choose Student Memo and then click OK.

23. Click the drop down arrow next to Note to Student

and choose Term # Memo where # is the current

Term number.

24. Type the comment for the selected student. Use

the spell check function by clicking Edit > Spell

Check Memo.

**NOTE** You may choose to insert quicknotes

instead of typing each comment.

Note: you can spell check

all memos by choosing

Edit > Spell Check all

Memos from the

gradebook spreadsheet)





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To insert a quicknote, choose File > Insert

quicknotes. Highlight the quicknote, and then

click the button Insert Quicknote into Memo.

You can also create your own quick notes!

25. When finished with one student, you may switch to

the next student by clicking the drop down box

next to the student’s name and selecting the next

student. Or use the red arrows.

When prompted to keep your changes, click Yes. If

finished with all students, click File > Exit memo.

26. To indicate a student is Working Below Grade

Level in Reading or Working Below Grade Level in

Math, make sure you are in the Kindergarten class.

Choose View > Student Info and choose R#

Reading BGL and M# Math BGL (where # is the

current Term number). Click OK.

27. Enter an X in the appropriate column.

Hide these columns by going to View->Student Info

and un-highlighting these fields (click on the

highlighted field and the highlight will be removed).

28. Term 4 Only: Add the Promotion Grade. Add

the Promotion Grade in the Kindergarten

gradebook. Go to View > Student Info.

29. In the next window that appears, scroll to locate

Promotion Grade. Highlight Promotion Grade and

click OK. The column will appear in the gradebook.

You may type the promotion grade (or retention

grade) for each student or fill the entire column by

right-clicking and choosing Fill Current Column.





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Printing Progress Reports

1. Make sure you are in your Kindergarten class, click

Reports and choose Brevard Elementary Progress

Reports > Term # (Kindergarten).

(# represents the current term. This

demonstration uses Term 1).

2. Click the Select Students icon to choose the

students you would like to print. By default, all

students are chosen.

3. Click the Print icon.

4. Choose your Secure Print printer and then click

Properties.

5. Choose the Output Options tab.

(Note: different printers may have different

options)

6. Change the Duplex mode to Long edge.

Click OK. Click OK again.

7. Your print job will process and will be available for

printing for 3 days. If you do not get to the

Cannon within 3 days, just repeat these 6 steps.





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Posting the Progress Report to Edline 8. After entering skill assessments and comments,

choose Reports > Edline Reports > Brevard

Kindergarten Progress Report (Term #).

9. By default all students are selected, but if

necessary, click the Select Students icon and

choose the students you wish to post for.

10. Click the Post to Edline icon.

11. Type the name of the folder that will contain the

reports on your Edline page in the report

Description field.

12. Click Send This Report.

13. The reports will process and you should see a

message indicating so on your screen. Do not click

the browser Stop or Back buttons.

14. You should then see the Upload Results. In this

example, 20 reports were uploaded successfully.





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Quick Checklist

1. Enter skill grades for all students in your Kindergarten class

2. Enter Term Memos for all students in Homeroom class.

3. Mark Working Below Grade Level for Reading/Math in the Student Info area in the

Homeroom class as needed.

Troubleshooting

1. If there is no Term # column in the skills area, put a test column for that term in your

gradebook.

2. If comments are not showing up on the Progress Report, check to make sure you have

inputted the comments into the Kindergarten gradebooks and have chosen the appropriate

term #.





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Cool Things that may make your life easier!

A. Post a weekly student and/or class memo to Edline.

B. Print a spreadsheet of skills for the whole class

C. Print a spreadsheet of your students that include things like name, address, phone

number, birthday, etc.

D. Use the seating chart to group student, print for substitute, print for field trips

E. View student attendance.

A. Post a weekly student and/or class memo to Edline.

1. Add a student memo by clicking the Memo icon on

the toolbar.

2. Choose Student Memo and then click OK.

3. By default, Note to Student is selected. Leave it

on this choice

4. Type a note to each student. You can switch

student by using the drop down arrow next to the

student name. When finished entering notes for

all students, click the red x to close.

5. To enter a class memo that will appear for every

student, click the Memo icon on the toolbar.

6. Choose Report Memo and then click OK.





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7. Type a report memo and then click the red x to

close.

8. Click Reports > Edline Reports > Note To

Student/Report Memo Only report.

9. Click the Select Students icon on the toolbar.

10. By default, only the first student is chosen.

Select the students to post report for by

highlighting. You can click the Select All button if

you wish to post for all students. Click OK.

11. Click the Print > Send to Edline menu options

12. On the next screen, select your option. If you

choose the 3rd option, you can skip steps 9 & 10.

Click OK.

Note: These options say “files”. A file is your

gradebook file for your class.

13. On this screen DO NOT change the Class ID

field. (This is the address. Without this, Edline doesn’t

know where to send the reports)

Type the name of the folder that will contain the

reports on your Edline page in the report

Description field.





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14. Click Send This Report.

15. The reports will process and you should see a

message indicating so on your screen. Do not click

the browser Stop or Back buttons.

16. You should then see the Upload Results. In this

example, 20 reports were uploaded successfully.

17. The folder with the reports will appear on your

Edline class page under Contents.

B. Print a spreadsheet of skills for the whole class

18. While in viewing the GradeQuick spreadsheet,

click the Skills icon.

19. Click the Skills Reports icon.

And from the fly out menu, choose Skill

Spreadsheet Reports > Skill Report Term 1

(Choose the term you wish to print)





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20. The spreadsheet will open

21. Click the Print icon, choose your printer, and print

the report.

C. Print a spreadsheet of your students that include things like name, address, phone

number, birthday, etc.

22. While viewing the GradeQuick spreadsheet, click

the Print icon in the upper left corner.

23. The report will open in a Print Preview Window.

24. Click Students > Student Info… from the menu

options.

25. The Information About Each Student window will

open. Choose the information you would like to

include on your report and then click OK.

26. The report will list the items you chose.

27. Click the print icon, choose the printer, and print

your report.





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D. Use the seating chart to group students, print for substitutes, etc.


the Seating Chart icon.

29. Choose the options for student and teacher

desks.

30. You can move the seats around by clicking and

dragging.

31. You can print the seating chart.

Click File > Print, choose your printer, and print.

E. View student attendance.


the attendance icon.

33. You can click the arrows to move between weeks.

34. You can change viewing options by choosing View

> Options.

35. Note: Attendance is sent to Edline from the Brevard Public School Student Information

System. As long as you are taking your attendance in the SIS, Edline will update every

evening. If you change attendance information in Edline, it will be overwritten during the

next upload.

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