Govt. of Karnataka

Commercial Taxes Department

User’s Manual for e-SUGAM

(Ver. 3.0 Dated: 29.05.2009)

I. Steps:

1. Login to the Commercial Tax Department web-site http://vat.kar.nic.in or http://vatkar.gov.in or http://164.100.80.20/vat505 using the username and password.

2. In case of the first time login, the system will show some informative screens and ask user to enter his choice of username and password. Please note down the username and password entered by you for your further logins. The system asks you to enter your contact information.

3. Please change your password as often as possible and keep it safe and secure and do not part with anyone.

4. In the main page various options are displayed. Here, select the New Entry option in Online e-SUGAM menus.

5. Next enter the e-SUGAM form details and save by pressing SAVE button. You can also click ‘SAVE & SUBMIT’ button directly here to skip the next step.

6. Now, select the Submit option in Online e-SUGAM menus. The list of the save transactions details are shown. Click on the select button against the transaction to be printed with e-SUGAM.

7. System shows the transaction details, verify and submit by clicking the Submit button. 8. Now system shows the e-SUGAM Serial No for the submitted transaction. Here click

on Print button to print the e-SUGAM forms. 9. Now, e-SUGAM form can seen on the screen and take print out by clicking print option

at file menu of the Internet Explorer option. 10. If a print is taken without mentioning the goods vehicle number and other related

details of transport of goods, then please fill up the relevant transport related particulars, attest the same and obtain the signature of the driver/person in charge of the goods vehicle. Please take care to affix signature of consignor or agent or manager before dispatch of the goods.

11. The dealer can also upload the e-SUGAM forms in bunch in XML form. The XML file format and sample file is given below.

12. Dealer can also update or delete the transaction before submitting the form. 13. Dealer can take the copy of the e-SUGAM form or e-SUGAM Serial No. for verification

in the checkpost. 14. In case of return of goods or movement of goods after submitting e-SUGAM form, then

dealer can click the CANCEL button and enter the Serial Number of e-SUGAM or date of submission to select the required form.

Now, enter the reason of the cancellation and click the CANCEL button. Again enter

freshly that transaction for cancelled form, if required and generate new e-SUGAM for

the transaction.

II. Detailed Procedure:

After logging into the VAT e-filing system, the trader will shown the following main page.

In this main page, dealer has to click on the ‘New entry ‘option in ‘Online e-SUGAM’. Once

clicks on this, system takes him/her into the data entry screen for e-SUGAM form as shown

below.

If the dealer has not added the commodities that he is dealing with to the masters, He/She will

not be shown the main screen of e_SUGAM. Dealer has to go to “Reports and Help” � “Add

e-SUGAM Commodities” and insert commodities, then come back to e-SUGAM form.

Here, the dealer has to enter the details of his goods that is being transported. The information

asked here in line with e-SUGAM. Here, dealer has to enter the mandatory fields compulsorily,

which is marked with ‘*’. The dealer also has to select the one of the category as filled by him

in e-SUGAM form. In case the dealer tin is not there, he has to enter 29000000000. After

entering these details he has to click the save button, now the system will show him the

following screen.

Dealer can continue entering other e-SUGAM forms or click exit to come out from this screen.

Once he clicks exit button, system takes him to main page. Here he has to select,

the submit button to submit and generate the e-SUGAM form. When he clicks submit button,

he will shown with the following screen.

Here dealer will be displayed with all the forms entered by him. Here he has to click on select

button against the form to be submitted and printed. Once select is clicked, he will shown with

the forms details and on click of the submit button, the form will be submitted. Now, he can see

the new page with the serial number for the form as shown below.

Here on click of the print button, system shows the following screen.

Dealer should ensure that Acrobat Reader is installed on his system. Otherwise dealer cannot

see the nest screen. However he can continue printing with “Form Print” type. It is advised to

install “ACROBAT READER” to have better quality print of form.

15. Here dealer can select the print option in file menu of the Internet Explorer. On click of the print option, 1 copy of the e-SUGAM form will be printed. Dealer can take the copy of the e-SUGAM form or e-SUGAM Serial No. for verification in the checkpost.

Dealer can also upload the XML file containing the details of his/her goods using

the option given in Online e-SUGAM. Then system asks the dealer to select the file

name to be uploaded in the following screen.

After uploading the xml file, the next step is to validate the data in the XML file. If

the data is okay, then system allows you to save the details.

III. XML File Format

XSD for the XML file of e-SUGAM is given

<?xml version="1.0" encoding="utf-8"?>

<xs:schema elementFormDefault="qualified"

xmlns:xs="http://www.w3.org/2001/XMLSchema">

<xs:element name="VAT505_req" /> <xs:element name="Vat505_Det">

<xs:complexType>

<xs:sequence> <xs:element name="Tin" type="TinNoType" />

<xs:element name="InvNo" type="v_gcinv_no" />

<xs:element name="InvDt" type="xs:date" />

<xs:element name="Dn_dt" type="xs:date" /> <xs:element name="Buy_Tin" type="TinNoType" />

<xs:element name="Buy_Nm" type="addresstype" />

<xs:element name="Fro_Place" type="addresstype" /> <xs:element name="To_Place" type="addresstype" />

<xs:element name="Goods_Desc" type="addresstype" />

<xs:element name="qty_unit_det" type="addresstype" /> <xs:element name="Val" type="xs:integer" />

<xs:element name="Tr_Veh_Own" type="addresstype" />

<xs:element name="Veh_No" type="Vehno" />

<xs:element name="Gc_Lr_No" type="v_gcinv_no" /> <xs:element name="Trans_Goods_Cat" type="cattype" />

<xs:element name="doc_type" type="documenttype" />

<xs:element name="Comm_Code" type="DecTyp" /> </xs:sequence>

</xs:complexType>

</xs:element>

<xs:simpleType name="TinNoType"> <xs:restriction base="xs:integer">

<xs:minInclusive value="1000000000" />

<xs:maxInclusive value="99999999999" />

</xs:restriction></xs:simpleType> <xs:simpleType name="addresstype">

<xs:restriction base="xs:string">

<xs:pattern value="[a-zA-Z0-9\.\,\-\s\/]*" /> <xs:minLength value="1" />

<xs:maxLength value="50" />

</xs:restriction> </xs:simpleType>

<xs:simpleType name="v_address">

<xs:restriction base="xs:string">

<xs:pattern value="[a-zA-Z0-9\.\,\-\s\/]*" /> <xs:minLength value="1" />

<xs:maxLength value="80" />

</xs:restriction> </xs:simpleType>

<xs:simpleType name="v_gcinv_no">

<xs:restriction base="xs:string"> <xs:pattern value="[a-zA-Z0-9\.\,\-\s\/]*" />

<xs:minLength value="1" /><xs:maxLength value="20" />

</xs:restriction>

</xs:simpleType> <xs:simpleType name="Vehno">

<xs:restriction base="xs:string">

<xs:pattern value="[a-zA-Z0-9\.\,\-\s\/]*" /> <xs:minLength value="1" /><xs:maxLength value="12" />

</xs:restriction>

</xs:simpleType>

<xs:simpleType name="cattype"> <xs:restriction base="xs:string">

<xs:maxLength value="3" />

<xs:minLength value="3" /> <xs:enumeration value="V-A" />

<xs:enumeration value="V-B" />

<xs:enumeration value="V-C" /> <xs:enumeration value="V-D" />

<xs:enumeration value="V-E" />

<xs:enumeration value="V-F" />

<xs:enumeration value="V-G" /> </xs:restriction>

</xs:simpleType>

<xs:simpleType name="documenttype"> <xs:restriction base="xs:string">

<xs:maxLength value="3" />

<xs:minLength value="3" />

<xs:enumeration value="INV" />

<xs:enumeration value="CON" />

<xs:enumeration value="STM" /> <xs:enumeration value="SPB" />

<xs:enumeration value="LJV" />

<xs:enumeration value="OTH" /> </xs:restriction>

</xs:simpleType>

</xs:schema>

IV. SAMPLE XML FIle

Sample XML file for e-SUGAM is as follows

<?xml version="1.0"?>

<VAT505_req>

<Vat505_Det> <Tin>29070104588</Tin>

<InvNo>1</InvNo>

<InvDt>2008-11-12</InvDt> <Dn_dt>2008-10-12</Dn_dt>

<Buy_Tin>29550123336</Buy_Tin>

<Buy_Nm>R C Traders</Buy_Nm>

<Fro_Place>Bangalore</Fro_Place> <To_Place>Hubli</To_Place>

<Goods_Desc>Agarabatti,Electrical wires</Goods_Desc>

<qty_unit_det>100kg 200bag</qty_unit_det> <Val>50000</Val>

<Tr_Veh_Own>M S Transports Services</Tr_Veh_Own>

<Veh_No>KA-04,6553</Veh_No> <Gc_Lr_No>GcNo-213</Gc_Lr_No>

<Trans_Goods_Cat>V-A</Trans_Goods_Cat>

<doc_type>INV</doc_type>

</Vat505_Det><Vat505_Det> <Tin>29070104588</Tin>

<InvNo>2</InvNo>

<InvDt>2008-11-12</InvDt> <Dn_dt>2008-10-12</Dn_dt>

<Buy_Tin>29550123336</Buy_Tin>

<Buy_Nm>R C Traders</Buy_Nm>

<Fro_Place>Bangalore</Fro_Place> <To_Place>Hubli</To_Place>

<Goods_Desc>Agarabatti,Electrical wires</Goods_Desc>

<qty_unit_det>100kg 200bag</qty_unit_det> <Val>50000</Val>

<Tr_Veh_Own>M S Transports Services</Tr_Veh_Own>

<Veh_No>KA-04,6553</Veh_No> <Gc_Lr_No>GcNo-213</Gc_Lr_No>

<Trans_Goods_Cat>V-A</Trans_Goods_Cat>

<doc_type>INV</doc_type>

<Comm_Code>25.00</Comm_Code> </Vat505_Det></VAT505_req>

Details of Code Assigned for the Purposes of e-SUGAM form for use in the XML format only.

Document Type INV Invoice Online e-SUGAM Forms with

the tagname as <Doc_type> CON Consignment Note

STM Stock Transfer Memo

SPB Self-Purchase Bill

LJV Lab. Chg/Jobwork Voucher

OTH Others

Category of

Transaction

V-A After Sales Online e-SUGAM Forms with

tagname as <Trans_goods_cat> V-B After Purchase

V-C To His Shop/Godown/Storage

V-D To his principal

V-E Interstate consignment for Sale

V-F Intrastate consignment for sale

V-G For Jobwork/Return after

Jobwork/Line Sale/Stock

Tansfer/Others

Commodity

Code

PL. see the codes of the commodities added by

you in the Add e-SUGAM Commodities

Online e-SUGAM Forms with

tagname as <comm_code>