e-Procurement @ IOCL Smart Procurement – Application of ICT and other tools

Presented By:

Sh. O P Tiwari

General Manager - Information System, IOCL

Global Procurement Summit 2018

• OBJECTIVES

• E-PROCUREMENT JOURNEY

• CRITICAL SUCCESS FACTORS

• FUNCTIONAL BENEFITS

• PERFORMANCE BENEFITS

• GREEN BENEFITS

Table of Contents

R O B U S T M E C H A N I S M

S E C U R I T Y & C O M P L I A N C E

PA P E R L E S S PA R T I C I PAT I O N

Objectives

TR AN S PAR E N CY

E-Procurement Journey

Item-wise

Technical

Evaluation

First Tender done in

May, 2011

Dedicated Helpdesk setup

in June, 2011

All India implementation

completed in September, 2014

Online EMD implemented

in November, 2015

ITE feature implemented

in August, 2016

e-Tendering Manual

released in July, 2016

Reverse Auction Manual

released on August, 2017

Critical Success Factors

Earning Support of &

engaging Top Management

Establishing

Support

Infrastructure

Educating Bidders

of all corporate sizes

spread across India & beyond

Continuous training of internal users for

Policy update & System enhancements

Functional Benefits

IOCL e-Tendering Portal

User Management : Authentication &

Authorization

Report Management

Reduction in complaints, litigation and RTI Queries

Completely Digital Process

Procurement Governance

24X7 system availability

Increased Participation leading to better competition & prices received

Performance Benefits

Increased Bidder Participation Reduction in Procurement Lead time

4.77 5.07

5.40

5.92 5.83

6.25 6.25

0.00

1.00

2.00

3.00

4.00

5.00

6.00

7.00

2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

(Till

12.2017)

Average No. of bids

received 128

108

95 89 89 91

83

0

20

40

60

80

100

120

140

2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

(Till

12.2017)

Average Lead time (Days)

Prevented CO2 release (pounds)

Green Benefits

Paperless Process Trees Saved

265

11857

29472

40337

52435

66699

46847

0

10000

20000

30000

40000

50000

60000

70000

80000

Reams Saved

16

697

1734

2373

3084

3923

2756

0

500

1000

1500

2000

2500

3000

3500

4000

4500

Trees Saved

1713

76724

190701

261006

339283

431584

303125

0

50000

100000

150000

200000

250000

300000

350000

400000

450000

500000

Prevented CO2 release

in Atmosphere (in

Pounds)

Global Procurement Summit 2018