E-Mail MessagingIs More Than

“Type” and “Click”

E-Mail MessagingIs More Than

“Type” and “Click”

Your Writing StyleRepresents You―

Use Conventional Stylefor E-Mail Messaging

Your Writing StyleRepresents You―

Use Conventional Stylefor E-Mail Messaging

What Lies Ahead?What Lies Ahead?

What is incorrect style?

Why is this style incorrect?

How closely does your style match incorrect style?

What is correct style?

How can you improve your writing style for e-mails?

What is incorrect style?

Why is this style incorrect?

How closely does your style match incorrect style?

What is correct style?

How can you improve your writing style for e-mails?

What Represents Poor Style?

What Represents Poor Style?

6/1/2009 12:40 PM

I was very sick for the pass two weeks.  I went to class monday but i had to live during lab time because my cough was so bad that i got sick. I saw you going into your office but i just could not stay because i felt horrible i have not been able to attend i do not want to fail the course i want to know if i can give you the work monday for the excell class and powerpoint or if i can get an incomplete. I will appreciate an answer back. thank you

Learning to UseCorrect Style

for E-Mail Messaging

Learning to UseCorrect Style

for E-Mail Messaging

Use Capital Letters

@To begin the first word of a sentence.

For the word “I.”

For all words that name specific people, places, or things.

One Step Forward―Capitalization!

One Step Forward―Capitalization!

6/1/2009 12:40 PM

I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible I have not been able to attend I do not want to fail the course I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you

Use Complete Sentences

@A sentence contains an action word―a verb.

Another word―a noun or pronoun―tells who or what is doing the action.

The word group makes sense.

The word group ends with a period, question mark, or exclamation point.

Recognizing Complete Sentences

Recognizing Complete Sentences

6/1/2009 12:40

I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. I have not been able to attend. I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

The Simple SentenceThe Simple Sentence

Expresses a single idea.

Tells who does or did what.

Ends with a closing punctuation mark.

• I took the final exam yesterday.

• Did you return the books to the library?

• Mark made the basketball team!

Expresses a single idea.

Tells who does or did what.

Ends with a closing punctuation mark.

• I took the final exam yesterday.

• Did you return the books to the library?

• Mark made the basketball team!

Assignment

Write an e-mail message to your instructorabout your career goals and the education ortraining you will need to reach them. Useonly simple sentences to express your ideas.Provide at least eight simple sentences.

Remember: Capitalize the first word; theword I; and the names of specific people,places, and things.

The Compound SentenceThe Compound SentenceCombines two closely related simple sentences.

Joins the sentences with and, but, or, or nor; requires a comma before the joining word.

• Our class took the final exam yesterday, and the instructor has already graded the tests.

• I have completed the English requirements, but I must still take two math courses.

• Jill may call me at home, or she may call me on my cell phone.

Combines two closely related simple sentences.

Joins the sentences with and, but, or, or nor; requires a comma before the joining word.

• Our class took the final exam yesterday, and the instructor has already graded the tests.

• I have completed the English requirements, but I must still take two math courses.

• Jill may call me at home, or she may call me on my cell phone.

6/1/2009 12:40

Creating a Compound Sentence

Creating a Compound Sentence

I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. I have not been able to attend, but I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

Assignment

From the eight simple sentences youcreated in the last assignment, jointwo of the related simple sentencesinto a compound sentence. Use and,but, or or to join the simple sentencesinto a compound sentence.

Remember: Place a comma before and,but, or or.

The Complex SentenceThe Complex Sentence

Changes or adds to the meaning of a simple sentence by adding another idea.

Contains another idea that begins with a word such as if, when, as, although, or since.

Requires a comma after the additional idea if the additional idea begins the sentence.

Changes or adds to the meaning of a simple sentence by adding another idea.

Contains another idea that begins with a word such as if, when, as, although, or since.

Requires a comma after the additional idea if the additional idea begins the sentence.

The Complex Sentence Illustrated

The Complex Sentence Illustrated

If I am not home, Jill may call me on my cell phone.

Additional Idea Simple Sentence

Jill may call me on my cell phone

Simple Sentence

oror

if I am not home.

Additional Idea

The Complex Sentence Illustrated

The Complex Sentence Illustrated

When you arrive, Ms. Lee will give you the books.

Additional Idea Simple Sentence

Ms. Lee will give you the books

Simple Sentence

oror

when you arrive.

Additional Idea

6/1/2009 12:40

Creating a Complex SentenceCreating a Complex SentenceI was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

Assignment

From the eight simple sentences youcreated in the first assignment, combinetwo of the simple sentences into a complexsentence. Use if, when, as, although, orsince to change the simple sentences into acomplex sentence. If necessary, rewritethe sentences.

Remember: Place a comma after the firstword group if it begins with if, when, as,although, or since.

Organize the Message

@What do you want to say?

List important ideas in the order you wish to say them.

Discuss each idea in a logical sequence.

Place each idea in a new paragraph.

6/1/2009 12:40

Organizing Ideas Into Paragraphs

Organizing Ideas Into Paragraphs

I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible.

Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

Format the Message

@Begin with a greeting that includes the name of the person who will receive the message.

Continue with the content of the message.

End with a “signature,” even if it is only your first name.

Formatting the MessageFormatting the MessageHello, Ms. Clark,

I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible.

Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

Mary Smith

Proofread and Edit

@Use the Spelling feature of your e-mail system to correct any spelling errors.

Proofread the message and correct any punctuation errors.

Edit the message for grammar and word-usage errors.

Correcting Language-Usage Errors

Correcting Language-Usage Errors

Hello, Ms. Clark,

I was very sick for the past two weeks.  I went to class Monday, but I had to leave during lab time because my cough was so bad that I got sick. I saw you going into your office, but I just could not stay because I felt horrible.

Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excel class and PowerPoint or if I can get an incomplete. I would appreciate an answer back. Thank you.

Mary Smith

Beginnings for SuccessBeginnings for Success

• Use capital letters.• Use complete sentences.

Simple sentencesCompound sentencesComplex sentences

• Organize the message.• Format the message.• Proofread and edit the

message.

• Use capital letters.• Use complete sentences.

Simple sentencesCompound sentencesComplex sentences

• Organize the message.• Format the message.• Proofread and edit the

message.

Assignment

Apply what you have learned in this lesson.Write an e-mail message to your instructortelling why you are taking this class, whatyou expect to learn, and how the conceptsyou expect to learn will help you reach yourfuture goals. Use three paragraphs for thecontent of your message.