e-Booking User Manual

Griffin.Supplier/eBooking User Manual for

Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.

Last update on 23 June 2015

Getting started ....

A few points to note :

• To access our Griffin system, Microsoft Internet Explorer 5.01 or above is needed.

• Griffin system are not compatible with Safari, Firefox or Mac

• Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website.

Yusen Logistics Griffin.Supplier website : http://griffin.hk.yusen-logistics.com/ebooking


http://griffin.hk.yusen-logistics.com/ebooking



Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website.

Internet Explorer basic settings

for first time user....

Getting access ....

• Pop-up blocking function in browser may prevent the downloading of the form from our system, it is necessary to configure your browser to allow our website to pop-up.

Yusen Logistics Griffin.Supplier website : http://griffin.hk.yusen-logistics.com/ebooking

For first time user, registration is required for gaining access, download registration form and email to designated address after filling in all information, login ID and password will be sent by email via system within 2 business day upon receipt of the form





User Registration Form....


Please email the completed form to [email protected]

Each registration can have one administrative user and up to 3 operation users.

This will be shown as Shipper in the

FCR

Can manage, view & edit all bookings

Can view & edit own bookings

Can view & edit own bookings

Please email the completed form to [email protected]

Only one login ID (administration right) shall be created for one shipper. Login ID is not recommended containing personnel name. Please use the company name (without space) for the ID.

[email protected]

[email protected]

SL Homes Fashions Inc

SL Homes Fashions Inc

mailto:[email protected]






Access Details....


24-48 hours upon receipt of your eBooking and eInvoice registration form, login notification as above will be sent to your mailbox via sender BOT, please make use of the URL to access the system

SL Home Fashion

Login and password are case

sensitive

Before creating a eBooking ....

Upon login, please go to “Useful Information” to download necessary vendor SOP, eBooking manuals and other useful documents to facilitate your system entries and booking process.


Setting Templates

• This template will allow user to set standard shipping marks which can carry over to all submitted eBookings under the same login, one setup could be applied to all bookings

• User allow shipper to update their details and keep them up-to-date

One off setting before finally creating eBooking ....

In order to comply with customer’s C-TPAT compliance and Importer Security Filing (ISF 10+2) rule implemented by U.S. Customs Border and Protection for ensuring cargo safety and security, , all vendors are required to provide information of service providers, such as :


• Information of ‘Manufacturer’ is needed to be inputted during submission of e-Booking.

• Information of ‘Container Stuffer’, and ‘Stuffing Location’ is needed to be inputted during submission of e-Loading Plan.

• Manufacturer

• Container Stuffer

• Container Stuffing Location

• PO Seller

Adding service provider ..(Cont.)

1. Fill in all necessary information

2. Select role(s) of service provider

3. Click ‘Save’ Button when all below is done


Creating e-Booking ....

1. Select Load Type (CFS or CY)

3. Input container and size needed (for CY load only)

4. Input ‘Port of Loading’ and Destination

5. Input Export License Number if any (optional)

2. Check the box if booking not ready for submission (optional)


• Service provider should be inputted before booking preparation can be proceeded


Creating e-Booking .... (Cont.)

7. Input remark if any (optional)

8. Click ‘Add P/O’ button to proceed

6. Select date of cargo delivery



9. Input customer’s P.O. number

12. Click ‘Add PO Items’ button to load all existing item(s) in P.O. record, or click ‘Add Item’ and input particular item(s) to book

13a. Input all necessary information, and Click to select Manufacturer added in service provider

14. Click ‘Generate Marks’ button to save and proceed

10. Specify necessity of Export License / fumigation cert. submission, as well as partial shipment

13b. For multiple items, input CBM, KGS, and select ‘Manufacturer’ in highlighted section, and click ‘Batch Apply’ button after selecting needed line items, to speed up input process


• Precise and complete cargo description must be provided in booking


11. Enter PO seller and click magnifying icon


15. Verify and adjust information at shipping mark generated from standard template, which would be shown accordingly on FCR

16. Verify and adjust information at goods description generated from standard template, which would be shown accordingly on FCR

17. Click ‘Submit’ button at top to save and submit booking


Viewing / editing e-Booking ....

Booking not being processed by YL can be located in ‘New & Revised’ tab

Booking sheet can be printed by clicking ‘Printer’ icon

Booking can be searched by filling corresponding information at left bottom of page, then click ‘Quick Search’ button

Click on ‘Submission No.’ to edit / revise corresponding booking


Viewing / editing e-Booking .(Cont.)

Processed booking can be located in ‘Confirmed’ tab, or it would be in ‘Approval Required’ tab if shipment approval is needed from customer

Intended vessel information of booking would be posted as reference

Shipment report contains all relevant / necessary information of the shipment


Creating e-Loading plan ....

2. Fill in all necessary information

3. Click to select Stuffer, Stuffing Location and Trucker added in service provider

4. Input remark if any (optional)


• e-Loading Plan is required to be submitted by YL S/I cutoff time

1. Check the box if loading plan not ready for submission (optional)


Creating e-Loading plan ..(Cont.)

5b. For multiple items, input P.O.# at indicated box, and click ‘Load’ button, adjust item sequence with ‘Up’ and ‘Down’ buttons, and adjust CTN, QTY, CBM & KGS when necessary

5a. Input all necessary information for each item

6. Click ‘Submit’ button at top to save and submit loading plan


Viewing / editing e-Loading

plan ....

Loading plan not being processed by YL can be located in ‘New & Revised’ tab

Loading plan can be printed by clicking ‘Printer’ icon

Loading plan can be searched by filling corresponding information at left bottom of page, then click ‘Quick Search’ button

Click on ‘Submission No.’ to edit / revise corresponding booking


Processed loading plan can be located in ‘Processed’ tab

Intended vessel information of container would be posted as reference

Viewing / editing e-Loading

plan .... (Cont.)


Confirming FCR ....

Draft FCR is available when shipment is confirmed and error-free document is received

Corresponding draft FCR can be viewed / verified by accessing the hyperlink

If correction on FCR is required, click ‘Request Change’ button to proceed; otherwise, click ‘Accept’ button to confirm correctness of FCR content



• Verified draft FCR is required to be confirmed by designated due date / time, before it is available for issuance


• Change Request would be logged at system, once ‘Request Change’ button is clicked.

Confirming FCR .... (Cont.)

List out the points that needs to be corrected at FCR, and click ‘Submit’ button when done


.... End of user manual

Please contact your local Yusen Logistics customer service team

for any question or assistance


e-Booking User Manual

Documents

Transcript of e-Booking User Manual