during normal business hours. Agenda

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Contra Costa County Economic Opportunity Council (EOC) to a majority of members of the EOC less than 96

hours prior to that meeting are available for public inspection at 1470 Civic Ct. Suite 200, Concord, CA 94520 during normal business hours.

Agenda

Group/Meeting Name: EOC Executive Committee Meeting

Date: 1/7/2021 Time: From: 12:00 p.m. To 1:00 p.m.

Location: Teleconference/ Video Meeting (Zoom)

Online: Visit https://cccounty-

us.zoom.us/j/87151400200?pwd=bmY1dTFmeXJtdEtySEhjMm9hRUNLUT09

Click Join meeting and enter the following ID #: 871 5140 0200

You will be prompted to enter your name and the following

password: 364630

Wait for host to join

Call in: Dial 1.888.278.0254 (US Toll Free)

Enter Conference code: 812185

Meeting

Leader:

Renee Zeimer, Chair

Purpose: To set the agenda for the next EOC Business Meeting The Economic Opportunity Council will provide reasonable accommodations for persons with disabilities planning to

participate in EOC meetings. Please contact Nancy Sparks at least 24 hours before the meeting at [email protected].

Opportunities for Public Comment: Persons who wish to address the EOC during the public comment or with respect

to an agenda item may email their comments to [email protected] before or during the meeting, or should join the teleconference meeting prior to the meeting to state their intent to provide public comments and will be limited to

two minutes. All votes taken during a teleconference will be by roll call.

The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period depending on the number of speakers and the business of the day.

Your patience is appreciated.

By the end of this meeting, we will have:

An understanding of the desired outcomes and ground rules so that meeting participants accomplish

meeting objectives in a timely and efficient manner.

Received any public comments so that the public has an opportunity to provide input and we are

knowledgeable of the community’s concerns and/or interests for potential inclusion on future agenda.

Review potential EOC application so that staff can move forward in inviting applicant to interview with the

entire board in January.

Review and approve as official record the draft December 3rd, 2020 Executive Committee meeting

minutes.

Review and approve the draft December 10th, 2020 EOC Business meeting minute so that staff can share

them with the entire EOC.

https://cccounty-us.zoom.us/j/87151400200?pwd=bmY1dTFmeXJtdEtySEhjMm9hRUNLUT09



Review and approve the draft January 14th, 2021 business meeting agenda to distribute to the EOC

members.

Identification of next steps necessary to move the process forward.

Evaluation of the meeting.

Agenda

What How Who Time

Review Desired

Outcomes & Meeting

Rules

Present

Clarify

Check for Understanding

Volunteer 2 Minutes

Public Comment

Present Members of the Public 3 Minutes

New EOC Applicant Present

Staff

Group 10 Minutes

Action:

Review and approve the

draft December 3, 2020

Executive Committee

Meeting minutes

Present

Clarify


Check for Approval

Group 10 Minutes

Action:


draft December 10,

2020 Business Meeting

minutes

Present

Clarify


Check for Approval

CSB Staff

Group 10 Minutes

Action:


draft January 14, 2021

EOC Business meeting

agenda

Present

Clarify


Check for Approval

Group 20 Minutes

Next Steps

Present Group 3 Minutes

Meeting Evaluation +/Δ Group 2 Minutes

If you wish to call in please see the instructions below:

Dial 1-888-278-0254

You will be asked to enter your access code: 812185

Once the access code is entered you will join the meeting

Submit Date: Dec 18, 2020

First Name Middle Initial Last Name

Home Address Suite or Apt

City State Postal Code

Primary Phone

Email Address

Contra Costa County Boards & Commissions

Application Form

Profile

Which supervisorial district do you live in?

District 3

Education

Select the option that applies to your high school education *

High School Diploma

College/ University A

Name of College Attended

Arizona State University

Degree Type / Course of Study / Major

BA in History

Degree Awarded?

Yes No

College/ University B



Desiré Medlen

915 Cabernet Ct

Oakley CA 94561

Home: (925) 300-7659

[email protected]

Desiré Medlen Page 1 of 4

Degree Awarded?

Yes No

College/ University C



Degree Awarded?

Yes No

Other schools / training completed:

Course Studied

Hours Completed

Certificate Awarded?

Yes No

Board and Interest

Which Boards would you like to apply for?

Economic Opportunity Council: Submitted Affordable Housing Finance Committee: Submitted Contra Costa Commission for Women and Girls: Submitted

Seat Name

Have you ever attended a meeting of the advisory board for which you are applying?

Yes No

If you have attended, how many meetings have you attended?


Upload a Resume

Please explain why you would like to serve on this particular board, commitee, orcommission.

The primary commission I would like to serve on is the Commission for Women and Girls. I have lived inContra Costa County for most of my life, as a historian with a focus on social movements and a feminist Ifeel that I would be able to give back to the community by assisting on this commission. Also, I am aparent of two young children who would like to create an equal opportunity in our county for my daughteras well as my son. Most of my work experience has been at small businesses in the area so I have anidea of how the area operates. When not working, researching, or parenting, I am involved with the worldof comic books, an area that is not as prevalent with women as it should be so I understand what it is liketo be the odd woman out, yet still make that place mine. I bring my heart and soul to everything I do andwould love to be part of this commission. Thank you for your time.

Qualifications and Volunteer Experience

I would like to be considered for appointment to other advisory boards for which I may bequalified.

Yes No

Are you currently or have you ever been appointed to a Contra Costa County advisoryboard, commission, or committee?

Yes No

List any volunteer or community experience, including any advisory boards on which youhave served.

Describe your qualifications for this appointment. (NOTE: you may also include a copy ofyour resume with this application)

-History Bachelor's of Arts, with a focus in historical social movements. Graduated Summa Cum Laude. -Over a decade of experience working in male dominated small business in Contra Costa County. -Parent.-Feminist.

Conflict of Interest and Certification

Do you have a Familial or Financial Relationship with a member of the Board ofSupervisors?

Yes No

If Yes, please identify the nature of the relationship:

DMedlen_Resume.pdf


http://contra-costa.granicus.com/boards/admin/answers/6598544/attachment?timestamp=1608309770

Do you have any financial relationships with the County such as grants, contracts, or othereconomic relations?

Yes No

If Yes, please identify the nature of the relationship:

Please Agree with the Following Statement

I certify that the statements made by me in this application are true, complete, and correct tothe best of my knowledge and belief, and are made in good faith. I acknowledge andundersand that all information in this application is publicly accessible. I understand thatmisstatements and/or omissions of material fact may cause forfeiture of my rights to serveon a board, committee, or commission in Contra Costa County.

I Agree


Desiré Medlen Historian - Writer 915 Cabernet Ct Oakley, CA 94561 (925) 300-7659 [email protected]

SKILLS

Writing (academic and creative), Research expert, Self-motivated, Efficient time management, Create and Edit Copy, Basic German language skills, Microsoft Office and Publisher proficient, Adobe Photoshop proficient, HTML proficient, WordPress familiar, Constant Contact familiar, Type 75 wpm.

EXPERIENCE

Clean Air HVAC, Inc., Pacheco - Marketing and Administration October 2012 - PRESENT

● Marketing through traditional and digital media. Jobsite photo editing. ● Creating and Editing Copy ● Project cost analysis. Accounts payable and receivable. Office

management.

Enviro-Tech, Martinez - Administration Assistant January 2009 - October 2012

● Email marketing through Constant Contact. Website design using WordPress. Product photo editing.

● Creating and Editing Copy ● Accounts payable and receivable.

Intuitive Landscapes, Martinez - Administration Assistant January 2008 - December 2008

● Print marketing and website design. Jobsite photo editing. ● Project cost analysis. Accounts payable and receivable.

EDUCATION

Arizona State University, Arizona - Bachelor's of History August 2017 - December 2019

Dean's List three semesters and graduated summa cum laude.

EOC Executive approved:

Economic Opportunity Council (EOC) Executive Committee Meeting Minutes

Location: Zoom Meeting

Date: 12/3/2020 Time Convened: 12:39 PM Time Terminated: 2:00 PM

Recorder: Nancy Sparks

Attendees: Absentees:

Renee Zeimer, Devlyn Sewell, Nancy Sparks Katharine Mason (excused), Mele Tupou (excused), Christina Reich (excused), Tricia Piquero (excused)

TOPIC RECOMMENDATION / SUMMARY

Review Desired Outcomes and Ground Rules

Zeimer called the meeting to order at 12:39pm.

Zeimer reviewed the desired outcomes and ground rules.

Public Comment None present

Triennial Review Sparks explained the purpose of the Triennial review and went through key areas of the draft.

Zeimer suggested pulling information from the 2020 Annual report since the questions are similar.

The group directed their attention to the Challenges section of the review and expressed the need to add vacancies and

length of contracts under challenges.



Review and approve the draft November 5, 2020 Executive Committee meeting minutes

The executive committee reviewed the draft November 5, 2020 Executive Committee meeting minutes with no changes.

A motion to approve the draft November 5, 2020 Executive Committee meeting minutes with no changes was made by Sewell and seconded by Zeimer. The motion carried. Aye: Sewell, Zeimer Nay: Abstain: Absent: Piquero

Review and approve the draft November 12th 2020 business Meeting minutes

The executive committee reviewed the draft November 12th, 2020 EOC Business meeting minutes with the following changes:

o Remove bullet #2 under CARES amendment 1 section of the minutes and the wording “more funding”. o Use “Contracts and Grants” throughout minutes for consistency. o Remove several bullets under Review Ground rules, work plan, and desired outcomes.

A motion to approve the draft November 12th 2020 EOC Business meeting minutes with the changes stated above was made by Zeimer and seconded by Sewell. The motion carried. Aye: Sewell, Zeimer Nay: Abstain: Absent: Piquero



Review and approve the draft December 10, 2020 Business meeting agenda

The executive committee reviewed the draft December 10, 2020 EOC Business meeting agenda with the following

changes:

o Group Fiscal expenditure report with 2021-2022 proposed budget and make it #4 on the agenda. o Add 10 minutes to Request for Information (RFI) timeline. o Under #8 Reports:

-CSB Staff -EOC Chair -EOC Member

A motion to approve the draft December 10, 2020 EOC Business meeting agenda with the changes stated above was made by Sewell and seconded by Zeimer.

The motion carried. Aye: Piquero, Sewell, Zeimer Nay: Abstain: Absent:

Next Steps Staff will send Triennial review to the EOC for feedback.

Staff will send the updated December business packet to the board.

Meeting Evaluation Pluses / +

Efficient

Deltas / ∆

None

of 4 EOC Approved:

Economic Opportunity Council (EOC) Business Meeting Minutes Location: Zoom Call

Date: 12/10/2020 Time Convened: 6:03 pm Time Terminated: 7:47 pm Recorder: Nancy Sparks

Conference Call attendees: Renee Zeimer, Monisha Merchant, Devlyn Sewell (Arrived at 6:20), Lauren Babb, Cloudell Douglas, Noe Gudino, Amanda Nelson, Tricia Piquero, Sam Houston, Ajit Kaushal Absentees: Armando Morales (unexcused), Mele Tupou (excused) Staff: Katharine Mason, Christina Reich, Nancy Sparks

Quorum: Yes


Review desired outcomes and ground

rules

Zeimer called the meeting to order at 6:03 PM. Piquero read the desired outcomes.

Sparks called the roll for EOC members in attendance.

Public Comment None Present

Action:

November 12th, 2020 EOC Business Meeting minutes

The group reviewed the draft November 12th 2020 Business meeting minutes.

A motion to approve the November 12th 2020 Business meeting minutes with no changes was made by Nelson and seconded by Douglas. The motion passed with EOC members voting as followed: Ayes: Houston, Gudino, Nelson, Babb, Merchant, Douglas, Zeimer, Piquero Nays: Abstentions: Kaushal Absent: Morales, Sewell

of 4 EOC Approved:


Update and Action:

October Expenditure Report and 2021-2022 Proposed CSBG budget

Zeimer asked Kaushal to go over the October expenditure report.

Kaushal shared that Administrative Cost for October is $1,247.00. Year-To-date is $15,002.00, which is 83% of the budget.

Fringe Benefits: $665.38 and 60% of the year-to-date.

Program Cost-Salaries and Wages: $19,381.30 and 80% year-to-date.

Operating Expenses: $155.71 and 27% year-to-date.

Subcontractor Services: $24,788.76 and 32% year-to-date.

Total Program Cost: $351,157.53 which is 55% of the budget.

Total Expenditure: $363,263, which is 59% of the total budget.

Reich discussed the new Option #3 proposed budget (Attachment A) that was emailed to the members. This revised budget takes into consideration the feedback provided by the Fiscal subcommittee on the original proposed budget. There were key findings on why the increase of $11,151 in the original 2021-2020 proposed budget. Reich went through key areas of Option #3 budget.

o New proposal still has seven (7) Student Interns and capping the hours of the program to 18 hours per week.

o An increase in the pay grade from $15.47 last year to $15.80 this year. This pay increase is completed by the County and not negotiable.

Zeimer noticed that under the current 2020-2021 budget, Communications is $1,077 and not $2077.00 as stated in the proposed budget and asked staff to look into why there is an increase.

A motion to approve Option #3 proposed 2021-2022 budget with refinements under Operating Expenses was made by Kaushal and seconded by Babb. The motion passed with EOC members voting as followed: Ayes: Houston, Gudino, Nelson, Babb, Merchant, Sewell, Douglas, Zeimer, Piquero, Kaushal Nays: Abstentions: Absent: Morales

Triennial Review Sparks shared the updated Triennial Review and explained that the purpose of the review is for the Board of Supervisor (BOS) to evaluate the performance and effectiveness of the board.

Sparks shared that the executive team provided feedback and guidance but asked members to direct their attention to the section regarding Challenges which were discussed and worked on during the executive meeting.

Kaushal reminded staff that including his representation on the California Community Action Partnership

Association as Vice President on the Triennial Review is an accomplishment and should be noted.

of 4 EOC Approved:


A motion to approve the Triennial Review with the feedback provided by the board was made by Nelson and seconded by Piquero. The motion passed with EOC members voting as followed: Ayes: Houston, Gudino, Nelson, Babb, Merchant, Sewell, Douglas, Zeimer, Piquero, Kaushal Nays: Abstentions: Absent: Morales

Request For Information (RFI)

Timeline update

Sparks shared the updated RFI timeline and that it would be released on December 18th.

Sparks informed the group that a Program Services subcommittee meeting will be scheduled once staff knows when they will receive proposals from the Contracts and Grants unit.

A motion to extend the meeting for 15 minutes was made by Nelson and seconded by Piquero. The motion passed with EOC members voting as followed: Ayes: Houston, Gudino, Nelson, Babb, Merchant, Sewell, Douglas, Zeimer, Piquero, Kaushal Nays: Abstentions: Absent: Morales

Site Monitoring updates Sparks shared that Loaves and Fishes of Contra Costa is still pending. It is her understanding that the site visit was recorded and she will have to pull the audio to write up the report since no notes were available.

Sparks informed the group that Houston had sent in his report on the Student Intern program.

Reports

CSB Staff

EOC Chair

CSB Staff Report:

Reich shared that CSB was selected as an unannounced desk audit by the Department of Community Services and Development (CSD). A letter was sent to CSB stating that we are 100% in compliance.

Reich also shared that the Request for Information (RFI) maximum allowable award has gone from being capped at $99,999.00 to $199,999. This opportunity gives the EOC the flexibility of adding additional CARES funding to any awarded CSBG subcontractors.

Mason stated that it is great to see and meet the board members virtually.

Mason shared that listening to the discussion has been enjoyable and looks forward to getting to know

the members more.

Zeimer thanked Mason for attending.

EOC Chair:

of 4 EOC Approved:


Zeimer shared that she attended a webinar recently on Equity and Recovery during the Pandemic. This study was released by the California Public Policies Institute. Link will be sent to the members.

Zeimer asked Gudino if he wanted to provide a quick summary on a very important discussion that took place during the West Contra Costa CARES call.

Gudino shared that those on the call addressed concerns especially within the African American community and the long history of mistrust. Another concern was the high number of related COVID deaths in the African American community.

Next Steps:

Next Steps

Staff will send out Renee’s webinar links on Equity and Recovery during the Pandemic.

Staff will send Angela Winn, Fiscal Accountant, questions on the Budget under Operating Expenses.

Staff will work on the remaining site monitoring reports.

Evaluate the Meeting Thumbs up by members.

of 2

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Contra Costa County Economic Opportunity Council (EOC) to a majority of members of the EOC less than 96 hours prior to that meeting are available for

public inspection at 1470 Civic Ct. Suite 200, Concord, CA 94520 during normal business hours.

Agenda

Group/Meeting Name: Economic Opportunity Council (EOC) Business Meeting

Date: 1/14/2021 Time: From: 6:00 PM To 7:00 PM

Location: Video Conference Meeting

ZOOM call:

• Visit https://zoom.us/

• Click Join meeting and enter the following ID #: 998 8023 6819 • You will be prompted to enter your name and the following

password: 136080 • Wait for host to join

Call-in: • Dial 1.888.278.0254 (US Toll Free)

• Enter Conference code: 379008

Meeting Leader: Renee Zeimer, Chair

Purpose: To Conduct EOC Meeting The Economic Opportunity Council will provide reasonable accommodations for persons with disabilities planning to

participate in EOC meetings. Please contact Nancy Sparks at least 24 hours before the meeting at [email protected].

Opportunities for Public Comment: Persons who wish to address the EOC during the public comment or with respect to an agenda item

may email their comments to [email protected] before or during the meeting, or should join the teleconference meeting prior to the

meeting to state their intent to provide public comments and will be limited to two minutes. All votes taken during a teleconference will be by roll call.

The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period dep ending on

the number of speakers and the business of the day.

Your patience is appreciated.

Desired Outcome: By the end of this meeting, we will:

Understand the desired outcomes and ground rules for this meeting so that we accomplish our meeting objectives in a timely and

efficient manner.

Receive any public comments so that the public has an opportunity to provide input and we are knowledgeable of the

community’s concerns and/or interests for potential inclusion on future agenda.

Reviewed and approve the draft December 10, 2020 EOC Business Meeting minutes for official record.

Review and discuss new County Brown Act-Social Media update so that members are fully informed. .

Update on the Request for Information #722 information session so that members are informed and approval on Program

Services meeting so that staff can proceed accordingly.

Receive reports so that we are informed of activities and have identified appropriate next steps.

List next steps so that everyone is aware of their assigned tasks, upcoming meetings, and deadlines.

Evaluate the meeting.

mailto:[email protected]

of 2

Agenda

What How Who Time

1. 1. Review Desired Outcomes &

Ground Rules

Present

Clarify


Chair 3 Minutes

2. Public Comment Present Members of the Public 2 Minutes

3. Action:

December 10, 2020 EOC

Business Meeting minutes

Present Draft

Clarify


Check for Approval

Group 5 Minutes

4. Update:

Brown Act update

Present Draft

Clarify


Check for Approval

CSB Staff 20 Minutes

5. Update and Action:

RFI 722 Information session

and Program Services meeting

Present Draft

Clarify


Check for Approval

Staff

Group 15 Minutes

6. Reports:

EOC Chair

Fiscal

o Fiscal Actuals-

November

CSB Staff

EOC members

Present Draft

Clarify


Group

5 Minutes

5 Minutes

5 Minutes

5 Minutes

7. Next steps

Present

Clarify


Group 3 Minutes

8. Evaluate the Meeting Plus/Delta Group 2 Minutes

during normal business hours. Agenda

Documents

Transcript of during normal business hours. Agenda