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DRAFT NIT APPROVAL

Name of Work: SITC of 15x7TR Microprocessor controller High precision capacity package AC units

for various Telephone Exchange under BSNL Electrical Division, Muzaffarpur ( Bihar) ( PART- A:

Supply, PART-B: Installation, Testing & Commissioning, PART-C: Annual Maintenance Contract.)

1. Sl. No. Description Amount

1. TOTAL FOR SUB-HEAD-I

(SUPPLY of HPAC UNIT) Rs.

2. TOTAL FOR SUB-HEAD-II

ITC of HP AC UNIT WITH ACCESSORIES) Rs.

3. TOTAL FOR SUB-HEAD-III (AMC) Rs.

TOTAL = Rs. 82,26,065/-

(RAM SIGAR) ( S.R.Pandit) (Dilip Kumar), ( R.K.Gupta)

EE (E), SDE(E-P) EE (E-P) CAO BSNL Electrical Division, BEC,Patna

Muzaffarpur BSNL Elect. Zone BSNL Elect. Zone, Patna Patna

(M.M Qureshi)

Superintending Engineer (E)

BSNL Electrical Zone,

Patna

Draft NIT approved for Rs. 82,26,065.00 (Rs. Eighty Two Lakhs Twenty Six Thousand & Sixty Five)

(Ajay Sangal) Chief Engineer (E),

BSNL Electrical Bihar Zone,

Patna


IMPORTANT INSTRUCTIONS FOR EXECUTIVE ENGINEER (ELECTRICAL)

1. Time and date for sale, receipt and opening of tenders may be filled up by Executive Engineer in the relevant blanks.

2. Additional specifications pertaining to the locality if any may be included in the

N.I.T. before issuing the same. 3. Please take note of change in the rate and mode of Earnest Money deposit

indicated in BSNL-6 & EW-8 forms. 4. Important notes for contractors may be gone through carefully. 5. After opening of the tenders the EE (E) shall follow the following procedures:

(a) Tender opening minutes to be issued to the concerned authority as per guidelines.

(b) The EE(E) shall compile all the tenders, prepare the comparative statement and forward the same to the CE(E), along with justification/recommendation maintaining the time schedule for scrutiny of tenders with a copy to SE(E).


DNIT NO. : 04/CEEPTN / BSNL / 2017-18

DIVN NIT NO : 57/17-18/BSNL/EDM/EE(E)

NAME OF WORK :

SITC of 15x7TR Microprocessor controller High precision capacity

package AC units forvarious Telephone Exchange under BSNL

Electrical Division Muzaffarpur( Bihar) ( PART- A: Supply, PART-B:

Installation, Testing & Commissioning, PART-C: Annual Maintenance

Contract.)

I N D E X

SR. NO. CONTENTS PAGE NO

1 Index 03

2 Undertaking 04

3 Redressal of contractors 05

4 Press Notification 06

5 Notice Inviting Tenders 07-12

6 Tender Submission Format 13-15

7 Information & instructions for e-tender 16-18

8 Undertaking-“A”,”B”&’C” 19

9 EW-6 20-28

10 Proforma of Schedules 29-30

11 Important note for contractors/Schedule “D” 31-43

12 Format for BG(EMD) 44

13 Format for PD/SD 45

14 Schedule of Quantities 46-59

15 General description of works 60-63

16 Specifications for Precision PAC Units 64-73

17 Electrical work 74

18

COMPREHENSIVE AMC PORTION AGREEMENT

75-79

19

Item rate tender and conditions of contract (Form EW-

8) – To be attached with agreement.

…..


UNDERTAKING

(To be furnished by the firm before quoting)

1. I/We do hereby undertake to have gone through the terms & conditions/Clauses of all the

Tender documents including Form EW6, EW8 being adopted by the BHARAT SANCHAR NIGAM

LIMITED (Electrical Wing) & agree to abide by the same.

(Signature of the contractor with seal)


FOLLOWING OFFICERS MAY BE CONTACTED FOR REDRESSAL OF COMPLAINTS:

No. NAME OF OFFICE POSTAL ADDRESS Telephone

Numbers

Fax Number

1 CGMT, BSNL, PTN

Circle

CGMT, BSNL, 2nd

floor,

Sanchar SadanBudh Marg, Patna

800001

0612-2223034 0612-2220100

2 Chief Engineer (E),

BSNL Electrical

Zone, PATNA

3rd

floor CTO, bldg, Sanchar

Parisar, Patna -800001

0612-2200679 0612- 2200829

3 DGM (Vig.), BSNL,

PTN Circle

D.G.M. (Vig.) – O/o CGMT,

BSNL, Sanchar sadan,

PATNA – 800001

0612-2225447 0612-2236881


BHARAT SANCHAR NIGAM LIMITED

(Electrical Wing)

PRESS NOTIFICATION

NIT No. 57/17-18/BSNL/EDM/EE(E) Date : 31/08/2017

Sealed E tenders are invited from firms satisfying eligibility conditions for the work of

“Supply, Installation, Testing & Commissioning of SITC of 15x7TR Microprocessor controller

High precision capacity package AC units for various Telephone Exchange under BSNL

Electrical Division Muzaffarpur ( Bihar) ( PART- A: Supply, PART-B: Installation, Testing &

Commissioning, PART-C: Annual Maintenance Contract.) (NIT No: 04/CEE/BSNL-

EZ/PTN/2017-18). The Blank tender documents can be downloaded from our website at

www.tender.bsnl.co.in for submitting un priced BID and for on line submission http://tenderwizard.com/BSNL

http://www.tender.bsnl.co.in/


BHARAT SANCHAR NIGAM LIMITED.

(A GOVERNMENT OF INDIA ENTERPRISE)

Electrical Wing

State : Bihar Zone : Bihar

Branch : Electrical Circle : PATNA

Division: Muzaffarpur

NOTICE INVITING TENDER

(As per Tendering Procedure in BSNL revised upto date)

NIT No. : 57/17-18/BSNL/EDM/EE(E) dated 31/08/2017

WEB NOTIFICATION

The Executive Engineer (E), BSNL Electrical Division, Muzaffarpur, invites Digitally sealed item rate E-Tender in single Bid System on behalf of Bharat Sanchar Nigam Limited for the following works from the contractor(s) satisfying the under mentioned eligibility conditions.

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SITC of 15x7TR

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BSNL Electrical

Division Muzaffarpur

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2) (a) The site for the work is available/or site for the works shall be made available in parts.

(b) The tender forms can also be downloaded from the web site.

(c) Before tendering, the contractor shall inspect site and fully acquaint himself about the

condition with regard to accessibility of site and site nature and the extend of grounds, working

conditions, including stocking of materials, installation of T & P etc., and conditions affecting

accommodation and movement of labor etc., required for satisfactory execution of contract. No

claim whatsoever on such account shall be entertained by BSNL in any circumstances.


3) The time allowed for carrying out the work will be 03 months from the date of issue of LOI for Part

A& B and 48 Months for Part C (after 12 months from date of Completion of work)

4)(a) Earnest Money amounting to Rs.1,64,521/- in the form of demand draft/ FDR / BG/ CDR of

nationalized / scheduled bank guaranteed by the Reserved Bank of India, drawn in favor of

Accounts Officer (Cash), O/o GMT, BSNL, Muzaffarpur, must accompany with tender and each

tender should be in two sealed covers, one cover containing the EMD in proper form (if tender

document issued by Division Office)and other cover containing tender, super-scribed as “ Tender

for the work:

“SITC of 15x7TR Microprocessor controlled High precision capacity package AC units for

various Telephone Exchange under BSNL Electrical Division Muzaffarpur ( Bihar) ( PART-

A: Supply, PART-B: Installation, Testing & Commissioning, PART-C: Annual Maintenance

Contract.)

The Validity period of EMD is 120 days, from the date of opening of tender.

Each tender should be in two sealed covers, first containing credentials for meeting the eligibility

condition along with the cost of tenders and EMD in proper form, second cover containing tender

documents. The credentials shall be self-attested and certified by any BSNL / MTNL Executive or

Gazetted Officer of GOI. If not certified by BSNL Executive then original documents shall be

produced at the time of tender opening. After verification of contents of this envelop then second

envelope containing the bid document shall be opened.

(b) The EMD of all the unsuccessful tenders shall be released on issue of acceptance of tender to the

successful tenderer.

(c) Exemption from payment of earnest money and security deposit by any other unit/ department

shall not hold good for BSNL.

1) (a) The contractor should submit & confirm Chartered Accountant Certificate in respect of

turnover/ Audited balance sheet & other registration certificate with attested copies (self-

attested& counter attested by any BSNL / MTNL Executive or Gazetted Officer of GOI) as

applicable along with the application on printed letter head for purchase of tender.

(b) The contractor shall submit and confirm his Permanent Account Number (PAN) issued by the

Income-tax department.

(c) The tenderer should submit the valid GSTas well as EPF, ESI registration certificate.

8) i) Performance Guarantee--For PART A& B (Supply & ITC Portion):- The contractor is

required to furnish performance guarantee for an amount equal to 5% of the contract value of

part A&B in the form of Bank Guarantee/CDR/FDR/DD (of Nationalized /Scheduled Bank in a

standard format) within two weeks from the date of issue of L.O.I. This period can be further

extended by the Engineer-in-Charge up to maximum period of two weeks on return request of

contractor. The validity period of performance security in the form of performance Bank

Guarantee shall be one year from the date of stipulated completion of work.

For Part C:Firm has to submit Performance guarantee before 15 days of expiry of warranty

period (i.e.12 months from date of completion of work) for 10 % of the 48 Months’ contract

value of Part “C” in the form of Bank Guarantee/CDR/FDR/DD (of Nationalized /Scheduled

Bank in a standard format). The validity period of performance security in the form of

performance Bank Guarantee shall be fouryears from the date of completion of work. PG & SD

for Part-A & B shall be released only after receipt of PG for Part-C.

ii) Security Deposit:For PART A& B (Supply & ITC Portion) - In addition to the performance

guarantee stated above, a sum @ 5% of the gross amount of the bill shall be deducted from each


running bill of the contractor till the sum be deducted with the sum already deposited as earnest

money, will amount to security deposit of 5% of the tender value of the work.

9. The intending Tenderer must read the terms and conditions of BSNL EW-6 & EW-8 carefully

which can be accessed from web site www.bihar.bsnl.co.in or http://tenderwizard.com/BSNL.

The tenderer should give undertaking regarding that the tenderer abides by the original

standard BSNL EW Form 6/8. He should only submit his Tender if he considers himself

eligible and he is in possession of all the documents required.

10. The acceptance of tender will rest with the ChiefEngineer (E), who does not bind himself

to accept the lowest tender or any other tender and reserve to himself the authority to reject

lowest or all the tenders received without assigning any reason. All tenders in whom any of the

prescribed conditions are not fulfilled or incomplete in any respect are liable to be rejected.

Tenders with any condition including that of conditional rebate shall be rejected forthwith

summarily.

11.Canvassing in connection with tender is strictly prohibited and the tenders submitted by the

contractors who resort to canvassing will be liable for rejection.

1. The BSNL reserves itself the right of accepting the whole or any part of the tender and the tenderer

shall be bound to perform the same at the rates quoted.

2. (i) The tenderer should give a certificate that none of his/her relative is employed in BSNL units. In

case of proprietorship firm, certificate will be given by the proprietor and for partnership firm

certificate will be given by all the Directors of the company.

(ii) Near relatives of all BSNL employees either directly recruited or on deputation are

prohibited from participation in tenders and execution of works in the different units of

BSNL. The near relatives for this purpose are defined as:

(a) Members of a Hindu Undivided family.

(b) They are husband & wife.

(c) The one is related to the other in the manner as father, mother, son(s), and son’s wife (daughter-in-

law), daughter(s) and daughter’s husband (Son-in-law), brother(s) and brother’s wife, sister(s) and

sister’s husband (Brother-in-law).

(iii) The company or firm or any other person is not permitted to tender for works in BSNL unit in

which his near relative(s) is(are), posted.The unit is defined as SSA /Circle/Chief

Engineer/Chief Architect/Corporate office for non-executive employees and all SSA in a

circle including Circle office/Chief Engineer/Chief Architect/Corporate office for executive

employees (including those called as Gazetted officers as present). The tenderer should give

a certificate that none of his /her such near relative is working in the units as defined above

where he is going to apply for tender /work, for proprietorship, partnership firms and limited

company certificate shall be given by the authorized signatory of the firm. At breach of the

conditions by the company or firm or any other person, the tender /work will be cancelled and

earnest money/performance guarantee will be forfeited at any stage whenever it is so noticed.

BSNL will not pay any damages to the company or firm or the concerned person. The

company or firm or the person will also be debarred for further participation in the concerned

unit.

The format of the certificate to be given is “I …………………………………….…

………………………………………………… Son of Sh. ……………………………………

………………………………………………… Resident of ………………………………………

………………………………………………….. hereby certify that none of my relative (s) as defined

in the tender document is /are employed in BSNL unit as per details given in tender document. In case

at any stage, it is found that the information given by me is false /incorrect, BSNL shall have the

absolute right to take any action as deemed fit /without any prior intimation to me”.

(Seal of the firm) (Signature of the contractor)

http://www.bihar.bsnl.co.in/


3)No employee in BSNL/Government of India is allowed to work as a contractor for a period of two

years of his retirement from service without the prior permission. The Contract is liable to be

cancelled if either the contractor or any of his employees is found at any time to be such a person

who had not obtained the permission as aforesaid before submission of tender and engagement in

the contractor’s service.

4)The tender for works shall not be witnessed by the contractor who himself /themselves has /have

tendered or who may and has/have tender for the same work. Failure to observe this condition

would rendered tenders of the contractors tendering as witnessing the tender is/are liable for

summarily rejection.

5)It will be obligatory on the part of the tenderer to sign each page of the schedule of work and the

tender documents for all the component parts and after the work is awarded he will have to enter

into a separate agreement for each component with the officer concerned.

6)Any tender not submitted in proper manner or if it contains too may corrections, overwriting of

absurd rates, and absurd amount will be liable to be rejected and the BSNL will be at liberty to

take such action as it may deem fit without any reference to the tenderer.

7)The tenders for the work shall remain open for acceptance for a period of 90 days from the date of

opening of tenders.

If any tenderer withdraws his tender before the said period or makes any modification in the

terms and conditions of the tender which is not acceptable to the BSNL shall, without prejudice

or to any other right of remedy be at liberty to forfeit 50% ( Fifty percent only) of the said earnest

money absolutely. Further tenderer shall not be allowed to participate in the tendering process of

the work.

8)Extension of validity: In case, where the letter of acceptance of tender cannot be placed within the

validity of the period of the tender, the BSNL can request all tenderers to extend the validity of

their respective tenders and the earnest money deposit by a reasonable period. In such cases,

extension of validity of earnest money deposit by 30 days beyond the extended validity date of

tender should also be asked for. While BSNL can make the request of extension, the tenderer is

free to either extend the validity or refuse the request to extend the validity.

9)Unsealed tenders will be summarily rejected.

10)The contractor should read the tender documents carefully before submitting the tender.

11)Agreement shall be drawn with the successful tenderer on prescribed form. Tenderer shall quote

his rates as per various terms and conditions of the said form, which will form part of agreement.

12) The tenderer shall furnish a declaration to this effect ( In case downloaded tender) that no addition

/deletion/correction have been made in the tender document submitted and is identical to the

tender document appearing in website. Every page of downloaded tender shall be signed by the

tenderer with stamp (Seal) of his firm /organization.

13)This Notice Inviting Tender shall form part of the contract document. The successful

tenderer/contractor on acceptance of his tender by the Accepting authority, shall, within 15 days

from the stipulated date of start of the work, sign the contract consisting of:-

a) The Notice Inviting Tender all the documents including additional conditions specifications

and drawings if any forming the tender as issued at the time invitation of tender and

acceptance thereof together with any correspondence leading thereto.

b) Standard form, BSNL EW-8.


14)Eligibility Criteria: -

1.1. Average annual turnover during the last 3 years, ending 31st March of the previous financial year,

should be at least 30% of the estimated cost put to tender.

AND

1.2. BSNL CO (Electrical) approved Package AC Manufacturer.

OR

1.3. The dealer authorized by BSNL CO (Electrical) approved Package AC Manufacturers. The letter

of Authorization in Original from manufacturer will have to be produced by the dealers.

OR

1.4. Experience of having successfully completed similar works in Central Government / State

Government /Central Autonomous Body/Central Public sector undertaking during last 7 years ending

last day of month previous to the one in which applications are invited should be either of the

following :-

Three similar successfully completed works costing not less than the amount equal to 40% of the

estimated cost put to tender with Central / Package AC Plant with equipment Module not less than

80% of individual capacity of the Central / Package AC Plant proposed in the NIT.

OR

Two similar successfully completed works costing not less than the amount equal to 60% of the



OR

One similar successfully completed work costing not less than the amount equal to 80% of the



Note: Only BSNL Corporate Office (EW) approved make HPAC units shall be provided. Apart

from the approved makes available on website www.electrical.bsnl.co.in, any other make

approved by BSNL CO(EW) till the date of opening of tender shall also be accepted.

Documentary proof of satisfying above conditions and valid Chartered Accountant certificate towards

deposit of income tax, valid GST registration for execution of works, valid EPF Registration & ESI

Registration to be furnished along with application; Agency should also submit the attested copy of

PAN card.

Validity of tender shall be for 90 days from the date of opening of tender.

The tenders of contractors who do not deposit earnest money in the prescribed manner (in separate

cover) are liable to be rejected and will not be opened.

The intending Tenderer must read the terms and conditions of BSNL EW-6 & EW-8 carefully

which can be accessed from web site www.bihar.bsnl.co.in or http://tenderwizard.com/BSNL.

The tenderer should give undertaking that the tenderer abides by the original standard BSNL

EW Form 6/8. He should only submit his Tender if he considers himself eligible and he is in

possession of all the documents required.

15. The intending bidders must have valid Class-III digital signature to submit e-Tender.

16. The e-Tender will be submitted online in two Electronic mode Envelope system.

a) Electronic mode: - Eligibility documents &Technical Bid (e-Tender). b) Electronic mode :- Price Bid (e-Tender)..

8. Original copies of Tender Cost, EMD & Power of attorney are required to be submitted

offline in the prescribed form in the O/o “Executive Engineer (E), BSNL Electrical Division,

Old Canteen Building, Company Bagh, Muzaffarpur, Tender Cost & P O A. (for details

refer EW-06)

http://www.bihar.bsnl.co.in/


17. On Line e-Tender can only be submitted after uploading following valid scanned documents

( i.e. e-Envelope-I) related to eligibility conditions as per point no-1 above up to Last date

and time of online submission/ uploading of E-tender.

i. Documentary proof of satisfying the eligibility conditions as per 1 above.

ii. CA certificate towards turn over /deposition of income tax & PAN Card

iii. GST registration certificate.

iv. EPF /ESI registration certificate.

v. Declaration of EW-6 / EW-8, Relative Certificate & Undertaking -I & II by contractors

vi. TenderCost& EMD in prescribed form.

18.Validity of tender shall be for 90 days from the date of opening of tender.

1. The bidding process will be accepted only through e-Tendering platform. As tenders are

invited through e-Tendering process, physical copy of the tender document would not be

available for sale. Contractor can upload documents in the form of JPG format / PDF format

and any other format as permissible by the e- tendering portal.

2. For e-Tendering of this tender BSNL has engaged e-portal maintained by M/s ITI @

website http://tenderwizard.com/BSNL.The agency intending to participate in tendering

process shall have to register with them. For any further query regarding tender

uploading/downloading, Helpdesk of M/s ITI may be contacted at numbers 9771414548,

7260813342, 9771414540)

19. If the credentials are found fake or forged even during the process of scrutiny the offer shall

not be considered at all and EMD shall be forfeited in addition to any other action as per prevalent

rules.

20. If a holiday is declared on the tender opening day, the tender will be opened on the next

working day.

Note: The Company or the firm or any other person is not permitted to tender for works in

BSNL unit in which his near relative (s) is (are) posted.

a. Firm fails to fulfill eligibility criteria on the basis of document submitted in the first

envelope.If during the process of tender finalization, if it is detected that the tenderer has

submitted tender documents after making any change /additions/deletions in the tender

documents downloaded from the website, the offer shall summarily rejected and the EMD

deposited by the tenderer shall be forfeited in addition to any other action as per prevalent

rules.

21. If any difference / discrepancies found between the tender form issued by the Division office

and the NIT, the contents in NIT issued from C.E. (E)’s office will be final & binding.

EXECUTIVE ENGINEER (ELECT)

BSNL ELECTRICAL DIVISION,

MUZAFFARPUR Copy to vide Ltr. No. 03(1)/BSNL/EDM/2017/227 Dated : 31 /08 /2017

1) Website www.bihar.bsnl.co.in.&http://tenderwizard.com/BSNL.

2) The C.G.M.T., Patna.

3) Vigilance Officer, O/o CGMT, Patna.

4) Tender clerk(account branch)

5) Notice Board then NIT File.

6) Contractors.

Executive Engineer (E)

http://tenderwizard.com/BSNL

http://www.bihar.bsnl.co.in./



TENDER SUBMISSION FORMAT

To,

The Executive Engineer (E),

BSNL Electrical Division,

Muzaffarpur

.

Subject: “SITC of 15x7TR Microprocessor controller High precision capacity package AC units for

various Telephone Exchange under BSNL Electrical Division Muzaffarpur ( Bihar) (

PART- A: Supply, PART-B: Installation, Testing & Commissioning, PART-C: Annual

Maintenance Contract.)

N.I.T. NO.:- /CEE/BSNL-EC/PTN/2017-18

As per tender publication advertised by your office and display of Notice Inviting Tender on

web sitehttp://tenderwizard.com/BSNL. We are hereby submitting the following documents duly

attested.

ENVELOPE - I

S.N. DOCUMENTS DETAILS

1. Tender Publication advertised on

2 Name of Newspaper

3 Tender due on

4 Tender Application fee

a. Demand Draft No.

b. Date

c. Amount (Rs.)

d. Name of Bank and Branch

e. In favor of AO(Cash),GMT BSNL, Muzaffarpur

5. Earnest Money Deposit

a. DD / BG / PO No.

b. Date

c. Amount (Rs.)

d. Name of Bank and Branch

e. In favor of AO(Cash), GMT BSNL, Muzaffarpur

6. Details of firm / Company

a. Name of firm / Company

b. Name of Proprietor / Partner



c. Address

Pin Code

Telephone

E– mail address

d. Electrical Contractor’s License No.

Issuing authority

Class of Registration

Tendering Limit

e. Electrical Supervisor License No.

In the Name of

Qualification

f. Address of Branch / Head Office Name

In BSNL Division H.Q.

Pin Code

Phone

Mobile No

E-Mail Address

7. Income Tax Clearance Certificate /

Chartered Accountant Certificate Date

8. Works Contract Registration No. &

Date valid upto

9. G.S.T. Registration No. & Date

10. Lists of 3 works carried out satisfactorily (Certified Officer not below the rank of Executive

Engineer). (To be issued by the user on his printed letterhead to the tenderer)

This is to certify that the work has been completed satisfactorily as per details given in tender

document / P.O.


Sl.

No Name of Work

Date of

start

Date of

Completion

Amount

of work

Done

Department and

P.O. /

Agreement No.

11. Annual Turn over

Sl.

No Financial Year Annual turn over

1 2014 – 2015

2 2015 – 2016

3 2016 – 2017

I ……………………………………………… proprietor/ duly authorized representative of M/s

……………………………………………. hereby certify that the information given above is true to

the best of my knowledge and belief I have been duly authorized to sign and certify the documents. I

understand that any wrong information/suppression of facts will disqualify us from being considered

for the tender participation.

Place Yours sincerely

(Signature)

Date (Name in block letter)

Seal of firm


Information & Instruction to Tenderers about E-tendering

Submission of Tender through online process is mandatory for this e-Tender. E-Tendering is a new methodology for conducting Public Procurement in a transparent and secured

manner. For conducting e tendering, BSNL Electrical Zone Bihar Circle has decided to use the portal

https://www.tenderwizard.com/BSNL.in through M/s ITI. It supports all activities of tendering based

on proactive work flow concept. Fine details of tendering like vendors registration, tender

announcement and corrigendum, tender form processing, opening, negotiation and tender awarding

are supported in a real time interactive environment.

A. Broad outline of activities from Bidders prospective:

The bidders can enroll themselves on the website http://tenderwizard.com/BSNL. Possession of a

Valid Class III Digital Signature Certificate (DSC) in the form of smart card/e-token in the

Company's name is a prerequisite for registration and participating in the bid submission activities

through this web site. Digital Signature Certificates can be obtained from the authorized certifying

agencies, details of which are available in the web site https://www.tenderwizard.com/BSNL.

The web site also has user manuals with detailed guidelines on enrollment and participation in the

online bidding process. The user manuals can be downloaded for ready reference. Vendors can also

attend the training/familiarization programmeon the e-tendering system conducted periodically by

the GOVERNMENT E-PROCUREMENT SYSTEM in association with ITI.

For participating in this tender online, bidders are advised to go through the following instructions and

the more detailed guidelines on the relevant screens such as Help for contractors, Information

about DSC, Resources required, Bidders Manual Kit etc. of the e-procurement portal of the

website http://tenderwizard.com/BSNL.Special Instructions to the Contractors/Bidders for the e-

submission of the bids online through this e Procurement Portal

1. Bidder should do Online Enrolment in this Portal using the option Click Here to Enroll

available in the Home Page. Then the Digital Signature enrollment has to be done with the e-

token, after logging into the portal. The e-token may be obtained from one of the authorized

Certifying Authorities such as eMudhra CA/GNFC/IDRBT/ Mtnl Trust line / Safe Scrpt /TCS.

2. Bidder then logs into the portal giving user id / password chosen during enrollment.

3. The e-token that is registered should be used by the bidder and should not be misused by

others.

4. DSC once mapped to an account cannot be remapped to any other account. It can only be

inactivated.

5. The Bidders can update well in advance, the documents such as certificates, purchase order

details etc. under My Documents option and these can be selected as per tender

requirements and then attached along with bid documents during bid submission. This will

ensure lesser upload of bid documents.

6. After downloading / getting the tender schedules, the Bidder should go through them carefully

and then submit the documents as per the tender document; otherwise, the bid will be

rejected.

7. The schedule of work template must not be modified / replaced by the bidder and the same

should be uploaded after filling the relevant columns, else the bidder is liable to be rejected for

that tender. Bidders are allowed to enter the Bidder Name and Values only.

8. If there are any clarifications, this may be obtained online through the eProcurement Portal, or

through the contact details given in the tender document. Bidder should take into account of

the corrigendum published before submitting the bids online.


9. Bidder, in advance, should prepare the bid documents to be submitted as indicated in the

tender schedule and they should be in PDF/XLS/RAR/DWF formats. If there is more than one

document, they can be clubbed together.

10. The bidder reads the terms and conditions and accepts the same to proceed further to submit

the bids

11. The bidder has to submit the tender document(s) online well in advance before the prescribed

time to avoid any delay or problem during the bid submission process.

12. There is no limit on the size of the file uploaded at the server end. However, the upload is

decided on the Memory available at the Client System as well as the Network bandwidth

available at the client side at that point of time. In order to reduce the file size, bidders are

suggested to scan the documents in 75-100 DPI so that the clarity is maintained and also the

size of file also gets reduced. This will help in quick uploading even at very low bandwidth

speeds.

13. It is important to note that, the bidder has to click on the Freeze Bid Button, to ensure

that he/she completes the Bid Submission Process. Bids which are not frozen are

considered as Incomplete/Invalid bids and are not considered for evaluation purposes.

14. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the

difficulties faced during the submission of bids online by the bidders due to local issues.

15. The bidder may submit the bid documents online mode only, through this portal.

16. At the time of freezing the bid, the e Procurement system will give a successful bid updation

message after uploading all the bid documents submitted and then a bid summary will be

shown with the bid no, date & time of submission of the bid with all other relevant details. The

documents submitted by the bidders will be digitally signed using the e-token of the bidder

and then submitted.

17. After the bid submission, the bid summary has to be printed and kept as an acknowledgement

as a token of the submission of the bid. The bid summary will act as a proof of bid submission

for a tender floated and will also act as an entry point to participate in the bid opening event.

18. Successful bid submission from the system means, the bids as uploaded by the bidder is

received and stored in the system. System does not certify for its correctness.

19. The bidder should see that the bid documents submitted should be free from virus and if the

documents could not be opened, due to virus, during tender opening, the bid is liable to be

rejected

20. The time that is displayed from the server clock at the top of the tender Portal, will be valid for

all actions of requesting bid submission, bid opening etc., in the e-Procurement portal. The

Time followed in this portal is as per Indian Standard Time (IST) which is GMT+5:30. The

bidders should adhere to this time during bid submission.

21. The bidders are requested to submit the bids through online eProcurement system to the TIA

well before the bid submission end date and time (as per Server System Clock)

22. Minimum requirements for accessing the Online E-Tendering website

Computer System installed with Windows XP or higher Operating System with suitable

antivirus in place. The OS should have the latest Service Pack.

The following are necessary

Java Runtime Environment Version 1.6 or above

Legally valid Digital Signature Certificate (DSC)

Dedicated broad band Internet Connection with minimum 256 kbps or above

Printer (Optional)

UPS


23. Vendors Training Program

Vendors are requested to contact M/s ITI Officers for any information regarding E-tendering /

training on their toll-free number displayed on the website http://eprocure.gov.in

I/we hereby declare that no addition /deletion/correction have been made in the tender document

submitted and are identical to the tender document appearing on website. (In case of downloaded

tender)

(Seal of the firm) (Signature of the contractor)

http://eprocure.gov.in/


1. UNDERTAKING - A

"I ……… …………… ………… ………… …… ………… ……. Son of …… ……… ………

……… ……… ……… ……… …… ……… ……… ….... Resident of……… …… …………

……… ……… ……… …… …… …… ………… ……. hereby give an undertaking that none of my

relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in

tender document. In case at any stage, it is found that the information given by me is false / incorrect,

BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to

me".

(Seal of the firm) (Dated Signature of Contractor)

2. UNDERTAKING REGARDING PROVISIONS-B

"I ……… …………… ………… ………… …… ………… ……. Son of. ……… …………………

………… …………… …………….. …………….Resident of …… …………… …………

…………… …………… …………… …………. hereby give an undertaking that

* I/ We have registered as per the EPF and ESI and Miscellaneous provisions Act, 1952 and our

registration no is ____________________ . We undertake to keep it valid during the currency of

contract.

Any consequence arising due to non-complying of EPF & ESI Act provision shall be sole

liability of the undersigned contractor. In case at any stage, it is found that the information given by

me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any

prior intimation to me".

* Strike out whichever is not applicable


3. UNDERTAKING ‘C’

PAN No.: ……………………….………………………..

GST Registration No.: ……………………………

The Agency shall fill up the above data



BSNL EW- 6

Bharat Sanchar Nigam Limited (A Government of India Enterprise)

OFFICE OF THE EXECUTIVE ENGINEER (ELECTRICAL )

BSNL Electrical Division, Muzaffarpur

E-mail ID: [email protected]

No. 03(1)/BSNL/EDM/2017/227 Dated : 31 /08 /2017

NIT No. : 57/17-18/BSNL/EDM/EE(E)

NOTICE INVITINE TENDER

The Executive Engineer (E), BSNL, Electrical Division, Muzaffarpurinvites on behalf of

Bharat Sanchar Nigam Limited, Sealed item rate E-tenders for the under mentioned

work(s) from the approved and eligible contractors satisfying the eligibility criteria as per

Para no. 21 below :-

(i)

Name of work(s) SITC of 15x7TR Microprocessor controller High

precision capacity package AC units for various

Telephone Exchange under BSNL Electrical Division

Muzaffarpur ( Bihar) ( PART- A: Supply, PART-B:

Installation, Testing & Commissioning, PART-C:

Annual Maintenance Contract.)

(ii) Estimated Cost (Rs) Rs. 82,26,065/-

(iii) Earnest Money Deposit

(EMD) (Rs)

Rs.1,64,521/-

(iv) Tender cost

(Non refundable) Rs.

Rs. 1000/- +GST@ 18%

(v)

Last Date & Time ofSubmissionof

EMD, Tender cost, & POA

in original in sealed

cover in Division Office, Marked

as envelope-I

04 /10/2017 (13: 00Hrs.)

(vi) Date Date& Time ofopening ofsealed

envelope-I of EMD, tender cost.

04/10 /2017 (14: 00Hrs.)

(vii) Date & Time of opening

of price bid

04/10/2017(15: 00Hrs.)

(ix) Time allowed for completion

of work.

Three months from the date of issue of L.O.I.

(a) The site for the work is available/ or the site for the works shall be made available in parts.

(b) The tender forms can also be downloaded from the website:www.tendres.bsnl.co.in for

submitting un priced bid only.

http://www.tendres.bsnl.co.in/


BSNL EW- 6

NOTE: In case the tenderer is not able to download the tender document from the web site

(www.tenders.bsnl.co.in) due to server/payment gateway problem etc. then the tenderer

should immediately contact the EE(E) BSNL, Electrical Division, Muzaffarpur on his

mobile no 9471007098and send a communication by E-mail indicating the problem along

with the print of the computer screen indicating the error(error report) and his E-mail ID at

least two days before opening of tender document. The cost of the tender document shall

be deposited in the First cover along with EMD & credential etc. failing which the second

cover containing tender documents (online) shall not be opened.

(d) Before tendering, the contractor shall inspect the site and fully acquaint himself about

the condition with regard to accessibility of site and site nature and the extend of grounds,

working condition, including stocking of materials, installation of T&P etc., and conditions

affecting accommodation and movement of labor etc., required for the satisfactory

execution of the contract. No claim whatsoever on such account shall be entertained by the

BSNL in any circumstances.

02.SUBMISSION OF E -TENDERS :

2.1. The e-Tender shall be submitted online in two Electronic mode Envelope system.

a) Electronic mode: - Eligibility documents & Technical Bid (e-Tender). b) Electronic mode :- Price Bid (e-Tender)..

8. Original copies of Tender Cost, EMD & Power of attorney are required to be

submitted offline in the prescribed form in the O/o “Executive Engineer (E),

BSNL Electrical Division, Muzaffarpur Old canteen Bldg. Company baghup to

last date and time of submission of EMD, Tender Cost & P O A.

2.2The envelope-1st(EMD& Credentials) shall contain the following:

2.2.1Necessary Earnest money Deposit (EMD) may be submitted in the form of CDR / FDR /

DD / BG of a scheduled Bank or Nationalized Bank /State Bank guaranteed by Reserve

Bank of India drawn in favor of A.O, GMT, BSNL, Muzaffarpur( BG should be

Submittedas per MODEL FORM OF BID SECURITY FORM). The Bank Guarantee

Shall be valid for a period of 120 days from date of opening of tender.

2.2.2Cost of tender documents/ proof of payment of cost of tender document.

2.2.3Chartered Accountant Certificate for turnover.

2.2.4Copy of PAN card issued by Income Tax department.

2.2.5Authority letter from approved Precision Package AC manufacturer.

2.2.6 EPF Registration certificate.

2.2.7 GST registration certificate.

2.2.8 Documents in support of fulfilling the eligibility criteria.

2.2.9 Certificate regarding relative not working in BSNL unit.

http://www.tenders.bsnl.co.in/


BSNL EW- 6

2.2.10The credentials shall be self-attested as well as certified by any BSNL Executive.

If the credentials are not certified by BSNL Executive, then original

documents shall be produced at the time of tenders opening.

3.3 The envelope-2nd

shall contain the following:-

3.3.1 Techno-commercial Bid (Tender document) duly filled up.

3.3.2 The second cover ( Envelop 2nd

) containing the Techno- commercial Bid ( tender

document) shall be opened only if the conditions regarding eligibility, tender cost ,

EMD etc is furnished fully as per the NIT.

3.3.3. The time allowed for carrying out the work will be ThreeMonths from the date of issue

of L.O.I.

3.4 a) Earnest Money amounting to Rs.1,64,521/-in the form of demand draft/ FDR/ BG/ CDR

of a nationalized/scheduled bank guaranteed by the Reserve Bank of India, drawn in

favors of Accounts Officer(Cash), GMT, BSNL, Muzaffarpurmust accompany each

tender. The Validity period of EMD is 120 days (validity period of tender + 30

days), from the date of opening of tender.

b) The EMD of all the unsuccessful tenderers shall be released on issue of acceptance of

tender to the successful tenderer.

c) Exemption from payment of earnest money and security deposit by any other unit/ department shall

not hold good for BSNL.


BSNL EW- 6

4. Deviation, objectionable stipulations and discrepancies, if any, shall be brought to the notice of

eligible bidders by BSNL for clarification, giving a minimum 7 days notice.

4.1 All communication with the bidders shall be in writing. FAX / E-Mail shall be

covered under this category and considered as adequate means of communication.

4.2 If a holiday is declared on the tender opening day, the tenders will be opened on the

next working day.

5 i) Performance Guarantee: The contractor is required to furnish performance guarantee for an

amount equal to 5% of the contract value of SH-I and SH-II only in the form of bank

guarantee / CDR/FDR/DD (of a nationalized / Scheduled Bank in a standard format) within

two weeks from the date of issue of LO.I. This period can be further extended by the

Engineer-in-charge upto a maximum period of 2 weeks on written request of Contractor.

The validity period of the performance security in the form of performance bank guarantee

shall be one year from the date of actual completion of work .For maintenance contract the

firm is required to furnish performance guarantee of 5% of contract value of SH-III only

before start of AMC .Validity of this PG will be up to actual completion of maintenance

period.

ii) Security deposit: In addition to performance guarantee stated above, a sum @ 10% of the

gross amount of the bill shall be deducted from each running bill of the contractor till the

sum be deducted with the sum already deposited as earnest money, will amount to security

deposit of 5% of the contract value of the work of SH-I and SH-II only. This security

deposit will be released after completion of warranty period .For maintenance contract in

addition to PG stated above, a sum@10% of the gross amount of the bill of maintenance

work shall be deducted from each running bill of the contractor till the sum to be deducted

will amount to 5%of contract value of work of SH-III. This security deposit will be released

after actual completion of maintenance period.

6 The acceptance of a tender will rest with the Chief Engineer (E), BSNL Electrical Bihar Zone,

Patna, who does not bind himself to accept the lowest tender or any other tender and reserves to

himself the Authority to reject lowest or all the tenders received without assigning any reason. All

tenders in which any of the prescribed conditions are not fulfilled or incomplete in any respect are

liable to be rejected. Tenders with any condition including that of conditional rebates shall be

rejected forthwith summarily.

7 Canvassing in connection with tender is strictly prohibited and the tenders submitted by the

contractors who resort to canvassing will be liable for rejection.

8 The BSNL reserves itself the right of accepting the whole or any part of the tender and the tenderer

shall be bound to perform the same at the rates quoted.

9 i) The tenderer should give a certificate that none of his/her relative is employed in BSNL units In

case of proprietorship firm, certificate will be given by the proprietor and for partnership firm

certificate will be given by all the Directors of the company.

ii) Near relatives of all BSNL employees either directly recruited or on deputation are

prohibited from participation in tenders and execution of works in the different units of BSNL.

The near relatives for this purpose are defined as:

a) Members of a Hindu Undivided family.

b) They are husband and wife.


BSNL EW- 6

c) The one is related to the other in the manner as father, mother, son(s) & son's wife

(daughter-in-law), Daughter(s) & daughter's husband(son-in-law), brother(s) &

brother's wife, sister(s) & sister's husband(brother -in-law).

iii) The company or firm or any other person is not permitted to tender for works in BSNL

Unit in which his near relative(s) is(are) posted. The unit is defined as SSA/Circle/Chief

Engineer/Chief Archt./Corporate office for non executive employees and all SSA in a circle

including circle office/Chief Eng./Chief Archt./Corporate office for executive employees

(including those called as Gazetted officers at present). The tenderer should give a certificate

that none of his/her such near relative is working in the units as defined above where he is

going to apply for tender/work, for proprietorship, partnership firms and limited company

certificate shall be given by the authorized signatory of the firm. Any breach of these

conditions by the company or firm or any other person, the tender/work will be cancelled and

earnest money/performance guarantee will be forfeited at any stage whenever it is so noticed.

BSNL will not pay any damages to the company or firm or the concerned person. The

company or firm or the person will also be debarred for further participation in the concerned

unit.

The format of the certificate to be given is—

"I ……………………………………….Son of Sh …………… ………………………

Resident of …………hereby certify that none of my relative(s) as defined in the tender

document is/ are employed in BSNL unit as per details given in tender document. In case at

any stage, it is found that the information given by me is false / incorrect, BSNL shall

have the absolute right to take any action as deemed fit/without any prior intimation to me".

(Seal of the firm) (Signature of Contractor)

10 No employee in BSNL/ Govt. of India is allowed to work as a contractor for a period of two years

of his retirement from service without the prior permission. The contract is liable to be cancelled if

either the contractor or any of his employees is found at any time to be such a person who had not

obtained the permission as aforesaid before submission of tender and engagement in the

contractors’ service.

11 The tender for the works shall not be witnessed by the contractor who himself/themselves has/

have tendered or who may and has/have tender for the same work. Failure to observe this

condition would render tenders of the contractors tendering as witnessing the tender is/are liable

for summarily rejection.

12 It will be obligatory on the part of the tenderer to sign each page of the Schedule of work and the

tender documents for all the component parts and after the work is awarded he will have to enter

into a separate agreement for each component with the officer concerned.


BSNL EW- 6

13 Any tender not submitted in proper manner or if it contains too many corrections, over writings of

absurd rates, and absurd amount will be liable to be rejected and the BSNL will be at liberty to

take such action as it may deem fit without any reference to the tenderer.

14 The tenders for the work shall remain open for acceptance for a period of 90 days from the date of

opening of the tenders. If any tenderer withdraws his tender before the said period or makes any

modification in the terms and conditions of the tender which is not acceptable to the BSNL shall,

without prejudice to any other right of remedy be at liberty to forfeit 50% (fifty percent only) of

the said earnest money absolutely.

15 Extension of validity: In case, where the letter of acceptance of tender cannot be placed within

the validity period of the tender, the BSNL can request all tenderers to extend the validity of their

respective tenders and the Earnest Money deposit by a reasonable period. In such cases, extension

of validity of Earnest Money deposit by 30 days beyond the extended validity date of tender

should also be asked for. While BSNL can make the request for extension, the tenderer is free to

either extend the validity or refuse the request to extend the validity.BSNL EW

16 Unsealed tenders will be summarily rejected.

17 The contractor should read the tender documents carefully before submitting the tender.

18 Agreement shall be drawn with the successful tenderer on prescribed form. Tenderer shall quote

his rates as per various terms and conditions of the said form, which will form part of the

agreement.

19 The tenderer shall furnish a declaration to this effect (incase downloaded tender) that no

addition/deletion/correction have been made in the tender document submitted and is identical to

the tender document appearing on website as per ANNEXURE-A . Every page of downloaded

tender shall be signed by the tenderer with stamp (seal) of his firm /organization.

20. This Notice Inviting Tender shall form part of the Contract document. The successful

tenderer/contractor on acceptance of his tender by the Accepting authority, shall, within 15 days

from the stipulated date of start of the work, sign the contract consisting of :-

a) The Notice Inviting Tender, all the documents including additional conditions, specifications

and drawings, if any forming the tender as issued at the time of invitation of tender and

acceptance thereof together with any correspondence leading thereto.

c) Standard Tender Form BSNL EW-8 as available on the web site www.bsnl.co.in.

http://www.bsnl.co.in/


BSNL EW- 6

c) EPF Provisions:

The agency has to comply with the provision of EPF and miscellaneous provisions Act - 1952

and employees Provident Fund scheme-1952 as amended up to date in respect of labors /

employees engaged by them for this work. Any consequences arising due to non-complying

of provisions as specified above shall be of the sole responsibility of the firm only.

21 Eligibility Conditions: FOR HVAC AND PACKAGE ( HIGH SENSIBLE / PRECISION) AC

UNITS :

The Contractors satisfying the following conditions:

1.1. Average annual turnover during the last 3 years, ending 31st March of the previous

financial year, should be at least 30% of the estimated cost put to tender.

AND

1.2. BSNL CO (Electrical) approved Package AC Manufacturer.

OR

1.3. The dealer authorized by BSNL CO (Electrical) approved Package AC

Manufacturers. The letter of Authorization in Original from manufacturer will have to be

produced by the dealers.

OR

1.4. Experience of having successfully completed similar works in Central Government /

State Government / Central Autonomous Body / Central Public sector undertaking during

last 7 years ending last day of month previous to the one in which applications are invited

should be either of the following :-

Three similar successfully completed works costing not less than the amount equal to

40% of the estimated cost put to tender with Central / Package AC Plant with equipment

Module not less than 80% of individual capacity of the Central / Package AC Plant

proposed in the NIT.

OR

Two similar successfully completed works costing not less than the amount equal to 60%

of the estimated cost put to tender with Central / Package AC Plant with equipment



OR

One similar successfully completed work costing not less than the amount equal to 80%

of the estimated cost put to tender with Central / Package AC Plant with equipment



Note: Similar work means SITC of Microprocessor Controlled High Precision Package

AC Plants only.

Executive Engineer (E)

BSNL Electrical Division, Muzaffarpur

For and on behalf of

Bharat Sanchar Nigam Limited.


BHARAT SANCHAR NIGAM LIMITED

(A Government of India Undertaking)

State : Bihar Zone : PATNA

Brach : Electrical Circle : PATNA

Division : Muzaffarpur

Percentage Rate Tender / Item Rate Tender & Contract for Works

Tender for the work of: -SITC of 15x7TR Microprocessor controller High precision capacity package

AC units for various Telephone Exchange under BSNL Electrical Division Muzaffarpur ( Bihar) (

PART- A: Supply, PART-B: Installation, Testing & Commissioning, PART-C: Annual Maintenance

Contract.)

To be opened in presence of tenderers who may be present at 15:30 hours on / /2017in the office

of Executive Engineer (Elect) BSNL Electrical Division, Muzaffarpur.

Issued to _________________________________________

(Contractor)

Signature of officer issuing the documents _______________

Designation _______________________________________

Date of Issue ______________________________________

TENDER

I / We have read and examined the notice inviting tender, schedule, A, B, C, D, E F. Specifications

applicable, Drawings & Designs, General Rules and Directions, Conditions of Contract, clauses of

contract, Special conditions, Schedule of Rate & other documents and Rules referred to in the

conditions of contract and all other contents in the tender document for the work.

I/We hereby tender for the execution of the work specified for the President of India within the time

specified in Schedule ‘F’, viz., schedule of quantities and in accordance in all respects with the

specifications, design, drawings and instructions in writing referred to in Rule-1 of General Rules and

Directions and in Clause 11 of the Conditions of contract and with such materials as are provided for,

by, and in respects in accordance with, such conditions so far as applicable.

We agree to keep the tender open for Ninety (90) days from the due date of submission thereof and

not to make any modifications in its terms and conditions.

A sum of Rs. 164521/-has been deposited in cash/receipt treasury Challan / deposit at call receipt of a

scheduled bank/fixed deposit receipt of scheduled bank/demand draft of a scheduled bank,/ bank

guarantee issued by a schedule bank as earnest money. If I/ We fail to furnish the prescribed

performance guarantee within prescribed period, I/We, agree that the said President of India or his

successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit the said

earnest money absolutely. Further, if I/We fail to commence work as specified, I/We agree that

President of India or his successors in office shall without prejudice to any other right or remedy

available in law, be at liberty to forfeit the said earnest money and the performance guarantee

absolutely, otherwise the said earnest money shall be retained by him towards security deposit to

execute all the works referred to in the tender documents upon the terms and conditions contained or

referred to therein and to carry out such deviations as may be ordered, upto maximum of the

percentage mentioned in Schedule ‘F’ and those in excess of that limit at the rates to be determined in

accordance with the provision contained in Clause 12.2 and 12.3 of the tender form.


Further, I/We agree that in case of forfeiture of earnest money or both Earnest Money & Performance

Guarantee as aforesaid, I/We shall be debarred for participation in the re-tendering process of the

work.

I/We hereby declare that I/We hereby declare that I/We shall treat the tender documents drawings and

other records connected with the work as secret/confidential documents and shall not communicate

information derived there from to any person other than a person to whom I/We am/are authorized to

communicate the same or use the information in any manner prejudicial to the safety of the State.

Dated ……………………. Signature of Contractor

Postal Address

Witness:

Address:

Occupation:

A C C E P T A N C E

The above tender (as modified by you as provided in the letters mentioned hereunder) is accepted by

me for and on behalf of the President of India for a sum of Rs.

_________________________________________________________________________

_______________ )

The letters referred to below shall be form part of this contract Agreement:-

a)

b)

c)

For & on behalf of the President of India

Signature _________________________

Date……………….. Designation ________________________

For and on behalf of BSNL


PROFORMA OF SCHEDULES SCHEDULE (A):- Schedule of quantities: Appended from page 39-44. SCHEDULE (B):- Schedule of materials to be issued to the contractor.

Sr. No.

Description of item Quantity

Rates in figures and words at which the material will be charged to the contractor

Place of Issue

1 2 3 4 5

NIL SCHEDULE (D):- Schedule Appended from page .

SCHEDULE (F):-Reference to General Conditions of contract.

Name of work:

SITC of 15x7TR Microprocessor controller High

precision capacity package AC units for various

Telephone Exchange under BSNL Electrical Division

Muzaffarpur ( Bihar) ( PART- A: Supply, PART-B:

Installation, Testing & Commissioning, PART-C:

Annual Maintenance Contract.)

Estimated cost of work: Rs. 82,26,065/-

i) Earnest money : Rs.1,64,521/-

ii) Performance Guarantee :

iii) Security Deposit :

For Part A& B:5% of contract value of work. ForPart C: 10 % of the 48 Months’ contract

value of Part C

For Part A& B: 5% of contract value of work.

For Part C (AMC): NIL

GENERAL RULES and DIRECTIONS: Officer inviting tender: EE (E), BSNL Electrical Division, Muzaffarpur.

Definitions: See below

2(v) Engineer-in-Charge Executive Engineer (E), BSNL Electrical Division, Muzaffarpur.

2(viii) Accepting Authority CE(E),PATNA

2(x) Percentage on cost of materials and labor to

cover all overheads and profits.

10%

Standard contract Form BSNL EW Form 6&8

Clause 1 Time allowed for submission of Performance

Guarantee from the date of issue of letter of

acceptance, in days

15 Days

Clause 2 Authority for fixing compensation under Clause 2.

SE (E)

Clause 5 Number of days from the date of issue of letter of

10 days


acceptance for reckoning date of start

Time allowed for execution of work.

Authority to give fair and reasonable extension of

time for completion of work.

Part A& B:- 03(Three) Months

Part C:- 48 (Forty-eight) Months

SE (E)

Clause 10CC Clause 10CC to be applicable in contracts with

stipulated period of completion exceeding the period

shown in next column.

NA

Clause 11 Specifications to be followed for execution of work

Specifications as attached.

Clause 12 12.2(iii) Schedule of rates for determining the rates for additional, altered or substituted items that can not be determined under 12.2.(i) & (ii)

NIL

Clause 12

12.2(iii), plus/minus ± the % over the rate entered in

the schedule of rates

NA

Clause 12 Deviation Limit beyond which clauses 12.3 shall apply

25%

Clause 25

Competent Authority for Conciliation

SE (E) not in charge of work

Clause 30.2 Minimum Qualifications and experience required

for Principal Technical Representative.

i For works with estimated cost put to tender

more than ( Rs. 2 lakh but less than Rs.5 Lakhs

for Elect/ Mech. Works)

Recognized diploma holder

ii For works with estimated cost put to tender

more than Rs. 5 lakh for Elect/ Mech. Works

Graduate or recognized diplomaholder with3

years’ experience


SCHEDULE “D”

“IMPORTANT NOTE FOR CONTRACTORS” The firm shall read carefully the following conditions and shall quote accordingly confirming all the points in their offer.

A) GENERAL TERMS AND CONDITIONS;_ 2. SUBMISSION AND OPENING OF TENDERS:-

i. The tender shall be submitted as prescribed on line only. ii. The tenderer are advised not to deviate from the technical specifications / items,

commercial terms and conditions of NIT.

3. EVALUATION OF TENDERS:- The evaluation and comparison of responsive bids shall be done on the basis of net cost to BSN, that is, basic price which will include freight, overheads and other charges. GST claimed by vendor over and above the basic price will be paid by BSNL, however, vendor will be liable for any loss of input tax credit to BSNL for any default on the part of vendor in discharging GST liability / filing of return.

4. CURRANCY OF CONTRACT:-

The contract shall be valid for issue of L.O.I for 6 months for “Supply Installation Testing Commissioning and Comprehensive maintenance portion including 25% deviation if any, after the date of its acceptance. The ordering quantity can be deviated up to the extent of 25% (deviation limit) without the consent of the firm. The firm shall execute such quantities at the rate quoted in the tender without any change in terms and conditions of the contract.

5. Operation of Master and Individual agreements shall be governed as follows: i) The Master Rate Contract agreement (Separate for A. Supply Portion, B. Installation, Testing &CommissioningPortionandC. Comprehensive Maintenance) shall be framed in the O/o CE (Elect.), PATNA which shall be signed by the authorized representative of the firm within 15 days of issue of the acceptance letter.

ii) For A] Supply Portion , B] Installation, Testing & Commissioning Portion and C ] COMPREHENSIVE MAINTENANCE Portion:- Individual Letter of Intent (LOI) shall be issued by E.E (E-P), % C.E.E. PATNA to the firm giving details of site, number of units required, name of concerned Executive Engineer (E) / SDE (E) and other details. EE [E] shall draw separate agreement for “Supply”, “Installation Testing Commissioning” and “comprehensive maintenance “based on above letter of intent. iii] a) Date of start of A. Supply Portion, andB.Installation, Testing & Commissioning Portion agreements shall be the date of issue of LOI and time allowed to carry out the work shall be counted thereafter as per terms of this NIT.

b) Date of start of COMPREHENSIVE MAINTENANCE portion agreement will be after one year of successful initial acceptance testing and time allowed to carry out the work shall be counted thereafter as per terms of this NIT.


iv] Individual agreement shall be operated independently without co-relation with the other individual agreements for the purpose of payment, deduction/release of Security Deposit, extension of time, closing of contract etc. as per terms and conditions of individual agreement. If the firm fails to commence any work, the PG of the individual work shall be forfeited. v] S. D. and other deposits as per terms and conditions of individual agreement shall be kept with the concern EE (E) and refunded / adjusted as per relevant clause of individual agreement.

6. DECLARATION BY TENDERER

To be signed by Proprietor in case of proprietorship firm.

To be signed by all partners in case of partnership firm.

To be signed by all the directors / authorized person in case of the company.

M/s……………………………………………………………………S/o

…………………………………………………………………..R/o ………………………………..

Hereby certify that none of my relatives (*) as defined below is/are employed in BSNL units (**) as

defined below. In case at any stage it is found that information given by me is false/incorrect, BSNL

shall have absolute right to take any action as deemed fit, without any prior intimation to me.

(*) Definition of Relatives -

a) Member of Undivided family.

b) They are husband and wife.

c) They are related to the other in the manner as Father, Son(s), Son’s wife (Daughter-in-law,

Daughter(s) & Daughter’s husband (Son-in-law), Brother & Brother’s wife, Sister(s) & Sister’s

husband (Brother–in–law).

(**) The company or firm or any person is not permitted to tender for the work in BSNL unit in

which his near relative(s) is (are) posted. The unit is defined as

a) For Non Executive Employees: SSA / Circle / Chief Engineer / Chief Architect / Corporate

Office.

b) For Executive Employees (including those called as Gazetted officer at present): All SSA in

Circle office / Chief Engineer / Chief Architect / Corporate Office.

7. CO-ORDINATION AT SITE:-

At the site of work more than one agency may be working full cooperation shall be extended to

other agencies during progress of work. Further, work shall be carried out in such a way so that it may

not cause abnormal noise and hindrance to the officers of the department engaged in erection as well

to the normal routine work.

8. PACKING, FORWARDING AND STORAGE AT SITE:-

Before dispatch to site, the equipment / component / materials shall be properly packed so as to afford

protection against transit damages and damages against storage in open areas either at transporter's

premises or at work site. When storage in open area is inevitable proper waterproof covering shall be

provided to protect damages on account of rainwater etc. However, damaged items shall be replaced

as per the direction of Engineer-in-Charge.

All the stores and materials required for satisfactory completion of the work shall be arranged at work

site by the contractor from his own sources. However, safe custody of the material stored at site will

be the responsibility of the contractor.

9. TRAINING OF BSNL PERSONNEL:- The contractor shall arrange to impart the training to the BSNL Personnel on the following aspects

prior to provisional takeover of the plant:

a) Operation of plant

b) Gas charging and pumping down of the system.


c) Adjustments of settings for microprocessor controls and protective devices.

d) Preventive maintenance.

10. INSPECTION AT CONTRACTOR’S PREMISES:-

The BSNL's authorized representative shall have full powers to inspect drawings of any portion of the

work or examine the materials and workmanship of the plant at the contractor's work or at any other

place from where the material or equipment is obtained. Acceptance of any material or equipment

shall in no way, relieve the contractor of his responsibility for meeting the requirement of the

specifications but shall have to be replaced free of cost by contractor in case equipment of work is

found defective or of inferior quality.

11. GUARANTEE AND DEFECT LIABILITY: -

The guarantee shall be valid for twelve (12) months after Commissioning of the system and initial

acceptance testing thereof by BSNL Inspection Circle Team. The contractor shall guarantee that

system shall be free from any defect due to the defective material and / or bad workmanship and also

the Equipments shall work satisfactorily with performance and efficiencies not less than the

guaranteed values. The firm shall visit quarterly during guarantee period and ensure the healthiness of

system.

a) Any part found defective during this period shall be replaced free of cost by the contractor. The

service of the contractor's personnel if required during this period shall be made available free of

cost to the department.

b) The contractor shall depute his representative within 36 hours of notification of the defect by the

department.

c) A joint report shall be prepared by the representative of department and firm regarding nature of

defects and remedial action required. Time schedule for such action shall be also finalized.

d) In case the contractor fails to depute his representative within 36 hours of notification of the defect

or fails to cause remedial measure within reasonable time as decided during joint inspection, the

department may proceed to do so at the contractor’s risk and expenses and without prejudice to any

other right.

12. MISCELLANEOUS

a) The workers engaged by firm should maintain proper discipline and good behavior with occupants.

The firm shall not depute such workers at the site, whose behavior is found improper. Executive

Engineer’s decision shall be final.

b) The agency will provide the workers with necessary Tools & Plant, Testing and safety equipments.

c) Agency has to observe all the labor rules and regulations in force and indemnify BSNL against any

claims whatsoever, either from this clause or any other clause in the contract.

d) Firm shall issue ID card to their workforce whenever they enter premises for bonafide work.

Nobody shall be allowed entry without work and nobody will be allowed overnight stay without work.

The workers should wear proper uniform with detachable badge indicating the name of person & firm.

13. BYE-LAWS INDEMNITY AGAINST LIABILITIES

a) The contractor shall comply with all bye-laws and regulations of local and statutory authorities

having jurisdiction over the works and shall be responsible for payment of all fees and other charges

and giving/receiving all necessary notices and keep the Engineer-in-Charge informed about the notices

issued and received.


b) The contractor shall indemnify BSNL against all claims in respect of patent rights, design, trade

mark or name of other protected rights in respect of any plant, machine, work or materials used for or

in connection with the works or temporary works and from and against all claims, demands,

proceedings, costs, charges and expenses whatsoever in respect of or in relation thereon. The

contractor shall defend all actions arising from such claims and shall him-self pay all royalties.

c) License fees, damages, cost and charges of all and every sort that may be legally incurred in respect

thereof shall be borne by the contractor.

d) All liabilities / penal recoveries on matters arising out of G.S.T. such as incorrect deductions,

discrepancies in the filling up returns, revised assessments by the concerned authorities etc. shall be

borne by the contractor.

e) It is contractor's liability to follow all safety procedures in accordance with relevant I.S. amended

up to date during execution of work at site.

14. COMPENSATION FOR DEFAULTS

a) Any damage to the installation(s)/building due to the carelessness on the part of firm’s staff shall be

the responsibility of firm and shall be replaced/rectified without any extra cost.

b) Any accident or damage will be the responsibility of agency and the Department will not entertain

any claim, compensation, penalty etc. on this account or on account of non-observance of any other

requirement of law relevant to his work.

c) All breakdown calls / complaints have to be attended by the firm with utmost promptness. If the

agency fails to rectify any fault within reasonable time, the department reserves the right to carry out

the work at the risk and cost of the agency. In case the fault is of emergency nature, which may affect

the normal functioning of the services and the firm fails to take immediate necessary action the work

shall be carried out at the risk and cost of the firm without giving any notice. The decision of the EE

(E) shall be final.

15. REJECTION OF DEFECTIVE UNITS a) If the completed plant or any portion thereof, before it is taken over, be found defective or fails to

fulfill the intent of the specifications, the contractor shall on receipt of a written notice from the

Engineer-in-Charge, forthwith make good the defective plant.

b) If the contractor fail to rectify the defects and or make good the defective plant within a stipulated

time mentioned in the written notice or replace the plant at no extra cost, BSNL may make good,

reject and or replace at the risk and expanses of the contractor, the whole or any portion of the

plant which is defective or fails to fulfill the requirements of the contract.

c) All the Equipments shall be tested as per tender specifications. Where test results indicate

capacity less than specified in the equipment schedule, the contractor shall pay to the BSNL

prorata compensation against each item. No compensation shall be payable, if the short fall is 3%

or less.

16.Display Board;-

One display board should be provided in the Package AC plant room showing all details of the

Package AC units plant i.e. no of units, capacity of each unit, name of agency , agreement no.,

tender amount, date of installation, date of commissioning (Date of Pre A/T and Date of final

A/T), type &quantity of refrigerant charged and HP/LP cut off etc.)


B. COMMERCIAL CONDITIONS OF CONTRACT

Eligibility Criteria: - The bidder should have

a) Valid Goods and Services Tax Registration Certificate as unregistered dealer.

b) A self-declaration along with the evidence that the bidder is not black listed by GST

authorities.

c) In case the supplier gets black-listed during the tenure of BSNL contract, then

BSNL has the right to recover Input Tax Credit, loss suffered by it due to any mis-

declaration on invoice by the supplier.

d) In case of multiple GST numbers, all the numbers can be provided as Annexure

Necessary declaration, statutory forms (if any) shall be provided by BSNL to avail

concessional rate of tax wherever applicable on the request of the bidder as and when

asked for.

Suppliers should furnish the correct HSN / SAC classification /Customs tariff Head in

the price Schedule. If the credit for the Duties ,Taxes and Cesses under provision/

rules under GST law is found to be not admissible at any stage subsequently owing to

wrong furnishing of Tariff Head, then the suppliers will be liable to refund such non-

admissible amount, if already paid, along with penalty and interest if charged by the

concerned authority.

In case the Duties ,Taxes and Cesses which are not eligible for input tax credit as per

the quotes indicated in the price schedule by the suppliers and subsequently at any

stage it is found that Credit for such Duties ,Taxes and Cesses is admissible as per

provision of GST law, then the suppliers will be liable to refund the amount equivalent

of such Duties ,Taxes and Cesses if already paid to them provided the credit can be

claimed within the time prescribed under the applicable legislation and BSNL has all

documents to claim such credit. The refund is also subject to the bidder performing

necessary act for enabling BSNL to claim the credit viz. upload the information on

GSTN. However, the purchaser may allow the supplier to submit necessary

documents in this regard which may enable the purchaser to avail the input tax credit

provided such credit is still available for the amount so paid as per provision of GST

law.

The purchaser reserves the right to ask the bidders to submit documentary proof

confirming the correct HSN or SAC classification/ Customs Tariff Head from the

CGST/SGST/IGST officer or Customs authority where the HSN or SAC classification/

Customs Tariff Head furnished against the particular tendered item by different

bidders, differs from each other or the same is found apparently not furnished in

accordance with GST Act/Customs Tariff notifications

If the supplier fails to furnish necessary supporting documents i.e. Tax invoices /

Customs invoices etc. in respect of the Duties ,Taxes and Cesses which are eligible

for input tax credit, the amount pertaining to such Duties ,Taxes and Cesses will be

deducted from the payment due to the firm

If the supplier fails to perform necessary compliances which would any manner restrict

BSNL to claim input tax credit, then the amount pertaining to such Duties ,Taxes and

Cesses will be deducted from the payment due to the supplier

BSNL can adjust/ forfeit Bank Guarantee obtained from the supplier against any loss

of input tax credit to BSNL on account of supplier's default


In case BSNL has to pay GST on reverse charge bais, the supplier would not charge

GST on its invices. Further, the supplier undertakes to comply with the provisions of

GST law as may be applicable

Necessary declaration, statutory forms (if any) shall be provided by BSNL to avail

concessional rate of tax wherever applicable on the request of the bidder as and when

asked for.

Tax Indemnity clause :

BSNL has the right to recover Input Tax Credit loss suffered by it due to any mis-

declaration on invoice by the supplier.

The bidder should furnish the name of its collaborator (if applicable), brand name,

model number, type of the products and HSN classification under GST and Customs

law offered in this tender. The technical literatures of the products should also be

submitted. No change in either technology or product shall be permitted after opening

of bids.

GST Invoice

All the details of supplier (name, address, GSTIN/ unregistered supplier, place of

supply, SAC/ HSN code etc.) and other mandatory details shall be mentioned on the

invoice.

Invoice/Supplementary invoice/Debit Note/Credit Note/Receipt Voucher need to be

issued in compliant format and timely within the time prescribed under GST law.

In case of any deficient/incomplete/rejected supply, BSNL shall convey the same in a

reasonable time to enable the supplier to issue credit note and take tax adjustment.

It would be the responsibility of the supplier/ contractor to declare correct information

on invoice and GSTN viz. the amount, the place of supply, rate of tax etc. In case, the

eligibility of input tax credit is questioned or denied to BSNL on account of default by

the supplier, the same would be recovered by BSNL from the supplier.

Registered location of the both the parties i.e. BSNL and supplier should be mentioned

in the agreement with GSTIN No. Further, supplier should raise invoices at the

registered premise of BSNL for availing of credit and ensure that the place of supply

as per GST law is same as registered premise.

. BSNL could at any time instruct the supplier to raise its invoices at a particular

location of BSNL.

It is the responsibility of the supplier/contractor to ensure that place of supply and the

GSTN of BSNL are in the same state. If for any reason they are not in the same state,

the supplier/contractor shall intimate to BSNL and give adequate time before raising of

the invoice.

E-waybill number should be mentioned on the invoices.

Supplier/contractor shall be responsible for timely issuance and delivery of

invoice/ DN/ CN to enable BSNL to claimtax benefit on or before the stipulated

time period provided by the GST law.


(a)It is the responsibility of the supplier/contractor to ensure that outward

supply return (GSTR-1) would be filed correctly. If not, than cost would be

borne by supplier/contractor.. (b)Reporting of correct outward supply by supplier in the outward return

(GSTR-1) is the responsibility of the supplier/contractor. In case of mismatch

because of supplier’s fault, prompt amendments must be made by the supplier

else supplier would be required to indemnify BSNL of the loss of credit due to

mis-match.The compliances to be adhered by supplier/contractor includes (but

is not limited to) the following :(i) Uploading appropriate invoice details on the

GSTN within the stipulated time;(ii) Issuing GST compliant invoice / CN/ DN.

PO issued by BSNL should be referred by supplier for capturing information on

the invoice.

Where invoice is not uploaded or incorrect upload of invoice detail of GSTN by

supplier then credit on such invoice will be given provisionally subject to

matching. So, acceptance of changes made by BSNL on GSTN, on account of

non-upload or incorrect upload of invoice details on GSTN is to be submitted by

supplier. Such changes w.r.t. the mismatch are required to be accepted by

supplier within the time limit prescribed under the GST law. It should be noted

that in case supplier does not accept such changes within the time limit

prescribed under GST law, the loss of input tax credit (if any) would be

recovered from the supplier. In case of mismatch because of Supplier's fault,

prompt amendments must be made by the supplier else supplier would be

required to indemnify BSNL for the losses of credit and interest paid due to

mismatch.

Supplier to issue all necessary documentation and perform all necessary

compliances for BSNL to be eligible to claim the input tax credit of GST tax to

them. In case BSNL is unable to claim the input tax credit, the amount w.r.t.

GST charged by the supplier would be recovered from the supplier.

All the details of supplier (name, address, GSTN/ unregistered supplier, place

of supply, SAC/ HSN code etc.) and other mandatory details shall be

mentioned on the invoiceIt shall be the responsibility of the supplier to mention

State of place of supply of goods/services in the invoice issued to BSNL.

GST (if applicable) on account of liquidated damages due to delay in supply of

goods would be borne by supplier.

For claiming the payment, the supplier has to submit the following documents

to the paying authority:- (a) Invoice clearly indicating break up details of

composite price i.e. Basic, GST, any other Duties,Taxes and Cesses,

Freight/Packing Charges, etc.(b) Acknowledged Delivery Challan in original(c)

GST invoice or equivalent document, if applicable.(d) Inspection Certificate of

QA-Payable copy in original(e) The sea freight receipt as per the rates

approved by the Ministry of Water and Surface Transport, if applicable.(f) Copy

of E-way bill, if applicable.

Note: If the supplier fails to furnish necessary supporting documents i.e.

GST/Customs invoices etc. in respect of the Duties/taxes/Cesses which are

creditable to BSNL, the amount pertaining to such Duties/Taxes/Cesses will be

deducted from the payment due to the firm.


Payment against GST credit will be made only when GST compliant invoice is

submitted by the supplier.

1. a. The bidder shall give the total price as per schedule. However,the evaluation and comparison of responsive bids shall be done on the basis of net cost to BSNL, that is, basic price which will include freight, overheads and other charges. GST claimed by vendor over and above the basic price will be paid by BSNL, however, vendor will be liable for any loss of input tax credit to BSNL for any default on the part of vendor in discharging GST liability / filing of return.

b. The total composite price shall comprise of unit price and all other components of price need to be

individually indicated /quoted against the goods/material/service, it proposes to supply under the

contract in the following manner:-

i) The Basic Unit Price (Ex-Factory Price) of the goods /services/ materials, Freight, Forwarding,

Packing, insurance and any other levies /charges already paid or payable by the contractor/ supplier

shall be quoted separately.

ii) GST (IGST/CGST/SGST as applicable) at the prevailing rate. The liability to pay all taxes, levies,

etc shall be of contractor and BSNL will not entertain any claim whatsoever in this respect.

c. Road permit if required will be issued.

• The unit wise cost / break up is necessary for the purposes of information and verification of

composite price, so quoted by the contractor/supplier.

• The contractor/supplier shall submit to BSNL documents /proof of payment of all taxes / levies

along with exemption certificate if any, to avail ITC (Input Tax Credit) benefits by BSNL

• However the evaluation and comparison of respective bids shall be done on the basis of net cost to

BSNL on the total cost offered inclusive of duties and taxes (but –excluding G.S.T.), packing,

forwarding, freight and insurance charges etc.

2. The contractor shall, keep necessary books of account and other documents for the purpose of this

condition as may be necessary and shall allow inspection of the same by a duly authorized

representative of BSNL and further shall furnish such other information/ document as engineer-in-

charge may require.

2. The Contractor shall, within a period of 30 days of imposition of any further tax or levy in

pursuant to the constitution of (forty sixth amendment) act 1982 give a written notice thereof

to the Engineer-in-charge that the same is given pursuant to this condition, together with all

necessary information relating thereto.

4.TAX DEDUCTED AT SOURCE: -

BSNL shall deduct income tax and other statutory deductions from payments due to the firm as per

rules of the State/Central Government. The Accounts Officer of the concerned Division shall issue

certificates for such deductions to the firm.

.

5. PAYMENT TERM: -

A. SUPPLY ITEMS [ITEM NO-1] - No advance payment will be made. The payment terms for all

items shall be governed as under. Stipulations like levy of interest if payment is not made in specified

time are not acceptable to the BSNL.

a) For supply of items 95% of the price shall be paid on receipt of goods at site by the consignee. For

claiming this payment the following documents are to be supplied to the paying authority:-

i. Delivery challan.

ii. Consignee receipt.

iii. Proof of payment of G.S.T.


iv. :(I)For claiming the payment, the supplier has to submit the following documents to the paying authority:- (a) Invoice clearly indicating break up details of composite price i.e. Basic, GST, any other Duties, Taxes and Cesses, Freight/Packing Charges, etc.(b) Acknowledged Delivery Challan in original(c) GST invoice or equivalent document, if applicable.(d) Inspection Certificate of QA-Payable copy in original(e) The sea freight receipt as per the rates approved by the Ministry of Water and Surface Transport, if applicable.(f) Copy of E-way bill, if applicable. NOTE :If the supplier fails to furnish necessary supporting documents i.e. GST/Customs invoices etc. in respect of the Duties/taxes which are creditable to BSNL, the amount pertaining to such Duties/Taxes will be deducted from the payment due to the firm.Payment against GST credit will be made only when GST compliant invoice is submitted by the supplier. BSNL has the right to recover input tax credit loss suffered by it due to any mis-declaration on invoice by the supplier.

NOTE: 100% Payment (in place of 95 %) may be made on delivery, provided that an additional

Bank Guaranty for an amount equivalent to 5 % of the value of supplies valid for a minimum

period of one year is furnished by the supplier along with an undertaking that the shortages /

damages, if any, intimated to the supplier in writing shall be made good.

b) The balance 05 % payment shall be released after satisfactory commissioningof equipment.

c) In cases where shortages / damages are intimated to the supplier in writing, the balance payment

shall be released only after the cases are settled in accordance with the provision of the P.O.

d) No payment will be made for goods rejected at the site on testing. Payment, if made for such items

shall be recovered from subsequent bills or other bills.

e) No concessional form will be issued by BSNL.

B. ITC & MISC. ITEMS –

70% of prorata of approved price breakup of contract on successful physical installation, trial run and

successful initial Acceptance Testing of AC system.

30% of prorate of approved price breakup of contract on successful Final performance cum Seasonal

Test of AC system.

C. COMPREHENSIVE MAINTENANCE ITEMS - The payment shall be made quarterly.

6. FORFEITURE OF EMD –

a] If any tenderer withdraws his tender before the expiry of the validity period or before the issue of

letter of acceptance whichever is earlier or makes any modifications in the terms and conditions of the

tender which are not acceptable to the department, then the BSNL shall without prejudice to any other

right or remedy, be at liberty to forfeit 50% of earnest money absolutely.

b] If contractor fails to furnish the prescribed performance guaranty within the prescribed period

the amount of EMD with reference to estimated amount will be forfeited without any notice.

c] If only a part of work as shown in the tender is awarded and the contractor does not commence

the work , the amount of EMD with reference to estimated amount will be forfeited.

e] In case of forfeiture of EMD as prescribed in a tocabove, the tenderer shall not be allowed to

participate in the retendering process of the work.

7. COMPLIANCE OF EPF ACT:

The firm has to fulfill / compliance of the provisions of EPF & Misc. Provisions Act 1952 &

Employees’ Provident Fund Scheme 1952.The each claim bill of contractors must accompany the 1)


List showing the details of laborers / employees engaged. 2) Duration of their engagement. 3) The

amount of wages paid to such laborers / employees for the duration in question. 4) Amount of EPF

contributions (both employers and employee’s contribution) for the duration of engagement in

question paid to the EPF authorities. 5) Copies of authenticated documents of payments of such

contribution to EPF authorities and 6) A declaration from the contractors regarding compliance of the

conditions of EPF Act, 1952.

C) SUPPLY PORTION AGREEMENT (PART-A) -

1. VARIATION IN G.S.T. :- In case of any statutory variation in regard to G.S.T. , within the stipulated date of completion of

individual agreement, the same shall be paid or recovered as per the actual against valid documentary

proof. However, beyond this period dept. will take advantage of any reduction in G.S.T. but will not

pay extra on account of increase in G.S.T.

2.STORES AND SAFETY: -

Before dispatch to site, the equipment / component / materials shall be properly packed so as to afford

protection against transit damages and damages against storage in open areas either at transporter's

premises or at work site. Special care shall be taken in respect of sensitive items like heat transfer

surface of cooling coils, air-cooled condenser etc. When storage in open area is inevitable proper

waterproof covering shall be provided to protect damages on account of rainwater etc. However,

damaged items shall be replaced as per the direction of Engineer-in-Charge.

3. DATE OF COMPLETION: -

The work shall be deemed to have been completed after the fulfillment of the following:

a) Physical completion of installation of A.C system including balancing of air and water circuits

(wherever applicable) and successful trial run of the A.C system by the contractor for a period of 7

days subject to a minimum of 120 hours of running during that period in the presence of representative

of the Engineer-in-Charge.

b) Successful completion of the initial acceptance testing as per the BSNL standards in the presence

of representative of Engineer-in-Charge and Inspection Circle of BSNL.

4. GUARANTEE AND DEFECT LIABILITY: -

The guarantee shall be valid for a period of 12 months after initial acceptance test. However, the

microprocessor shall be having a warranty period for three years. The contractor shall guarantee that

all equipments shall be free from any defect due to the defective materials and bad workmanship and

that the equipment shall work satisfactorily and that the performance and efficiencies of the

equipments shall be not less than the guaranteed values. Any part(s) found defective during the

guarantee period shall be replaced or made good by the contractor without any charge whatsoever.

The services of the contractor's personnel, if requisition during this period for such work, shall be

made available free of any cost to the dept.

a) The contractor shall depute his representative within 36 hours of notification of the defect by

the department.

b) A joint report shall be prepared by the representative of department and firm regarding nature

of defects and remedial action required. Time schedule for such action shall be also finalized.

c) In case the contractor fails to depute his representative within 36 hours of notification of the

defect or fails to cause remedial measure within reasonable time as decided during joint inspection, the

department may proceed to do so at the contractor’s risk and expenses and without prejudice to any

other right.

d) Agency shall provide Quarterly free servicing upto guarantee period. If the firm fails to carry

out the same, the department may proceed to do so at the contractor’s risk and expenses and without

prejudice to any other right.


D) ITC Potion of AGREEMENT:-

1. DRAWINGS TO BE SUBMITTED FOR APPROVAL

The contractor shall get the following drawings approved before the start of the work:

a) A dimensional drawing giving complete details of the erection of the equipment in plant room

(including condensers, refrigerant piping and details of foundations). While deciding layout future

expansion, if any, has to be taken into consideration.

b) Electric wiring diagrams for all Electrical equipments including controls showing cable sizes and

equipment capacities.

2. TESTING AT SITE: -

a) TRIAL RUN

After installation is complete physically and all adjustments as listed above are carried out, the plant

shall be subjected to trial run. The trial run is to be conducted for a period of 7 days subject to

minimum running of 120 hours in the presence of representative of the BSNL. During this test

performance of all the equipments and control systems shall be checked. Inside conditions shall also

be recorded on this trial run. A record of this test shall be submitted to the Engineer-in-Charge who

shall arrange for initial acceptance testing thereafter.

b) INITIAL ACCEPTANCE TESTING

After completion of trial run the plant shall be subjected to initial acceptance testing as per standards

of the BSNL. This testing shall be conducted jointly by the representative or the Engineer-in-Charge,

Inspection circle and user. A list of all defects and discrepancies shall be prepared during the test,

which shall be rectified by the agency within a period of 15 days.

c) FINAL PERFORMANCE CUM SEASONAL TEST.

This test shall be conducted jointly by the representative of the Engineer-in-Charge, and Inspection

Circle of BSNL and user as per standards of the BSNL. The test shall be conducted between 1st April

to 30th

September.

d) The BSNL shall have the right to operate all equipments if in operating conditions, whether or not

such equipment, have been accepted as complete and satisfactory. Repairs and alternations shall

be made at such times as directed by Engineer-in-Charge.

e) In special circumstances the BSNL may have to use the plant to air condition some areas even

before the completion of whole work. The firm shall co-operate fully under such circumstances.

f) Wherever relaxations are required, these should be obtained from the Superintending Engineer

(Electrical) well before the final performance cum seasonal test.

g) All test equipments, the operating personnel, oil and refrigerant required for testing shall be

supplied by the contractor.

3. OPERATION: - The contractor will provide staff for operation upto initial acceptance testing

(Initial AT) clearance. No extra payment for this operation will be reimbursed to firm by the

BSNL except under exceptional circumstances. Staff will work under the supervision of the

BSNL officers for proper operation.

4. DATE OF COMPLETION : -The work shall be deemed to have been completed after the

fulfillment of the following:

a) Physical completion of installation of A.C system including balancing of air and water circuits

(wherever applicable) and successful trial run of the A.C system by the contractor for a period

of 7 days subject to a minimum of 120 hours of running during that period in the presence of

representative of the Engineer-in-Charge.


b) Successful completion of the initial acceptance testing as per the BSNL standards in the

presence of representative of Engineer-in-Charge and Inspection Circle of BSNL.

5. COMPLETION DRAWINGS : -

(I) Following drawings shall be submitted by the contractor after physical completion of the work

but before the proposed date of initial acceptance testing.

(a) Plant installation drawing giving complete details of the entire equipment including

foundations.

(b) Electrical drawings showing cable sizes, equipment capacity, control components and

control wiring.

(c) Schematic control drawings giving detailed sequence or operation and notes to explain the

operation or the control circuit.

(d) Piping drawings showing all pipe sizes, valves and fittings.

(II) One set of service manuals of air conditioning plant including salient features of the plant.

6. PAYMENT TERM: -No advance payment will be made. The payment terms for all items

shall be governed as under. Stipulations like levy of interest if payment is not made in

specified time are not acceptable to the BSNL.

i) 70% of prorata of approved price breakup of contract on successful physical installation,

trial run and successful initial Acceptance Testing of AC system.

ii) 30% of prorata of approved price breakup of contract on successful Final performance cum

Seasonal Test of AC system.


For details refer relevant Section, Specifications etc. at the end.

Place: ____________

Date: _____________ Signature of tenderer


SCHEDULE “D”

(II) “Copy of Memorandum No.5-1-12/EW/94 dated 26th

Sept.96”

Subject:- Option for Deposit of Earnest Money in the form of Bank Guarantee for Air-conditioning,

Engine Alternator sets, Lifts and Sub-Station Works (Also applicable for this IBMS Work).

1.0 In modification of the existing procedure of Deposit of Earnest Money with each Tender in the

shape of Cash/Demand Draft/Pay Order, it has been decided by the Telecom Commission to provide

for an option to the Contractor(s) for depositing Bank Guarantee along with the Tenders for Air-

conditioning, Diesel Engine Alternator, Lifts and Sub-station works wherever the amount of EMD is

more thanRs.20, 000/-

2.0 The Bank Guarantee shall be from a Scheduled Bank or from a Nationalized Bank/State Bank

guaranteed by Reserve Bank of India.

3.0 The Bank Guarantee shall remain in force for 30 days after the period for which the tenders are

valid.

4.0 The value of the Bank Guarantee to be deposited along with each Tender shall be at the rates of

Earnest Money prescribed by the Government from time to time. The Bank Guarantee Bond for EMD

Deposit shall be as per the Model form at Annexure-1.

5.0 The Bank Guarantee Deposit by the Contractors shall be entered in a register to be maintained by

the Divisional Officer/Accounts Officer of the concerned Electrical Division and the register shall be

reviewed periodically and appropriate action to be taken for extending/ encashing or release of these

Bank Guarantee.

6.0 This is issued with the concurrence of Telecom Finance vide their U.O.No.274/FA-V dated 26th

Sept.1996 and shall come into force with immediate effect.

Encl.: Annexure-I


Annexure-I

MODEL FORM OF BANK GUARANTEE (EMD)

BANK GUARANTEE BOND FOR EMD FOR AIR CONDITIONING, DIESEL ENGINE

ALTERNATOR, LIFTS AND SUB STATION WORKS WHEREVER THE AMOUNT OF EMD IS

MORE THAN RS.20, 000/-

Whereas__________________(hereinafter called "The Contractor(s)") has submitted its Tender dated

________ for_______________ (Name of work) _____________________ KNOW ALL MEN by

these presents that we______________________ OF ______________________ having our

registered office at ____________________ (hereinafter called "The Bank") are bound unto

________________ (hereinafter called "The BSNL") in the sum of __________________ for which

payment will and truly to be made of the said Government, the Bank binds itself, its successors and

assigns by these presents.

THE CONDITIONS of the obligation are:

1. If the Contractor(s) withdraws its Tender during the period of Tender validity specified on the

Tender Form: or

2. If the Contractor(s) having been notified of the acceptance of its Tender by the BSNL during the

period of Tender validity.

(a) Fails or refuses to execute the Contract.

(b) Fails or refuses to furnish Security Deposit in accordance with the conditions of Tender document.

WE undertake to pay to the BSNL upto the above amount upon receipt of its first written demand,

without the BSNL having to substantiate its demand, provided that in its demand, the BSNL will note

that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions,

specifying the occurred condition or conditions.

This guarantee will remain in force as specified in the Tender Document upto and including thirty (30)

days after the period of the Tender validity, and any demand in respect thereof should reach the Bank

not later than the specified date/dates.

Signature of the Bank

Signature of the Witness

Name of Witness

Address of Witness


ANNEXURE- II

PERFORMANCE SECURITY GUARANTEE BOND

In consideration of the CMD, BSNL (hereinafter called ‘BSNL’) having offered to accept the terms and

conditions of the proposed agreement between ________________ and ______________(hereinafter called the

said contractor(s)’) for the work___________________ (hereinafter called “the said agreement”),having agreed

to production of a irrevocable Bank Guarantee for Rs. _________

(Rupees_____________________________________________only) as a security / Guarantee from the

contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said

agreement .

1. We, (name of the bank) ______________________ (hereinafter referred to as “the bank”) hereby

undertake to pay to the BSNL an amount not exceeding Rs.__________

(Rupees_____________________________________________ only) on demand by the BSNL.

2. We (name of the bank)__________________ do hereby undertake to pay the amounts due and payable

under this guarantee without any demure, merely on a demand from the BSNL stating that the amount claimed

as required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made

on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee.

However, our liability under this guarantee shall be restricted to an amount not exceeding

Rs.________________ (Rupees __________________ only)

3. We, the said bank further undertake to pay to the BSNL any money so demanded notwithstanding any

dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or tribunal

relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us

under this bond shall be a valid discharge of our liability for payment there under and the contractor(s) shall

have no claim against us for making such payment.

4. We, (name of the bank) ___________________________ further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the performance of the

said agreement and that it shall continue to be enforceable till all the dues of BSNL under or by virtue of the

said Agreement have been fully paid and its claims satisfied of discharged or till Engineer-in-Charge on behalf

of the BSNL certified that the terms and conditions of the said Agreement have been fully and properly carried

out by the said contractor(s) and accordingly discharges this guarantee.

5. We, (name of the bank)___________________ further agree with the BSNL that the BSNL shall have

fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of

the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from

time to time or to postpone for any time from time to time any of the powers exercisable by the BSNL against

the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement

and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the

said Contractor(s) or for any forbearance, act of omission on the part of the BSNL or any indulgence by the

BSNL to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

Contractor(s).

7. We, (name of the bank)_____________________lastly undertake not to revoke this guarantee except

with the previous consent of the BSNL in writing.

8. This guarantee shall be valid upto ______________ unless extended on demand by the Government.

Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs.

_____________ (Rupees _______________ only) and unless a claim in writing is lodged with us within six

month

s of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee

shall stand discharged.

Dated the ______________ day of _________

for_____________________________

(Indicate the name of bank)


SCHEDULE OF RATES

Name of work :-SITC of 15x7TR Microprocessor controller High precision capacity package AC units for various Telephone Exchange under BSNL Electrical Division Muzaffarpur ( Bihar) ( PART- A: Supply, PART-B: Installation, Testing & Commissioning, PART-C: Annual Maintenance Contract.)

S.No. Item Description Total Quantity Basic Unit Price

excluding all taxes

and charges

FF Packing GST All-inclusive unit cost

Amount of input Tax

credit( ITC) to be availed

by BSNL

Unit Price

excluding ITC

amount ( Net Unit Cost to BSNL)

Total Price

inclusive of all levies and

charges but

excluding ITC ( Net total cost

)

HSN for goods and

SAC for services

CGST SGST IGST

Rate Amount Rate Amount Rate Amount Rate Amount

1 2 3 4 5 6=(5X4) 7 8=(7X(4+6) 9 10=9X(4+6) 11 12=11X(4+6) 13=(4+6+((8+10)

OR 12)) 14=(8+10)OR

12 15=(13-

14) 16= ( 3X15)

17

PART A- Supply


1

Supply of factory tested

7 TR (sensible cooling

capacity)

Microprocessor based

air-cooled High

Precision AC package

units complete with

Upward / downward

flow with suitable mesh

in the return air path

having energy efficient

high technology, along

with scroll compressor,

comprising of indoor &

outdoor units with all

components including

providing suitable floor

stand for indoor unit to

match false flooring

hieght, supply of

suitable size of copper

refrigerant piping,

controls, interlocking,

electrical accessories,

SPP [for all three phase

motors], voltage &

current indications &

sequential controls,

communication port

with suitable protocol to

suit BMS compatibility

but without software,

air cooled condenser,

MCBs, safety valve,

pressure release valve,

data / communication

cable between units

etc. complete as

15 nos


required and as per

specifications attached.


1. The length of

refrigerant copper pipes

for hot & liquid lines,

condenser cable shall

be included up to 12

Mtr. in Part-A / Item 1.

Additional extra length

shall be paid, as per

Part-B / Item- 2 & 3

respectively.

PART B ITC


Installation, testing and

commissioning of above

7 TR air-cooled High

Precision AC package

units complete with all

components, air cooled

condenser, including

laying of refrigerant

piping, cable, charging

of required quantity of

refrigerant,

condenser/data

communication cable

between units etc. as

required on existing

framework for item at

Sr. No. 1 of Part-A.

15 job


Supplying and fixing of

copper refrigerant

piping of minimum 18 G

(1.2 mm) thickness of

following sizes with all

accessories including

cutting, bending,

jointing, brazing etc. for

hot gas and liquid lines

of a single circuit, on

existing MS angle tray

including insulating the

refrigerant lines inside

AC area with suitable

fire retardant polythene

foam complete as per

specifications attached.

a). Hot Gas Line, 7/8"

nominal dia. 150 mtr

b). Liquid Line, 5/8"

nominal dia. 150 mtr


Note:-1. The length of

refrigerant pipes for hot

and cold lines shall be

included up to 12 mtrs

in Part-A/ Item No-1.

Circuit lengths (for

liquid line/ hot gas line)

falling in the range of

10 to 14 mtrs. will be

measured as 12 mtrs.

and are not subjected

to price adjustment.

Where site conditions

warrant provision of

liquid refrigerant and

hot gas refrigerant pipe

of lengths which are

more than 14 mtrs &

less than 10 mtrs

suitable price

adjustment shall be

made for additional/

reduced length.

2. In case of multiple

circuit only single circuit

will be measured.


Supply and fixing of

PVC insulated PVC

sheathed copper

conductor armored

cable of the following

size on the existing MS

angle tray (with

saddles) along with 2 x

2.24 mm dia. bare

copper wire for loop

earthing& end

termination of cable

with glands etc. as

required.

a). 3 x 2.5 sq. Mm (for

condensers) 225 mtr


Note:-The length of

armoured copper cable

& 2 nos 2.24 mm dia

copper wire for

condenser shall be

included up to 12 mtrs.

with suitable lugs &

glands for each

condenser in Part-

a/Item No-1. Circuit

lengths falling in the

range of 10 to 14 mtrs.

will be measured as 12

mtrs. and are not

subjected to price

adjustment. For circuit

length which are more

than 14 mtrs & less

than 10 mtrs suitable

price adjustment shall

be made for additional/

reduced length.


Providing plumbing

work for humidification

circuits and drainage

requirements including

supply of GI pipes, pipe

fittings such as bends,

reducers, elbows, tees,

unions, flanges etc. for

water connection of

various components of

the system.

a) 25 mm ( Medium

class ) GI pipe insulated

with 6-mm thick

superior insulation (for

condensate drain) 75 mtr

b) 25 mm GI pipe

(Medium Class) 75 mtr

c) 40 mm GI pipe

(Medium Class) 75 mtr


Supplying and installing following size of perforated pre-painted M.S. cable trays with perforation not more than 17.5%, in convenient sections, joined with connectors, suspended from the ceiling with M.S. suspenders including bolts & nuts, painting suspenders etc as required.

(a) 150mm width x 50mm

depth x 1.6mm thickness. 150 mtr

PART-C: AMC –

Comprehensive

Maintenance


Comprehensive

maintenance of the 7TR

microprocessor based

air-cooled Precision

package AC unit (after

the warrantee period)

including all items

covered under Part-A &

Part–B as per the

specifications/conditions

of contract & as per the

details given in relevant

sections by deploying

the required staff

including specialized

man power and by

arranging required

spares, refrigerant gas,

tools and plant etc., to

keep the AC unit &

connected equipments

operational up to the

required standards

complete as required.

Note:

1) Operation of package

AC unit is not included

in this item.


2) First year (i.e. 12

months defects liability

period) covered under

guarantee AND (Three

years for

Microprocessor)

A) Second Year 15 Jobs

B) Third Year 15 Jobs

C) Fourth Year 15 Jobs

D) Fifth Year 15 Jobs

Notes for Bidder

1. Bidder must mandatorily quote for all GST components (CGST,SGST,IGST) as required.

2. If Annual maintenance contract charges are required to be quoted as per SOR,basic charge should be shown in column -4 & the Goods and services Tax GST) in column 7 to 12 3. The bidder who submit the offer with concessional Goods and Services Tax (GST) shall submit the proof of applicable concessional GST In case the concessional GST is not creditable BSNL it should be included in price of the goods/services.

4. In case ,dealer is registered under compounding scheme or any rule / notification where the BSNL is not eligible for input tax credit then the bidder should not disclose any amount in column 7 to 14

5. * %age Rate of FF & packing should be shown of Basic Unit price exciding all taxes & charge (i.e as %age of Col.4)

6. The FF & packing amount quoted shall not be subject to charge after bid evaluation /ordering on account of charge of copper .lead base price changes in duties & taxes of item etc.


7. Bidder must mandatorily mention HSN & SAC numbers

Declaration by bidder 1 We hereby declare that in quoting the above price,we have taken into account the entire credit on inputs available under the GST Act introduced

w.e.f.1 july 2017 and further extended on more items till date.

2. "we hereby cretify that HSN/SAC shown in column 17 are correct & credit of GST for the amount shown in column 14 above are admissible as per GST Laws.

Name of Bidder :-

ABSTRACT OF COST:

Total of Sub-head-I (Part-A) : Rs.

Total of Sub-head-II (Part-B) : Rs.

Total of Sub-head-III (Part-C) : Rs.

Total of Sub-heads : Rs.

Note (for Part A, B, C): -

1) For determining L-1---Input Tax credit items i.e. G.S.T. shall not be considered. GST must be mentioned in the table without which the G.S.T. taxes shall

be treated as NIL and tender will be decided accordingly.

2) In case of ambiguity, between schedule and specifications, schedule shall prevail. If there is ambiguity between “schedule and specification” verses IS / BS

standards, “schedule and specification” shall prevail.

INPUT TAX CREDIT: In order to avail Input Tax credit, the contractor has to furnish an invoice favoring BSNL indicating quantum of GST paid as

of preceding Quarter.

Signature of contractor Executive Engineer (E),

Date Muzaffarpur


SCHEDULE “D”

SECTION - I

GENERAL DESCRIPTION OF WORK

1. Station : Under BSNL Electrical Circle,PATNA.

2. Name of Building : Various sites under BSNL Elect Circle.PATNA.

3. Drawings: TO BE SUPPLIED BY concerned EE (E).

The following drawings give the necessary details regarding the areas to be air conditioned, location of air-

conditioning plant, cooling tower, proposed routes for condenser water pipes and air ducts, location of fire

dampers and other relevant particulars. Any other information can be had from the concerned Executive

Engineer (E).

4. Design Data:

The salient design and other relevant data is given below:

1. Particulars of temperature and relative humidity.

i) Outside design conditions:

D.B.°C (° F) W.B.°C (° F) R.H. (%)

Summer: ….............. .........………. .…………

Monsoon: ..........……. …..........……. .....………

Winter: ..........……. .........………… .....………

ii) Inside design conditions:

Summer: ..........……. .....…………..

Monsoon: ..........…….. .....……………

Winter: ..........…….. .....……………

2. Fresh Air requirements: One air change per hour.

3. Areas to be air-conditioned: As per Annexure 'A'.

4. Plant operation: 24 hours continuously.

5. Peak heat load: ------kcal/Hr (----TR)

6. Features of A/C Plant: As per schedule of work attached

7. Roof Insulation :

NOTE: Safety standards as per Annexure on "B". Makes of various items as per Annexure “C”


ANNEXURE "A"

NOTE: It will be supplied when Job Agreement is drawn.

PARTICULARS OF SPACE TO BE AIR CONDITIONED

SR.

NO. FLOOR

NAME

OF

ROOM

AREA

(SqMtr)

/(Sqft)

EQPT.

HEAT

LOAD

(KW)

LIGHT

LOAD

(KW)

OCCUPANCY

FLOOR

HEIGH

T

(MTRS)

/(FEET)

TOTAL

ANNEXURE "B"

LIST OF SAFETY STANDARDS

I.S. 618 - Code of practice for safety and health requirement in Electrical and Gas welding and cutting operations.

I.S. 659 - Safety code for Air Conditioning.

I.S. 660 - Safety code for Mechanical Refrigeration.

I.S. 3016 - Code of practice for fire precautions in welding and cutting operations.

I.S. 3210 - Code for safety procedures and practices in Electrical works.

I.S. 3696 - Safety for Scaffolds and Ladders.

- INDIAN ELECTRICITY RULES 1956.


ANNEXURE "C”

LIST OF APPROVED MAKES

Sl.

No. Product Make

1 High Precision Air Conditioner M/s SIDWAL REFRIGERATION INDUSTRIES. Pvt.

.Limited,/ M/s UNIFLAIR INDIA Pvt. Limited

2 Motors ABB / Bharat Bijlee / Crompton Greaves /Schneider Electric/

HBB / KEC / Jyoti Ltd.

3 Compressor Carrier / Emerson Copeland / Danfoss ( for chillers only)

4 Starter ABB/ BCH/ Schneider Electric/ L&T / Siemens

5 MCBs/Isolators & Distribution

Boards

Crompton / Havells/ Indokopp // MDS /Legrand/ L&T/

Schneider Electric/ Siemens/ Standard / C & S /ABB/HPL

6 GI/MS Pipes ATC / ATL /BST / GSI/ ITC/ ITS/ IIA/ JST/ Jindal/ TTA/Tata

/ Zenith

7 Cables

8 Upto 1.1KV grade ISI Marks

9 Above 1.1KV grade ISI Marks

10 G.M. Valves(only ISI Mark) Advance/Audco/Johnson/ Controls/Zoloto/Annapurna/

Fountain/ Kirloskar/ Leader / Sant/ Trishul

11 SPP / Over load L&T / Minilac / Siemens/ Zerotrip

12 Resin Bonded Glass Wool Fibre Glass / Pilkingston / UP Twiga

13 Expanded Polystyrene BASF (India) Ltd

14 Gauges Fiebig / H. Guru / Pricol

15 Controls FLICA/ Honeywell /Indfoss / Penn-DANFOSS / Ranco/

Ranutrol/ Sporland

16 Fresh Air Fan GE / Khaitan/ Almonard

17 Fine Filters for Fresh Air EU-

2(Coarse filter, Effluent/

Efficiency 90% down to 20

microns, efficiency 95% down to

5 microns.

Anfiltra Effluent/ARW/Athlete/Airtake/Dyna /Kirloskar /

Puromatic / Purafill/ Purolator/Tenacity.

18 GI Sheets HSU Jindal/National/ Nippon Denro /Sail / Tata

19 MCCB (Ics=Icu) L&T / Schneider Electric/ Siemens

20 SDFUs & HRC Fuses L&T / Schneider Electric/ Siemens / HPL /Havells.

Note: 1. The accessories such as CT/PT/measuring instrument/relays provided by approved make

in respect of transformer/HT panel/DG/ AC Package units as supplied by approved

manufacturer along with the equipments are also acceptable in addition.

2. Product approved by BSNL CO till the date of opening shall also be considered.


LIST OF APPROVED MAKES- BSNL ELECTRICAL WING

S. No. Item Makes

1 MCCB(Ics=Icu) L&T/ Schneider Electric / Siemens

2 SDF units L&T/ Schneider Electric / Siemens/ HPL/Havells

3 Power Contactors L&T/ Schneider Electric / Siemens/ Lakshmi(LECS)

4 Change Over Switch HPL / Havells / H-H Elcon

5 Digital/ KWHrmeter Schneider Electric/ AE/ Digitron / IMP/ Meco / Rishabh /

Universal/HPL/L&T/ABB

6 Rubber Matting ISI mark

7 MCB/ lsolator /ELCB/RCCB/

Distribution Board

Crompton / Havells / lndokopp / MDS Legrand/ L&T /

Schneider Electric/ Siemens / Standard/ C&S/ABB/HPL

8 MS/ PVC Conduit ISI mark

9 Cable Tray MEM/Bharti/Ratan/Slotco/Profab

10 HT/LT Cables ISI mark

11 PVC insulated copper conductor

wire

ISI mark

12 Motors ABB/ Bharat Bijlee / Crompton Greaves / Schneider Electric /

HBB / KEC / Siemens/Jyoti Ltd

13 Fresh Air Fans GE / Khaitan/Almonard/Crompton

14 Starter ABB / BCH / Schneider Electric / L&T / Siemens /

15 Single Phase Preventer L&T / Minilec / Siemens / Zerotrip

16 GI/MS Pipe ATC / ATL / BST / GSI / ITC / ITS / IIA / JST / Jindal /TTA /

Tata/Zenith

17 Gate Valve Advance/Audco/Johnson Controls/Zoloto/Annapurna / Fountain /

Kirloskar / Leader / Sant / Trishul

18 Compressors Carrier/Emerson copeland/York/Danfoss (for chillers only)

19 Resin Bonded Glass wool Fibre Glass / Pilkingston / UP Twiga

20 Expanded Polystyrene BASF(India) Ltd.

21 Gauge Feibig / H.Guru / Pricol

22 Controls FLICA / Honeywell / Indfoss / Penn-Danfoss / Ranco / Ranutrol /

Sporland

23 Fine Filters Anfiltra Effluent / ARW / Athlete/ Airtake/ Dyna / Kirsloskar/

Puromatic/ Purafill/ Purolator / Tenacity

24 GI Sheet HSU Jindal / National / Nippon Denro / Sail / Tata

25 Fire Extinguisher ISI mark

NOTE:

The accessories such as CT/PT/measuring instrument/relays provided by approved make in respect of Transformer/

HT Panel/DG /AC Package Units as supplied by approved manufacturer along with the equipments are also acceptable in

addition.


SECTION - II

SPECIFICATIONS FOR 7/14 TR CAPACITY HIGH PRECISION AIR CONDITIONERS (HPACs)

1.0 SCOPE :

1.1 These specifications describe the specific requirements of microprocessor based High

Precision Air conditioners (HPACs). The HPAC unit shall consist of indoor and outdoor unit.

1.2 The indoor unit shall be floor mounted type comprising of hermetic sealed scroll

compressor(s), filter section, controller, electrical power system , multi-rows deep copper

cooling coil with aluminium fins, dehumidification cycle, modular panel cabinet

construction, cabinet insulation, statically & dynamically balanced blower section,

humidifier, refrigeration controls etc. The unit shall be suitable for Top/Bottom discharge.

1.3 The outdoor unit shall comprise of air-cooled condenser with fans.

1.4 These specifications set out the basis of design of self contained HPACs to meet the

environmental needs of telecom equipments.

1.5 The firms will have to supply such units, approved from BSNLCO.

2.0 DESIGN :

The unit shall be designed to meet the following conditions:

1 Rated capacity 7TR TR (sensible cooling capacity)

2 Flow direction Upward / Downward flow

3 Return Air inlet Temp. 25 ºC (DB) & 50% RH.

4 Saturated Suction Temp. Between 9 ºC and 10 ºC

5 Minimum Super heat 2 ºC

6 Saturated Discharge

Temperature

Maximum 53 ºC (at 43 ºC ambient)

7 Ambient air design

temperature (Entering

condenser)

43 ºC. However, the unit shall be able to work for

ambient up to 50 ºC)

8 Air Quantity Not less than 550 CFM/TR

9 Filters Having 95% efficiency down to 5 microns.

10 Face velocity across the

cooling coil.

Not exceeding 2.5m/sec

11 Type of load The load shall be High sensible type having Sensible

Heat factor not less than 0.90

12 EER of the unit Not less than 2.90 Watt/watt

3.0 CABINET :

3.1 The Cabinet shall be constructed from best quality GI sheet steel of thickness not less than 1.6mm

for top, bottom and side panels & 0.9mm for front and back panels suitably treated for weather

protection, corrosion and shall be powder coated.

3.2 Coil and blower sections shall be insulated internally for both acoustics and thermal purposes.

The insulation material shall be polyurethane foam of thickness not less than 15 mm complying

to the class-B according to DIN 4102 with self extinguishing and sound absorbing properties.

4.0 COMPRESSOR :


4.1 The compressor(s) shall be of scroll hermetic sealed type of COPELAND–ZR108C/DANFOSS

make having independent refrigerant circuit.

4.2 Compressor(s) shall be suitable for R22/R407C/R410A refrigerants.

4.3 Compressor(s) shall be suitable for operation on 3-phase, 415± 10% volts, 50 Hz, AC supply.

4.4 The compressors shall be located in such a way that removal of one compressor shall not affect

the operation of the other compressor.

4.5 Compressors shall be mounted on vibration isolation pads or any other mounting approved by

manufacturer.

4.6 The compressor(s) shall be provided with built in overload protection.

4.7 The Compressor(s) shall be fitted with electrically operated oil heaters. The heaters shall be

“ON” when compressor is in “OFF” position and vice-versa. It shall be possible to disconnect

power supply to the heater during extended periods of shut down.

5.0 EVAPORATOR SECTION :

5.1 The Evaporator Coil shall be provided separately for each refrigerant

circuit.

5.2 Evaporator coil shall be constructed out of copper tubes not less than 0.28 mm thickness with

expanded aluminum fins to give a good mechanical bond for maximum heat transfer. The

number of fins shall not be less than 12 fins per inch. Fins thickness shall not be less than 0.1

mm and provided with hydrophilic treatment.

5.3 Face area of coil shall be selected corresponding to air velocity not exceeding 2.5 m/sec.

5.4 The condensate drain tray shall be of stainless steel of thickness not less than 1.2mm shall be

provided to cover full projected area of cooling coil to collect all the condensed water. The PVC

threaded water pipe shall be provided to drain the condensed water.

5.5 The Blower fans shall be statically and dynamically balanced.

5.6 Backward curved fan directly driven by electronically Commutated (EC) motor with integrated

electronics suitable for operation on 3-phase AC supply. The fan speed shall be controlled by

sensing return air temperature/pressure/controller logic for energy saving.

5.7 Energy efficient motors of EBMPAPST/ROSSENBERG/ZEIHLABEGG make shall be used.

5.8 Infrared /Immersed electrode humidifier shall be provided.

6.0 REFRIGERANT PIPING :

6.1 Separate piping shall be provided for each refrigerant circuit.

6.2 Each refrigerant circuit shall be suitable for operation on R22/R-407C/R410A and shall consist

of the following items:-


i) Electronic Expansion Valve (EEV) controlled by the microprocessor with special software to

enable the adjustment of flow of refrigerant fluid through the evaporator. At the same time, it

should not allow liquid flood back into compressor.

ii) Removable liquid line filter drier with hand shut off valves.

iii) Liquid Line sight Glass with Moisture indicator.

iv) Charging valves.

v) Liquid receiver with safety plug.

6.3 Serviceable/removable components for easy removal & assembling.

6.4 The piping shall be carried with refrigerant quality copper tubes of thickness not less than 18

SWG (1.2mm). The proper bending tool shall be used for bending of the pipes. Heavy gauge

radius fittings shall be provided wherever, bending of pipes is not feasible.

7.0 ELECTRICAL SYSTEM :

The electrical system shall confirm to relevant I.S. standard. The panel shall be accessible

from front. The main incomer MCCB of suitable rating and having a rupturing capacity of not less

than 25 kA shall be provided along with Single Phasing Preventer (SPP), Electronic overload

protection, phase loss and reverse phase sequence and sensing negative sequence current to meet the

total power requirements.

7.1 The load shall be distributed equally on 3-phase, 4-wire supply.

7.2 All control wires shall be provided with not less than 1.5 sq. mm. Multi-strand copper

conductor. The control wiring shall be properly colour coded and shall be numbered/ ferruled at

their point of termination to facilitate servicing/identification.

7.3 The power and control wiring shall be provided in separate casing capping/conduit.

7.4 Heaters shall be provided with insulators, with safety thermostats, humidistats and contactors of

suitable ratings.

7.5 Isolator of suitable rating having rupturing capacity of not less than 10 kA shall be provided for

each equipment/ motor/ heater etc. However, the isolation arrangement for condenser fan motor

shall be achieved through suitable rating MCB mounted on condenser unit.

7.6 Contactor of suitable rating shall be provided with over load protection for motors and

compressors.

7.7 The laminated power and control wiring diagram shall be provided on HPAC unit.

8.0 AIR COOLED CONDENSER :

8.1 Separate condenser unit shall be provided for each refrigerant circuit.

8.2 A heat rejecting coil block shall be constructed out of copper tubes not less than 0.28 mm

thickness with expanded aluminium fins to give a good mechanical bond for maximum heat

transfer. The number of fins shall not be less than 12 fins per inch.

8.3 Fins thickness shall not be less than 0.1 mm and shall be provided with epoxy /suitable weather

proof coating.


8.4 A minimum of two numbers axial flow fan directly driven by variable speed drive shall be

provided for each condenser unit.

8.5 The condenser unit shall suitably design for noise level ≤ 75 dB at a distance of 1 meter away

from outdoor unit.

8.6 The Condenser unit shall be suitable for round-the-clock operation.

8.7 The body of the condenser unit shall be made out of 16 SWG (1.6 mm) corrosion resistant G.I.

Sheet. The entire assembly shall be supported by epoxy coated frame.

9.0 CONTROLS :

9.1 High pressure trip – Manual reset (for each compressor)

9.2 Low pressure trip – Auto reset (for each compressor)

The unit shall trip in the event of for three consecutive LP trip.

10.0 SAFETY INTERLOCKS :

10.1 The compressor shall start with condenser fan in “ON" condition only. However, the compressor

may run without condenser fan in operation.

10.2 Provision shall also be made to operate the evaporator fan without operation of condenser and

compressor.

11.0 CONTROLLER :

11.1 SCOPE :

Each unit shall have individual controller as per the manufacturer’s design to maintain the

desired temperature and humidity. The controller shall be intelligent type with microprocessor

capable of communicating with other units in same room and control the desired condition with

group action. The controller shall operate the units in Master-Slave configuration;however, each

controller shall act as Master, if required, in emergency situations.

The controller shall be provided with a backlit LCD/LEDscreen and control keys for user

inputs mounted in an ergonomic, aesthetically pleasing housing. The controls shall be menu driven.

The display & housing shall be viewable while the unit panels are open or closed.

The controller shall fullycompliantwithEECdirectivesforelectromagneticcompatibility

possessing followingbroadfeatures:

i) Operates andmonitorssothatthetemperatureandhumidity in the conditioned areaarekeptat23+3 0C&4 0 +20%RHrespectively. However, theparametersshallb e sitesettable.

ii) The controller shall be passwordprotectedfor preventing un-authorized access.

iii) The display shall be organized into following three main sections:

User Menu Service Menu Advanced Menu

Active alarms, event log,

numeric/ graphic data,

Set points, standby settings

(lead/lag), timers/ sleep mode,

Factory Settings,

Configuration settings


unit view/ status overview

(including the monitoring

of room conditions,

operational status in % of

each function, date and

time) , total run hours,

various sensors etc.

alarm setup, sensor calibration,

maintenance/ wellness settings,

and repair /service mode etc.

shall be factory-set based

on the pre-defined

component operation etc.

11.2 USER MENU :

The user menu shall be defined as follows:

i) Active Alarms :

Unit memory shall hold the 100 most recent alarms with time and date stamp for each alarm.

ii) Event Log :

Unit memory shall hold minimum of 100 most recent events with id number, time and date

stamp for each event. The conditioned area temperature, humidity etc. are saved at regular

intervals.

iii) Numeric/Graphic Data View :

The numeric/ graphic records shall be available for supply air temperature, return air

temperature, return air humidity and outdoor ambient temperature.

iv) Unit View - Status Overview :

Numeric or Graphical unit view summary displays shall include temperature, humidity, active

functions and any alarms of the units.

v) Total Run Hours :

Menu shall display accumulative component operating hours for Unit and compressors.

11.3 SERVICE MENU:

The service menu shall be defined as follows: -

i) Set Points :

The controller shall allow programming of the following conditions:

a) Temperature Set Point - 18-29ºC

b) Adjustable Temperature Hysteresis - 0.5-5ºC

c) Humidity Set Point - 20-80% RH

d) Adjustable Humidity Hysteresis - 1-10% RH

e) Low/High Temperature Alarm - 2-32ºC

f) Low/High Humidity Alarm - 15-85% RH

g) High Pressure Alarm - 320-340 psi

The controller may be set within these ranges, however, the unit may not be able to control to

extreme combinations of temperature and humidity.

The controller shall include the following settable features:

a) Unit identification number.


b) Startup delay, cold start delay and Fan run on timers

c) Remote shutdown & general alarm management

d) Compressor sequencing.

e) Return temperature control.

ii) Repair/Service Mode :

Control input and output values and status shall be displayed to aid in unit diagnostics and

troubleshooting. Control inputs shall indicate on or off at the front display and shall be able to turn

on or off from the front display without using jumpers or a service terminal. Each control output

shall be indicated by an LED on a circuit board.

11.4 ADVANCED MENU:

Factory Settings:

Configuration settings shall be factory-set based on the pre-defined component operation.

11.5 The Controller shall also have following features :

i) Allowadjustmentoftemperature, humiditysetpoints, rangeofcontrol,alarmsetpointsetc.

ii) Arrow/controlbuttonsfornavigationandvalue adjustment.

iii) Statusindicatorslike Power, Cool, humidity etc.

iv) The controller shall be provided with power backup unit to operate during mains powerfailure.

v) Programming of unitshallbebased on :

(a) Equal run hoursper24 hours inadayand

(b)Turn on next unit in case the designated unit is unhealthy.

11.6 GROUP OPERATION:

The optimum number of units shall be made operational in order to maintain the necessarytemperature and humidity intheconditionedarea. All units can work as a single system

and shall communicate with each other to maintain desired values intheconditionedarea.

11.7 CASCADING EFFECTS:

If the values exceeds beyond the set points, the standby units will operate to maintain the desired

condition and after maintaining the set points, unit will return back to standby mode. In case, the

standby unit(s) are not in a position to maintain the set values, all the units shall operate collectively

to maintain the desired condition.

The Controller shall have the feature of grouping/ zoning of units, if required.

11.8 SYSTEM AUTO RESTART:

The controller shall have auto restart facility to start unit sequentially after restoration of power

supply with suitable programmable time delay to minimize total inrush current.

11.9 PREDICTIVE HUMIDITY CONTROL :

The controller shall calculate the moisture content in the room and prevents unnecessary

humidification and dehumidification cycles by responding to changes in dew point temperature.

11.10 ALARM MANAGEMENT :


i) Display Status Indication :

The unit shall display the following: a. Temperature and humidity.

b. Blower fan-working status.

c. Compressor working status.

d. Electric heaters working status.

e. Temperature set point.

f. Humidity set point.

g. Working hours of main component i.e. Compressor, fan, heater, humidifier.

h. Unit working hours.

i. Real time and date.

j. Type of alarm.

ii) Audio-Visual alarms:

a. High Temperature

b. Low Temperature

c. High Humidity

d. Low Humidity

e. Compressor Overload

f. Evaporator Fan Overload.

g. Humidifier Faulty.

h. High Pressure

i. Low Pressure

j. Clogged Filter

k. Condenser Fan overload

l. Unit OFF

11.11 The controller shall be suitable to be integrated with fire system and should switch off the unit in

event of receiving signal from the fire panel.

11.12 The Controller shall be equipped with Modbus/BACnet/LonWorks/open protocols connectivity

facility for enabling data transfer to an IBMS system, wherever IBMS is available.

11.13 The log data shall be downloadable printable in sequence of date & time. The necessary provision

shall be available to connect the laptop /flash drive through TCP/IP protocols, wherever IBMS is

not available.

11.14 The firm shall provide one software free of cost.

12.0 MICRO INVENTORY :

Sl. No. Description of Items 7 TR HPAC 14 TR HPAC

1.0 COMPRESSOR:

1.1 Make COPELAND–

ZR108C/DANFOSS

COPELAND–

ZR108C/DANFOSS


1.2 Type Hermetic scroll Hermetic scroll

1.3 No of Compressor 1 2

1.4 Power supply V / Ph / Hz 415±10%/3/50 415±10%/3/50

1.5 Oil Heater Yes Yes

2.0 EVAPORATOR COIL:

2.1 Tube not less than 0.28 mm Cu not less than 0.28 mm Cu

2.2 Fins not less than 0.1 mm Al. not less than 0.1 mm Al.

2.3 Fins per Inch nos. not less than 12 not less than 12

2.4 Coating Hydrophilic Hydrophilic

3.0 EVAPORATOR FAN:

3.1 Make EBMPAPST/ROSSENBE

RG/ZEIHLABEGG

EBMPAPST/ROSSENBE

RG/ZEIHLABEGG

3.2 Type of Fan Electronically

Commutated with

backward Curved

Electronically

Commutated with

backward Curved

3.3 Type of Drive Direct driven Direct driven

3.4 Speed control Variable Variable

3.5 No of Fan 1 2


4.0 EXPANSION VALVE:

4.1 Type Electronic Electronic

4.2 Number 1 2

5.0 FILTERS:

5.1 efficiency 95% down to 5 microns 95% down to 5 microns

6.0 HUMIDIFIER:

6.1 Type Immersed electrode/ Infra

Red

Immersed electrode/ Infra

Red


7.0 ELECTRICAL HEATER:

7.1 Type steel fin tubular steel fin tubular

7.2 ON/OFF/ Safety arrangement Contactor, Thermostat Contactor, Thermostat

7.3 KW 6 KW 9 KW


8.0 CONDENSER:

8.1 Type Air cooled Air cooled

8.2 Number of Units 1 2

8.3 Tube not less than 0.28 mm Cu not less than 0.28 mm Cu


8.4 Fins not less than 0.1 mm Al. not less than 0.1 mm Al.

8.5 Fins per Inch nos. not less than 12 not less than 12

8.6 Number of fans not less than 2 not less than 4

9.0 CONDENSER FAN:

9.1 Type of Fan Axial Flow Axial Flow

9.2 Type of Drive Direct driven Direct driven


9.4 Speed control Variable Variable

10.0 NUMBER OF CIRCUITS 1 2

11.0 ELECTRICAL SYSTEM:

11.1 MAIN INCOMER: 1 1

i) Type 4-pole MCCB 4-pole MCCB

ii) Rating 63A 80A

iii) Breaking Capacity not less than 25 kA not less than 25 kA

iv) SPP 1 No. 1 No.

11.2 ISOLATOR 5 Nos. 8 Nos.

11.3 MCB 1 No. 2 Nos.

11.3 CONTROL WIRING 1.5 Sq. mm. multi strand

Cu. Wire

1.5 Sq. mm. multi strand

Cu. Wire


PROFORMA FOR TEST RESULT

___________________________________________________________________

S.No. Items Test Result

___________________________________________________________________

1. Ambient Conditions D.B. Temp. _______ C

W.B Temp. _______ C

R.H _______ %

2. Compressors R.P.M _______

Refrigerant Gas suction pressure _______ kgs/Sq.cm

Refrigerant Gas discharge pressure _______ kgs/Sq.cm

Oil Pressure _______ Kgs/Sq.cm

3. Compressor Motors R.P.M. _______

Voltage _______ Volts

Currents

(I) at 10% load ________ Amps.

(ii) at Partial load

(a). _______ Amps.

(b). _______ Amps.

(c). _______ Amps.

4. Condensers Air flow rate _______ C.F.M.

Air Temp.

(i) Entering _______ C

(ii). Leaving _______ C

5. Cooling Coil Total air quantity across the coil _______ C.M.H.

Coil Face Area _______ Sq.M

Air Temperature

Entering (D.B) _______ C

Entering (W.B) _______ C

Leaving (D.B) _______ C

Leaving (W.B) _______ C

6. Fresh Air Intake Face Area _______ Sq.M

Air Quantity _______ C.M.H.

7. Room condition at the Temperature

working place ( No. of (D.B) _______ C

readings shall be taken (W.B) _______ C

and average taken out).

8. Controls Functions of each control shallbe tested and report

furnished.


SCHEDULE “D”

Section-III

ELECTRICAL WORK

1. Scope

This section sets out the basic requirement for switchboards, electrical power wiring to individual

motors and other equipments, control circuit wiring and earthing etc.

1. General

1. Unless otherwise specified particularly the entire equipment shall be suitable for operation on 415

volts/240 volts, 50Hz earthed neutral, 3/single-phase alternating current system as may be required.

2. All components, accessories, raw materials and finished parts used in manufacture and assembly of

switch boards, power and control circuit wiring and earthing system shall comply with the relevant

Indian Standards amended up to date. Where Indian Standards do not exist British Standards shall

apply.

3. The entire work shall comply with Indian Electricity rules and C.P.W.D general specifications for

electrical work. Particular care shall be taken to ensure compliance to I. E. rules 41, 45, 51 and 61.

4. When cables pass through pipes, wooden bushes shall be provided at both the ends. When cables are

required to pass through floors or walls, pipe inserts shall be provided and openings sealed in

approved manner.

2. Control Wiring

1. Control circuit wiring shall be carried out with 250 volts grade PVC insulated armored multi core

copper conductor cables.

2. Control cables shall be of adequate cross sections to restrict the voltage drop but each conductor shall

be not less than 1.5 sq. mm.

3. Runs of control wires within the switchboard shall be neatly bunched and suitably supported /

clamped. Means shall be provided for easy identification of the control wires by means of labeled

ferrules.

4. The control wiring shall correspond to the circuit / sequence of operations and inter locks as required

for satisfactory performance of the plant.

4. Earthing

1. In accordance with Rule 61 of IE Rules, metallic frame of all medium voltage equipments / supporting

frames, shall in all cases be connected to 2 separate and distinct earths. The size of such earth wires

shall be not less than 4-mm dia. GI wire.


PART C

GENERAL CONDITIONS


1. Scope of Maintenance :

a. The maintenance of HPAC units as included in the schedule of work is to be carried out on

comprehensive basis. No material / spares will be supplied by BSNL. The firm has to adhere to

maintenance schedule attached with this document.

b. The firm has to repair / replace defective parts / spares at no extra cost. The faulty compressor will be

replaced from the original manufacturers / authorized dealer and documentary proof for the same

will be given.

c. The contractor shall depute his service representative – (I)within 4 to 6 Hours in case 50% or more

PAC units trip or goes faulty (emergency condition), (II) within 24 hours in case 1/2 units trip or

goes faulty (in normal working condition), of notification of breakdown calls made by the

department / BSNL.

d. In case the contractor fails to depute his representative within (I) 4 to 6 hours (emergency condition)

or (II) 24 hours of notification of the defect or fails to cause remedial measure within reasonable time

as decided during joint inspection, the department may proceed to do so at the contractor’s risk and

expenses and without prejudice to any other right.

e. The AMC period shall be started immediately after the expiry of warrantee period & will be treated

as taken over for comprehensive contract from the next calendar date. The units being in warrantee

period, there will not be any kind of defect list etc during handing over.

f. After the completion of maintenance contract, the Agency will hand over the installation in a healthy

and free from defects condition.

2. METHODOLOGY

a. Before starting the work the agency has to supply the details as per Annexure I. A complaint book as

per Annexure-II shall be kept at sub-division office by the firm and the firm shall update the same by

submission of service reports. Necessary complaints will be registered by JTO (E) / SDE (E)

concerned and entries will be made by him according to the service reports with due verification.

b. At the start of each quarter, the firm in consultation with SDE (E) concerned shall prepare a tentative

program for preventive maintenance to be carried out during the period by listing name of stations

and date on which he may carry out the maintenance.

c. The firm shall depute only those persons who are trained in handling the unit to the satisfaction of

maintenance in charge.

3. COMMERCIAL

a. The tenderer must obtain himself at his own expenses, all the information necessary for the purpose

of tendering, Inspect the site and acquaint himself with all the local conditions, means of access to

work and nature of work etc. No claim shall be entertained on this account.

b. Payments shall be made on quarterly basis.It is mandatory to attach Annexure III & IV (Containing

details of periodical maintenance done) with the bill. This certificate has to be signed by the S.D.E.

(E).


4. G.S.T. : - Refer conditions mentioned earlier.

5. COMPENSATION FOR DEFAULTS

a. Any damage to the installation(s)/building due to the carelessness on the part of firm’s staff shall be

the responsibility of firm and shall be replaced/rectified without any extra cost.

b. Any accident or damage will be the responsibility of agency and the Department will not entertain

any claim, compensation, penalty etc on this account or on account of non-observance of any other

requirement of law relevant to his work.

c. All breakdown calls / complaints have to be attended by the firm with utmost promptness. If the

agency fails to rectify any fault within reasonable time, the department reserves the right to carry out

the work at the risk and cost of the agency. In case the fault is of emergency nature, which may affect

the normal functioning of the services, and the firm fails to take immediate necessary action, the

work shall be carried out at the risk and cost of the firm without giving any notice. The decision of

the EE (E) shall be final.

d. Compensation for delay in removal of defects:

Sr. No. Grounds of compensation Quantum

1 Non functioning of Equipments but overall

performance parameters i.e. temperature.

0.5 % (half percent) per week

subject to maximum of 10% of

the agreement amount (one

year). a) Within Limits.

b) Beyond Limits.

Note:

1. This is without prejudice to BSNL’s right to take action under clause 3 of EW-8.

2. The period after which compensation shall be applicable will be governed as

Follows :

1(a) shall be applicable after a period of two weeks or immediately if the ground

changes from 1(a) to 1 (b). 1(b) shall be applicable immediately.

3. The period of 2 weeks shall be suitably extended, if required, in case of major defects

(replacement/ repair) by the Superintending Engineer (E).

6. CURRENCY OF CONTRACT

a. The currency of contract shall be 48 months (4 years).

b. The Department reserves the right to terminate the contract by giving show cause notice of one-

month duration at any time during the currency of the contract.

c. The Department reserves the right to extend the contract for a maximum period of 12 months (6

months at a time) at the same rates & conditions without consent of the firm.

7. MISCELLANEOUS

a. The workers engaged by firm should maintain proper discipline and good behavior with occupants.

The firm shall not depute such workers at the site, whose behavior is found improper. Executive

Engineer’s decision shall be final.


b. The agency will provide the workers with necessary Tools & Plant, Testing and safety equipments.

c. Agency has to observe all the labor rules and regulations in force and indemnify BSNL against any

claims whatsoever, either from this clause or any other clause in the contract.

d. Firm shall issue ID card to their workforce whenever they enter premises for bonafide work. Nobody

shall be allowed entry without work and nobody will be allowed overnight stay without work. The

workers should wear proper uniform with detachable badge indicating the name of person & firm.

e. Dismantled materials shall be returned to the BSNL except those items for which the replacement is

supplied by the agency.

f. The contractor has to keep all the units, neat and clean to avoid any accident and / or fire hazards.

g. Firm should have round the clock contact telephone number. In case of Emergency, contractor and

authorized engineer supervisor shall be available at site on short notice from engineer-in-charge and

make all efforts to make the situation normal at the earliest.

h. Firm is responsible to keep workable spares and consumables for due performance of the contract.

For critical spare parts, firm shall have arrangement with dealers for prompt supply.

i. Any material used/replaced by the Firm for the work shall have same specification. Alternate Make

shall be allowed, only after prior approval of the Engineer in charge.

8. MAINTENANCE SCHEDULE TO BE FOLLOWED

QUARTERLY

1. Checking and tightening of electrical connections.

2. Check compressor mounts for any undue vibrations or cracks, replace mounts, if necessary. 3. Checks air leakage around the A/C unit and rectify. 4. Cleaning of cooling and condensing coil with air pressure (including chemical cleaning, if

required). 5. Clean internal parts of A/C units.

6. Open fan section cover. Check belts for wear & tear. Replace, if necessary. Check bearings &

alignment of belt drive and take corrective action.

7. Check operating pressures of compressors. Take corrective action for deviations. 8. Checking of Micro controller settings 9. Checking of sequential operational settings of programmer.

10. Checking all safety controls like overload, HP/LP cutouts &thermostats.Take corrective action,

wherever required. 11. Checking current drawn by blower fan motor, condenser fan motor & compressor.

12. Ensure proper operation of motorized dampers.

13. Checking all indicating lamps, protective fuses etc. 14. Checking of refrigerant leakages & topping up if required. 15. Checking of supply air flow rate & air leakages if any. 16. Checking all safety interlocks

YEARLY

1. Complete servicing of the units.

2. Carry out leak test for refrigeration circuit and plug the leaks, if any.

3. Check current of all motors and take corrective action for major deviations. 4. Check for any rust spots. Dry, emery such spots, patch up with red oxide and paint. 5. Performance cum trial run test including capacity calculation by enthalpy & HR method as per

proforma Test report.

SPECIAL CONDITION

1. All breakdown calls / complaints have to be attended by the firm with utmost promptness.

2. The replacement of Microvee filters will be the responsibility of BSNL. [Replacement of Microvee

filter shall be done with the prior written approval of Superintending Engineer (E)].


3. Burnt out motors shall not be repaired but replaced with higher efficiency motors of reputed make.

Annexure – I

Details to be supplied before starting the work

1 Name of the Agency

(with Office address)

:

2 Name of Proprietor / partners

:

3 Telephone No.(s) of the firm

:

4 Name & address of the Supervisor

:

5 24 Hours contact No. :

ANNEXURE - II

COMPLAINT REGISTER / LOG BOOK

Sr.

No.

Date & time

of complaint

Nature of

complaint

Location

Date & time of

attending

complaint

Cause

of fault

Material

used

Remarks /

Signature of

SDE/ JTO


ANNEXURE – III

Programme for Periodical Maintenance for the month of __________

Name of Contractor: __________________

Agreement No.: _____________________

Location: __________________

Sr.

No.

Name of Service Maintenance Activity with

requirements of materials

Remark

(Contractor) Engineer – in – Charge

ANNEXURE – IV

Actual Periodical Maintenance carried out in the month of __________

Name of Contractor: __________________

Agreement No.: _____________________

Location: __________________

Sr.

No.

Name of

Service

Periodical Maintenance

Actually carried out

Results

Satisfactory/

Unsatisfactory

Remarks

(Contractor) Engineer – in – Charge

DRAFT NIT APPROVAL - · PDF fileSDE(EP) Page7 EE(E-P) BHARAT SANCHAR NIGAM LIMITED. (A...

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