DOCUMENTATIONS PRESENTATION[1]

8/7/2019 DOCUMENTATIONS PRESENTATION[1]

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A BROKERS GUIDE

TO DOCUMENTATIONS

AT THE

BUREAU OF INTERNAL REVENUE

TREASURERS OFFICE

REGISTRY OF DEEDS

ASSESSORS OFFICE


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PRE-CLOSING DOCUMENTS TO PREPARE AND GATHER

1. Draft of Deed of Absolute Sale

2. Certified True Copy(ies) of Title (TCT/CCT/OCT) at least two(2) copies

3. Certified True Copy(ies) of Tax Declarations(s)

4. Secure from the Seller a photocopy of the Realty TaxPayment Receipts updated up to end of the year

5. Secure from the Seller a photocopy of the TaxClearance Certificate from the Treasurers Office

6. Certificate of No-Improvement from the Assessors Office(if necessary/if land only)

7. If ContractingP

arties are both Corporations: Secretarys Certificate on Board Resolution for the

sale/purchase

Certified True Copies of SEC Registration, Articles ofIncorporation & By-Laws


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8. Notarized Certificate of Management, if sold property is a

condominium

10. BIR Form 1706 Capital Gain Tax Return

11. BIR Form 2000 Documentary Stamp Tax Declaration/Return

12. BIR Form 1606 Creditable Withholding Tax Return

(if applicable)13. BIR Form 0605 Payment Form (for Certification Fee and

Other Payments)

14. BIR Form 1904 Registration Form (for TIN declaration of

parties)

15. BIR Form 1801 Estate Tax Return (if applicable)

9. Visit the BIR-RDO for assistance in the tax computation


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DOCUMENTS TO BE SUBMITTED BY PARTIES ON CLOSING

1. Signed Deed of Absolute Sale for eventual notarization (at

least 7 copies)2. Acknowledgment Receipt(s) and/or Official Receipt for Payment

of Consideration

3. Managers Checks for Capital Gains & Documentary Stamp Taxes,Transfer Taxes and Sale Registration Expenses

4. Owners Duplicate Copy(ies) of Title

5. Original Tax Declaration(s)

6. Original Realty Tax Payment Receipts

7. Original Tax Clearance Certificate from Treasurers Office

8. Special Power of Attorney (if applicable)

9. Court Decision on Annulment of Marriage & Separation of

Property, if necessary

10. Affidavit of Citizenship, if required


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11. Colored pictures of the property

12. Photocopies of parties Competent Evidence of Identity w/

picture (passport, drivers license, SSS/GSIS ID, etc.)

13. Written authority in favor of the REALTOR to transactwith the Government agencies concerned (BIR, RD,Assessor, Treasurer)

14. Signed BIR Forms (only applicable ones)


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DOCUMENTS TO BE SUBMITTED TO BIR

1. Duly-Accomplished applicable BIR Forms/Returns(CGT/DST/CWT, etc.) duly stamped Received by the bank

2. Photocopies of the duly machine-validated bank depositslip for the tax payments

3. One (1) original copy of notarized Deed of Absolute Sale

4. One (1) photocopy of the notarized Deed of Absolute Sale

5. Certified True Copy(ies) of the title

6. Certified True Copy(ies) of the Tax Declaration(s)

7. Photocopy of the Special Power of Attorney or Secretarys

Certificate

8. Original copy of the Certificate of No-Improvement, if applicable

9. Photocopy of Realty Tax Clearance Certificate from the

Treasurers Office

10. Photocopy of the Realty Tax Payment Receipts


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Other Documents to be submitted, if applicable:

11. Sworn declaration of interest if applyingfor exemption for sale of residence

12. Escrow Agreement if applying for

exemption on CGT for sale of residence


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DOCUMENTS TO BE RELEASED BY THE BIR

1. Original & duplicate copies of theCertificate Authorizing Registration (CAR)

2. One (1) original copy of Tax Clearance

Certificate (normally 5-6 pages)

3. Original Copy of Deed of Absolute Sale withstamps at the back of each pageacknowledging the tax payments by theRevenue District Officer


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DOCUMENTS TO BE SUBMITTED TO TREASURERSOFFICE WHEN PAYING TRANSFER TAX

1. Original copy of Deed of Absolute Sale with BIRstamps

2. Photocopy of same Deed of Absolute Sale

3.P

hotocopy of the BIR-CAR and Tax ClearanceCertificate

4. Certified True Copy(ies) or Photocopy(ies) of Title(s)

5. Certified True Copy(ies) of Tax Declaration(s)

6. Tax Clearance Certificate from the Treasurers Office

7. Treasurers Office prepares Indorsement and instructsyou to pay Transfer Tax


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DOCUMENTS TO BE RELEASED BYTREASURERS OFFICE

1. Transfer Tax Receipt and attaching a copy ofthe Indorsement

2. Original copy of the Deed of Absolute Salewith the stamp of the Treasurers Office atthe back of the last page of the documentconfirming the transfer tax payment


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DOCUMENTS TO BE SUBMITTED TO THE REGISTRY OFDEEDS FOR REGISTRATION & TRANSFER OF TITLE

1. Original copies of the BIR - CAR and TCC

2. Original BIR Tax Return Forms duly-stamped Received

by the collecting bank (CGT/DST)

3. Original BIR Tax Payment Receipts/Deposit Slips

4. Original Deed of Absolute Sale with the BIR and Transfer

Tax payment stamps at the back pages5. Owners Duplicate Copy of the title

6. Original or Certified True Copies of the Tax Declaration(s)

7. Original Realty Tax Clearance Certificate Issued by theTreasurers Office

8. Original Transfer Tax Receipt with Indorsement + one photocopy

9. Authorization Letter by buyer/seller in favor of the REALTOR-presentor of the documents plus a photocopy of sellers ID

10. Photocopy of REALTORS/Presentors ID with picture

11.P

ayment of registration fees and transfer of title


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If applicable or necessary, also submit the following:

12. Original copy of the Special Power of Attorney

13. Original Copy of Secretarys Certificate of both parties, if

both are corporations

14. Certified True Copies of SEC Registration, Articles ofIncorporation & By-Laws, if buyer is a corporation

15. Original copy of notarized Certificate ofManagement (if condominium)

16. Original Certificate of No-Improvement (if land only)

17. Original Affidavit of Citizenship

18. Certified True Copy of Court Decision of Annulmentof Marriage and Separation of Properties

19. Petition for the cancellation of an annotation


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Additional/applicable documents in case of Extra-Judicial Settlement of Estate:

20. Original Extra-Judicial Settlement/Partitioning

21. Original Affidavit of Publication

22. Death Certificate

23. Heirs Bond (for personal properties)

24. Original Estate Tax Return + Tax Payment Receipts/DepositSlips

Applicable documents to submit in case ofDonation:

25. Deed of Donation

26. Donors Tax Return + Tax Payment Receipts/Deposit Slips


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DOCUMENTS TO BE RELEASED/RETURNED

BY THE REGISTRY OF DEEDS

1. Owners Duplicate Certificate of the new title(Judicial Form No. 109-D)

2. Original copy of the Transfer Tax Receipt

Important: Check the details of the new title

immediately upon receipt in the RD premises fortypographical errors, misprints and the like.


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DOCUMENTS TO BE SUBMITTED TO ASSESSORSOFFICE FOR TRANSFER OF TAX DECLARATION

1. Photocopy of newly-issued Title

2. Photocopy of the Deed of Absolute Sale

3. Photocopies of Tax Declarations

4. Photocopies of the BIR-CAR/TCC

5. Photocopy of the Transfer Tax Receipt

6. Photocopies of the latest Realty Tax Payment Receipts & TaxClearance Certificate

7. Colored picture of Property

8. Photocopy of subdivision plan (if lot is subdivided)

9. Pay PhP200 per Tax Declaration

DOCUMENTS TO BE RELEASED BY ASSESSORS OFFICE

1. Duplicate original copies of the new Tax Declaration in

name of new owner.

DOCUMENTATIONS PRESENTATION[1]

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