Doctorate Degree Application Procedure 2021

Doctorate Degree Application

Procedure

2021

Graduate School of Advanced Sciences of Matter

Hiroshima University

Diploma Policy

Doctoral students should have:

1. High level of research ability and professional skills in advanced material science

within the science and engineering integrated field.

2. Abundant academic knowledge in the fields of matter, life and electronics, as well as

sufficient ability to disseminate academic achievements to the world.

3. Scientific way of thinking and practical skills for use in international society,

resulting in contribution to the betterment of life for mankind.

Contents

1. Introduction

2. Process of Applying for Degree Conferment

3. Procedure for Preliminary Review of Doctoral Thesis Prior to

Acceptance

4. Type of Submitted Thesis

5. Doctoral Thesis Format

Example of Thesis Format

(Temporarily-bound thesis)

(Publication in the Hiroshima University Institutional Repository)

6. Necessary Documents to Apply for Degree Conferment

1

1. Introduction

This guide contains the preparation and application procedures for a student wishing to apply for a

doctoral degree at the Department of Quantum Matter, the Department of Molecular Biotechnology,

or the Department of Semiconductor Electronics and Integration Science in the Graduate School of

Advanced Sciences of Matter.

All students, including so-called “thesis doctorate or RONBUN HAKASE” applicants, shall create

their doctoral thesis in English,

Requirements in order to apply for degree conferment

Applicants must meet one of the following qualifications:

(1) Those who have been enrolled for three years or longer in the doctoral program at the Graduate

School of Advanced Sciences of Matter, have obtained the required program credits, have

received the required research instruction, and are expected to complete the doctoral program.

However, the enrollment period in the doctoral program may be one year or longer for those who

have been recognized by the dean after approved by the graduate school faculty council as

having produced excellent research results, or three years or longer including the period enrolled

in master’s program for those who have completed the master’s program after enrolling for

under two years.

(2) Those who have been enrolled for three years or longer in a graduate school doctoral program,

obtained the required program credits, and withdrew after receiving research instruction.

(3) The student has completed a graduate school master’s program, and has four years or more of

research experience.

(4) The student has graduated from university, and has six years or more of research experience.

(5) If none of the above stipulations applies to the student, then the student must be recognized by

the graduate school faculty council as having produced excellent research results.

<Note> (1) above is so-called, a “course doctorate or KATEI HAKASE”, while (2) to (5) are

referred to as “thesis doctorates or RONBUN HAKASE”.

(This guide should be used for those who are applying for a doctoral degree in the academic year

2021.)

2

2. Process of Applying for Degree Conferment ○A doctoral thesis must be created in English.

○Be sure to confirm with your academic advisor in advance the requirements for the

acceptance of a doctoral thesis

The preliminary review of a doctoral thesis is conducted by each department.

Applicants must make their doctoral theses on the premise of publishing the

thesis abstract and the entire thesis in the Hiroshima University Institutional

Repository. Applicants must make a presentation on the contents of their

theses in front of Department faculty including an anticipated main advisor

and a deputy advisor of a review committee. The presentation will be

followed by questions and answers.

After the preliminary review, a successful applicant must submit application

documents for a degree, two copies of temporarily-bound doctoral thesis

(refer to the section 6) and “Doctoral Dissertation Submission and Publication

Confirmation (Application Form)” to the AdSM Student Support Office.

Based on preliminary review reports from the dean of each department, the

Board of Representatives will discuss whether they accept the thesis or not. If

accepted, the Board will appoint a review committee. In case any

“unavoidable circumstances” are checked for main thesis in “Doctoral

Dissertation Submission and Publication Confirmation (Application Form)”,

they are also reviewed.

After acceptance of the thesis, the review committee must hold a thesis

defense after making a public announcement for at least seven days. In the

defense, the applicant will make a presentation on the contents of the thesis in

front of the audience including review committee members, academic staffs

and students. The presentation will be followed by questions and answers and

an oral examination on relevant subjects.

The Board of Representatives will discuss whether the applicant is eligible for

being granted a doctoral degree or not, based upon the review committee’s

reports of the thesis review and results of oral examination.

After approval, the applicant will be accorded a doctoral degree by the

president of Hiroshima University.

Those who are accorded a degree must immediately submit the softcopy

(PDF) of the entire thesis to the AdSM Student Support Office.

Those who checked the “unavoidable circumstances” in “Doctoral

Dissertation Submission and Publication Confirmation (Application Form)”

about main thesis (refer to the section 6, attachment) must submit the softcopy

(PDF) of the entire thesis and the “summary of the thesis content” to the

AdSM Student Support Office.

As soon as the unavoidable circumstances are resolved, immediately resubmit

“Doctoral Dissertation Submission and Publication Confirmation (Application

Form)” to the AdSM Student Support Office.

①Preliminary Review

②Application for Degree

③ A Defense and an

Interview Test

④Final Review/Degree

Conferment

⑤Submit the Softcopy

(PDF) of “Entire Thesis” and

“Summary of the Thesis

Content”

3

Schedule

Procedures

Applicants

① ② ③ ④ ⑤

Preliminary

Review

Application

for Degree

A Defense

and an

Interview

Test

Final Review/

Degree

Conferment

Submit the

Softcopy

(PDF) of

“Entire

Thesis”

Cours

e D

oct

ora

te A

ppli

cants

Those who have

entered in Apr. and

are expected to

complete in March

after enrolling for 3

years

Conduct

ed b

y e

ach d

epar

tmen

t Before

January 25

Mid Feb.

～ Late Feb.

Date of Degree

Conferment

Ceremony

（in principle,

March 23）

Subm

it t

he

soft

copy (

PD

F)

of

the

enti

re t

hes

is i

mm

edia

tely

af

ter

appro

val

of

the

confe

rmen

t of

a doct

ora

l deg

ree

Those who have

entered in Oct. and are

expected to complete

in September after

enrolling for 3 years

Before

July 25

Mid Aug.

～ Late Aug.

Date of Degree

Conferment

Ceremony

（in principle,

September 20）

Those who are


after enrolling for 3

years or longer

As needed As needed

The day when

applicant’s

completion is

approved by the

Board of

Representatives

Th

ose

who

are

ex

pec

ted

to

co

mp

lete

aft

er e

nro

llin

g f

or

less

th

an 3

yea

rs

Those who are

expected to

complete after

the minimum

enrollment time

Same as those who have entered in April or

October and are expected to complete in March

or September

Those who are

expected to

complete in

September

Before July 25 Mid Aug.

～ Late Aug.

Date of Degree

Conferment

Ceremony

（in principle,

September 20）

Those who are

expected to

complete in

March

Before January

25

Mid Feb.

～ Late Feb.

Date of Degree

Conferment

Ceremony

（in principle,

March 23）

Others

As needed As needed

The day when

applicant’s

completion is

approved by the

Board of

Representatives Thesis Doctorate Applicants

4

3. Procedure for Preliminary Review of Doctoral Thesis Prior to Acceptance

Students wishing to apply for degree conferment must first complete a preliminary

review, as described below, before making a formal application to the graduate school.

Therefore it is required that sufficient extra time be allowed in the schedule prior to the

formal application.

(1) A student wishing to present a doctoral thesis must first make a proposal to an

instructor (professor or associate professor) of a related area in the field of

specialization. If the instructor who receives this proposal determines that the

contents of the thesis are sufficient to merit presentation, then the instructor instructs

the student to prepare the thesis into the form and format required for the thesis to be

accepted. (For the required form and format, refer to Section 4 and Section 5.)

(2) The doctoral thesis and necessary documents shall be submitted together, through

the related professor, to the dean of the department of specialization where the

student wishes to present the thesis. A preliminary review must then be performed to

determine if the thesis can be accepted. The softcopy of the entire thesis is not

necessary to be submitted at the preliminary review stage; temporarily-bound copies

of the thesis shall be submitted.

(3) After receiving an explanation from the related instructor, the faculty council in the

field of specialization shall examine the submitted thesis to determine whether or

not it merits presentation as a doctoral thesis, and whether the thesis form and

attached documentation satisfies the requirements for the degree application based

on the “Doctoral Dissertation Submission and Publication Confirmation

(Application Form)”.

(4) If the submitted thesis does not satisfy the required conditions, the department dean

shall inform the applicant of this fact. In some cases the reason may be attached in

document form and returned together with the doctoral thesis and other attached

documentation.

(5) If the submitted thesis is determined to satisfy the required conditions, then the

department dean shall select thesis reviewer and examiner candidates, and shall

inform the student of the procedure for making a formal application to the graduate

school.

5

4. Type of Submitted Thesis

The type of the doctoral thesis shall be as described below.

• The main thesis shall be a newly-written thesis to apply for degree conferment.

• The primary portions of the main thesis must have been previously published as an original

thesis in a journal, or else must have been accepted for publication. (These publications are

referred to as “articles.”) In the latter case, documents must be attached which verify that the

thesis has been accepted for publication.

• The degree applicant must be the sole author of the main thesis.

• An article may be the product of joint authorship. In other words, an article may have been

produced by multiple authors, one of whom is the degree applicant. In principle, the same

thesis may not be used to apply for multiple degrees. If a jointly-authored article is used, then

written consent must be obtained from all authors, or from the representative head author, for

use of the article in the doctoral thesis.

• In addition to the main thesis and articles, thesis supplements may be attached which describes

the research results achieved by the degree applicant.

• The articles do not count as thesis supplements.

• The thesis supplements may be the product of joint authorship.

• The main thesis, articles, and thesis supplements together constitute the doctoral thesis. They

must be organized into one entire thesis after the addition of a table of contents which shows the

overall structure of the thesis. (At the stage of application for degree conferment, the

temporarily-bound copies of the thesis shall be submitted. After approval of the conferment of

the doctoral degree, the softcopy (PDF) shall be submitted. The softcopy (PDF) shall contain

the main thesis and the list pages of articles and thesis supplements only. The articles and thesis

supplements shall not be attached.)

6

5. Doctoral Thesis Format

(1) Temporarily-bound (Use flat paper or plastic file, A4-size)

(1.1) Cover page (refer to page 8)

A. Hiroshima University Doctoral Thesis

B. “Title”

(Quotation marks are not needed. Same below.)

C. (Japanese translation of “title”)

(Or English translation in the case of a Japanese title)

D. “Year that thesis is submitted”

E. “Department name,” Graduate School of Advanced Sciences of Matter,


(Even if the degree applicant is not enrolled in this graduate school, enter the

name of the department which will be examining the thesis. In this case, enter

the name of the department where the applicant is enrolled in parentheses:

(Enrolled: “Name of organization where enrolled”).

F. “Name of author”

(1.2) First page: List the table of contents in the following order.

A. Table of Contents (refer to page 9)

B. Main Thesis

“Title of thesis” (“Japanese translation of title”)

(Or English translation in the case of a Japanese title)

“Name of author (sole)”

C. Articles

“Title of article”

“Name(s) of author(s)” (including names of co-authors)”

“Name and volume (edition) of journal where published, starting page and

ending page, publication year, and other necessary information”

[If there are multiple articles, assign numbers ((1)…, (2)…, etc.) and list the

“Title of article” and corresponding information for each.]

D. [Thesis supplements, if present]

Thesis Supplements

“Title of thesis supplement”

“Name(s) of author(s)” (including names of co-authors)”

“Name and volume (edition) of journal where published, starting page and

ending page, publication year, and other necessary information”

[If there are multiple thesis supplements, assign numbers ((1)…, (2)…, etc.)

and list the “Title of thesis supplement” and corresponding information for

each.]

(1.3) Page following the table of contents: Insert a page containing only the words

7

“Main Thesis” (refer to page 10) and bind with the main thesis immediately

following this page.

(1.4) Page following the main thesis: Insert a page containing the word “Articles”

and a list of the articles, as described in (1.2) C. (refer to page 11). Then bind

with the articles immediately following this page.

(1.5) [Thesis supplements, if present]

Page following the main thesis (or following the articles if articles are present):

Insert a page containing the words “Thesis Supplements” and a list of the

thesis supplements, as described in (1.2) D (refer to page 12). Then bind with

the thesis supplements immediately following this page.

Forms (Microsoft word format) of the above (1.1) to (1.5) documents can be

downloaded from the AdSM website:

https://www.hiroshima-u.ac.jp/adsm/graduateschool/academic/format

先端物質科学研究科

→“在学生のみなさまへ”

→ “教務情報”

→“各種届出様式（履修届・修士論文題目届・学位申請関係書類等）”

(2) Publication in the Hiroshima University Institutional Repository

(Submit the Softcopy (PDF file) of the Entire Thesis)

(2.1) Cover page (refer to page 13)

A. Doctoral Thesis

B. “Title”

C. (“Japanese translation of thesis title”)

D. “Name of author”

E. Graduate School of Advanced Sciences of Matter, Hiroshima University

F. “Month and year of degree accorded” (Example: March 2022)

(2.2) Contents

Same as the contents for “(1) Temporarily-bound”, but exclude the followings:

A. Articles (Only the word “Articles” and the list of articles in accordance with

(1.2) C. (refer to page 11) shall be attached.)

B. Thesis Supplements (Only the word “Thesis Supplements” and the list of

articles in accordance with (1.2) D. (refer to page 12) shall be attached.)

8

(Example of thesis format: Temporarily-bound)

広島大学学位請求論文

（Hiroshima University Doctoral Thesis）

Title of Doctoral Thesis

Japanese translation of thesis title,

or English translation if title is in

Japanese

2022年

広島大学大学院先端物質科学研究科

○○○科学専攻

Department of __________

Graduate School of Advanced Sciences of Matter


Ryoko Kagamiyama

9

目次

（Table of Contents）

1. 主論文（Main Thesis）


(Japanese translation of thesis title, or English translation if title is in

Japanese)

Ryoko Kagamiyama

2. 公表論文（Articles）

(1) Title of the article 1.

Name(s) of author(s)

Journal of ………, 99 (3), 100-107 (2020).



……… Letters, 77, 15-18 (2020).

(3) ………

3. 参考論文（Thesis Supplements）



Journal of ………, 98, 1-7 (2019).



Review of ………, 11, 30-33 (2019).

(3) ……...

*Please note the following points for the lists of publications:

(1) For articles and thesis supplements, write thesis titles, method of publications and

years. (The thesis titles (capital and small letters) shall be same as described in the main

thesis.)

(2) If there are two or more articles and thesis supplements, list all of them.

(3) Describe formal names of publications or academic conferences.

(4) If any publication, especially journal, doesn’t have page number, write actual page

number.

(Example: 1-10, ○○○-1―○○○-10, etc.)

10

主論文

（Main Thesis）

11

公表論文

（Articles）



Journal of ………, 99 (3), 100-107 (2020).



……… Letters, 77, 15-18 (2020).

(3) ………

12

参考論文

（Thesis Supplements）



Journal of ………, 98, 1-7 (2019).



Review of ………, 11, 30-33 (2019).

(3)………

13

Example of thesis format: Publication in the Hiroshima University Institutional

Repository (Submit the Softcopy (PDF file) of the Entire Thesis)

博士論文

（Doctoral Thesis）


Japanese translation of thesis title,

or English translation if title is in

Japanese

Ryoko Kagamiyama


Graduate School of Advanced Sciences of Matter Hiroshima University

2022 年 3 月

（March 2022）

14

6. Necessary Documents to Apply for Degree Conferment

After the preliminary review by the department determines that the submitted thesis meets all the

conditions required to be accepted, doctorate applicants must complete all the procedures below.

【Documents for Submission】

Documents for Submission Number

of Copies Notes

1

Request for Review of Doctoral

Thesis

(For course doctorate applicants)

2 Do not fill in the date of submission.

(Refer to the Attachment 1)

2 Request for Degree Conferment

(For thesis doctorate applicants) 2

Do not fill in the date of submission.

(Refer to the Attachment 2) (Not required for enrolled students.)

3 Doctoral Thesis 2

Submit temporarily-bound copies of the doctoral thesis. After

approval of the conferment of the doctoral degree, the softcopy

(PDF) of the entire thesis shall be submitted.

When the applicant wish to publish a “summary of the thesis content”

instead of the entire thesis, submit the softcopy (PDF) of the

“summary of the thesis content” together.

When creating the thesis, refer to “4. Type of Submitted Thesis” and

“5. Doctoral Thesis Format”.

4 Thesis Index 2 (Refer to the Attachment 3) 【Single-sided printing】

5 Thesis Summery 2 (Refer to the Attachment 4) 【Single-sided printing】

6 Curriculum Vitae 2 (Refer to the Attachment 5)

7 Letter of Consent 2 This is necessary when the article is the product of joint authorship.

(Refer to the Attachment 6)

8

Doctoral Dissertation Submission

and Publication Confirmation

(Application Form)

1

This form must be made on the premise of publishing the abstract of

the thesis content, the summary of the thesis review and the entire

thesis in the Hiroshima University Institutional Repository and it

shall be signed and sealed by the applicant and main academic

advisor. (The articles and thesis supplements will not be published in

the Repository. Please confirm about the contents of the main thesis

only.)

(Refer to the Attachment 7) 【Double-sided printing】

9 Review Fee -

Thesis doctorate applicants are required to pay 57, 000 yen as review

fee. However, the review fee is not required for persons who have

completed the curriculum of the doctoral program at the Hiroshima

University graduate school and who withdrew from the school within

the previous 1 year.

Receive a bank slip at the AdSM Student Support Office and pay the

fee at a teller’s window of a bank. Do not use ATM. Transferring

charge shall also be paid by the applicant.

10 Certificates 1

Thesis doctorate applicants are required to submit the following

certificates according to their requirement in order to apply for degree

conferment (refer to page 1):

・Certificate which shows applicant’s completion of the curriculum of

the doctoral program and withdrawal *Requirement (2)

・Certification of Graduation (or Completion) from the last school

attended *Requirement (3) and (4)

・ Certificate which shows the period of applicant’s research experience *Requirement (3) and (4)

15

Forms of the above documents, 1 to 8, can be downloaded from the AdSM website:

https://www.hiroshima-u.ac.jp/adsm/graduateschool/academic/format

先端物質科学研究科

→“在学生のみなさまへ”

→ “教務情報”

→“各種届出様式（履修届・修士論文題目届・学位申請関係書類等）”

【Submission Deadline】

Applicants Submission Deadline Submit to:

Course

Doctorate

Applicants

Those who have entered in

Apr. and are expected to

complete in Mar. after

enrolling for 3 years

January 25

Student Support

Office

Graduate School of

Advanced Sciences

of Matter

Those who have entered in Oct. and are expected to complete in Sept. after enrolling for 3 years

July 25

Those who are expected to complete after enrolling for 3 years or longer

As needed

Those who are expected to complete after enrolling for less than 3 years

Those who are

expected to

complete after

the minimum

enrollment

time

Same as those who

have entered in April

or October and are


in March or

September Those who are

expected to

complete in

September

July 25

Those who are

expected to

complete in

March

January 25

Others As needed

Thesis Doctorate Applicants

16

“Science”, “Engineering” or “Philosophy”

年月日

（Date）

広島大学大学院先端物質科学研究科長殿

（To: Dean of the Graduate School of Advanced Sciences of Matter, Hiroshima University）

令和年月日入学

（Date enrolled）


（Graduate School of Advanced Sciences of Matter,

Hiroshima University）

博士課程後期専攻

（Doctoral program） (Department）

氏名印

（Name） (Seal)

学位論文審査願

（Request for Review of Doctoral Thesis）

広島大学大学院先端物質科学研究科博士課程後期［博士（）］修了の認定を受

けるため，広島大学学位規則第４条第１項の規定に基づき，下記関係書類を提出いた

しますから，審査くださるようお願いします。

In order to be recognized for completion of the doctoral program at the Hiroshima

University Graduate School of Advanced Sciences of Matter [Doctor of ( )], I hereby

submit the documents listed below for review, based on Article 4, Item 1, of the Hiroshima

University Degree Requirements.

記

（Documents:）

論文 2通

（Thesis: 2 copies）

論文目録 2通

（Thesis Index: 2 copies）

論文の要旨 2通

（Thesis Summary: 2 copies）

履歴書 2通

（Curriculum Vitae: 2 copies）

For Course Doctorates Only Attachment No. 1

17

“Science”, “Engineering” or “Philosophy”

年月日

（Date）

広島大学長殿

（To: President of Hiroshima University）

氏名印

（Name） (Seal)

学位申請書

（Request for Degree Conferment）

貴学学位規則第４条第３項の規定に基づき学位論文，論文要旨，履歴書及び審査手数

料を添えて博士（）の学位の授与を申請いたします。

Based on Article 4, Item 3, of the Hiroshima University Degree Requirements, I hereby

enclose my doctoral thesis, thesis summary, curriculum vitae, and review fee, and request

conferment of the Doctor of ( ) degree.

For Thesis Doctorates Only

(Not required for enrolled students)

Attachment No. 2

18

論文目録

（Thesis Index）

学位申請者

（Degree applicant）

氏名印

（Name） (Seal)

Attachment No. 3

19

氏名(Name)

主論文（Main Thesis）

1冊

Title of Doctoral Thesis (1 copy)

(Japanese translation of thesis title, or English translation if title is in Japanese)

Ryoko Kagamiyama

公表論文（Articles）

(1) Title of the article 1. 1 編

Name(s) of author(s) (1 copy)

Journal of ........., 99(3), 100-107 (2020).



...... Letters, 77, 15-18 (2020).

(3) ..................

................

(If thesis supplements are present)

参考論文（Thesis Supplements）



Journal of ........., 98, 1-7 (2019).



Review of ........., 11, 30-33 (2019).

(3) ..................

................

Note

(1) For articles and thesis supplements, write thesis titles, method of publications, years and number

of copy. (The thesis titles (capital and small letters) shall be same as described in the main thesis.)

(2) If there are two or more articles and thesis supplements, list all of them.

(3) If the articles or thesis supplements have not yet been published, write the expected method and

date of publication.

(4) Write formal names of publications or academic conferences.

(5) If any publication, especially journal, doesn’t have page number, write actual page number.

(Example: 1-10, ○○○-1―○○○-10, etc.)

20

論文の要旨

（Thesis Summary）

氏名

（Name）

論文題目(Thesis Title)

(Write Japanese translation for English title and English translation for Japanese title)

X X X X X X X X X X X X X X X X X X X X X .............…………………………………..

.................................…………………………………………………………………………...

................................…………………………………………………………………………....

..............................…………………………………………………………………………......

................................…………………………………………………………………………....

................................…………………………………………………………………………....

Attachment No. 4

(Note)

Prepare on A4-size paper, oriented vertically. Write horizontally, from left to right.

Length must be 4,000 characters or less in Japanese or 1,000 words or less in English.

21

上記のとおり相違ありません。

（I certify that the above information is true and accurate.）

年月日氏名印

（Date）（Name） (Seal)

履歴書

（Curriculum Vitae）ふりがな(Furigana)

本籍(Permanent

address)

現住所 (Current address)

TEL:

〒(Postal code:) 氏名

(Name)

生年月日

(Date of birth)

年 (Year)

月 (Mo.)

日 (Day)

学歴・職歴・研究歴・賞罰 (Academic History, Employment History, Research, Awards)

学歴（Academic History）

XX X XX Graduated from XX High School, XX Prefecture.

XX X XX Entered Department of XX, Faculty of XX, XX University.

XX X XX Graduated from Department of XX, Faculty of XX, XX University.

XX X XX Entered Department of XX (master’s program), Graduate School of XX, XX University.

XX X XX Graduated from Department of XX (master’s program), Graduate School of XX, XX University.

XX X XX Advanced to (or entered) Department of XX (doctoral program), Graduate School of XX, XX University.

XX X XX Withdrew after completing credits from Department of XX (doctoral program), Graduate School of XX, XX University.

職歴（Employment History）

XX X XX Assistant at XX University (Department of XX)

XX X XX Lecturer at XX University (Department of XX) Employment continues to present.

研究歴（Research）

XX XX

X X

Conducted experiments concerning mineral synthesis, and presented thesis supplement 1.

XX XX

X X

Conducted research concerning adsorption of pegmatite minerals and rare elements onto clay minerals.

XX XX

X X

Currently conducting research related to clay minerals and soil mechanics at the Department of XX, XX University, as a domestic researcher for the Ministry of Education, Culture, Sports, Science and Technology.

賞罰（Awards）

None

Attachment No. 5

(Notes)

• Enter your permanent address, name, and date of birth as they appear on your census registration. Enter the

current address and postal code correctly to ensure that materials sent to you will arrive.

• List the items in your curriculum vitae in chronological order by year, including items after graduation

from high school.

• Enter the day, month, and year for your academic history and employment history. For research, only the

month and year are needed.

• Persons who completed and withdrew from the Hiroshima University Graduate School doctoral program

must attach a transcript verifying the credits completed.

Enter the date of submission.

22

Enter the name of the applicant.

Enter the date of submission.

ion.

Attachment No. 6

年月日

(Date)

承諾書（Letter of Consent）

下記の論文を，氏の学位請求論文の公表論文とすることを，共著者

一同を代表して承諾いたします。なお，この論文を，他の著者の博士学位請求の公

表論文に再度使うことは致しません。

As the representative of all co-authors of the publication listed below, I hereby give my consent for the

use of this publication as an article in the doctoral thesis of _______________. Moreover this article

will not be used as an article in the doctoral thesis belonging to any of the other co-authors.

記

（Documents:）

(1) Title of the article 1


Journal of *********, 99(3), 100-107(2020).

(2) Title of the article 2


*****Letters, 77, 15-18(2020).

共著者代表(Representative of co-authors:)

(所属)

(Affiliation)

(氏名) 印

(Name) (Seal)

(自筆の場合は，押印省略可)

(The seal is unnecessary if the name is written

by the representative himself/herself.)

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Doctoral Dissertation Submission and Publication Confirmation (Application Form)

Based on Articles 8 and 9 of the Degree Regulations (Ordinance of the Ministry of Education, Culture,

Sports, Science and Technology No.9 of April 1, 1953) and on Articles 13 and 14 of the Hiroshima

University Degree Regulations (No.8 of April 1, 2004) those who will receive a doctoral degree from

Hiroshima University shall use the Hiroshima University Institutional Repository for the publication of

the abstract of the dissertation content, the summary of the results of the dissertation screening and the

entire dissertation.

When you submit a doctoral dissertation, please confirm the following requirements regarding

application for a doctoral degree and publication in the Hiroshima University Institutional Repository

then fill out the following form:

Applicant’s Name:

Graduate School where the Dissertation is to be Submitted:

Title of the Dissertation:

Inquiries：

① On the Institutional Repository and Copyright:

Hiroshima University Library Information Planning Group (Information Planning)

Tel : 082-424-6228 (Extension: Higashi-Hiroshima 6228)

Fax: 082-424-6211 (Extension: Higashi-Hiroshima 6211)

E-Mail: tosho-kikaku-jyoho @office.hiroshima-u.ac.jp

Hiroshima University Institutional Repository（HiR）Top page:

http://ir.lib.hiroshima-u.ac.jp/

② On the Confirmation (application form), electronic files, thesis reviews

Contact the support office of your graduate school (Student Support Group).

③ On Patent issues etc.

Contact your doctoral advisor or the Hiroshima University Center for

Collaborative Research & Community Cooperation (intellectual property).

Tel: 082-424-5597 Fax: 082-424-6133

E-Mail: [email protected]

１．Items to verify concerning the writing of the dissertation

□ The author took the required educational program on research ethics, and sufficiently understood the principles and expectations for ethical research.

□ The author did not commit any misconduct in the research such as fabrication, falsification, or plagiarism.

□ The author did not infringe upon copyright. (Works were cited in an appropriate manner as described in A – D below, or copyright clearance was obtained to use the work in writing the thesis.)

A Quotation is from a work already made public. B Quotation is used in a manner compatible with fair practice. * Quotation is used only when deemed necessary. * Quotation is clearly indicated by devices such as quotation marks. C Quoting from a work is permissible to the extent justified by the purpose of the quotation.

* The subordinate-superior relationship between quoted parts and other passages in the text is clear.

* Quotation is not used more than is absolutely necessary. D Sources are clearly indicated.

□ There are no human research subjects who require privacy protection, or the privacy of the research subject is protected (the subject agreed to participate in the study, and also agreed on the manner of publication).

※For official use only

学位記番号甲

乙第号学位授与年月日年月日

Attachment No. 7

mailto:tosho-kikaku-jyoho%[email protected]

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２．Items to verify concerning the application of dissertation

□ In cases of there being a coauthor, the coauthor has submitted the certificate of consent “I agree to declare this thesis as

your academic dissertation” to avoid submission of an academic dissertation with the same contents by the coauthor.

Alternatively, the dissertation is written by a single author.

□ The electronic data of the entire dissertation and the abstract of the dissertation content will be submitted. In cases of

unavoidable circumstances as described in the Hiroshima University Degree Regulations, article 14.2, the electronic data

of the summary of the dissertation content will also be submitted. The data file format of the doctoral dissertation is PDF

（PDF/A(ISO 19005 recommended).

３．Items to verify concerning publication in the Hiroshima University Institutional Repository ＜Note＞

1. Hiroshima University conducts internet publication of the entire dissertation or its abstract in the Hiroshima University

Institutional Repository (hereinafter referred to as “Repository”). Note that by submitting this form “Doctoral Dissertation

Submission and Publication Confirmation (Application Form)”, you agree to matters concerning reproduction right and right of

public transmission, both of which are part of copyright.

2. By publishing the data in the Repository, we manifest that data replication (print or download etc.) is strictly limited to

purposes of investigative research, education, and study.

3. Note that the abstract of the dissertation content and the summary of the results of the dissertation screening will be published

in the Repository within 3 months after the day the degree is awarded and the entire dissertation or the summary of the

dissertation content within 1 year after the day the degree is awarded. Please note that we will post the information about

publication on the home page of the Repository.

□ When publishing the entire dissertation, the degree applicant has personally confirmed any applicable rights/copyrights.

□ The applicant has no unavoidable circumstance as described in the Degree Regulation of the Hiroshima University, Article

14.2.（as described below A – H）.

（Please check any box that applies below. If none of the following options apply, check the box on this option.）

【Unavoidable circumstances as described in the Hiroshima University Degree Regulations, Article 14.2】 (only

choose appropriate entries)

Ａ□ Publication in the internet is virtually impossible because the thesis contains stereoscopic figures etc.

Ｂ□ Text, charts or pictures etc. in the dissertation are not regarded as quotation according to the Copyright Law

Article 32 and they are used with permission according to Article 63 of the same law, and publication in the

Repository is beyond the sphere of permitted use and conditions.

Additionally, publication in the Repository hasn’t been permitted.

Ｃ□ There is a coauthor and permission from him/her for publication in the Repository has not yet been obtained.

Ｄ□ Copyrights have been granted, and permission from the copyright holder (publishing company or academic

society) has not yet been obtained.

Ｅ□ The dissertation is already submitted/published or planned to be submitted/published and permission from the

magazine or publishing company has not yet been obtained.

Ｆ□ There is private information or secrets concerning the object of research which are not allowed to be published.

Ｇ□ The dissertation is planned to be submitted/published and publication of the whole text would create obvious

disadvantages to the applicant.

Ｈ□ The applicant has a plan to apply for patent or new design for practical use etc., and publication of the whole

text would create obvious disadvantages to the applicant.

To the President of Hiroshima University:

For the reason stated above（Details：）I wish to publish a summary

of my doctoral dissertation instead of the whole text.

As soon as the unavoidable circumstances mentioned above are resolved, I will immediately resubmit this form to the

Student Support Group of the Graduate School of _______________ and have the whole text of my dissertation published in

the Repository.

【Assumed date of publication：Year 20____ , Month _____ , Day _____ 】

（ □ not yet determined）

(For official use only)

Results of deliberations concerning

the unavoidable circumstances

Year 20____ , Month _____ , Day _____

Approval by the Faculty Meeting of the Graduate School・

the Board of Representatives □

４．Signatures of the applicant and the doctoral advisor

Signature of the Applicant for a

Doctoral Degree

(sign manually)

Year 20____ ,

Month _____ ,

Day _____

Signature of the Main Doctoral

Advisor

（sign manually）

Year 20____ ,

Month _____ ,

Day _____

（In cases of a doctoral degree by dissertation only, the chief etc. must sign here. ）

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○ Thesis Title

Make sure that the thesis titles in all documents are same as the ones written in the thesis index.

Submit them to the AdSM Student Support Office.

○ Submitted Documents (2 copies each)

One of two sets of submitted documents shall be original. The other may be a copy. As for the

documents “Letter of Consent” required for articles, one shall be an original and the other may be

a copy.

○ Softcopy (PDF) of Entire Thesis

The softcopy (PDF) of the entire thesis shall be sent to the AdSM Student Support Office

immediately after approval of the conferment of the doctoral degree.

○ Request for Degree Conferment (Attachment No. 2)

This is only for thesis doctorates. Doctoral students who are currently enrolled in AdSM are not

required to fill it in.

○ Curriculum Vitae

A. Date of Enrollment in the Faculty and the Graduate School of Hiroshima University

Enrollment in April “the 1st of April”

Enrollment in October “the 1st of October”

B. Date of Graduation in the Faculty and the Graduate School of Hiroshima University

Year/Month/Day Year/Month/Day Year/Month/Day

1997(H9)/ 3/25 2006(H18)/ 3/23 2015(H27)/ 3/23

1998(H10)/ 3/25 2007(H19)/ 3/23 2016(H28)/ 3/23

1999(H11)/ 3/25 2008(H20)/ 3/23 2017(H29)/ 3/23

2000(H12)/ 3/24 2009(H21)/ 3/23 2018(H30)/ 3/23

2001(H13)/ 3/23 2010(H22)/ 3/23 2019(H31)/ 3/23

2002(H14)/ 3/21 2011(H23)/ 3/23 2020(R2)/3/23

2003(H15)/ 3/23 2012(H24)/ 3/23 2021(R3)/3/23

2004(H16)/ 3/23 2013(H25)/ 3/23

2005(H17)/ 3/21 2014(H26)/ 3/23

C. Permanent address, name and date of birth shall not be different from description on the

applicant’s family register.

○ If you have any question, please contact:

Student Support Office, Graduate School of Advanced Sciences of Matter (AdSM), Hiroshima

University

Tel: 082-424-7008, 7009 Fax: 082-424-7000

E-mail: [email protected]

Notes

Doctorate Degree Application Procedure 2021

Documents

Transcript of Doctorate Degree Application Procedure 2021