Doctoral Degree Program in Japan2014 - Final 17 July

7/27/2019 Doctoral Degree Program in Japan2014 - Final 17 July

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AUN/SEED-Net Doctoral Degree Program in Japan 2014 p.1/15

For the Japanese Fiscal Year 2014

AUN/SEED-Net Project

As of July, 2013

ASEAN University Network /

Southeast Asia Engineering Education Development Network

AUN/SEED-Net

Implementation Guidelines

and

Application Form

for

Doctoral Degree Program in Japan




1. Project Background

The concept of the SEED-Net evolved at the ASEAN-Japan Summit Meeting held in December

1997 and the central issue became how to upgrade higher engineering education by way of creating

engineering institutions‟ networks ASEAN-wide. As a result of a series of discussions and

preparations between ASEAN Member Countries and Japan, the ASEAN University

Network/Southeast Asia Engineering Education Development Network (AUN/SEED-Net) was

established in 2001 as a sub-network of ASEAN University Network (AUN).

After two years of preparation, full-scale operation started in March 2003 for five years as the

Phase 1 cooperation, which was then followed by another five year project as the Phase 2 cooperation,

supported by Japanese Government through Japan International Cooperation Agency (JICA).

In the last decade the AUN/SEED-Net has supported young academic staff of Member

Institutions to acquire higher degrees (master‟s degree and/or Ph.D.) by providing them opportunities

to study at leading Member Institutions in the region or at supporting universities in Japan. As a result,

around 900 academic staff have already obtained opportunities to study for higher degrees, with most

of these having returned to teach students at universities in their respective countries. At the same

time, the project has strengthened the research capacity of academic staff in ASEAN Member

Countries by supporting collaborative research, academic staff exchange, academic conference,

“ASEAN Engineering Journal” and so on. As a result, around 700 collaborative research projects

have been undertaken, and more than 1,000 academic papers have been published. Over 1,300 in

total academic staff have also participated in exchange programs between institutions in the network.

Through these activities the AUN/SEED-Net has succeeded in strengthening the engineering

faculties of each Member Institution.Based on these remarkable achievements, the ASEAN Member Countries, Member Institutions,

the Government of Japan and JICA have a strong intention to continue the AUN/SEED-Net aiming

to bring about larger impacts not only to other universities in the region and Japan, but also to

industry and community by making more direct contribution to the socio-economic development in

the region and Japan. After continuous discussion, all parties agreed to implement the Phase 3 Project

of AUN/SEED-Net with these following objectives:

(1) Contribution to advancement and globalization of regional industry

(2) Contribution to solution of regional common issues in Asia(3) Establishment of human resource development platform in science and technology in Asia

2. Program Concept

AUN/SEED-Net provides scholarships for prospective applicants from AUN-SEED/Net Member

Institutions to pursue doctoral degrees in engineering at one of the following Japanese Supporting

Universities in the network.

Hokkaido University Keio University

Kyoto University Kyushu University

National Graduate Institute for Policy

Studies

Shibaura Institute of Technology




Tokai University Tokyo Institute of Technology

Toyohashi University of Technology The University of Tokyo

Waseda University Tohoku University

Nagoya University Osaka University

The fields of study that can be supported by the AUN/SEED-Net are as follows:

Chemical Engineering (ChE) Civil Engineering (CE)

Computer and Information Engineering

(CIE)

Electrical and Electronics Engineering

(EEE)

Geological and Geo-resources

Engineering (GeoE)

Materials Engineering (MatE)

Energy Engineering (EneE) Mechanical and Manufacturing

Engineering (ME/ManuE)

Environmental Engineering (EnvE) Natural Disaster (ND)

Although studying outside ASEAN countries, students under the Doctoral Degree Program in Japan

are encouraged to participate in AUN/SEED- Net‟s network activities (e.g. AUN/SEED-Net Regional

Conference, Collaborative Research activities, etc.) as to create, maintain, and deepen the linkage

with Member Institutions (student‟s sending institution and/or student‟s hosting institution when

pursued master‟s degree).

3. Objectives

(1) To increase the number of high qualified doctoral degree holders and academic staff inengineering at Member Institutions to contribute to a sustainable industrial development of

ASEAN countries through conducting highly qualified education and researches.

(2) To strengthen the network of teaching and research staff among Member Institutions and Japanese

Supporting Universities.

4. Applicant Eligibility

(1) Applicants must have a research-based master‟s degree in relevant engineering field or to be

awarded the master‟s degree before starting doctoral degree study.(2) Applicants should be ranked within top 10% of the class for Bachelor‟s Degree, in principle, (a

certified document of class rank is required).

(3) Applicant should have a Grade Point Average (GPA) of 3 or more in the 4-scale grading system or

at least 7.5 in the 10-scale grading system.

(4) Applicants must be outstanding graduates of Master‟s Degree Program of AUN/SEED-Net

Project, or outstanding young teaching staff or research staff of Member Institutions, who are

strongly motivated to have a professional career as teaching staff at Member Institutions.

(5) Applicants, in principle, should have at least one recent (not older than 2 years) research

publication in refereed national or international journal.(6) Applicants must have some English competency (TOEFL score or equivalent test is required).

(7) Applicants must be under the age of 35 at the time of enrollment and capable of carrying out




independent research.

5. Target Number of Scholarships

Around 20 scholarships for the Japanese Fiscal Year 2014 will be supported. The scholarships, in

principle, should be distributed across fields.

6. Coverage of the Scholarships

Tuition fees, living expenses, health insurance, and a round-trip air ticket will be provided as per

JICA regulations.

7. Commencement and Duration of Scholarships

The commencement of scholarship should be within the Japanese Fiscal Year 2014; that is, awardedstudents should commence their study within April 2014 – March 2015. It is expected that the

enrolment of successful candidates will take place between September 2014 and March 2015.

The duration of the scholarship is strictly three years, counting from the date of arrival in Japan.

Students who need more than three years to acquire a degree should be self-finance during period of

extension.

8. Application for Scholarships

The application procedure is as follows:

8.1 Application and screening process

(1) The applicants for the Doctoral Degree Program in Japan submit AUN/SEED- Net‟s Application

Form for Scholarship along with other required documents (please refer to Application Form of

the Doctoral Degree Program in Japan 2014, Item No. 12-13) to the contact person of the Member

Institutions where the applicants belong (Sending Institutions). (List of contact person at each

Member Institution is given in Attachment 3.) Please note that at this stage, applicants are

required to submit the names of their proposed Japanese advisors and Japanese Support

Universities, but there is no need to submit application form of those universities.

(2) The contact person of each Sending Institution sends a collection of Application Forms endorsed

by the Member Institution to AUN/SEED-Net. Individual applications directly sent to

AUN/SEED-Net Project will not be accepted. However, Sending Institutions could submit the

collection of application forms more than once before the Deadline.

(3) In case of applicants studying overseas, Application Forms as well as other required documents

can be submitted directly to AUN/SEED-Net, provided that the applicants request the contact

person of their respective Sending Institution to submit an endorsement letter to AUN/SEED-Net.

(4) AUN/SEED-Net will check all required documents and request missing documents from

applicants through Sending Institutions, if necessary.

(5) AUN/SEED-Net will conduct initial screening and send the results to applicants‟ Sending




Institutions. At the same time, AUN/SEED-Net will consult with concerned Japanese Supporting

Universities for possibility of accepting the applicant provided that the applicant is awarded a

scholarship and passes the entrance examination.

(6) *Applicants are encouraged to contact by themselves a prospective advisor of their preference at a

Japanese Supporting University for consent on acceptance provided the applicants are awarded ascholarship and pass the entrance examination. It will be an advantage in the screening process if

the applicant can obtain and enclose such consent letter (or copy of e-mail communication) from a

prospective advisor in this application.

(7) After the communication with Japanese Supporting Universities, AUN/SEED-Net prioritizes the

applicants and sends the result to JICA Headquarters. JICA Headquarters then make the decision

on the selection of the successful applicants by April 2014.

(8) AUN/SEED-Net informs the results to the Member Institutions/Members countries officially to

which the applicants belong in April 2014.

(9) The process after sending the official notifications may differ among countries or Japaneseuniversities. AUN/SEED-Net, in cooperation with the JICA Office in the respective countries,

will advise the scholarship awardees on the necessary procedures.

8.2 Official request from a member country to the Japanese Government

(1) JICA Headquarters will instruct JICA Office in the member country of the successful applicant to

submit the JICA Application Form. The Form should be prepared by the successful candidate with

the endorsement of his/her Sending Institution and submitted to the Embassy of Japan or the JICA

office in each country through the coordinating ministry or agency responsible for internationalcooperation in the country.

(2) When the JICA Application Form is endorsed by the Member Institution, a photocopy of the form

should be sent directly to the AUN/SEED-Net Project.

(3) After receiving the JICA Application Form, JICA will examine the candidacy and send an official

notice of acceptance or rejection to the government concerned.

9. Submission Deadline of the Application Form

Applications for the Doctoral Degree Program in Japan should be submitted both in hard and soft

copy (Word, PDF or JPEG format), by October 25 (Friday), 2013 to the AUN/SEED-Net Project.

They must be signed by the Dean or the Representative of the AUN/SEED-Net Member Institution to

which the applicants originally belong.

10. Remarks

Applicants to the Doctoral Degree Program in Japan should take note of the followings;

10.1 Management of Technology (MOT)

AUN/SEED-Net encourages all students under the project to take a course in MOT during their study.

The students can take the course at their Host Institutions, if available, for which AUN/SEED-Net




will issue the general guidelines separately.

MOT’s Implementation Guidelines and other information of AUN/SEED-Net MIs and JSUs are

available on the website www.seed-net.org .

10.2 Health Check-up Certificate

Applicants must submit the health check-up certificate before proposed departure date. Applicants

who are pregnant or suffer from chronic diseases, e.g., respiratory illness, cardiac disease, metabolic

disease (diabetes, etc.), renal dysfunction and immune insufficiency (systemic steroid administration,

etc.) shall not be approved of the visit to Japan in principal.

10.3 Result

Only successful candidates will be contacted through Member Institutions by AUN/SEED-Net.

Please submit the application to:

AUN/SEED-Net Project

(Doctoral Degree Program in Japan 2014)

Faculty of Engineering, Bldg 2, Rm 109-110,

Chulalongkorn University

Bangkok 10330, THAILANDTel: +662-218-6419-21

Fax: +662-218-6418

Email : [email protected]

http://www.seed-net.org/



mailto:[email protected]









(ASEAN University Network / Southeast Asia Engineering Education Development Network)

APPLICATION FORM for AUN/SEED-Net Scholarship

Doctoral Degree Program in Japan 2014

Application form can be downloaded from http://www.seed-net.org/ and can be

photocopied as needed. Please print or type all entries. Please submit both soft and hard

copies of the Application Forms to the below address by October 25 (Fri), 2013.

AUN/SEED-Net Project (Doctoral Degree Program in Japan 2013) Tel: (66 2) 2186419, 2186420,Faculty of Engineering Bld 2, Rm 109-110 2186421

Chulalongkorn University Fax: (66 2) 2186418

Bangkok 10330, THAILAND E-mail: [email protected]

Program Guidelines

Applicants should read carefully the Implementation Guidelines of the Doctoral Degree Program in Japan 2014. It isadvisable to provide detailed information and description for each item below, and attach supporting documents whennecessary.

1 Personal Information (I)1.1 Family Name

Given Name(s)

Full Name

(as appears in passport)

1.2 Nationality

1.3 Date of Birth Date Month Year

1.4 Age (at the time of application)

1.5 Gender (Please mark ) Male Female1.6 Current Status/Position

1.7 Department/Faculty

1.8 University/Organization

2 Personal Information (II)2.1 Marital Status Single Married

2.2 Office Address

Tel / Fax / Mobile

E-mail Address

2.3 Home Address

Tel / FaxWhen communication with applicants is needed, AUN/SEED-Net Project will contact mainly to your Sending

Institution and/or to your e-mail address. Please make sure you keep contact with your institution and/or access to

your given e-mail address. In case you do not have a regular e-mail address, please specify your preferred contactaddress below.

2.4 Preferred Contact

Address (please mark √at your preference)

E-mail Office Home

Other

(Please give full details)

3 Academic Qualifications (I)A certified official certificate and transcript (with grade points) issued by the university and a certified letter of class

rank signed by Dean or Registrar must be submitted with this application form. For graduating students, an official

transcript with academic record up to the time of application must be submitted as an alternative.3.1 Bachelors‟ Degree or

Diploma

3.2 Program/Faculty

Photo

(Taken within

the past 6 months)












Name of the journal or conference, Volume number and year of the publication, and Page Number‟. Please also stateif the publication is your Master‟s thesis research. You may attach a copy of your publication or use extra page if needed.

9 Proposed Graduate Program9.1 Preferred Field of

Study(*Please circle one of the following 10 fields.

The abbreviation is shown on page 2)

Chemical

Engineering

Civil

Engineering

Electrical &

Electronics

Engineering

Environmental

Engineering

Geological &

Geo-resources

Engineering

Computer

and

Information

Engineering

Materials

Engineering

Mechanical &

Manufacturing

Engineering

Energy

Engineering

Natural

Disaster

9.2 Proposed ResearchAreas or Topics (if

any)

9.3 Proposed Place of

Study

Applicants can choose the maximum of two universities with priority. Appli cants must fi ll out their proposed advisors and Japanese Supporti ng Un iversities.

Consent letter or copy of e-mail communication from the prospective Japanese advisor at JapaneseSupporting University stating his/her consent to accept the applicant will be an advantage.

(1) First Priority University

Department

Program

Advisor ‟s name

Semester Month Year

(2) Second Priority University

Department

Program

Advisor ‟s name

Semester Month Year

10 Proposed ResearchOutline the research you wish to conduct in your proposed study. Please use separate sheet if necessary. You may be

requested to forward a copy of your Master‟s Degree‟s thesis for evaluation.

11 Medical RecordBefore you complete the Medical Record Questionnaire, you are hereby notified that a medical condition resulting

from an undisclosed pre-existing condition may not be financially compensated and may result in termination of your

Doctoral Degree Program in Japan.

11.1 Please check “Yes” or “No” and provide an explanation for the following (when appropriate)

Yes No Explanation

Have you ever had a significant or serious illness or injury?

(If hospitalized, give place & dates.)

Have you had an operation or been advised by a physician to have an

operation? (Give place & dates.)

Do you currently use any drugs for treatment of a medical condition? (Givename & dosage.)

Have you ever been a patient in a mental hospital or sanitarium, or been

treated by a psychiatrist? (Give place & dates.)




11.2 Do you now have or have you ever had the conditions listed below?

(Please indicate “Yes” or “No” for each item. If yes, circle the relevant condition.)

Conditions Yes No

1 Asthma, emphysema, or other lung conditions

2 Tuberculosis or in persistent contact with someone who has tuberculosis

3 High blood pressure, heart disease

4 Stomach, liver (hepatitis), gall bladder disease5 Kidney or bladder disease, stones or blood in urine

6 Diabetes (sugar in the urine)

7 Depression, excess worry, attempted suicide, or other psychological symptoms

8 Acquired Immune Deficiency Syndrome (AIDS)

9 Tumor, abnormal growth, cyst, or cancer

10 Bleeding disorder, blood disease (sickle cell anemia)

12 Document Checklist : CompulsoryPlease check (√) that your application is complete and that you have enclosed all documents listed below. Thesedocuments are compulsory and please note that AUN/SEED-Net will NOT consider any application with incomplete

documents.

12.1 This application, completed with photo & signature

12.2 Official Bachelor‟s Degree certificate (original or certified copy)

12.3 Official Bachelor‟s transcript with grade points (original or certified copy)

12.4 Official Master‟s Degree certificate (original or certified copy)

12.5 Official Master‟s transcript with grade points (original or certified copy) 12.6 Abstract of Master‟s thesis

12.7 Certificate of English Proficiency , e.g. score of TOEFL or equivalent test(In case it is difficult to submit this document, please submit the letter from the institution where you

studied your master‟s degree at, to certify the use of English language as medium of instruction.)

12.8 Certified letter of Class Rank of the Bachelor‟s study from the Dean or Registrar Office of your graduated institution (Form provided in attachment 1)

12.9 Letter of endorsement from the Rector or Dean of Member Institution to which you belong with currentstatus or position

12.10a Letter of recommendation from your master‟s thesis advisor (Form provided in attachment 2)

12.10b Letter of recommendation from the Dean or Head of the Department to which you belong (Form

provided in attachment 2)

14 DeclarationI declare that all information supplied in this application as well as the attached documents are true and correct to the

best of my knowledge. I acknowledge that the provision of incorrect information or supporting documents may result

in cancellation of scholarship. If awarded the scholarship, I agree to abide by the rules and regulations of the

AUN/SEED-Net Project and JICA.

Applicant

Signature

Date:

Rector / Dean of Member Institution

Signature

Date:

13 Document Checklist : OptionalPlease check ( ) if you have enclosed the documents listed below. These documents are not compulsory but may helpsupport your qualifications.

13.1 Copy of publication(s)

13.2 Others (please specify):




ATTACHMENT 1

Certified letter on academic standing

To Whom It May Concern:

This is to certify that ………………………………………….. is / was placed at the rank of ………….out of the class of …………… students in the department / program of …………………………………………., Faculty of …………………………………….. at

……………………………………………..

Signature …………………………………..

Name in print ……………………………...

Position……………………………………

Date ……………………………………….




(d) ability to pursue higher education for which the medium of instruction is English

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

2. Please cite outstanding qualities concerning his/her:(a) personality (maturity and ability to work with others);

(b) communication skills

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

3. Based on the above, how would you recommend the application for the Graduate Degree

Program of the AUN/SEED-Net? (Please mark √)

□ Strongly Recommend □ Recommend without reservation

□ Recommend with some reservation □ Do not recommend

Signature _____________________________________




No. MI. As Contact Person Position Email Address

7

Hanoi Universityof Science and

Technology

(HUST)

Sending

Ms. Doan Thi Thu

Trang

(cc: Mr. Hoang Xuan

Lan)

International

Cooperation

Department

[email protected]

Tel: (84-4) 868 3197

Fax: (84-4) 869 6720

(cc: [email protected])

8

Ho Chi MinhCity University

of Technology(HCMUT)

Sending

Ms. Nguyen Thi Pho

(cc: Assoc. Prof. Dr.

Phan Dinh Tuan)

External Relations

Office

Vice President

[email protected]

[email protected] Tel: (84-8) 38652442

(cc: [email protected]

[email protected])

9

InstitutTeknologi

Bandung(ITB)

SendingAssoc. Prof. Dr.

Dwiwahju Sasongko

Dean, Faculty of

Industrial

Technology

[email protected]

[email protected]

Hosting

Assoc. Prof. Dr. Andi

Isra Mahyuddin

Dr. Ir. TataciptaDirgantara

Faculty of

Mechanical and

Aerospace

Engineering

[email protected]

[email protected]

10Universitas

Gadjah Mada(UGM)

Sending Ms. Aci Prima Sari

International

Cooperation Office,

Faculty of Engineering

[email protected]

Hosting

Prof. Dr. Dwikorita

Karnawati

Dr. Sugeng Sapto

Surjono

(cc: Ms. Fransisca N.

Herdrastomo)

Geological

EngineeringDepartment

Head of Geological

Department

[email protected]

[email protected]

(cc:[email protected] )

11

Universitas

Indonesia(UI)

Sending

Dr. Muhammad Anis,

M.Mett

Junaidi, M.A

Prof. Dr. Ir. Dedi

Priadi, DEA

Prof. Dr. Ir. Bondan T.

Sofyan, M.Si

Vice Rector for

Academic and

Student Affairs

Head of

International Office

Vice Dean, Faculty

of Engineering

Manager of

Education and

Research, Faculty of

Engineering

[email protected]

[email protected]

[email protected]

[email protected]

12

InstitutTeknologi

Sepuluh Nopember

(ITS)

Sending

&Hosting

Prof. Darminto

(cc: Prof. Ir. Dr. Adi

Seoprijanto, MT)(cc: Maria Anityasari,

Ph.D)

Vice Rector

Director of

Graduate ProgramHead of

International Office

[email protected]

(cc: [email protected],

[email protected])(cc: [email protected])

































13

UniversitiMalaya

(UM)

SendingDr. Shatirah MohamedAkib

Department of Civil

[email protected] [email protected]

HostingMr. Aznijar Bin

Ahmad Yazid

Department of Engineering Design

and Manufacture

[email protected]

14

Universiti Sains

Malaysia(USM)

Sending Ms. Farah Binti Man Assistant Registrar [email protected]

Tel : (60-4) 653-2774

Hosting

Prof. Dr. Ahmad Fauzi

Mohd Noor

Dean, School of

Materials & Mineral

Resources

Engineering

[email protected]

15

UniversitiTeknologi

Malaysia(UTM)

Sending

&

Hosting

Prof. Dr. Rose Alinda

Alias

(cc: Ms. Siti Nabihah)

Deputy Vice

Chancellor

(Academic &

International)

Assistant Registrar

[email protected]


16

Universiti Putra

Malaysia(UPM)

Sending

&Hosting

Prof. Dr. Fakhru'l-Razi

b. Ahmadun

Assoc. Prof. Dr.

Khairol Anuar Mohd

Ariffin

(cc: Mr. Rosdi Wah

Dean, Faculty of

Engineering

Department of

Mechanical and

ManufacturingEngineering

Head of Administrator

[email protected]

[email protected]


17

De La Salle

University(DLSU)

Sending&

Hosting

Prof. Dr. Rosemary

Seva

(cc: Prof. Dr. Leonila

C. Abella)

(cc: Prof. Dr. Joseph

Auresenia)

(cc: Ms. Gladys PazCruz)

Dean, College of

Engineering

[email protected]

(cc:[email protected])

(cc:

[email protected])


18

University of thePhilippines –

Diliman

(UP)

Sending

&

Hosting

Ms. Elizabeth L.Salazar

(cc: Dr. Aura C.

Matias)

Graduate Office of Engineering

Dean, College of

Engineering

[email protected]













http://c/Users/pNatthanun/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Natechanok/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/Downloads/[email protected])

















AUN/SEED Net Doctoral Degree Program in Japan 2014 p 18/17

19

Chulalongkorn

University(CU)

Sending

&

Hosting

Assoc. Prof. Dr.

Boonsom

Lerdhirunwong

(cc: Assoc. Prof. Dr.

Choompol

Antarasena)

Dean, Faculty of

Engineering

Director,

International School

of Engineering

Office

[email protected]



20

King Mongkut‟sInstitute of Technology

Ladkrabang

(KMITL)

Sending

&

Hosting

Prof. Dr. Monai

Krairiskh

Assoc. Prof. Dr.

Chaiwut Chat-Uthai

Dr. Taworn

Benjanarasuth

(cc: Ms. Arunee

Suvarnathan)

Vice President

Faculty of

Engineering

Faculty of

Engineering

International

Relation Office

[email protected]

[email protected]

[email protected]

[email protected],

[email protected]

21

Kasetsart

University(KU)

Sending

&

Hosting

Assoc. Prof. Dr.

Thanya Kiatiwat

Associate Prof.Dr.

Chart Chiemchaisr

(cc: Ms. Supaporn

Khumplew)

Dean, Faculty of

Engineering

Head of Department

of EnvironmentalEngineering

International Affairs

Office

[email protected]

[email protected]


22

Thammasat

University(TU)

Sending

&

Hosting

Prof. Dr. Somnuk

Tangtermsirikul

Asst. Prof. Dr.

Mongkut

Piantanakulchai

(cc: Ms. Pattanun

Manachitrungrueng)

Director, Sirindhorn

International

Institute of Technology

School of Civil

Engineering and

Technology,

Sirindhorn

InternationalInstitute of

Technology

[email protected]

[email protected]






Doctoral Degree Program in Japan2014 - Final 17 July

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