District 5580 Assistant Governors Training Seminar 2012-2013

District 5580 Assistant District 5580 Assistant Governors Governors

Training Seminar 2012-2013 Training Seminar 2012-2013

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District Team Training Seminar

District 5580 Governor 2012-2013District 5580 Governor 2012-2013Don and Mary CavalierDon and Mary Cavalier

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District 5580 D. Governor ElectDistrict 5580 D. Governor ElectDave and Claudette SmetteDave and Claudette Smette

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District AdministrationDistrict Administration

The Assistant District The Assistant District Governor…Governor…

Role and ResponsibilitiesRole and Responsibilities

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District ResponsibilitiesDistrict Responsibilities• Assist in developing district goals.

• Coordinate the governor’s official visit with clubs.

• Communicate clubs’ strengths, weaknesses, and progress toward goals.

• Attend district meetings.

• Participate in Rotary Foundation programs, events, and fundraising.

• Help develop future district leaders.

• Provide continuity- help with your replacement

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Your ResponsibilitiesYour Responsibilities• Help presidents-elect develop effective goals.

• Visit clubs at least four times a year.

• Monitor the progress of each club’s service projects.

• Encourage club leaders to attend district meetings.

• Motivate clubs to follow through on the governor’s requests.

• Assist clubs in planning and scheduling the governor’s official visit and attend all related club assemblies.

• Coordinate training with the district Training committee and *Club Trainer

• Assist clubs identifying district committee members

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ResponsibilitiesResponsibilities

• Briefing the incoming District Governor on the status of clubs

• Assist the clubs in identifying a *Club Trainer

• Learn and conduct * Web Meetings with club leadership (for training contact District Trainer )

• *Quarterly Assistant Governors Web Meetings

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Your Primary Objective..Your Primary Objective..

Working with ClubsWorking with Clubs

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GoalsGoals

• Before the start of the Rotary year, assistant governors should help clubs set annual goals.

• These goals should address the Avenues of Service.

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Planning Guide for Effective Planning Guide for Effective Rotary ClubsRotary Clubs

• Tool that helps clubs establish realistic goals

• Contains assessment and goal-setting sections for major areas of club operations

• Includes strategies to achieve goals

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Effective GoalsEffective Goals

• Shared

• Measurable

• Challenging

• Achievable

• Time specific

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Minimum Standards for ClubsMinimum Standards for Clubs

• Pays per capita dues to RI

• Meets regularly

• Ensures that members subscribe to appropriate magazines

• Implements service projects

• Accepts the visit of the governor or assistant governor

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Effective clubs Effective clubs

• Sustain or increase their membership

• Address the needs of their communities and communities in other countries

• Support The Rotary Foundation both financially and through participation

• Develop club leaders beyond the club

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Your Club VisitYour Club Visit

Focuses on:

• Assessing a club’s progress toward its goals and the strategies being used to achieve those goals

• Suggesting practical solutions to problems challenging the club

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Your Club Visits…Your Club Visits…

Always Call Ahead, asking Club President’s permission to visit during Club’s Board Meeting…

-Learn by Listening…Observe, take notes, offer help and suggestions…

-Remind clubs of upcoming events and deadlines…Encourage participation in District Conference, RYLA, etc.

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Club Visits…Club Visits…continuedcontinued

• Apprise clubs of help available from District…Speakers for programs, DVDs about Rotary, etc…Review RI’s monthly themes…

• Follow up QUICKLY on any requests.

Always respect the autonomy of the clubs…be courteous, thank them for opportunity to visit…

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Reporting on Your Club Visits…Reporting on Your Club Visits…

• Using your notes and what your heard and observed, fill out the ADG Club visit memo after each visit.

• Keep a copy, and email one to [email protected], and one to [email protected].

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ROTARY DISTRICT 5580 ASSISTANT DISTRICT GOVERNOR REPORTING FORM

ADG’s: Please download this form to your computer. Complete this form

following a visit to each of your assigned clubs. Please complete one form for each club visited. Return a copy by email to the District Office at [email protected] and the

District Governor-Elect 2012-13 at [email protected].

Name of Rotary Club Visited: Date of Visit: (Please check one)

Club Meeting: _____ Board Meeting:_____ Social Event:_____

1. Attendance was: Good ____ Fair ____ Poor____

If you checked Fair or Poor, why do you think it was Fair or Poor?

2. I was properly introduced: Yes____ No____ 3. I was asked to briefly address the club with District updates: Yes____ No____ 4. The Club was welcoming to my visit: Yes____ No____

5. If you attended a Regular Club meeting:

a) It was well-conducted: Yes____ No____ b) The Program was: Good____ Fair____ Poor____ c) Who was the speaker and what was the topic of the program? (This information will be

useful to the District in establishing a list of potential speakers for other clubs through a future Speakers’ Bureau).

d) The Club Members were engaged and attentive: Yes____ No____ e) The members had fun so I had fun! Yes____ No____ f) Provide any general observations you have with regard to this meeting:

6. Does this club have any upcoming projects or events? Please summarize them and the club’s efforts to publicize their events.

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District Governors Official Visit…District Governors Official Visit… An Ambassador on a Mission…An Ambassador on a Mission…

• Motivating club members to participate in service projects

• Reviewing the status of the Club Leadership Plan

• Bringing attention to important Rotary issues

• Paying special attention to new, weak, and struggling clubs

• Personally recognizing outstanding club projects and the contributions of individual Rotarians

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When the District Governor comes When the District Governor comes to visit….to visit….

Make sure clubs are ready to receive the Governor’s visit…checklist…

•Planning guide submitted on time?

•Quiet venue for his meet w/ Board?

•Club meeting program is his exclusively?

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Quarterly Training…

• Quarterly reporting to DGE Smette ..with training updates, via Webinars

• Opportunity to discuss problems, exchange ideas and suggestions with DGE Smette, other ADG’s, and additional District Leaders…

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ADG Activities Calendar…ADG Activities Calendar…

Refer to the “District Governors Club Visits” for the Refer to the “District Governors Club Visits” for the clubs in your area, and fill in your personal calendars clubs in your area, and fill in your personal calendars with those dates first…with those dates first…As you make appointments to visit clubs and boards, fill As you make appointments to visit clubs and boards, fill in those dates…in those dates…

July 18July 18thth- - Wednesday, 5 pm.- Wednesday, 5 pm.- Session 1Session 1- - webinar for webinar for ADG training. This webinar will be repeated several ADG training. This webinar will be repeated several times in July…Be sure to attend one of them.. Tentative times in July…Be sure to attend one of them.. Tentative alternate dates/times, July 20, 7 pm; July 31, 7 pm..alternate dates/times, July 20, 7 pm; July 31, 7 pm..

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ADG Activities CalendarADG Activities Calendar

August 1- first written report to DGE Smette and Diane

October 17- ADG reporting Webinar

March 2013- PETS training…

District Conference, April 2013

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Be Aware of…Be Aware of…

• District Committees- need people!

• Now 5 Avenues of Service

• Club Visioning

• Club Trainers

• ERROKO

• Future Visions

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Avenues of Service1.Club Service

2. Vocational Service

3.Community Service

4.International Service

5. *NewGenerations

The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding

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““ERROKO”ERROKO”

Every Rotarian Reach One Keep One

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Club Visioning

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Marilyn M Chambers- Club Vision District Chair

Home: 218-643-1539Cell: 701-640-2532 [email protected]

District 5580 Visioning Coordinators

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What is a Club VisionWhat is a Club Vision

It is a living management tool that:It is a living management tool that:

• Defines a shared commitmentDefines a shared commitment

• Provides long-term directionProvides long-term direction

• Creates a framework to establish Creates a framework to establish goals and objectivesgoals and objectives

• Optimizes use of resourcesOptimizes use of resources

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How Will Clubs Benefit FromHow Will Clubs Benefit From Club Visioning? Club Visioning?

• Plan-Long range (strategic)Plan-Long range (strategic)

• Annual goals (Actions and plans)Annual goals (Actions and plans)

• Continuity in projects/decision makingContinuity in projects/decision making

• Consensus for decision makingConsensus for decision making

• Club members know “what we stand for”Club members know “what we stand for”

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Club Vision ProcessClub Vision ProcessPlanning Steps…

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Long Range PlanLong Range Plan

Actions & ProgramsActions & Programs

VisioVisionn

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Club Training ProgramClub Training Program• A club-level training program should:

• Ensure that club leaders attend district meetings

• Provide consistent and regular orientation for new members

• Offer ongoing educational opportunities for current members

• Create a leadership-skills development program for all members

• Help the club to create a strategic plan

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A Club Trainer is:A Club Trainer is:• Fairly knowledgeable in Rotary, on the

Club, District and International levels.

• Able to use training tools and ensure the Club Officers have access to these sessions.

• A liaison between Club and District

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Thank You Thank You for serving Rotary for serving Rotary

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District 5580 Assistant Governors Training Seminar 2012-2013

Documents

Transcript of District 5580 Assistant Governors Training Seminar 2012-2013