DIRECTORATE OF AYUSH: ODISHA: BHUBANESWAR Hades of Department Annex Building 3rd floor, Pin-751001, Tel:0674-2394577, FAX: 06742391180

No. dt.

TENDER FOR SUPPLY OF FURNITURES ON EPM RATE CONTRACT FIRMS

Tender is invited from the intending reputed EPM Registered firms

for supply of furniture as per Appendix -1 to the four Govt. Homoeopathic

Colleges of the State i.e (1) Principal, Dr. A.C.H.M.C & H, Unit-III,

Bhubaneswar, (2)Principal, B.P.H C & H, Berhampur, (3) Principal U.M.H.M.C

& H, Rourkela & (4) Principal, O.M.C H & R, Sambalpur under National

AYUSH Mission in sealed cover on or before 03.10.2017.

1. Cost of Tender Book per set

Rs.1,050.00 including all taxes.

2 Availability of tender book

From Accounts Officer on payment of cost in shape of D.D or can be downloaded from the web site www.ayushodisha.nic.in and submitted with D.D enclosed thereto towards cost of tender book

3. Mode of payment In shape of Demand Draft in favour of Director AYUSH-Cum-M.D-NAM, Odisha payable at United Bank of India, Heads of Deptt. Branch, Bhubaneswar.

4. Date of commencement of sale of Tender Book

Dt.12.09.2017 at 11.30 A.M

5. Last date & time for submission of

tenders

Dt.05.10.2017 at 2.00pm

6. Mode of submission of tender

To be received through a sealed Tender box kept in the office chamber of the Accounts Officer, Directorate of AYUSH, Odisha, Bhubaneswar.

7. Mode of submission of sealed samples

To be received by the Accounts Officer, Directorate of AYUSH, Odisha, Bhubaneswar

8. Date, time & place for opening of tenders

Technical bid on 05.10.2017 at 3.30 PM. in the Conference Hall of the Directorate of AYUSH-Cum-M.D-NAM, Odisha, Bhubaneswar.

The authority reserves the right to reject any or all the quotations without assigning any reason thereof. For details please log on to www.ayushodisha.nic.in

Director AYUSH-Cum-M.D-NAM

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TENDER BOOK

TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF FURNITURE TO

FOUR GOVERNMENT HOMOEOPATHIC COLLEGES & HOSPITALS IN THE

STATE UNDER THE DIRECTORATE OF AYUSH-Cum-M.D NAM, ODISHA,

BHUBANESWAR

FOR THE YEAR

2017-18.

Price :Rs.1,050.00 (including all taxes)

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CHECK-LIST

TENDER FORM DOCUMENTS PAGE

1 2 3

1. - Specification and allied technical details are appended to the Tender Book at Appendix-I.

2. - A forwarding letter as in Appendix-I-A.

3.- Price schedule at Appendix-II

4.- Bank guarantee from for furnishing EMD as in Appendix-II-A.

5. Model Agreement for supply of Indenting goods-Appendix-III.

6.- - Bank guarantee from for furnishing Performance Security as in Appendix-IV.

i. Original money receipt in support of purchase of Tender

Book

ii. Attested copy of deed or memo of articles in case of

partnership firm

iii. Attested photo copy of EP&M registration certificate.

iv. Attested photo copy of Regd. certificate issued by the

competent authority.

v. Attested photo copy of PAN card.

vi. Attested photo copy authorization letter of the firm to the

signatory (sign with post for submission of tender on behalf

of the firm manufacturer. In case of proprietorship firm,

proof of affidavit should be submitted.

vii. Attested photo copy of audited business turnover for last

two years.

viii. Attested photo copy of up to date VAT/ GST clearance

certificate.

ix. E.M.D as per details given in clause C (1) of condition of

Tender in favour of the Director, AYUSH-Cum-M.D NAM,

Odisha, Bhubaneswar.

x. Demand draft of Rs.1050 .00 including all taxes towards the

cost of tender paper.

xi. A declaration to the effect that the rates quoted in the tender

shall be binding as per terms & conditions of the tender and

applicable to each supply destination. The EPM rates

contract quoted in the tender shall remain valid till the

completion of tender from the date of finalization of tender

or till finalization of next tender whichever is earlier.

xii. The tendering firm should give in writing in the letter head

of the firm that he has not been black listed by anybody

during the last years.

Signature

Designation & seal, Date

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DIRECTORATE OF AYUSH-CUM-M.D-NAM: ODISHA

Heads of Department Annex Building, 3rd floor, Bhubaneswar-751001

TENDER AT A GLANCE

1. Cost of Tender Book per set

Rs.1,050.00 ( including all taxes)

2. Availability of tender book

From Accounts Officer on payment of cost in shape of D.D or can be downloaded from the web site www.ayushodisha.nic.in and submitted with D.D enclosed thereto towards cost of tender book.

3. Mode of payment In shape of Demand Draft in favour of Director AYUSH-Cum-M.D-NAM, Odisha payable at United Bank of India, Heads of Deptt. Branch, Bhubaneswar.

4. Date of commencement of sale of Tender Book

Dt.12.09.2017 at 11.30AM

5. Last date & time for submission of tenders

Dt.06.10.2017 at 2.00pm

6. Mode of submission of tender

To be received through a sealed Tender box kept in the office chamber of the Accounts Officer, Directorate of AYUSH, Odisha, Bhubaneswar.

7. Mode of submission of sealed samples

To be received by the Accounts Officer, Directorate of AYUSH, Odisha.

8 Date, time & place for opening of tenders

Technical bid on 06.10.2017 at 3.30 PM. in the Conference Hall of the Directorate of AYUSH-Cum-M.D-NAM, Odisha, Bhubaneswar.

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TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF FURNITURE TO

FOUR GOVT. HOMOEOPATHIC COLLEGES OF THE STATE UNDER THE

DIRECTORATE OF AYUSH, ODISHA, BHUBANESWAR UNDER NATIONAL

AYUSH MISSION.

All the terms and conditions as set out hereunder are applicable

and binding on the tenderers for supply of furniture to four Govt.

Homoeopathic Colleges of the State i.e (1) Principal, Dr. A.C.H.M.C & H, Unit-

III, Bhubaneswar, (2)Principal, B.P.H C & H, Berhampur, (3) Principal

U.M.H.M.C & H, Rourkela & (4) Principal, O.M.C H & R, Sambalpur.

The tender is open to all EPM rate contract holders of furniture for

participation. The tendering firm should not have any faulty track records

during previous years in supply of furniture to the above four Government

Homoeopathic Colleges of the State under Directorate of AYUSH, Odisha,

Bhubaneswar.

1. INSTRUCTION TO BIDDERS:

A. HOW TO SUBMIT TENDER.

1. The tenderer should go through the terms & conditions of the tender

and submit their tenders in computer types neat copies without any over

writing, correction or interpolation. Any correction in the tender should be duly

attested by the tenderer. The tenderers shall put his dated signature on each

page of tender Schedules & Annexures. Only the format attached to the tender

book shall be used for the purpose of tender.

2. Sealed tenders along with all necessary documents should reach the

office of the Director AYUSH-Cum-M.D NAM, Odisha, Bhubaneswar by

2.00 P.M. on 03.10.2017 beyond the scheduled date & time, it will not be

entertained.

3. The tender documents with price as per contract rate of EPM should

be kept in a sealed packet & marked as ‘TENDER DOCUMENTS FOR SUPPLY

OF FURNITURE”.

4. Sealed cover containing tender documents should be dropped in the

TENDER BOX kept in the office chamber of the Accounts Officer, Directorate of

AYUSH, Odisha, Bhubaneswar by 2.00 P.M of dt.03.10.2017.

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5. The tenderer signing the tender & connected documents must specify

whether he/she signs as (i) sole Proprietor of the firm, (ii) Partnership of the firm (

if it be a partnership, in which case he/she must have authority to refer the

arbitration disputes concerning the business of the partnership by virtue of the

partnership agreement or a power of attorney), (iii) constituted attorney of the

firm (if it is a company).

6. In case of partnership firm, agreement of general power of attorney,

in either case attested by a Notary Public should be furnished or affidavit on

stamp paper of the entire partner admitting execution of the partnership

agreement or the general power of attorney should be furnished.

7. In case of partnership firm, where no authority to refer disputes

concerning the business of partnership has been enforced on any partner, the

tender and all connected documents must be signed by every partner of the

firm.

8. Person signing the tender or any document forming part of contract

on behalf of another shall be deemed to warranty that he has authority to sign

such others and if on enquiry it appears that the person so signing had no

authority to do so, shall be responsible for all cost and damages.

B.EARNEST MONEY DEPOSIT (E.M.D):

1. The Tenderer shall deposit E.M.D @ 2% approximately, of tender value i.e. of

Rs.20,962/- (Rupees Twenty thousand nine hundred sixty two) only

considering the availability of fund for Furniture with their tender papers as

mentioned at clause- C (1) of the Tender condition.

2. If the firm is a MSE, it would be treated as per order of Govt. in Finance Department

No.21926/F dt.12.08.2015.

2. CONDITION OF TENDER:

A.ELIGIBITY CREITERIA AND QUALIFICATION FOR PARTICIPATION IN TENDER.

1. The manufacturing firm directly participating in the tender should have

valid EPM rate contract in respect of the items tendered.

2. The participating firms/sole proprietor must have valid VAT/GST clearance

certificate.

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3. The furniture/materials are to be delivered at the destinations i.e (1)

Principal, Dr. A.C.H.M.C & H, Unit-III, Bhubaneswar, (2) Principal, B.P.H.C &

H, Berhampur, (3) Principal U.M.H.M.C & H, Rourkela & (4) Principal, O.M.C

H & R, Sambalpur on receipt of Purchase Orders from the afore stated

institutions.

4. The cost of furniture/materials will be inclusive of all costs like taxes,

transportation, packaging, etc.

B. OPENING OF TENDER:

1. Sealed tenders along with all necessary document should reach the office

of the Director, AYUSH-Cum-M.D NAM, Odisha, Bhubaneswar by 2.00

p.m. of dt.06.10.2017. Tender received beyond the scheduled date & time

will not be entertained. Any delay by the Postal Department or by Courier

will not be considered.

2. The sealed tenders will be opened by the Director of AYUSH-Cum-M.D

NAM, Odisha, Bhubaneswar / or by his authorized officer at 3.30 PM on

dt.06.10.2017 in the conference Hall of Directorate of AYUSH-Cum-M.D

NAM, Odisha, Bhubaneswar. The tenderer or his authorized person/

representative may remain present at the time of opening of tenders, if

they so desire.

C. EARNEST MONEY DEPOSIT

1. The tenderer shall have to deposit E.M.D @ 2% approximately, of tender

value i.e. of Rs.20,962/- (Rupees twenty thousand nine hundred sixty two)

only considering the availability of fund for procurement of Furniture.

Earnest Money Deposit (E.M.D) in shape of account payee demand draft in

favour of Director of AYUSH-Cum-M.D NAM, Odisha, fixed deposit receipt,

Bankers cheque, Bank guarantee from any of the commercial Banks in an

acceptable form (The model Bank Guarantee format for furnishing EMD is at

Appendix-II-A). This should be sent along with the tender. E.M.D in any other

form other than above will not be accepted. The E.M.D is to be normally valid

for a period of 45 days beyond the final Bid validity period.

2. If the firm is a MSE, it would be treated as per order of Govt. in Finance

Department No.21926/F dt.12.08.2015.

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The E.M.D of the unsuccessful tenderers will be returned to them

at the earliest after expiry of the final bid validity period. The E.M.D of

successful tenderers will be refunded on receipt of Performance Security

deposit by the respective indenting authority after receiving information from

them.

D.SUBMISSION OF AGREEMENT BY THE APPROVED SUPPLIER.

After receipt of recommendation of the Purchase Committee and

approval of the competent authority, successful tenderers will be asked to

submit an agreement in the prescribed format which is enclosed at Appendix-

III in stamp paper before the Principal of the respective Colleges of the State

within the date of stipulation mentioned in the letter. After which they will get

the Purchase Order from the respective indenting officers to supply the

furniture.

E. DATE OF SUBMISSION OF TENDER IN CASE OF THE LAST DATE BEING A

HOLIDAY.

In the event of the last date for submission/opening of tender being declared

as a holiday by the Government, the due date of submission and opening of

the tender will be the next working day following the scheduled day for

submission and opening of tender.

F. PERFORMANCE SECURITY.

1. The tenderers are required to deposit 10% of the total ordered value as

Performance Security Deposit in shape of an account payee demand draft,

fixed deposit receipt from a commercial Banks. Bank guarantee from a

Commercial Bank in an acceptable form. The model Bank Guarantee format

for Performance Security is at Appendix-IV duly pledged in favour of the

concerned indenting authority within 10 days from the date of issue of

Purchase Order from them. The Performance Security should remain valid for

a period of 60 days beyond the date of completion of all contractual obligation

of the supplier including warranty obligations.

2. If the firm is a MSE, it shall deposit 25% of the value of the Performance

Security as per order of Govt. in Finance Department No.21926/F

dt.12.08.2015.

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3. Failure in depositing the Security Deposit/Performance Security will call for

cancellation of the Purchase Order and the claim for supply by the tenderer

will not be entertained

4. The Performance Security of the successful tenderers will be remitted back

only after receiving the clearance from all the authorities of supply destinations

regarding receipt of Performance Security.

G. SCRUTINY AND ACCEPTANCE OF TENDER:

1. If any information or document furnished by the tenderer in the tender

paper is found to be misleading or incorrect at any stage, the tender of the

relevant items in the approved list shall be cancelled and the concerned firm

shall be black listed for supply for next 2 tenders of coming years.

2. The tender papers will be scrutinized by a Technical Committees to be

constituted by the Director, AYUSH-Cum-M.D NAM, Odisha. The Technical

Committees will examine the tender papers, documents and submit their

recommendation for consideration & approval by the Purchase Committee.

3. The Director, AYUSH-Cum-M.D- NAM, Odisha reserves the right to reject any

or all tenders without assigning any reason thereof. The Technical Committee

constituted by the concerned Principal of the College shall examine the quality

of materials after supply of furniture at the destination point as the case may

be. The recommendation of the Technical Committee shall be final by

observing the tender conditions. No appeal against the recommendation of the

Technical Committee will be accepted. EPM rates of the items tendered once

approved by the Purchase Committee shall remain valid till the completion of

supply of furniture. In respect of any interpretation of any clause of this

Tender, the clarification of the Director AYUSH-Cum-M.D-NAM, Odisha,

Bhubaneswar is final.

H. CONDITION TO BE GIVEN TO THE SUPPLIER AT THE TIME OF PLACING PURCHASE ORDER :

1. Purchase orders will be placed with the approved EPM rate contract holders

by the Heads of respective four Govt. Homoeopathic College & Hospital of the

State for supply of indented items as per their requirement approved by the

Technical Committee.

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2. The tenderers are required to deposit 10% of the total ordered value as

Performance Security in shape of an account payee demand draft, fixed

deposit receipt from a Commercial Banks. Bank guarantee from a

Commercial Bank in an acceptable form (The model Bank Guarantee format

for performance security is at Appendix-IV) duly pledged in favour concerned

indenting authority within 10 days from the date of issue of purchase order

from them. The Performance Security should remain valid for a period of 60

days beyond the date of completion of all contractual obligation of the

supplier including warranty obligations.

3. If the firm is a MSE, it shall deposit 25% of the value of the Performance

Security as per order of Govt. in Finance Department No.21926/F

dt.12.08.2015.

4. The approved supplier shall execute supply of indented items in full

quantity within a period of 30 days from the date of receipt of Purchase Order.

5. If the delivery is not effected within the due date i.e 60 (sixty) days from the

date of issue of Purchase Order, the purchaser will have the right to impose

penalty as under.

a) First extension of 15 (fifteen) days or part thereof -@ 2% of the value of balance items; b) For second extension for an additional 15 (fifteen) days -@ 3 % of the

value of balance items c) If the bidder fails to execute the order within the extended time

schedule as above the firm will be black-listed for two years from the date of issue of purchase order.

6. If the supplier fails to comply execution of supply within the extension

period, then the purchase order shall stand automatically cancelled.

7. Extension of supply date as stated above at Clause-3 will not be allowed

except for valid reasons solely at the discretion of the indenting officer.

8. If the last date happens to be Government holiday, the next working day

shall be counted as supply date.

9. Agreement paper in original towards supply of furniture at EPM rate to the

respective destination point without any transportation charges.

10. If any item supplied by the firm is found defective/damaged/ broken /

differs from the specification given in the tender on post inspection of supply

by the team, the same shall not be accepted and are to be taken back and

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replaced by the firm at their own cost, otherwise the cost of short supply/

defective/ damaged items will be deducted from the total bill value and the

Performance Security will be forfeited.

11. A Technical Committee will be constituted at the supply destination for

post inspection of supplied items. If the supplied materials do not confirm the

specification and the quality and thereby rejected by the committee before

entering into the stock, on such rejection of the goods will be taken back at

the supplier’s risk and all provisions herein contained relating to rejection of

goods etc. shall apply. Even after receipt of stock and release of payment, if the

supplied materials in full or part found not in the actual specification has been

deteriorated under normal conditions within 6 months of supply, the

concerned supplier will be asked to take back such items & supply new

material within 15 days otherwise the supplier shall pay cost of such item to

the indenting officer. If the supplier fails to receive the rejected items from the

store of the indenting officer for fresh supply even after a period of 30 days, the

cost of such rejected material shall be from the security deposit/Performance

Security of the supplier.

3. SHEDULE OF REQUIRMENT TO BE SUBMITTED BY TENDERER WITH TENDER BOOK:

1. A forwarding letter addressed to the Director, AYUSH-Cum-M.D- NAM,

Odisha, Bhubaneswar. (in the letter head of the firm).

2. Original money receipt in support of purchase of tender book.

3. Attested copy of deed or memo of articles in case of partnership firm.

4. Attested Photo copy of EP&M Registration Certificate issued by the competent authority.

5. Attested photo copy of PAN card.

6. Attested photo copy of authorization letter of the firm manufacture to the Signatory (sign with post) for submission of tender on behalf of the Firm manufacture. In case of proprietorship firm, proof of affidavit should be submitted.

7. Attested photo copy of audited business turn over for last two years.

8. Attested photo copy of up to date VAT/GST clearance certificate.

09. E.M.D as per details given in clause C (1) of condition of Tender in favour of the

Director, AYUSH-Cum-M.D NAM, Odisha, Bhubaneswar.

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10. A declaration to the effect that the rates quoted in the tender shall be binding as per terms & conditions of the tender and applicable to each supply destination. The EPM rates contract quoted in the tender shall remain valid till the completion of tender from the date of finalization of tender or till finalization of next tender whichever is earlier.

11. The tendering firm should give in writing in the letter head of the firm that

he has not been black listed by anybody during the last years.

12. The tendering firm should give the detailed list of Govt. Office in which he was supplying the furniture during the last 5 years.

4.SPECIFICATION AND ALLIED TECHINCAL DETAILS:

The specification, name of the furniture (metallic and non-metallic and

their by-products and contingent articles) are appended to the Tender Book

at Appendix-I.

5. PRICE SCHEDULE:

The Tenderer should quote valid EPM rate contract in respective

furniture for which they want to participate in Tender in the Appendix-II.

6.CONTRACT AGREEMENT :

The successful bidders will have to furnish an agreement with his

signature in a non-judicial stamp paper to the concerned Principal before

executing supplies to the respective destinations on receipt of letter. A

specimen copy of agreement form is attached to the Tender Book at

Appendix-III.

7. ARBITRATION CLAUSE :

In case of any dispute between the purchaser and supplier arising

under the contract or regarding interpretation of the terms & conditions of the

contract, the decision of the Director AYUSH-Cum-M.D-NAM, Odisha, shall be

final & binding for both the parties. In case of any legal dispute arises out of

above contact or Tender the dispute will be settled within the Jurisdiction of

Hon’ble High Court, Odisha, Cuttack.

Director AYUSH-Cum-M.D.NAM, Odisha, Bhubaneswar

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SPECIMEN COPY

APPENDIX-I-A

FORWARDING LETTER

From:

M/s………………………………..

……………………………………

To

The Director of AYUSH, ODISHA, Bhubaneswar

Subject: - Submission of tender for supply of furniture from E.P.M rate contract firm.

Sir,

1. I hereby offer to supply the furniture on E.P.M rate rates to the Offices as indicated in the tender.

2. I understand the tender conditions & tender schedules and accept the same. 3. I am fully aware of the nature of stores required and as to supply materials

strictly in accordance with the requirement. 4. I agree to abide by the conditions of tender and tender schedules and

specifically to their arbitration clause of contract. 5. I agree to supply in accordance with the specifications given in the tender

schedules. 6. I enclose herewith tender schedules duly filled & signed with my designated

seal. 7. I agree to supply the furniture on E.P.M rate to the Offices as indicated in the

tender in the approved rate & execute purchase order placed by the concerned indenting officer in time.

Yours faithfully,

Witness:-

(Signature of Tenderer)

Signature of witness Name in Block letters

Full Name: Designation and seal

Address:

Address :

Date:

Note: -please attach additional sheets if space left for filling the column is not sufficient.

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APPENDIX-II(A)

Model Bank Guarantee Format for furnishing EMD

[Ref. Para 21]

Whereas…………………………………………………………………………….. (hereinafter called the tenderer has submitted their offer dated………………… for the supply of…………………………. hereinafter called the tender ) against the purchase’s tender enquiry No…………………………

KNOW ALL MEN by these presents that WE…………………………. of ……………………………having our registered office at ……………………………………………… are bound unto……………………………………. hereinafter called the

Purchase in the sum of………………………….. for which payment will and truly to be made to the said Purchase, the Bank binds itself, its successors and assigns by these presents.

Sealed with the Common Seal of the Bank this……………………. day of………………20…….

THE CONDITIONS OF THIS OBLIGATION ARE:

(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the

period of validity of this tender.

(2) If the tenderer having been notified of the acceptance of his tender by the Purchase during the period of

its validity:-

a) If the tenderer fails to furnish the Performance Security for the due performance of the contract.

b) Fails or refuses to accept/execute the contract.

WE undertake to pay the Purchase up to the above amount upon receipt of its first written demand, without

the Purchase having to substantiate its demand, provided that in its demand the Purchase will note that the

amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the

occurred condition or conditions.

This guarantee will remain in force upto and including 45 days after the period of tender validity and any

demand in respect thereof should reach the Bank not later than the above date.

Our ____________________ branch at _________________ * (Name & Address of the __________* branch) is liable

to pay the guaranteed amount depending on the filling of claim and any part thereof under this Bank

Guarantee only and only if you serve upon us at our ____________* branch a written claim or demand and

received by us at our _____________ * branch on or before Dt. _____________ otherwise bank shall be discharged of

all liabilities under this guarantee thereafter. …………………………………

(Signature of the authorized officer of the Bank) ………………………………………………………………

Name and designation of the officer ……………………………………………………………………………………………………

Seal, name & address of the Bank and address of the Branch

* Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods or at the

concerned district headquarters or the State headquarters.

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APPENDIX-III

MODEL AGREEMENT FOR SUPPLY OF INDENTING GOODS.

This agreement made this day of 2017 between M/S

(herein after called as supplier) of the One Part.

AND

The Principal -------------------------------------------------- of other part .

Whereas we wants to purchase the furniture on EPM rate contract as specified in the ------------

--------------- of the tender book for their utilization in the Govt. Homoeopathic Colleges of the

State.

NOW THE PRESENT WITNESS AND IT IS HEREBY AGREED AS FOLLOWS.

1. That the time shall be the essence of contract and the supplier shall supply the furniture

as per the schedules completely, so as to make the delivery to the indenting Colleges

located in the state on or before the date as per the orders placed by the respective

indenting Officers in term of the instructions laid down in the Tender Book and in the

event of failure to comply the orders will entitle the other part ( refer herein as Director

AYUSH –Cum-M.D NAM, Odisha, Bhubaneswar ) to rescind the contract immediately.

2. That the furniture shall be as per the specifications and price fixed in the approved list.

Any deviation, if found to this effect will entitle the indenting officers to refuse the

consignment either whole or part thereof as the case may be.

3. That the goods shall be inspected at the respective indenting offices either by the other

part (refer herein as Director AYUSH –Cum-M.D NAM, Odisha, Bhubaneswar) or

through his authorized officers in presence of the supplier or his authorized agents as

per the pre-specified scheduled date and time. In the event of non-compliance to the

inspection as referred above, the decision taken thereof by the other part will be final

and binding to the supplier.

4. The supplied consignments are to be supplied by the supplier at own cost by the

supplier, duly and properly packed.

5. That the Earnest Money Deposited by the supplier at the time of bidding tenders is

subject to his performance in abiding the terms and conditions of the tender. Any

departure /deviation in complying the terms and conditions will entitle for forfeitures

of the earnest money as per the decision to be taken by the other part (refer herein as

Director AYUSH –Cum-M.D NAM, Odisha, Bhubaneswar).

6. In witness of the parties here to have signed this deed this days

of mentioned against the signature of each in presence of .

( Signature of the Supplier (Signature of Principal

or his duly authorized agent ) or his duly authorized Officer)

Witness.

1.

2.

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APPENDIX-IV

Model Bank Guarantee Format for Performance Security [Ref. Para 22 (i)]

To

The Principal,

WHEREAS …………………………………………………… name and address of the supplier hereinafter called the supplier has undertaken, in pursuance of contract no………………………..dated……………… to supply …………………………. description of goods and services) (hereinafter called the contract ).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you

with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as

security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of …………………………………......................................................................... (amount of he guarantee in words and figures), and we undertake to pay you, upon your first written demand

declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums

within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or

reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting

us with the demand.

We further agree that no change or addition to or other modification of the terms of the contract to be

performed there under or of any of the contract documents which may be made between you and the

supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of

any such change, addition or modification.

This guarantee shall be valid until the …………. day of ………….., 20……..

Our ____________________ branch at _________________ * (Name & Address of the __________* branch) is liable

to pay the guaranteed amount depending on the filling of claim and any part thereof under this Bank

Guarantee only and only if you serve upon us at our ____________* branch a written claim or demand and

received by us at our _____________ * branch on or before Dt. _____________ otherwise bank shall be discharged of

all liabilities under this guarantee thereafter. …………………………………

(Signature of the authorized officer of the Bank) ………………………………………………………………

Name and designation of the officer …………………………………………………

Seal, name & address of the Bank and address of the Branch

*Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods

or at the concerned district headquarters or the State headquarters.

17

APPENDIX -1

LIST OF EPM CONTRACT FURNITURE TO BE PROCURED THROUGH TENDER BASIS FROM EPM REGISTERED FIRMS.

Sl. No

Name of the Institution

Funds allotted

List of furniture approved

in the Technical Committee meeting

Specification of the

furniture

Quantity

Total Cost.

01

Dr. A.C.H.M.C

& H,

Bhubaneswar

2,24,875 Compact Desk-cum

bench

Sl. No.1 of Statement-A

vide EPM

letter No.2307

dt.25.02.16

50 2,24,875

Steel chair

Sl. No.1 of statement-A

vide EPM letter

No.9052 dt.30.08.16

88

02

U.H.M.C.H, Rourkela

1,24,940 Executive table

Sl. No.(ii ) of the size of table vide EPM order No.10593 dt.17.10.2016

15 1,24,940

Steel chair

Sl. No.( 1 )of the EPM

order No.9052

dt.30.08.16

40

03

O.M.C.H & R,

Sambalpur

4,28,012 Compact Desk-cum bench

Sl. No.1 of Statement-A

vide EPM letter

No.2307 dt.25.02.16

49 4,28,012

Single bed cot for hostel borders

Sl. No.1 of EPM letter No.9454

dt.09.09.16 ( Description of the store

item)

52

Office Table S.S

Sl. No.( ii ) of E.P.M letter

vide No.10593

dt.17.10.201

2

18

6

Office Table S.S

Sl. No.( i ) of E.P.M letter

vide No.10593

dt.17.10.2016

2

Steel chair

Sl. No.1 of statement-A

vide EPM letter

No.9052 dt.30.08.16

24

04

B.P.H.M.C & H,

Berhampur

2,70,235 Steel Chair

Sl. No.1 of statement-A

vide EPM letter

No.9052 dt.30.08.16

18 2,70,235

Executive table

Sl. No.( ii )of the size of table vide EPM order No.9052 dt.30.08.16

12

Steel Almirah

Sl. No.(1) of statement-A

of EPM letter

No.10820 dt.09.12.15

6

Compact Desk-cum bench

Sl. No.1 of Statement-A

vide EPM letter

No.2307 dt.25.02.16

50

Total 10,48,062/-

10,48,062/-

19

APPENDIX-II DETAILED LIST OF FURNITURE TO BE PROCURED FROM EPM REGISTERED FIRMS OUT OF THE FUND OF NATIONAL AYUSH MISSION

Sl. No

Name of the

Institution

Funds allotted

List of furniture approved

in the Technical Committee meeting

Specification of the

furniture

Quantity

Cost of the

Furniture

Cost of Tax

Total

Cost.

01

Dr. A.C.H.M.C

& H, Bhubanesw

ar

2,24,875/-

Compact Desk-cum bench

Sl. No.1 of Statement-A vide EPM

letter No.2307

dt.25.02.16

50

Steel chair

Sl. No.1 of statement-A vide EPM

letter No.9052

dt.30.08.16

88

02

U.H.M.C.H, Rourkela

1,24,940/-

Executive table

Sl. No.(ii ) of the size of table vide EPM order No.10593 dt.17.10.2016

15

Steel chair

Sl. No.( 1 )of the EPM

order No.9052

dt.30.08.16

40

03

O.M.C.H & R,

Sambalpur

4,28,012/-

Compact Desk-cum

Sl. No.1 of Statement-A vide EPM

49

20

bench letter No.2307

dt.25.02.16

Single bed cot for hostel borders

Sl. No.1 of EPM letter No.9454

dt.09.09.16 (

Description of the store

item)

52

Office Table S.S

Sl. No.( ii ) of E.P.M

letter vide No.10593

dt.17.10.2016

2

Office Table S.S

Sl. No.( i ) of E.P.M

letter vide No.10593

dt.17.10.2016

2

Steel chair

Sl. No.1 of statement-A vide EPM

letter No.9052

dt.30.08.16

24

04

B.P.H.M.C & H,

Berhampur

2,70,235/-

Steel Chair

Sl. No.1 of statement-A vide EPM

letter No.9052

dt.30.08.16

18

Executive table

Sl. No.( ii )of the size of table vide EPM order No.9052 dt.30.08.16

12

Steel Almirah

Sl. No.(1) of statement-A of EPM

letter No.10820

dt.09.12.15

6

Compact Desk-cum bench

Sl. No.1 of Statement-A vide EPM

letter No.2307

dt.25.02.16

50

Total 10,48,062/-

21