Diocese of Broken Bay

Leaders Information Session

ACYF Prayer

What is the Festival?• National Gathering of Catholic Youth• Established by the ACBC• to provide young people with opportunities:– deepen their relationship with Jesus– be empowered to be disciples in the world today– Celebrate the vitality of the Church in Australia

• The first Festival was held in Melbourne, December 2013.

• In 2015 the Festival will be hosted by the Archdiocese of Adelaide.

Who is the festival for?• Young people from year 9 (in 2015) to young

adults 25 years of age are invited to the event. Young people under the age of 18 must be accompanied and supervised by an adult.

• The festival is aiming to gather over 3000 young people from around Australia.

• In ensuring the event is maintained for the audience intended and is a safe and secure setting, the follow limitations to potential registrants have been set:

Festival Participation• group coordinators must be over 18 years of

age.• young people under the age of 18 cannot

register as an individual, and must be registered as part of a group and be supervised by a group coordinator.

• adults over 25 years of age cannot register as a ‘participant’ for the festival. Those aged over 25 years are encouraged to support a group in a leadership role or register their interest as a volunteer (see below)

Festival Participation• organisations or communities who wish to register to

promote their ministry must apply and be approved through the stallholders application process.

• potential volunteers must express interest with the hosting diocese and meet local and festival requirements (policies) before being appointed an official volunteer.

• families with children under the nominated age bracket are not able to attend as the festival includes content which is of a mature nature (e.g. Relationships, justice, etc.)

These limitations have been established to ensure the maximum space is available for young people. Only those meeting these criteria will be accepted for registration

When is the Festival?The Festival will take place from Thursday December 3rd until Saturday December 5th, 2015.

Day Time Event

Thursday3rd December

9am – 1:30pm1:30 – 3:30pm3:30 – 9:00pm

Registration pick-up*Opening PlenaryFestival experience

Friday 4th December

10:00 -11:00am11am – 5:30pm7:00 – 9:00pm

Morning PlenaryFestival experience +Evening plenary

Saturday5th December

10:00 –11:00am11am – 5:30pm7:00 – 9:00pm

Morning PlenaryFestival experience +Closing Mass

Essential Elements• Plenaries & Closing Mass• Discussion Forums – Bishops & key leaders with

young people• INcounter – Expo space– stages– MacKillop & 7 churches pilgrimage walks– Justice Centre– Sacred Spaces – Ability to book Masses

• Workshops in 3 categories– Listening – Formation – Discernment

International Guests

International Guests

Where is the Festival?• The Festival will be held in Adelaide. • The majority of the Festival will be held at the

Adelaide Convention Centre on the banks of the River Torrens, (accessed from North Terrace).

• Across the city, a short tram ride or walk, St Francis Xavier Cathedral will also provide a place of pilgrimage for young people.

Adelaide Convention Centre

Adelaide Convention Centre

Adelaide Convention Centre

Festival CostsGroup B

Who: Archdiocese of Brisbane, Canberra-Goulburn, Sydney, Melbourne; Diocese of Ballarat, Broken Bay, Maitland-Newcastle, Parramatta, Sale, Sandhurst, Wollongong

Early Bird: $170 (register prior to 27th

August)

Normal Registration: $195 (after 27th August)

Festival CostsMeal Tickets

$75 per person

Thursday: DinnerFriday: Lunch, DinnerSaturday: Lunch, Dinner

Dietary requirements available – must be listed at time of registration.• Vegetarian/vegan• Gluten free• No Dairy• No Nuts

Meals will be distributed on site. No purchase of meal tickets on site.

Festival Costs

AccommodationSchool Accommodation

iStay Precinct – Oaks 185 Morphett St,

12 minute walk to convention centre

Parish AccommodationIbis Adelaide

122 Grenfell St

16 minute walk to the convention centre

Check in Wednesday 2nd , Check out Sunday 6th

$75 per personper night

twin share

Accommodation

iStay IbisConvention Centre

What do you need to do?

1. Register interest in taking a group• Use Group Registration form

2. Organise leaders to travel with the group• ratio 1-8 recommended to

parishes, minimum of 2 leaders, 1 male 1 female

• All leaders must have a Working with Children Check Number

What do you need to do?

3. Organise travel to and from Adelaide

4. Register yourself as a group leader for the Festival

5. Develop appropriate consent/registration forms

6. Complete festival registration• fill in participant details• make payment online, via

direct deposit (invoice) or credit card

What do you need to do?

7. Register participant details with Diocese

8. Prepare risk assessment documentation

9. Organise blessing for participants

10.Travel with your group• pastoral care and supervision

11.Work with group upon return to Engage, Enable and Empower.