Dilemma of Physical & Virtual Meetings
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Transcript of Dilemma of Physical & Virtual Meetings
Round the clock back to last halfdecade.
Within that span, every company istalking big tech jargons like:
Webinars
Big Data
Colla
bora
tion
Video ConferencingVirtual Meetings
E-Learning
Short Span Big Leap
Virtual Meetings score big time
Organizations are taken up in storm byvirtual collaboration & webcastingtechnologies because they:
• Save huge cost of travelling &
accommodation
• Save time
• Connect globally without interruptions
Well, the question to ask here is:
Are Physical Meetings really
dead
Are Virtual Meetings the
future of business
Physical Meetings are natural
• Human is a social animal
• We NEED to interact every day
without which our whole existence
perishes
• Face to face talk, facial expressions,
that laugh, touch and real senses, it’s
instinctive
Virtual Meetings are quick and smooth
• The complexity of business andglobalization fast spread has openedthe doors for virtual meetings and theyare awesomely smooth
• Without the need to travel and hasslesof traditional meetings, Virtual onespresent advanced solutions at a singleclick
Physical meetings will never perish but virtual meetings are the norms of
the present and the future.
So, here we say it:
Let’s see where physicalmeetings make more senseand for which purpose youshould conduct virtualevents.
Confused?
Where Physical Meetings Score
• Initial meetings with potential clients
• Presenting the idea or a VC funding
presentation
• Negotiations
Initial Meetings with Potential Clients
• Meeting with potential clients face to
face is important
• Handshakes, presentations, informal
talks are very crucial for a long term
business dealings
• People trust each other better when meet
in real environment
Presenting idea or a VC funding presentation
• Your passion for an idea or business
plan is more visible when you present
in front of the investors or
management
• Firm opinions, Q&A and all those
discussions progress well during
physical meetings
Negotiations
• Negotiations are a part of every
business deal
• Be sure to have it face to face for a
healthy discussion
• Negotiations sometimes lead to
arguments and negative energy. Human
touch can quickly modify such situations
to your favor
Where Virtual Meetings dominate
• Follow ups
• Regular Meetings
• Mega Events with global exposure
• Training Sessions
Follow Ups
Once done with the face to face meetings,
you can smoothly conduct virtual follow
ups with your potential clients to save time
and cost. It’s that easy.
Audio/PPT PPT
Regular Meetings
• Regular meetings with employees or
your stakeholders can be conducted
online
• It avoids being present in the office as
you can attend it from anywhere and
from any device
Mega Events with Global Exposure
• Product launches, webinars have
global audience
• It’s always sensible to have a mega
virtual event to reach every customer
or audience on the globe to convey
your message uniformly
Training Sessions
• In this truly global world, online training
is a gold mine
• Without traveling or accommodation
cost, companies can conduct trainings
for their employees with a single click
Key Aspects
The world is not so simple nor is the
business. Therefore, you can also make
your own decisions depending on
different aspects such as:
• Nature of the meeting
• Purpose
• Cost and time expenditure
• ROI
The Balance
Organizations need to balance the
physical and virtual meetings. Do not rely
wholly on virtual but also don’t get
perished relying only on physical
meetings. Plan your events before hand
and have a brainstorming sessions with
your team and management to get a
clear picture of all the activities.
The Road Ahead
Online meetings, video conferencing,webinars are evolving rapidly. The Internet ofEverything is dynamically favoring the onlineactivities for uniform connectedness throughweb. So, in the future, virtual is the newreality. No one can deny that. But, it doesn’trule out the natural and ever sustainingexistence of physical meetings.
In fact, nowadays, we are also seeing a lot of hybrid events, i.e. a mega eventconsisting of physical events, virtual events, tradeshows, and webinars. Humansand technology are working hand in hand.
Understand the business through physical connections and run it efficientlythrough virtual.