Devonport City Council Meeting 18 March 2013

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Minutes of Devonport City Council Ordinary Meeting held 18 March 2013

MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS

ON MONDAY, 18 MARCH 2013 COMMENCING AT 6.00PM

PRESENT: Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb

Council Officers: General Manager, I McCallum Assistant General Manager Customers and Community, E Ewins Acting Manager Technical and Finance, K Lunson Executive Manager Corporate Support, S Crawford Administration Officer, R Inglis Communication and Media Officer, S Titmus

1.0 APOLOGIES

There were no apologies received.

2.0 LEAVE OF ABSENCE

That the Leave of Absence for Ald Goodwin for tonight’s meeting be noted.

3.0 DECLARATIONS OF INTEREST

There no Declarations of Interest. 4.0 CLOSED SESSION

52/13 RESOLUTION Ald Cole / Laycock That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.6 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005.

4.1 Application for Leave of Absence

4.2 Unconfirmed Minutes of Meeting – Audit Committee – 25 February 2013

4.3 Unconfirmed Minutes of the Board Meeting – Cradle Coast Authority – 12 February 2013

4.4 Unconfirmed Minutes of meeting – Independent Community Taskforce – 25 February 2013

4.5 Lease

4.6 Contract Renewal

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AYES: Aldermen Martin, Kent, Cole, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson

NOES: Nil 5.0 PUBLIC FORUM

5.1 RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D291371) RESOLUTION Ald Hollister / Keay

That the report advising of responses to questions raised at a prior Council meeting be received and noted.

AYES: Aldermen Martin, Kent, Cole, Hollister, Jarman, Keay, Laycock, Perry, Rockliff and Squibb

NOES: Nil

5.2 Questions asked at this meeting DAVID RENODEN - 2 ELLICE HILL DRIVE, SPREYTON (D292188) “Reference to the East Devonport Recreation Centre and Football Club.

To first establish the Recreation Centre, the local community held fund raising events, cake stalls etc and with great effort raised $30,000. They also organised State Government funding, combined, this raised 50% of the total cost to build the centre. Then Council only had a further 50% of the total cost to find, to complete the project.

The residents are greatly concerned with rumours about the Council wishing to sell off these facilities, without full consultation and an equally suitable alternative.

1) What is the Council’s position regarding these facilities.

2) As Council prides itself on open, honest and transparent communication with the community, where the door is always open, what are the Council’s future plans for this facility.

3) Will Council guarantee that it will continue to support and maintain these facilities into the future, for the Devonport community.

As Ald Kent and Ald Hollister are on the advisory committee for the Recreational Centre, I am sure Council can consider and respond to these questions in writing, so copies can be forwarded to the interested parties.

I hope it does not become necessary, but some concerned parties have suggested, that if Council does not intend to support this facility, they will form an action group. This group will door knock every residence in Devonport, there will be a long and concerted campaign including petitions, media and one on one contact with the Aldermen, for strong community support to retain these facilities for the Devonport community.”

The Mayor advised that a response will be provided in writing.

STEVE WHITELAW – 220 BEST STREET, DEVONPORT Mr Whitelaw asked why the question which was asked at the Council meeting on 18 February regarding the Cradle Coast Authority couldn’t have been answered as requested rather than advising where to find the information required.

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The General Manager advised that he believed that the question had been answered satisfactorily.

The Mayor advised that the matter of membership of the Cradle Coast Authority would be workshopped in the future.

6.0 CONFIRMATION OF MINUTES 6.1 COUNCIL MEETING – 18 FEBRUARY 2013

60/13 RECOMMENDATION Ald Hollister / Keay That the Minutes of the Council Meeting held on 18 February 2013 as circulated be taken as read and confirmed.


NOES: Nil 7.0 WORKSHOPS & BRIEFING SESSIONS

7.1 WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D291234)

61/13 RESOLUTION Ald Cole / Keay That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.


NOES: Nil 8.0 PLANNING MATTERS

There were no Planning Matters to consider. 9.0 NOTICES OF MOTION

9.1 NATIONAL SEA HIGHWAY - NOTICE OF MOTION - ALD S L MARTIN (D291591) 62/13 RESOLUTION Ald Martin / Cole

MOTION That Council support the following House of Representatives motion put by Andrew Wilkie MP seconded by Bob Katter MP:

That the House:

1. Acknowledges that Bass Strait should be regarded as part of the national highway network;

2. Further acknowledges that currently transport across Bass Strait is disproportionately expensive and consequently a disincentive to the movement of people and freight; and

3. Calls on the Government to extend the Tasmanian Freight Equalisation Scheme to include the affordable movement of:

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a) All people and freight in and out of Tasmania; and

b) All trade intended for both domestic and international import and export.


NOES: Nil

9.2 VACANT COMMERCIAL PROPERTIES - NOTICE OF MOTION - ALD A J JARMAN (D291593)

63/13 RESOLUTION Ald Jarman / Perry MOTION That Aldermen and executive staff consider workshopping a concept that would involve contacting landlords /owners of vacant commercial properties (specifically retail) in all Devonport shopping precincts to ascertain what issues are preventing them from tenanting their premise(s).


NOES: Nil

9.3 BEAUTIFICATION OF MALL - NOTICE OF MOTION - ALD L M LAYCOCK (D291816) 64/13 RESOLUTION Ald Laycock / Keay

MOTION That Council consider in the 2013/14 budget deliberations installing hanging baskets, planter boxes, play space and music in the Devonport Mall.

AYES: Aldermen Kent, Cole, Hollister, Jarman, Keay, Laycock, Perry, Rockliff and Squibb

NOES: Alderman Martin 10.0 MAYORAL REPORT

10.1 MAYOR'S MONTHLY REPORT (D291237) 65/13 RESOLUTION Ald Perry / Jarman

That the report advising of the Mayor’s meetings and functions for the month of February 2013 be received and noted.


NOES: Nil 11.0 GENERAL MANAGER'S REPORTS

11.1 ELECTED MEMBERS EXPENDITURE REPORT (D291238) 66/13 RESOLUTION Ald Cole / Jarman

That the report advising of Mayoral and Aldermanic Expenditure for the month of February 2013 be received and the information noted.

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NOES: Nil

11.2 MAY 2013 ORDINARY MONTHLY MEETING (D291531) 67/13 RESOLUTION Ald Kent / Laycock

That the Ordinary Monthly meeting scheduled for Monday, 20 May 2013 be held instead on Monday, 27 May 2013.


NOES: Nil 12.0 CUSTOMERS AND COMMUNITY REPORTS

12.1 MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D291110)

68/13 RESOLUTION Ald Rockliff / Cole That:

1. The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;

2. Council:

a. approve and endorse the Public Art Policy and Guidelines; and

b. allocate $10,000 every second year, alternating with the Tidal: City of Devonport Art Award, towards acquisition of public art.

3. Endorse the Building Families Committee’s identified priorities for 2013 as listed below:

a. Child safety in driveways;

b. Working towards better coordinated support for new parents; and

c. Physical fitness for families.


NOES: Nil

12.2 PUBLIC ART POLICY AND GUIDELINES (D291467) 69/13 RESOLUTION Ald Rockliff / Keay

That Council approve and endorse the Public Art Policy and Guidelines.

AYES: Aldermen Martin, Kent, Cole, Jarman, Keay, Laycock, Perry, Rockliff and Squibb

NOES: Alderman Hollister

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12.3 COMPLAINT HANDLING POLICY (D291457) 70/13 RESOLUTION Ald Rockliff / Cole

That Council endorse the Complaint Handling Policy.


NOES: Alderman Hollister

12.4 FINANCIAL ASSISTANCE POLICY (D291466) 71/13 RESOLUTION Ald Kent / Rockliff

That Council adopt the Financial Assistance Policy.


NOES: Alderman Hollister 13.0 TECHNICAL AND FINANCE REPORTS

13.1 FINANCE REPORT TO 28 FEBRUARY 2013 (D290457) 72/13 RESOLUTION Ald Cole / Rockliff

That the Finance Report for February 2013 be noted.


NOES: Nil

13.2 CAPITAL WORKS REPORT (D291284) 73/13 RESOLUTION Ald Hollister / Rockliff

That the progress report on the 2012/13 Capital Works Program be noted.


NOES: Nil

13.3 CONTRACT 1235 EDWARD STREET RENEWAL (D291283) 74/13 RESOLUTION Ald Jarman / Keay

That Council accept the tender submitted by Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $127,755.00 excluding GST.


NOES: Nil

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13.4 CONTRACT 1234 - STONY RISE / TUGRAH ROAD ROUNDABOUT (D291377) 75/13 RESOLUTION Ald Laycock / Kent

That Council accept the Schedule of Rates tender (Contract 1234) submitted by CBB Contracting Pty Ltd for the tendered sum of $656,953.80 excluding GST, but amended to achieve cost savings related to pavement seal type.


NOES: Nil

13.5 CONTRACT 1237 - DAVID & JOHN STREET INTERSECTION NEW ROUNDABOUT (D291473)

76/13 RESOLUTION Ald Jarman / Rockliff That Council accept the tender submitted by Hardings Hotmix Pty Ltd for the tendered sum of $189,378.00 excluding GST


NOES: Nil

13.6 DEVONPORT AQUATIC CENTRE - EXISTING POOL REMEDIATION (D291492) 77/13 RESOLUTION Ald Cole / Jarman

That Council approve the reallocation of approximately $150,000 from the DAC project contingency sum to allow the immediate commencement of the outdoor pool remediation works.

AYES: Aldermen Martin, Cole, Hollister, Jarman, Laycock, Perry and Rockliff

NOES: Aldermen Kent, Keay and Squibb

There being no further business on the agenda the Open Session was declared closed at 8.56pm. Confirmed Chairman

Devonport City Council Meeting 18 March 2013

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Transcript of Devonport City Council Meeting 18 March 2013