Developing Developing Professional Professional

Communication SkillsCommunication Skills

AgriscienceAgriscience

Business MeetingsBusiness Meetings

• Order of Business (Agenda)Order of Business (Agenda)– Keeps the meeting moving Keeps the meeting moving

forwardforward– An agenda or outline of what An agenda or outline of what

will take placewill take place– Framework for the Framework for the

development of a good development of a good business meetingbusiness meeting

Outline- Order of BusinessOutline- Order of Business

• Opening ceremonyOpening ceremony– Call to order by the presidentCall to order by the president

• Minutes of last meetingMinutes of last meeting– SecretarySecretary

• Reports on Chapter POAReports on Chapter POA– Officers and committee chairsOfficers and committee chairs

• Old Business Old Business – unfinished businessunfinished business

Outline- Order of BusinessOutline- Order of Business

• New BusinessNew Business– Presented by members in the Presented by members in the

form of motionsform of motions

• Adjournment and Closing Adjournment and Closing CeremonyCeremony– Passed motion to adjournPassed motion to adjourn– Consensus of the groupConsensus of the group

ActivityActivity

• Prepare an Order of Business Prepare an Order of Business for a chapter FFA meetingfor a chapter FFA meeting

• Explain who will be Explain who will be responsible for each part responsible for each part (give specific names)(give specific names)

• The meeting must have The meeting must have business, entertainment, and business, entertainment, and an opening and closing an opening and closing ceremonyceremony

Parliamentary ProceduresParliamentary Procedures

What is Parliamentary Procedure?What is Parliamentary Procedure?

Parliamentary procedure is Parliamentary procedure is a systematic way of a systematic way of organizing meetings. organizing meetings.

Governed by Robert’s Rules Governed by Robert’s Rules of Order.of Order.

PurposesPurposes

• To focus on one item at a To focus on one item at a timetime

• Extends courtesy to Extends courtesy to everyoneeveryone

• Observes the rule of the Observes the rule of the majoritymajority

• Ensures the rights of the Ensures the rights of the minorityminority

The GavelThe Gavel

• The president The president uses the gavel uses the gavel to control to control aspects of the aspects of the meeting.meeting.

• The number of The number of taps determines taps determines the meaning.the meaning.

Number of tapsNumber of taps

One TapOne Tap

– Tells members to be seatedTells members to be seated– Used after passing or rejecting Used after passing or rejecting

a main motiona main motion– Used after the announcement Used after the announcement

that the meeting is adjournedthat the meeting is adjourned

Number of tapsNumber of taps

Two tapsTwo taps-calls the meeting to order-calls the meeting to order

Three tapsThree taps-symbol to rise during -symbol to rise during opening/closing ceremoniesopening/closing ceremonies

Series of tapsSeries of taps-used to bring the group to order-used to bring the group to order

Presiding OfficerPresiding Officer

Presiding OfficersPresiding Officers

• Examples:Examples:– Company ChairmanCompany Chairman– Organization PresidentOrganization President– Speaker of the HouseSpeaker of the House– Chapter FFA PresidentChapter FFA President

• Must be fair and impartialMust be fair and impartial• Must relinquish the chair when Must relinquish the chair when

the president desires to the president desires to discuss businessdiscuss business

MotionsMotions

Main MotionMain Motion

• Used to get group approval Used to get group approval for a new project or some for a new project or some other course of actionother course of action

• Wording: “I move” NOT “I Wording: “I move” NOT “I make a motion”make a motion”

Main MotionMain Motion

• Requires secondRequires second

• DebatableDebatable

• AmendableAmendable

• Majority vote requiredMajority vote required

• Can be reconsideredCan be reconsidered

AmendmentsAmendments

• Used to change a main Used to change a main motionmotion

• 3 ways to amend: addition, 3 ways to amend: addition, substitution, striking outsubstitution, striking out

• Wording: “I move to amend Wording: “I move to amend the motion”the motion”

AmendmentsAmendments

• Requires secondRequires second

• DebatableDebatable

• AmendableAmendable

• Majority vote requiredMajority vote required

• Can be reconsideredCan be reconsidered

AdjournAdjourn

• Used to end a meetingUsed to end a meeting

• Wording: “I move to Wording: “I move to adjourn”adjourn”

AdjournAdjourn

• Cannot be debatedCannot be debated

• Cannot be amendedCannot be amended

• Cannot be reconsideredCannot be reconsidered

• Requires secondRequires second

• Requires majority voteRequires majority vote

Point of OrderPoint of Order

• Used when one believes a Used when one believes a parliamentary error has been parliamentary error has been mademade

• Wording: “I rise to a point of Wording: “I rise to a point of order”order”

Point of orderPoint of order

• Not debatableNot debatable• Not AmendableNot Amendable• Does not require Does not require

secondsecond• Cannot be Cannot be

reconsideredreconsidered• No vote requiredNo vote required

Previous questionPrevious question

• Used to stop debate and Used to stop debate and votevote

• Wording: “I move to Wording: “I move to previous question”previous question”

Previous questionPrevious question

• Second requiredSecond required

• Not debatableNot debatable

• Not amendableNot amendable

• Can be reconsidered before Can be reconsidered before votevote

• 2/3 vote required2/3 vote required

Refer to committeeRefer to committee

• Used to gain more Used to gain more information on a motion information on a motion before votingbefore voting

• Wording: “I move to refer Wording: “I move to refer this motion to a committee this motion to a committee to report at our next to report at our next meeting.”meeting.”

Refer to committeeRefer to committee

• Second Second requiredrequired

• DebatableDebatable• AmendableAmendable• Can be Can be

reconsideredreconsidered• Majority voteMajority vote

Suspend the RulesSuspend the Rules

• Used to allow the chapter to Used to allow the chapter to act in a way that would be act in a way that would be against the rules of against the rules of parliamentary law or the parliamentary law or the constitutional laws of the constitutional laws of the organizationorganization– budgets issuesbudgets issues– 2/3 or majority votes2/3 or majority votes

Suspend the RulesSuspend the Rules

• Second requiredSecond required

• Not debatableNot debatable

• Not amendableNot amendable

• 2/3 majority vote required2/3 majority vote required

AssignmentAssignment

Write two motions that could Write two motions that could be used in an FFA meeting. be used in an FFA meeting. With each motion you With each motion you should also write an example should also write an example of good debate or of good debate or discussion that could be discussion that could be used to defend or contest used to defend or contest each motion.each motion.

Public SpeakingPublic Speaking

Objective: Describe the major types of speeches and the variables to be considered when presenting speeches

Public Speaking CDE’s in FFAPublic Speaking CDE’s in FFA

• Prepared Public SpeakingPrepared Public Speaking– memorized using a manuscriptmemorized using a manuscript– based on an agriculture topicbased on an agriculture topic

• Extemporaneous SpeakingExtemporaneous Speaking– 30 mins to prepare30 mins to prepare– given without using a given without using a

manuscript or from manuscript or from memorizationmemorization• very little preparation ahead of very little preparation ahead of

timetime

Benefits of Benefits of GOODGOOD Communication Communication

• One of the most important One of the most important factors in determining career factors in determining career successsuccess

• Oral communications always Oral communications always one of top skills demanded by one of top skills demanded by employer- what occupation employer- what occupation doesn't need it? doesn't need it?

• It will help you speak out in It will help you speak out in important situations, as parent, important situations, as parent, citizen, customer, tax payercitizen, customer, tax payer

Benefits of Benefits of GOODGOOD Communication Communication

• It is the nature of human to It is the nature of human to form groups-form groups-– Relationships depend on Relationships depend on

communication skills communication skills

• Learn the ability to:Learn the ability to:– persuade otherspersuade others– change things for betterchange things for better– seek civil justice, human rightsseek civil justice, human rights– democracy-freedom of speech democracy-freedom of speech

Building a SpeechBuilding a Speech

Introduction

Body

Conclusion

IntroductionIntroduction

• Capture attentionCapture attention

• Enthusiasm and EmotionEnthusiasm and Emotion

• Indicate the need for the Indicate the need for the speechspeech

• Makes the audience want to Makes the audience want to know moreknow more

• Short stories and real life is Short stories and real life is a good starta good start

BodyBody

• The largest part of the The largest part of the speechspeech

• Contains the information Contains the information you want to tellyou want to tell

• Consist of several major Consist of several major points surrounded by a points surrounded by a central objectivecentral objective

ConclusionConclusion

• Remind the audience of the Remind the audience of the objective or topicobjective or topic

• Move people to actionMove people to action

• Use powerful well planed Use powerful well planed wordswords

Practice! Practice! Practice!Practice! Practice! Practice!

• Preparation, practice and Preparation, practice and more practicemore practice

• Practice in front of othersPractice in front of others

• Have people provide Have people provide feedbackfeedback

• Watch and listen to yourself Watch and listen to yourself – Use a mirrorUse a mirror– VideoVideo

Delivering a SpeechDelivering a Speech

• Know your audience and Know your audience and what to expectwhat to expect

• Stage Presence is the Stage Presence is the speaker’s:speaker’s:– attitudeattitude– ease before the audienceease before the audience– confidenceconfidence– personalitypersonality– poisepoise– body posturebody posture