DEADLINE: May 6, 2016 - Exhibitor Infoexhibitorinfo.com/wp-content/uploads/2015/05/ALL... ·...

METHOD OF PAYMENT (REQUIRED)

DEADLINE: May 6, 2016 All exhibitors must complete a method of payment.

Booth Name: Booth Number:

Address: (City/State/ZIP)

Ordered By: Print Name:

Date: Phone: Fax:

□ CREDIT CARD (Required of all exhibitors)

For your convenience, we will use this for authorization to charge your credit card account for your advance orders, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include labor, equipment rental, material handling and any damages to the suite. An alternate method may be provided at show site.

□ AMERICAN EXPRESS

□ MASTERCARD

□ VISA

Account No:

Expiration Date:

Cardholder's Name:

Signature:

Billing Address:

City/State/Zip:

While we require a credit card of all exhibitors, you may elect to pay for services by cash, check, or with an alternate credit card. If you plan to provide an alternate method of payment at show site, check the appropriate box below. Pre-orders will be charged to the card number provided above unless payment accompanies the order. No orders will be processed until credit card information has been provided.

Pre-order rates apply only to orders received with payment before the May 6, 2016 deadline. □ COMPANY CHECK (must accompany order)

Make Checks Payable to: MMPI

We have read, understand and agree to all terms as described and have advised our show site representative accordingly. Signature:

Print:

Date:

IF YOU PLAN TO USE AN EXHIBITOR APPOINTED UNION CONTRACTOR:

□ THIRD PARTY AUTHORIZATION

We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges. In the event that the named third party does not discharge payment of the invoice prior to the last day of the show, charges will revert to the exhibiting company. All invoices are due and payable upon receipt, by either party. The items checked below are to be invoiced to the third party:

□ ALL SERVICES □ RENTAL FURNITURE □ I & D LABOR □ SIGNS □ MATERIAL HANDLING □ OTHER (Please specify)

THIRD PARTY AGENT: □ Personal Credit Card □ Company Credit Card

□ AMERICAN EXPRESS □ MASTERCARD □ VISA Account No.:

Expiration Date:

Cardholder's Name:

Signature:

Address:

City/State/Zip:

Phone:

Fax:

Mail or Electronically Send To: NeoCon® World’s Trade Fair 2016, Attn: Sergio Camargo 222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654

Office 312 527 7587 Email [email protected] Website www.exhibitorinfo.com/operationshelp

mailto:[email protected]

http://www.exhibitorinfo.com/operationshelp

SHIPMENT NOTIFICATION FORM (REQUIRED) DEADLINE: MAY 6, 2016 NEW FREIGHT DELIVERY PROCEDURE – ALL shipments, prior to show and during move in MUST be delivered to the warehouse. Shipments will be received between the hours of 8am-2pm and not during the evening as in previous years. Any carriers arriving at the Merchandise Mart Dock will be redirected to the warehouse. Shipments received at the warehouse by 2pm will be in your booth the FOLLOWING day by 8am. SHIPMENTS WILL BE RECEIVED AND HANDLED IN ACCORDANCE WITH THE INFORMATION SET FORTH IN THE EXHIBITOR MANUAL. A METHOD OF PAYMENT FORM MUST ACCOMPANY THIS ORDER.

Booth Name: Booth Number: Contact Name: Telephone: FREIGHT SHIPMENTS APRIL 25-MAY 20 $76.75 per 100 lbs. (cwt) Shipper/Carrier Name: From City/ State

How will you ship: Common Carrier o Van Line o Company Truck o Air Freight o

Arrival Date: Number of Pieces: Weight:

Total Shipment: lbs. @ $76.75 per 100 lbs. = $

Carrier (If known): PRO Number (if known):

Comments/Special Handling Requirements:

FREIGHT SHIPMENTS JUNE 6 – JUNE 10 $82.50 per 100 lbs. (cwt) If you ship during June 6- June 10 your freight will be in your booth the following day. Shipper/Carrier Name: From City/ State


Arrival Date: Number of Pieces: Weight:

Total Shipment: lbs. @ $82.50 per 100 lbs. = $


Comments/Special Handling Requirements:

OUTBOUND SHIPMENTS Shipper/Carrier Name:


Departure Date: Number of Pieces: Weight:


Mail or Electronically Send To: NeoCon® World’s Trade Fair 2016, Attn: Sergio Camargo,222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654 Office 312 527 7587 Email: [email protected] Website: www.exhibitorinfo.com/operationshelp



DEADLINE: MAY 6, 2016

Custom Booth Design/Construction Form (Paint | Drywall | Flooring)

If you would like to customize your booth, a Show Management / MMPI representative will contact you about implementing your design plan and give you quotes on the cost involved for the following.

Please provide a description of the project and drawings for a quote.

• Flooring: Custom Carpet, Masonite Sub-Floor, Installation of carpet tiles and specialty flooring,

production and installation of platform flooring, or removal of flooring.

• Drywall: Custom drywall panels to create a seamless wall or additional walls with the booth space.

Additional office space or storage closets can be built within the booth space utilizing existing wall

panels or drywall.

• Paint: Custom painting is available along with wallpaper installation and seamless paper. (Please

provide paint color and paint number Benjamin Moore or Sherwin Williams.

• Custom Exhibit Installation: Installation of any custom exhibit.

If you have any questions, contact Sergio Camargo at 312-527-7587 or email [email protected]

Booth Name: Booth Number: _

Name:

Phone: Fax:

Please specify any additional needs. Include floor plans and drawings to assist us in calculation

the cost for this request.

Mail or Electronically Send To: NeoCon® World’s Trade Fair 2016, Attn: Sergio Camargo

222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654

Office 312.527.7587 Email [email protected] Website www.exhibitorinfo.com/operationshelp




BOOTH ORDER FORM (Lighting | Wattage | Booth Cleaning | Booth Equipment)

DEADLINE: MAY 6, 2016 If you need additional equipment or services, complete and return this form.

Exhibitor Information Booth Name: Booth Number:

Equipment Preorder Rate

(before 05/06/15)

On-Site Rate

(after 05/06/15)

Quantity

Total

Table: 2'x4'x30" green laminate top $ 48.50 $ 61.25 $

Chair: arm chair-black $ 31.50 $ 39.50 $

Riser: wooden, 11"x11"x4' $ 14.00 $ 18.00 $

Wastebasket $ 18.50 $ 23.25 $

+9% rental tax $

(A) Total Equipment $

Lighting LED Lamp 17W Narrow Flood(s) $ 45.75 $ 57.00 $

Package of (4) LED Lamp 17W $ 152.25 $ 189.75 $

Package of (6) LED Lamp 17W $ 212.25 $ 265.75 +9% rental tax $

(B) Total Lighting $

Wattage (no rental tax) 151-500 $ 113.75 $ 142.50 $

501-1000 $ 220.25 $ 275.50 $

1001-1500 $ 379.25 $ 473.75 $

1501-2000 $ 551.75 $ 688.50 $

(C) Total Power $

Electrical equipment must conform to City of Chicago code requirements.

1. Zip cords, taps, extension cords over 6’, clamp lights or track lights are not permitted. 2. All wiring or flexible cords shall be 3-wire, "hard usage approved", 12-gauge, grounded, unless a component part of an assembly

approved under Chicago Electrical Code. 3. Christmas tree lights are permitted only with the use of a GFI cord. GFI cords must be rented through MMPI. 4. All fixtures must be UL listed, though this does not ensure passage of Chicago Electrical Code. 5. Only MMPI light tracks and fixtures are to be used. 6. MMPI reserves the right to review all other lighting and electrical to ensure it meets City of Chicago Electrical Code and Building

Code. Additional charges may be assessed.

HOUSEKEEPING Dates Price/sq. ft./Day Carpet Vacuuming-Night of (circle date) 6/14 6/15 $.50 $

(D) Total Cleaning $

Total (A-D) $

Ordered by: Telephone Number:

Fax Number:


222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654

Office 312.527.7587 Email [email protected] Website www.exhibitorinfo.com/operationshelp



LABOR REQUEST FORM

(Carpenters | Electricians)


222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654 Office 312 527 7587 Email [email protected] Website www.exhibitorinfo.com/operationshelp

DEADLINE: MAY 6, 2016 Use this form if you will require assistance in installing or dismantling your display. LABOR RATES PER HOUR (25% surcharge applied to orders received after 05/06/15): Straight Time Over Time Double Time (8 am-4:30 p.m.: M-F) (After 4:30 p.m.: M-F (After 4:30 p.m.: Sat 8 am-4:30 p.m.: Sat) All day Sunday)*

Carpenter $136.25 $204.50 $272.50 Electrician $126.75 $189.50 $252.75 *Double Time Rates also apply to carpenter labor after 6:30 p.m. Monday – Friday.

All labor before 8:00 a.m. and after 4:30 p.m. Monday through Friday, and all hours Saturday, Sunday and holidays will be charged at the posted overtime and double time rates. (One (1) hour minimum per worker thereafter ½ hr. increments.) Note: Starting time can be guaranteed only in those instances where personnel are requested for the start of the working day, which is 8:00am, and only for orders placed by the deadline date. All the other orders will be filled as labor is available. All labor must be signed in/out at the Service Desk. Exhibitors not checked in by their requested starting times are subject to a charge of ½ the total time scheduled, per man ordered (one hour minimum), unless we receive written cancellation 24 hours prior to starting time. Please indicate the service desired and number of personnel required. INSTALLATION No. of Personnel Date Start Time *Estimated Duration

CARPENTER

ELECTRICIAN

*Type of work to be performed:

DISMANTLE No. of Personnel Date Start Time *Estimated Duration

CARPENTER

ELECTRICIAN

*Type of work to be performed: Exhibitor Information Booth: Booth Number:

Ordered by: Telephone Number:

Fax Number:



EXHIBITOR APPOINTED CONTRACTOR (EAC) FORM

DEADLINE: MAY 6, 2016 TO THE EXHIBITOR: Forward this Form to the contractor after completing the top portion. If you plan to use the services of an independent set-up contractor or display house, rather than those services offered by The Merchandise Mart, Show Management must be notified, using this form, by the deadline date. Booth: Booth Number:

Ordered by:

Exhibitor Responsible at the Show Site:

Telephone Number: Fax Number:

TO THE CONTRACTOR: Return this form with a certificate of insurance to the address below by May 6, 2016. Please note the booth number and exhibitor contact/company on this certificate. Provide below the names of full-time employees who will be working in the Market Suite listed above, and the dates work is contracted for. Services provided must not conflict with existing labor regulations or contracts, and the independent contractor shall adhere to the regulations set up by Show Management regarding entrance. This form, accompanied by a Certificate of Insurance showing possession of a public liability and property damage insurance policy of not less than $2,000,000, and Workmen's Compensation Insurance to cover employees, must be submitted by the contractor and approved by Show Management or access will be denied. The certificate of insurance must name MMPI, Merchandise Mart L.L.C., Vornado Realty Trust and Vornado Realty L.P. as additional insured. By submitting this form, the independent contractor named below hereby agrees to conform to guidelines contained in the exhibitor kit. If your client has not supplied to you a copy of the Exhibitor Guidelines, you may request a copy from Show Management. Name of Contractor: Name of Supervisor: Address/City/State/Zip: Phone Number: Dates For Contracted Work: Fax Number: Name of Authorized Personnel Name of Authorized Personnel

Name of Authorized Personnel Name of Authorized Personnel



Mail or Electronically Send To: NeoCon® World’s Trade Fair 2016, Attn: Sergio Camargo 222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654

Office 312 527 7587 Email [email protected] Website www.exhibitorinfo.com/operationshelp



BOOTH EVENT/MEETING NOTIFICATION FORM

DEADLINE: MAY 6, 2016 Any exhibitor planning to host a party or business meeting in their booth space must notify Show Management in advance using this form. All booth events/meetings must be held during posted move-in or show hours. Please note, any meeting being held on Sunday, June 12 must conclude no later than 4:00 p.m. All exhibitors must leave the floor at this time. As a reminder, all exhibitors and sales representatives must have a badge before being allowed on the show floor. This notification must be submitted by the deadline date, May 6, 2016. If you plan to host more than one event, a separate form for each event should be completed. Note: Events or Meetings that occur on the days of the show must be concluded by the closing time: 5:00 PM on June 13-14 and 3:00 PM on June 15. Extensions will not be allowed. Booth Name: Booth Number: Representative Responsible At Show Site: Telephone Number: Fax Number: Provide the information below. Submit this form and any other pertinent information by the deadline date of May 6, 2016. Show Management reserves the right to terminate the event without notice. Type of Event Date: Time – START: FINISH: Caterer (If Applicable): Number of Attendees: List of Attendees (Attach separate sheet if necessary): Mail or Electronically Send To: NeoCon® World’s Trade Fair 2016, Attn: Sergio Camargo

222 Merchandise Mart Plaza, Suite 470, Chicago, IL 60654 Office 312 527 7587 Email [email protected] Website www.exhibitorinfo.com/operationshelp



Merchandise Mart Audiovisual Rental Form

EQUIPMENT ITEM QTY SHOW RATE TOTAL EQUIPMENT ITEM QTY SHOW RATE TOTAL

LED, LCD & Plasma Monitors Audio Systems

7" LCD Production Monitor $150.00 $0.00 Eon 15 Powered Speaker & Stand $150.00 $0.00

20" LCD Monitor $150.00 $0.00 Mixer & (2) Speakers $400.00 $0.00

22" LED Monitor $150.00 $0.00 Mixer & (4) Speakers $600.00 $0.00

27" LCD Monitor $200.00 $0.00 Microphones

32" LCD Monitor $300.00 $0.00 Wired Handheld Mic $50.00

32" LED Monitor $375.00 $0.00 Wired Lavaliere Mic $50.00

39" LED Monitor $400.00 $0.00 Wired Headset Mic $50.00 $0.00

42" Plasma or LED Monitor $600.00 $0.00 Wireless Handheld (UHF Tunable) $300.00 $0.00

50" Plasma Monitor $800.00 $0.00 Wireless Lavaliere (UHF Tunable) $300.00 $0.00

58" Plasma Monitor $1,200.00 $0.00 Wireless Headset (UHF Tunable) $350.00 $0.00

65" Plasma Monitor $1,750.00 $0.00 Miscellaneous

75" LED Monitor $2,250.00 $0.00 CD Player $50.00

72" Monitor Floor Stand $150.00 $0.00 Multi-Disk CD Player $100.00

Equipment Shelf for Stand $50.00 $0.00 Audio Direct Box $30.00 $0.00

LCD Projectors Walkie-Talkie (per unit - w/charger) $35.00 $0.00

3,000 Lumens (WXGA) $450.00 $0.00 Professional Headset $35.00 $0.00

4,800 Lumens (WXGA) $750.00 $0.00

Miscellaneous

DVD Player $50.00 $0.00 Please Call!Blu-Ray Player $75.00 $0.00

LCD Projector Ceiling Mount $100.00 $0.00

Draped Video Stand $50.00 $0.00 Add 20% if ordered June 9 or later:

Laptop Computers 9% Chicago Rental Tax:Lenovo Thinkpad Windows 7 (PC) $250.00 $0.00 Standard Delivery & Set Up Labor: $300.00Apple MacBook Pro $350.00 $0.00 Multiple Monitors or 58" & up: $500.00Printers Saturday/Sunday Set Up OT Surcharge: $200.00Brother 4100e Laser Fax / Copier $250.00 $0.00 HP 4200n Laser Printer $350.00 $0.00

Screens

4' Fold Up Screen $50.00 $0.00

6' Tripod Screen w/Skirt $150.00 $0.00

8' Tripod Screen w/Skirt $175.00 $0.00

TOTAL:

Can't find what you are looking for on this form? AV Chicago offers a full line of audiovisual equipment!

Call us at (312) 229-4598

All rental pricing reflects three day show rate. One day rates are available!

Equipment Total

(312) 229-4598

Company Name Booth Name (If Different Than Company Name)

Address Booth Contact

City, State, Zip Code Contact's Cell or Booth Phone

Phone Number Fax Number Email Address of Booth Contact

E-Mail Address Booth Number

Credit Card Number Expiration Date Set-up Date Request Set-up Time Request

Name on Card Security Code Pick-up Date Request Pick-up Time Request

SPECIAL REQUESTS:

Authorized Signature Date

Print Name

PAYMENT INFORMATIONPAYMENT INFORMATION BOOTH INFORMATIONBOOTH INFORMATION

Chicago, IL 60607

AV Chicago, Inc.

619 W. Taylor Street

I, the undersigned, hereby authorize my credit card, as listed above, to be used as guarantee of payment for all outstanding charges for the above named order(s) and account, including any additional fees incurred. I agree to comply with all terms and conditions, as set forth in relation to this transaction.

To process order, please compute charges on first page of form and then fill out payment & booth information, and review our "TERMS." If paying by credit card, please fax order to:

(312) 229-5642 If paying by check, please mail to: AV Chicago, Inc. 619 W. Taylor Street Chicago, IL 60607 ** A confirmation will be sent to you upon receipt. **

AV Chicago, Inc.619 W. Taylor StreetChicago, IL 60607 Rental / Services Agreement Terms and Conditions

Phone: 312-229-4100www.avchicago.com

Page #1 of 2

AV Chicago, Inc. (“AVC”) hereby proposes to provide equipment and services to the Client detailed in the “Quote” under the following terms and conditions:

1. Client Responsibility: The Client is defined as the individual and/or organization authorizing and/or receiving the rental equipment and/or services from AVC. The Client is responsible for any and all damages or loss of the rented equipment including accessory items. Prior to the delivery, receipt or pickup of the equipment, the Client acknowledges being given opportunity to inspect the equipment and to verify that it is in good condition, is free from defects and has all listed accessory items. The Client's responsibility shall begin under the circumstances listed below:

• For Client Pickup Orders: Once the equipment is received by the Client or their designee.• For AVC Deliveries: Once the equipment is delivered to the location designated by the Client. • For Orders Being Shipped Via Mail, UPS, FedEx, Courier Service or any other common carrier: Once the equipment is placed with the shipper.

All equipment returns received by AVC are subject to inspection and testing to verify the equipment returned is in the same condition as when it was provided. The Client's responsibility shall end after the equipment is received, inspected and tested by AVC.

All equipment shall be maintained and returned by the Client clean, undamaged and in the same condition in which it was delivered with cables coiled, equipment in its proper cases and containers and AVC labels and markings unchanged. There shall be a shop labor charge for coiling or untangling cables, equipment cleaning and for replacing labels and markings. In instances where equipment is returned damaged, AVC shall have the sole discretion as to whether damaged equipment should be replaced or repaired. For equipment being repaired, repair facility charges, parts, tax and shipping costs will be charged to the Client at the costs incurred by AVC plus 25%. AVC labor for shop repair or services will be charged to the Client at a rate of $60 per hour with a half hour minimum charge. Transportation time by AVC staff to deliver or retrieve damaged equipment or parts to or from local repair facilities will be charged to the Client at $45 per trip.

All equipment lost, stolen or damaged beyond reasonable repair will be charged to the Client for full Replacement Cost, determined by the most recently published manufacturer's retail price plus 15% as reimbursement for sales/use tax paid, labeling and freight expenses. Damaged equipment for which the Client has paid replacement cost will be available for the Client to take possession. Damaged equipment not retrieved by Client within 14 calendar days of payment may be disposed of at AVC’s discretion.

Rental fees up to a first week charge as listed on avchicago.com may apply for damaged equipment rendered not rentable while out for repair, awaiting parts or pending delivery of replacement equipment.

Charges for equipment loss, damage or cleaning will be due immediately upon notification to the Client and will be charged to the credit card submitted per the Credit Card Payment / Security Deposit section of this document. If a credit card has not been submitted or is unable to be processed, payment shall be due within 5 business days of notification. After 5 business days, in addition to the charges for loss, damage or cleaning, additional rental charges will accrue at the published first day rental rate as listed at avchicago.com for every calendar day until payment is received.

2. Cancellation & Changes Policy: All cancellations are subject to a service charge of 20% of the standard first day rental rate for the equipment reserved. Cancellations received the business day (Monday-Friday) before or on the "delivery" date stated on the Quote are subject to a service charge of the full first day rental rate for the equipment reserved. Client “Will Call” orders that are not picked up as scheduled will be charged the full first day rental rate for the equipment reserved. Orders being delivered by AVC that are undeliverable when attempted as scheduled will be charged the full first day rental rate for the equipment reserved plus the quoted delivery and labor charges. Clients should contact AVC as soon as possible anytime order changes are required.

3. Quote Adjustments: AVC makes every reasonable effort to provide accurate quotes based on information received from the Client, their representatives, contractors, presenters, entertainers, the venue and others involved in the project. Additional equipment and/or equipment added or required will be charged to the Client accordingly.

4. Equipment: AVC retains ownership of the equipment.

AVC may substitute equipment quoted with alternate equipment with similar performance specifications. If the alternate equipment has a lower rate, the Client shall be charged the lesser amount.

5. Use of Equipment: The Client acknowledges having the opportunity to employ AVC to provide professional staff for the delivery, set-up, operation, removal and return of the equipment. Should the Client elect to rent equipment without ordering these professional services from AVC, the Client agrees to use the equipment in a safe manner and only by persons qualified and competent in the operation of the equipment. If the rented equipment is to interface with other Client provided or non-AVC equipment, the Client accepts full responsibility for verifying connectivity and that all appropriate cabling and components to connect AVC equipment to the non-AVC equipment has been included in the order or will be provided by the Client. All projection screens are intended for indoor use only unless otherwise specified on the order. If the equipment exhibits any problems, the Client agrees to immediately notify AVC. Any problems that arise can often be resolved with instructions via the telephone. The Client agrees to immediately discontinue use and notify AVC if the equipment becomes unsafe or is in a potentially unsafe condition or situation.

Adjustments or refunds of any charges will not be considered under any circumstances for any problems not reported to AVC until the end of the rental. No adjustments or refunds will be issued for equipment rented but not used or for difficulties arising from the Client’s inability to successfully operate the equipment if it is determined by AVC that the equipment was in fact in proper working order.

6. Indemnity: Except as set forth herein, AVC is not responsible for any indirect, incidental, special, consequential, punitive or other damages, losses or inconveniences caused by the Client's use and operation of the equipment, or the inability to use the equipment, or any services related thereto. The Client shall indemnify and hold harmless AVC, its agents, contractors and employees for any actions under contract, negligence, strict liability or other legal or equitable theories and for any property damage, personal injuries and other losses caused by the equipment, the use of the equipment, or services ordered and/or provided by AVC unless such action is attributed to AVC's negligence or willful misconduct. The Client agrees to reimburse AVC for all expenses incurred due to any claim or attempted claim, or actions resulting from this order, including but not limited to any settlement costs, attorney's fees and costs, and time incurred by AVC staff at prevailing labor rates. AVC provides no warranties or guarantees to Client of any kind, express or implied, and assumes no responsibility or liability for the performance or non-performance of the equipment or services. The Client agrees that the total liability of AVC shall not exceed a refund of any amount paid in advance to AVC by the Client.

7. Certificates of Insurance or Other Required Documentation: Should the Client or Venue require a Certificate of Insurance or other documentation, the request for such, along with detailed information, must be provided to AVC a minimum of 3 business days in advance of the delivery date. Additional charges may apply if AVC is prohibited from providing services at agreed upon dates and times due to a lack of a Certificate of Insurance or other required documentation. AVC will only provide Certificates of Insurance if AVC is has been contracted to provide delivery, pickup or on-site services.

8. No Third Party Rights: This Agreement (defined herein) is solely between AVC and the Client that is the party to this Agreement and no third-party beneficiaries are intended.

9. Delivery & Return: The Client will return the equipment to AVC or to the location specified on the Rental/Services Agreement.

If AVC has been contracted by the Client to provide delivery and/or pickup services, The Client or the Client's designee shall be available to receive delivery, direct AVC staff on set up location(s) and/or requirements and to allow for removal at the dates and times agreed upon. Simultaneously, the Client shall ensure Venue availability and access during these times. Additional charges will apply for extra time incurred attempting delivery, set up and/or removal due to venue availability or client directed changes. Additional equipment rental charges will apply if equipment pickup or return is delayed.

10. Early Return/Early Termination: Rental period will end the day the equipment is received by AVC, with the day of return being the last full day chargeable for the equipment. Equipment rates will be adjusted to the published web rate at avchicago.com for the time out, forfeiting any multi-day or long term term discount adjustments.

Continued on Page #2

AV Chicago, Inc.619 W. Taylor StreetChicago, IL 60607 Rental / Services Agreement Terms and Conditions

11. Late Return: Equipment is charged for time out, not for time used. The Client shall be charged the standard first day rental rate for each and every day, or portion thereof, that any item of equipment, or any included accessory item is returned after the scheduled return date and time. For cables and accessory items that may be listed on the order at no rental charge, the first day rate used as the basis for calculating the late fee shall be the greater of $10.00 or 10% of the most recent published manufacturer's list price for the item. If the equipment has not been returned as scheduled, AVC may immediately process charges for the equipment at the Replacement Cost defined above to either the credit card submitted to reserve the order or to the credit card presented at time of client pickup for will call orders. If the equipment is subsequently returned, these replacement charges will be credited and additional rental charges for the actual time out will apply. If the return will be late, the Client should contact AVC in advance of the scheduled return time.

12. Additional Fees, Union or Special Labor: Any parking expense incurred by AVC shall be reimbursed by the Client. Should the event venue (“Ship To” Location) require union labor of any kind, or require their own designated audiovisual staff, security staff, electrician or other staff member from the venue's facility to be present or to provide services for the event, all fees and expenses for such labor and/or services shall be paid by the Client in addition to the AVC labor rates quoted.

13. Power: The Client shall arrange and pay for all required electrical service to adequately power the equipment quoted and any other equipment being provided by the Client and the Client’s other vendors. The Client shall also arrange electrical connection facilities at the venue if other than standard wall outlets are required. AVC can provide its power requirements upon request.

14. Batteries: For equipment requiring disposable batteries, AVC will include the initial set of batteries with the order. (i.e. wireless microphones, megaphones, remote controls, etc.).

Depending on the Client's usage, additional disposable batteries that may be required and can be purchased through AV Chicago or provided by the Client through other sources. Batteries purchased through AV Chicago are not refundable.

For equipment requiring rechargeable batteries, AVC shall provide recently charged batteries and additional spare batteries as detailed on the quote. The Client shall be responsible for the timely exchanging of used batteries with fully charged spares and also for recharging spare batteries as required for the Client's use duration.

15. Generator Fuel: Generator rentals will be delivered with a full tank of fuel. For extended use orders, Client shall be responsible for providing additional fuel beyond the included first tank. As the first tank of fuel is included in the rental price, it is acceptable that generators are returned empty. The cost of any unused fuel is not refundable.

16. Rigging: Unless specified otherwise in the Quote, should rigging to the venue structure be required, the Client will be responsible for all rigging costs as required by the venue or local ordinance including, but not limited to, point charges, lift rental, union/house riggers, rigging supervisors, plan review fees, etc.

17. Permits or Permissions: The Client shall obtain and pay for any permits or permissions required for or by the venue, for logistical access to the venue or by any municipality or licensing agency having jurisdiction over the venue or use of copyrighted media at the event. Any such fees paid by AVC shall be reimbursed by the Client.

18. Taxes: The Client shall be responsible for all taxes imposed by local, state or federal authorities. All equipment rentals picked up at AVC, delivered to addresses within the City of Chicago, or when the equipment is being used in the City of Chicago are subject to the Chicago Lease and Rental Transaction Tax. Exempt organizations appropriately registered with the State of Illinois should submit their Illinois Tax Exempt Letter to AVC prior to equipment dispatch. Companies that are sub-renting and re-renting the equipment and are appropriately registered with the City of Chicago should submit prior to dispatch their Chicago Re-Lease Certificate or other evidence that they are appropriately registered and collect and pay the City of Chicago’s Rental and Lease Transaction Tax. Adjustments and refunds of tax paid or invoiced will not be adjusted after equipment dispatch.

19. Emergency Service and Unscheduled Assistance: For unscheduled on-site assistance or service calls where the Client has not employed AVC for professional on-site services, a four hour call out minimum will apply at the current AVC labor rates for time incurred including travel. These service call charges are waived if the on-site assistance or service call was due to a bona-fide problem with the equipment provided by AVC. Current rates for after hour callbacks for telephone support are stated on the AVC after hours emergency message center which can be reached at 312-229-4599.

20. Credit Card Payment / Security Deposit: When a credit card or credit card number has been presented or submitted to AVC for an order, whether by phone, fax, internet or in person, the credit card shall be used for rental reservation guarantee, cancellation fees, payment for the equipment rental, services ordered, any added services and for all applicable taxes and fees. The credit card shall also be used for payment to settle any charges for equipment damage, loss, excessive cleaning, re-labeling or late return. Presentation of the credit card or credit card number to AVC authorizes AVC to process charges to this card for all charges and fees incurred for the rental. In the event of equipment damage or loss, AVC is authorized to immediately process charges for Replacement Cost as defined above. If damaged equipment if subsequently repaired instead of replaced, an appropriate adjustment will be issued.

If the credit card presented or submitted to AVC becomes terminated or unusable, The Client agrees to immediately notify AVC and provide a replacement card which will remain valid for the duration of the Client’s responsibility for the rental. In the event the security deposit or card credit limit does not cover damages or the Client's breach of this Agreement, the Client is still fully responsible for these charges and Client agrees to settle these charges in full within 5 days of notification.

If there are any discrepancies regarding any credit card charges, the Client agrees to immediately contact AVC. Before initiating a chargeback with their credit card issuer, the Client agrees to notify AVC of the details of their discrepancy in writing either by fax or by certified mail. Written notification must be received at AVC at least three business days prior to initiating the chargeback. As credit card chargebacks are very costly and time consuming, the Client agrees to reimburse AVC the sum of $250.00 for administrative time required in responding to the chargeback should the Client fail to make the notifications detailed in this paragraph.

Additionally, the Client also agrees to reimburse $200.00, even if the timely notification provisions have been made, for any chargeback initiated by the Client that is later overturned with the charges being reinstated to AVC. If the chargeback was related to charges for equipment loss, damage or cleaning, extended rental charges will also accrue at the published first day rental rate as listed at avchicago.com for each calendar day that funds had been withdrawn from the AVC account due to the chargeback, until the funds are reinstated.

21. AVC Remedies: The Client shall pay all amounts owed when due. If payment terms have been offered by AVC, final payment shall be due within 10 business days of the actual or scheduled Return Date, whichever is earlier, unless specified otherwise in the Quote Terms.

The Client shall protect the equipment from damage, misuse and loss and shall return the equipment when due during normal business hours. In the event of the Client's default of any term or condition of this Agreement, AVC may, without notice, take possession of and remove the equipment from any location, at any time. AVC, its employees, contractors and agents shall not be liable (to any extent possible) for any claim for damage or trespassing arising out of such removal. The retaking of possession shall not relieve the Client of any obligations, including the payments due. Further, AVC is entitled to recover from the Client all costs and expenses incurred in enforcing this Agreement and in repossessing the equipment, including, but not limited to reasonable attorney's fees and costs, collection services, AVC administrative time and court costs even if legal action is not taken.

All amounts due and unpaid shall accrue interest at the rate of 1.5% per month. Any discounts or adjustments quoted shall be forfeited should any amount due not be paid in full within the terms specified. All fees, reimbursements and remedies of AVC are cumulative. AVC may pursue any and all legal and equitable relief available.

22. Agreement: This Rental/Services Agreement Terms and Conditions, together with the with the Rental/Services Agreement, Order Confirmation Form, and Credit Card Policy, all constitute but one agreement (“Agreement') of the Parties. Any changes or deviations from the Quote or The Services Agreement Terms and Conditions shall be in writing. The provisions of the Agreement shall be severable in the event any provision is deemed invalid or unenforceable. The Agreement shall be construed according to the laws of the State of Illinois and any action shall be brought only in the courts of proper jurisdiction located in Cook County, City of Chicago, Illinois.

Rev: 0913

Phone: 312-229-4100www.avchicago.com

Page #2 of 2

329 W 18th St. (suite 405), Chicago, IL. 60616

P. 773.596.9006 F. 888.366.3114

[email protected]

Trade Show Order Form

Show Name: __________________

Company Name:______________________________________ Booth Number:____________________

Contact Name:________________________________________ Phone Number:____________________

Primary Email:_________________________________________________________________________

Card Holder Name:_____________________________________________________________________

Credit Card Number:__________________________________________________ Exp:______________

Security Code:___________________ Billing Zip Code:______________________

Order will be delivered to booth prior to show start. Receipt will be emailed after order is complete. Order is subject to tax and delivery.

Thank You!

Quantity Item Description Price Per Item

ArtisticBloomsChicago @Artistic_Blooms ArtisticBloomsChgo

FAQ - Shipping to U.S. Tradeshows

Q: Should I ship to the U.S. via air freight or ocean freight?

NeoCon June 13-15, 2016 Merchandise Mart

Chicago, IL

A: Shipping via ocean freight is generally less expensive than shipping via airfreight. However, the transit time is much longer. Shipments from most foreign points of origin outside North America require 30-45 days of transit time via ocean freight. Foreign shipments to the U.S. via air freight require 1-7 days of transit time. Some shipments, such as large machinery, can only be sent via ocean freight.

Q: How long does it take to clear U.S. Customs and Border Protection?

A: Currently it takes from 1-3 business days to clear air freight shipments and 3-5 days to clear ocean freight shipments through U.S. Customs and Border Protection. If the shipments are chosen for intensive exam, the goods must be transported to an examination station and an additional 5-10 days will be added to the clearance time.

Q: What is a Trade Fair Entry?

A: Applies to tradeshows certified under the Trade Fair Act of 1959. A trade fair entry allows shipments to be entered into the U.S. on a temporary basis without penalty if the goods are not re-exported. In lieu of duty, Rogers Worldwide will post a bond on the exhibitor’s behalf. Goods may only remain in the U.S. as temporary imports for ninety days from the commencement date of the show. However, this is often ample time for the exhibitors and their buyers to work out payment and delivery arrangements.

In the absence of the duty exempt status, exhibitors have only three other options. They may import goods on a temporary basis (without the use of a trade fair entry), however, the ability to change this entry to a per manent entry is at the discretion of local Customs authorities and is often accompanied by a penalty in addition to the duty. Some Customs ports do not allow this chang e in status under any circumstances. Another option for the exhibitors is permanent entry and the payment of duties immediately upon importation. The duty is not refundable even if the goods are re-exported. A third option would be use of an ATA Carnet, which requires mandatory re-exportation to the country of origin.

Some items are excluded from use of the trade fair entry such as explosives, fireworks and other materials, which might be dangerous, injurious or unhealthy. Exhibitors with low value items may find it less expensive to pay duties and file a consumption entry instead of a trade fair entry. The trade fair entry may also be inappropriate for other items such as livestock, foodstuffs, plants or beverages.

Q: What happens if I miss the deadline for arrival in the U.S.?

A: Adhering to the posted deadlines for arrival (as given in the shipping instructions) is extremely important. Deadlines often take into consideration congestion in the ports and other situations that are being temporarily experienced. Goods arriving after the deadline date may incur additional costs for overtime clearances, special delivery or shipment directly to show site and run the risk of not arriving to the exhibition on time.

Q: What documents are required to clear shipments through U.S. Customs and Border Protection?

A: Include five (5) copies of a proforma invoice/packing list in ENGLISH. The invoices must show the name and address of the shipper, the name of the show, the name of the exhibitor, the correct booth or stand number, identifying marks, quantity and description for each item, harmonized tariff number of each item, weights/dimensions of each package, the country of origin and the F.O.B. value of each item in U.S. dollars.

Q: How should goods be packed for international transport?

A: Pack giveaway items in cardboard boxes sturdy enough to withstand a high degree of handling. If boxes are exposed to weather, pack contents using waterproof lining. Items that are imported for temporary import and likely to be re-exported, should be crated using a waterproof lining and attached to a skid or pallet for easy lifting. Use wing nuts instead of nails to fac ilitate re- crating. Make sure that all boxes are individually labeled and, if appropriate, ensure that any special instructions (“this side up,” “fragile,” “hazardous materials”) are indelibly marked on the outside of the crates.

Q: How has 9/11 changed international exhibition logistics?

A: International exhibition logistics has changed in a number of ways over the past few years. Most prominently are the post 9/11 regulations that have increased the degree of difficulty and decreased the speed with which shipments can be cleared through Customs and Border Protection. One of the most significant changes involves restrictions on foreign shippers. In compliance with TSA (Transportation Security Administration) regulations, all foreign exhibitor cargo coming out of US events is considered “unknown shipper” cargo. Unknown shipper cargo is limited to transport on cargo-only aircraft or ocean freighters.

To address these changes, Rogers has added licensed customhouse brokers to the staff as well as additional personnel knowledgeable of the bio-terrorism and Homeland Security regulations and operational procedures.

Q: How do the U.S. regulations regarding Wood Packaging Materials (WPM) affect shipments to the U.S.?

A: All Wood packaging material (including wood used for dunnage, i.e. pallets or lumber) MUST be with fumigated or treated if entering the U.S. after September 15, 2005. All WPM must have an insignia marked on each crate/pallet evidencing proper fumigation. Fumigation certificates only will not be accepted. Plywood and any wood product less than 6mm in thickness are exempt as are imports from Canada. Once a wood product is fumigated and properly marked, it never needs to be treated again. Any freight not complying will immediately be sent back to its origin and the forwarder and/or exhibitor will be assessed a fine.

For further details about this regulation, please visit the U.S. Department of Agriculture/APHIS website: http://www.aphis.usda.gov/ppq/wpm/import.html.

Q: How will the CBP’s ISF (Importer Security Filing) requirement or 10+2 Initiative affect the importation of international exhibition shipments to U.S. shows?

A: Customs has initiated an “Importer Security Filing and Additional Carrier Requirements” rule, also known as the 10+2 Initiative to require that importers provide ten data elements (see below) and the carrier provide two data elements; vessel stow plan and container status message before clearance in the U.S. The information is required before or immediately after (within 24 hours) the shipment’s departure via ocean freight from the port of exportation.

Ten data elements are required from importer:

1. Manufacturer (or seller) name and address 2. Seller name and address 3. Buyer name and address 4. Ship-to name and address 5. Container stuffing location 6. Consolidator (stuffer) name/address 7. Importer identification number 8. Consignee identification number

http://www.usitc.gov/tata/hts/bychapter/index.htm

http://www.aphis.usda.gov/ppq/wpm/import.html

9. Country of origin 10. U.S. harmonized tariff number

There are a number of implications for international exhibitors. Some of the information being requested is new. Even if exhibitors imported the same merchandise for the exhibition last year, new requirements are now in place. The 10+2 requirements make it extremely difficult to clear shipments that arrive past the shipping deadline dates unless the importer of record is notified in advance. Beginning in January of 2010, penalties will be assessed to importers that do not comply with the ISF (Importer Security Filing) or 10+2 regulations.

First time exhibitors and those that have not established buyer networks in the U.S. are at a disadvantage because they have no official importer of record to designate unless their customs broker will act in this capacity (as Rogers Worldwide does). The importe r is liable for all duties (secured by a surety bond) and compliance with all statutory and regulatory requirements resulting from importation of the goods for the show. It is necessary for these companies to designate a U.S. representative or a licensed customs broker for this purpos e.

Rogers Worldwide, in its capacity as the importer, represents the interests of the exhibitor and takes responsibility for meeting all customs requirements.

Q: How does the Lacey Act affect international show importations?

A: In the Food, Conservation and Energy Act of 2008, amendments to the hundred-year-old Lacey Act became law, making it unlawful to import, export, transport or possess any goods in violation of plant protection laws of the U.S., Indian Tribes or any foreig n country. In order to enforce the law, importers are required to document the scientific name of the plant (genus and species), quantity of the plant and name of the country from which the plant was harvested. Under the amended Lacey Act, “plant” is defined as “any wild member of th e plant kingdom including roots, seeds, parts or product thereof, and including trees from either natural or planted forest stands.”

While there are some exemptions to the reporting requirements such as packaging (when included with the product), “common cultivars and common food crops,” scientific specimens for lab testing and plants that are to remain planted or to be planted or replanted, nearly every category of product (85 of the 97 chapters of the U.S. Harmonized Tariff Schedule) is affected. This includes anything containing a plant product from a wood button on a sweater to pharmaceuticals, cars, textiles, food products, furniture and paper. It a lso includes products that are accompanied by instruction manuals (including electronics and appliances) or that have paper or fabric hangtags or content labels.

Imported display properties are subject to compliance and it is possible that last minute shipments from unknown or unverifia ble suppliers will be unable to clear customs. Violations of the Lacey Act provisions can result in civil and/or criminal penalties for importers such as fines and imprisonment as well as forfeiture of the merchandise. Legal experts have estimated potential fines from $20,000 to $250,000 and prison terms from one to five years per violation.

As a licensed customs broker, Rogers Worldwide facilitates exhibitor compliance with regulations and streamlines clearance pr ocedures.

Rogers Worldwide Customs Brokerage/International Freight Forwarding

1-702-272-1596 or [email protected] www.rerogers.com


http://www.rerogers.com/

International Freight Forwarding & Customs

“You Travel the world with your Business. We make sure your Exhibit does too.”

A Division of Rock-It Cargo USA, LLC [email protected] www.rerogers.com

June 13-15, 2016 The Merchandise Mart

Chicago, IL

ROGERS WORLDWIDE will be providing customs brokerage and international freight forwarding services for the NeoCon 2016. We will supervise the entire shipping process, to include pick up of cargo at its origin, U.S. Customs clearance and re-export formalities after the show.

Quick Links:

Get a Quote

Find Shipping Instructions

Download a Commercial Invoice/Packing List Form

Read FAQ About Shipping to Tradeshows in the U.S.

CONTACT US

Rogers Worldwide Offices & Partners list

Rogers Worldwide has offices and service partners throughout the world available to assist you. Click the above link to find contact information for your country.

Rogers Worldwide USA Sherri Pelc Phone: 702-642-3575 Fax: 702-648-6968 Cell: 702-408-6481 [email protected] [email protected] www.rerogers.com

CARGO ARRIVAL DEADLINES

Advance Ocean Freight is to arrive by: May 21, 2015 at the Chicago CFS Advance Air freight is to arrive by: May 29, 2016 at the Chicago O’Hare International Airport (CHI)

Deadline for Ocean Freight arrival at show site is May 29, 2016 Deadline for Air freight arrival at Show Site is June 6, 2016




http://www.rerogers.com/quote_request.asp?PageID=256

http://www.rerogers.com/tradeshow_calendar.asp

http://rerogers.com/uploads/Commerical_Invoice_Import.XLS

http://rerogers.com/uploads/FAQ_US_Trade_Shows.pdf

http://rerogers.com/uploads/RER_Agents.pdf






Your shipment should be consigned to:

The Merchandise Mart 222 West Merchandise Mart Plazas Chicago, IL 60654 Show Name: NeoCon 2016 Exhibitor name: Booth#: Notify on arrival: Rogers Worldwide - Tel (847) 806 9200 • Fax (847) 806 9204

DOCUMENTATION

For all shipments, we require three (3) copies of a Commercial Invoice/Packing List in ENGLISH.

Special requirements

• Specify the Harmonized tariff code for each item listed on your invoice. A complete list of these

codes can be found at http://www.usitc.gov/tata/hts/bychapter/index.htm on the U.S. International Trade Commission website.

• All solid wood packing material MUST comply with current U.S. Department of

Agriculture/APHIS rules to enter the USA. Please review these requirements at http://www.aphis.usda.gov/import_export/plants/plant_imports/wood_packaging_materials.shtml. WPM not in compliance will be returned to origin and fines may be assessed to the exhibitor.

• Devices that emit radio frequency and/or radiation emissions (such as televisions, personal

computers, laser printers, monitors, CD & DVD players) require clearance through the Federal Communications Commission (FCC) and/or the U.S. Food & Drug Administration (FDA).

CASE MARKING

Each case/crate must be clearly marked as follows:

Exhibitor Name: c/o NeoCon 2016 Hall , Stand # Chicago, IL USA Case # of (example: 1 of 10, 2 of 10, etc.) Made in (country of origin)

TERMS & CONDITIONS

Rogers Worldwide offers our services subject to our terms, conditions and limits of liability as indicated in our shipping instructions and written statement of terms and conditions which are available upon request.

We hope your participation in this event is a great success and we look forward to being of service to you.

http://rerogers.com/uploads/INVOICE-Import.XLS

http://www.usitc.gov/tata/hts/bychapter/index.htm

http://www.aphis.usda.gov/import_export/plants/plant_imports/wood_packaging_materials.shtml

www.qrleadr.comNeoCon 2016 Lead Retrieval

Key Features

QR Leadr is the recommended lead retrieval package for NeoCon 2016.For other device options, contact [email protected].

BASIC & PRO LICENSE INCLUDES:

PRO LICENSE ALSO INCLUDES:

QR Scanning:Abbreviated for Quick Response (QR), a QR code is a new type of barcode that can be scanned with a camera, such as the camera on your iPhone, iPad, iTouch, or Android devices. You’ll be very impressed with the fast readability as compared with former barcode systems.

Live Follow Up with eLiterature:As a Pro subscriber you will be able to send follow ups to attendees in real time, as soon as you finish scanning their badge. Now attendees know you care before even having a chance to sleep on it.

Bulk Scanning:Allows users to quickly scan multiple badges simply by moving your camera viewfinder over attendees’ badges. This feature is very handy when speaking to groups of attendees at the same time.

Lead Augmentation:Immediately after scanning an attendee’s badge, you’ll be able to easily attach product(s) or note(s) to an attendee or group of attendees. Even better, we allow you to import your products and custom notes online so you’re quick with your fingers on site, and not typing in product names or note over and over again.

Feature requires network connection to be real-time. Without network connection, follow up emails will queue on device, and send automatically once you’ve connected to a network.

Submit your order for QRLeadr at www.qrleadr.com

Basic License1 License

Pro License5 Licenses

Early Birdthru 4.15.16$450.00

Early Birdthru 4.15.16$550.00

Standardthru 5.15.16$500.00

Standardthru 5.15.16$650.00

On-Site

$550.00

On-Site

$700.00

Android Rental $185/each

Additional PRO License $50/each

“QRLeadr enabled our whole sales force to generate leads. It wasn’t two people scanning at the front of a long line anymore. Throughout the show, we watched live tracking of our leads on QRLeadr.com.”

“We didn’t even have to push a button, QRLeadr scanned badges automatically and the attendee’s information would show up on the screen. There was a notes column where we recorded if they had questions or wanted any samples. Since QRLeadr saved us time, we had more time to talk with attendees.”

Doug Shapiro, Brand Manager,OFS Brands

Liz Sutton, Showroom Sales Specialist,The Mohawk Group

Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited delivery on any services, please contact us.

QTY Photography Service per view $125.00 ______ Must Select one of the delivery methods below – 8x10 Print per view $25.00 ______ CD per view $52.00 ______ Digital Image E- Delivery per view $75.00 ______ Dynamic Exhibit Photography- (Ideal for Exhibit Builders and Product shots) Complete Studio Look with Post-Production and e-delivery per view $515.00 ______ Imaging technicians will remove background, distracting objects or wall graphics, in addition to color correction. Additions to Exhibit Photography On-site Delivery of Exhibit Photography $77.00 ______ All unmanipulated digital images or video reel surrendered on-site on USB drive within 24 hours after image capture. Additional 8x10 Prints of view $25.00 ______ Videography Service of booth– (with 4 view minimum) $490.00 _____ 5-10 minutes of HD BRoll video of booth, without sound, captured during photography session. Booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. Videography Service of booth– (No minimum Photography Order) $700.00 ______ 5-10 minutes of HD BRoll video of booth, without sound, unscheduled before or during show hours. Please notate on Order Form (p.4) with or without people. Booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. Video Footage Edit $386.00 ______ Includes a 30-45 second edited video from the above service with stock music and limited graphic. Delivered electronically within 10 business days from the final day of the show Photobooths - optional social media and/or digital uploads, On-site Printing or combination- Create instant memories and keepsakes by photographing your booth guests either against a greenscreen where we place attendees into digital backgrounds or in your booths environment. Add custom borders, logo or message. Attendees can receive professional prints, digital uploads to a custom web gallery or via social media. Packages start at $1,200.00. Please contact us for further information.

Subtotal Page 1 ______

[email protected] 566 W. Lake Street

Suite 430 Chicago IL 60661 P: 312-922-0056 F: 312-922-2866 www.OscarAndAssociates.com

NeoCon 2016 June 13-15

The Merchandise Mart Chicago

Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited delivery on any services, please contact us. QTY

Pro Pack A Includes 6 views of the exhibit delivered via E-Delivery $1,133.00 ____ Up to 5 Additional Pro Pak Views $75.00 ______ Pro Pack B Includes 15 views of the exhibit delivered via E-Delivery $2,240.00 ______

Up to 10 Additional Pro Pack Views $75.00 ______ Pro-Pack A w/ Videography Services $1,499.00 ______ Includes 6 views of the exhibit delivered via E-Delivery and 5-10 minutes of HD BRoll video of booth, without sound, captured during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. Pro-Pack B w/Videography Services $2,52500 ______ Includes 15 views of the exhibit delivered via E-Delivery and 5-10 minutes of HD BRoll video of booth, without sound, captured during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes. Video Footage Edit $386.00 ______ Includes a 30-45 second edited video from the above service with stock music and limited graphic. Delivered electronically within 10 business days from the final day of the show Event Photography -All event photography services are to be used for timed special events only and must be booked in consecutive hourly increments to obtain discounted pricing. For expedited delivery on any services, please contact us. QTY Photographic Coverage and Electronic Delivery of all images Hours ______ $385.00 for first hour, $335.00 for second hour, $285.00 for any additional hours Delivery of color corrected, high-resolution images with unlimited usage rights within 7 business days from the end of the show. On-Site Delivery of Event Images on a 4 GB USB Drive $75.00 ______ Surrender of all unmanipulated digital images on-site on USB drive within 2 hours after the end of the assignment. Upload of Event Images to Social Media Site Post-Event $50.00/hr. ______ Time based upon photographic coverage booked above. All digital images uploaded to your social media site of choice within 4 hours after the end of the assignment. For upload of images to Social Media during an event, or branding of images with logos or text, please contact us for further information. Description of Event: Location: Date: Time: One hour minimum, booked in hourly increments. Events taking place away from the main convention center are subject to a two hour consecutive minimum. Travel time to and from event might result in additional fees. Does not include Exhibit or Product Photography.






HD Video Services- Includes unlimited usage rights. QTY All-Inclusive Video Package $2,075.00 ______ Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit, 1 edited and produced video up to 3 minutes long with rough cut and 1 edit. Includes intro, outro, stock music and titling. First draft delivered online within 15 days from the final day of the show. Final video delivered online upon final approval. B Roll 120- Scheduled Raw Footage* Capture $1,575.00 ______ Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit at the time of your choice during show hours. Delivery of raw footage* on a USB drive within 10 business days from the final day of the show. Half Day B Roll Shoot $2,075.00 ______ Up to 4 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit. Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show. Full Day B Roll Shoot $3,125.00 ______ Up to 8 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit. Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show. Video Production Additions QTY 1 Additional Wireless Mic $75.00 ______ More than 2 mics will require a sound mixer and may require a sound tech on-site. Price for sound mixer and tech determined by scope of the project. Post-Event Editing (3 Minute Video) $1,300.00 ______ An additional standard edited and produced video including intro, outro, stock music and titling up to 3 minutes long with rough cut and 1 edit from existing footage. Delivered online within 15 business days from the final day of the show. Raw Footage Delivery Options External hard disk drive $200.00 ______

*Raw Video Footage Disclaimer

All raw footage is provided as is and may not be usable directly. It is meant to be edited by a professional before use and saved in the appropriate format.

For examples of the video products, please visit http://www.oscarandassociates.com/video

Description of Video:

Location: Date: Time: (Telephone confirmation to be provided upon receipt of form.)






Order Form Bill To Company Billing Address City State Zip Ordered By Phone Fax Email Name on Card Card Number Exp. Signature Ship to Company Shipping Address City State Zip Ship to Attention Ship to Email Booth Name Booth # On-site Contact On-site Contact’s email _____________________________ Cell#

Must be prepaid with a Check, Visa, MasterCard or American Express. Cancellations received less than one week prior to the first day of exhibitor move-in will be billed at 50%. Photography Orders ship within 7 business days after closing date of show unless otherwise stated.

Claims must be made in writing within 7 days of receipt of materials. Oscar & Associates does not work on speculation. 8/13

Subtotal Page 1 ________ Subtotal Page 2 ________ Subtotal Page 3 ________ (Sales tax will be applied to products delivered in Il, TX, NY and CA) Shipping & Handling $20.00 (Via ground services) TOTAL ________

Onsite Instructions____________

Exhibit Photography/Video Reel Instructions Monitors ___ON ___OFF Lights ___ON ___OFF With People___ Without People___ Staff Shot___





Video Production FAQ’s Video Shoot: Actual filming times may be shorter than the time the videographer is scheduled to be at your booth. Scheduled shoot times include setup and breakdown of videographer equipment and may vary depending on the type of shoot and the equipment. Setup and breakdown typically take 10-15 minutes each for a standard one camera shoot. The amount of footage a videographer records depends on the amount of activity going on within the booth. Standard HD Kit- includes 1 wireless mic, tripod and 1 light kit (on-camera or external - videographer’s choice). The light kit is dependent on the shoot needs. We will only supply an on-camera light unless specifically requested otherwise. Please contact us for additional or specific equipment needs. Delivery of Raw Footage: Raw footage is footage captured directly from the camera and is not typically used “as is”. In most cases the footage will need to be transferred into an editing program to even be viewable. It is intended to be edited by a professional editor before a final usable version is produced. Raw footage file formats will vary depending on camera equipment and editing equipment used. We will charge $300.00 for a Half-Day Shoot and up to $350.00 for a Full-Day Shoot for the conversion of raw footage files to viewable MOV files. Raw footage such as B Roll is usually shipped within 10 business days from the last day of the trade show. For expedited delivery please contact us. Online delivery is by yousendit.com or wetransfer.com. The maximum file size for online delivery is 2 GB. Raw footage can be delivered on USB drives or external hard disk drives as well. We generally will use a USB stick for data less than 8 GB and a hard disk drive for data over 8 GB in size. Editing Services: We provide a variety of editing services for all videos we shoot. Please contact us for custom editing needs. Production Service: We provide a complete suite of video production services for corporate events, product demonstrations, testimonial videos and others, in addition to videos we produce for you at trade shows. Please contact us for details. Project Management: For videos being edited, we require feedback to our editors within 10 business days of the end of the show. All projects will be deemed completed if we do not receive customer feedback by that point. A project restart fee of $225.00 will be accessed to reopen a project for 30 days. We do not store your raw footage for more than 30 days past the completion of your project. We do offer raw footage/video storage for up to 1 year for $350.00 per project. This storage will make it easier to edit a new video or modify an existing video that we have produced.

UNPACKING/ SET-UP ASSISTANCE

BREAKDOWN / PACKING ASSISTANCE

CASHIER / RUNNER / ASSISTANT

SALES ASSISTANT / LEAD RETRIEVER

HOSTESS / GREETER / SERVER

STEAMER / WARDROBE ASSISTANT

For your convenience, we will use this form as authorization to charge

your credit card account for your reservation and any additional time

incurred on-site. A final invoice will be provided after the event.

Advanced orders will be charged to the credit card number provided,

DATE:

Checks should be made payable to : GCJ Management, LLC

STAFFING RESERVATION FORM

222 Merchandise Mart Plaza, Suite #1545A, Chicago, Illinois 60654

PH: 312-527-7604 - Email: [email protected]

WWW.GCJMANAGEMENT.COM

GCJ MANAGEMENT, LLC

unless check payment accompanies reservation.

**PLEASE NOTE:

FULL PAYMENT MUST BE SUBMITTED WITH RESERVATION PRIOR TO START DATE!

CITY, STATE, ZIP:

BILLING ADDRESS:

CARDHOLDER'S SIGNATURE:

COMPANY CHECK (must accompany order)

CREDIT CARDACCOUNT#:

EXP. DATE: CVC#:

RESERVATIONS ARE REQUIRED. ON-SITE SERVICES ARE NOT AVAILABLE.

*THERE IS A NON-REFUNDABLE, FOUR (4) HOUR MINIMUM PER PERSON, PER DAY.

**SUBMIT RESERVATION (10) BUSINESS DAYS OR MORE PRIOR TO START DATE TO RECEIVE DISCOUNTED PREORDER RATE!

□ AMEX □ VISA □ MASTERCARDMETHOD OF PAYMENT - MUST ACCOMPANY ORDER

CONTACT INFORMATION:

MAILING ADDRESS:

COMPANY NAME:

BOOTH #:

EVENT:

COUNTRY:

STREET:

PRINT NAME:

SERVICES

BOOTH DESIGN CONSULTATION

OTHER

CITY: STATE: ZIP:

PHONE: FAX: EMAIL:

Please request proposal.

END TIME

Please request proposal.

$35 / $30 preorder rate**






RATES PER HOUR* # OF STAFF DATES START TIME

OFFICIAL TECHNOLOGY RENTAL ORDER FORM

NEOCON’S OFFICIAL RENTAL SUPPLIER

Toll Free: 1-866-736-8387 Telephone: 312-846-5100

Contact: Kim Madison [email protected]

FAX FORM TO 630-250-1588 OR EMAIL [email protected] MAILING ADDRESS: ABCOMRENTS, 1456 NORWOOD AVENUE, ITASCA, IL 60143. CALL KIM @ 312-846-5100 WITH ANY QUESTIONS

QTY SEAMLESS PANEL VIDEO WALLS http://www.abcomrents.com/services/nec-video-wall-rental/

SHOW RATE $ TOTAL

2 X 2 Seamless Video Wall (6.7’wide x 3.8’ high) – Touch Option Available CALL

3 X 3 Seamless Video Wall (10.1’wide x 5.7’ high) – Touch Option Available CALL

Custom Size Video Walls Available

QTY LAPTOPS – APPLE MACBOOK & PC http://www.abcomrents.com/product-cat/laptop-computer-rentals/ SHOW RATE $ TOTAL

APPLE MACBOOK AIR, CORE I5, 8GIG, 500GIG HD, 13.3” 225

APPLE MACBOOK PRO, CORE I7, 8GIG RAM, 500GIG HD, 15.4” 275

APPLE MACBOOK PRO RETINA, CORE I7, 16GIG, 500GIG SSD, 15.4” 375

PC LAPTOP, CORE I7, 8GIG, 500GIG HD, INTEL HD, 15.6” 175

PC LAPTOP, CORE I7, 16GIG, 500GIG HD, RADEON HD8750M, 15.6” 1920 X 1080 250

MS SURFACE BOOK, Core I5, 8GIG, 128GIG SSD, 13.5” TOUCH 395

QTY TABLETS – IPADS | SURFACE PRO | NEXUS & SAMSUNG GALAXY AVAIL SHOW RATE $ TOTAL

APPLE IPAD MINI 16GIG WIFI 75

APPLE IPAD 4 RETINA 16GIG WIFI 85

APPLE IPAD AIR RETINA 16GIG WIFI 125

APPLE IPAD AIR RETINA + 4G W/2GIG DATA, 16GIG WIFI 195

MS SURFACE PRO 3, CORE I5, 128GIG SSD, 12” WITH TYPE COVER 295

WHITE KIOSK STAND FOR IPAD | SURFACE PRO3 165

WHITE COUNTER STAND FOR IPAD | SURFACE PRO3 135

BLACK KIOSK STAND FOR IPAD 135

QTY DESKTOPS – APPLE IMAC | MACPRO | MAC MINI | PC SHOW RATE $ TOTAL

IMAC 27” CORE I5 3.2GHZ, 8GIG/1TB HD, NVIDIA 1GIG 395

IMAC 21.5” CORE I5 2.7GHZ, 8GIG/1TB HD, GT640M 295

MAC PRO 12-CORE 2.66GHZ, 16GIG/1TB HD, RADEON HD5770 850

MAC MINI CORE I5 2.5GHZ, 8GIG/500GIG HD, RADEON HD6630M 225

PC DESKTOP – CORE I3, 8GIG/500GIG HD, NVIDEO GTS640 150

23” ALL-IN-ONE 10-PT TOUCH CORE I7 3.2GHZ, 8GIG/500GIG HD, RADEON 7650A 275

27” ALL-IN-ONE 10-PT TOUCH CORE I5 3.2GHZ, 8GIG/500GIG HD, INTEL HD 4600 375

QTY LARGE LED DISPLAYS http://www.abcomrents.com/product-cat/led-digital-signage-display-rentals/ SHOW RATE $ TOTAL

90” LED DISPLAY, 1920 X 1080, 16:9 3250

80” LED DISPLAY, 1920 X 1080, 16:9 1950

70” LED DISPLAY, 1920 X 1080, 16:9 895

65” LED DISPLAY, 1920 X 1080, 16:9 795

55” LED DISPLAY, 1920 X 1080, 16:9 550

46” LED DISPLAY, 1920 X 1080, 16:9 450

42” LED DISPLAY, 1920 X 1080, 16:9 395

QTY LED DISPLAYS SHOW RATE $ TOTAL

32” LED DISPLAY, 1920 X 1080, 16:9 350

27” LED DISPLAY, 1920 X 1080, 16:9 275

24” LED DISPLAY, 1920 x 1080, 16:9 225

QTY TOUCHSCREEN LED DISPLAYS (ALL SIZES FROM 100” – 24” AVAIL) http://www.abcomrents.com/product-cat/led-touch-screen-display-rentals/

SHOW RATE $ TOTAL

65” TOUCH SCREEN DISPLAY, 1920 X 1080, 16:9 1950











QTY STANDS | PLAYERS FOR DIGITAL SIGNAGE SHOW RATE $ TOTAL

MINI DIGITAL SIGNAGE PLAYER FOR LED DISPLAY, CORE I5, WIN 7|8|10 125

DUAL POLE FLOOR STAND – 72”FOR LED ADD SHELF $25 CIRCLE YES / NO 150

DVD PLAYER – STANDARD CONSUMER ADD $75 FOR BLU-RAY CIRCLE YES / NO 100

DVD PLAYER – INDUSTRIAL PAL/NTSC 200

QTY TRANSPARENT DISPLAY BOXES SHOW RATE $ TOTAL

42” TRANSPARENT 10-PT MULTI-TOUCH BOX, 1920 X 1080, 16:9 4250

32” TRANSPARENT 10-PT MULTI-TOUCH BOX, 1920 X 1080, 16:9 3250

QTY INNOVATE SURFACE TOUCH TABLE http://www.abcomrents.com/product-cat/surface-tables-rental/ SHOW RATE $ TOTAL

55” INNOVATE SURFACE TABLE WITH 10-PT MULTI-TOUCH 2250



QTY INTERACTIVE KIOSK & DESKTOPS http://www.abcomrents.com/product-cat/interactive-kiosk-rental/ SHOW RATE $ TOTAL

55” PORTRAIT INTERACTIVE KIOSK, CORE I7 WITH 10-PT MULTI-TOUCH 2250

55” PORTRAIT DOUBLE-SIDED INTERACTIVE KIOSK, CORE I7 WITH 10-PT MULTI-TOUCH 3250

27” LANDSCAPE INTERACTIVE KIOSK, CORE I7 WITH 10-PT MULTI-TOUCH 1250

23” LANDSCAPE INTERACTIVE KIOSK, CORE I7 WITH 10-PT MULTI-TOUCH 750

QTY 4K LED DISPLAYS http://www.abcomrents.com/product-cat/ultra-hd-4k-digital-signage-display-rentals/

SHOW RATE $ TOTAL

100” ULTRA HD 4K LED DISPLAY, 3820 X 2160, 16:9 *Special Mounting Required 5995

84” ULTRA HD 4K LED DISPLAY, 3820 X 2160, 16:9 3250




QTY 4K CURVED LED DISPLAYS http://www.abcomrents.com/product-cat/ultra-hd-4k-curved-led-display-rentals/ SHOW RATE $ TOTAL

78” CURVED ULTRA HD 4K LED DISPLAY, 3820 X 2160, 16:9 3250



QTY PRO AUDIO | WIRELESS MICS SHOW RATE $ TOTAL

WIRELESS HANDHELD KIT, LAPEL & HANDHELD MIC 225

SMALL AUDIENCE SOUND SYSTEM (10-30 PEOPLE) INCLUDES WIRELESS MIC, SPEAKERS, MIXER, DI BOX 795

LARGE AUDIENCE SOUND SYSTEM (30-100 PEOPLE) INCLUDES WIRELESS MIC, SPEAKERS, MIXER, DI BOX 995

ALL AUDIO OPTIONS AVAILABLE, PLEASE INQUIRE






EMAIL COMPLETED FORM TO [email protected] OR FAX TO 630-250-1588 SUMMARY ORDER CONFIRMATION: We will confirm receipt of your order within 1 business day. A formal rental agreement will be sent confirming equipment & setup details which require signatures. RATES: All rates cover ENTIRE show, NOT daily rates. All rentals include 24/7 support. DELIVERY/PICKUP: A representative must be present in the booth at the time of delivery. PAYMENT: All payment is required in advance via Credit Card, Company Check or ACH CANCELLATIONS: Cancellations must be made 14 business days prior to the delivery date. Any cancellations after this date are charged 100%. RESPONSIBILITY: Customer is fully responsible for equipment after delivery is made until it has been picked up from an Abcom rep. ON-SITE ORDERS: All orders past June 5 and on-site are subject to a 20% surcharge. UNION & DRAYAGE FEE: Venue’s Union and Drayage charges (if applicable) are the Renters/Exhibitors Responsibility DAMAGE WAIVER/LOSS COVERAGE: Unless you have selected the damage waiver and loss coverage under this agreement, you are required to keep our property insured against loss by fire, theft, and other risks included in the standard form of “all risk” insurance naming us as an additional insured and loss payee. In the event of such a loss, you agree to promptly reimburse us for the replacement cost of such property and claims for all losses and injuries caused by such property. Intentional abuse is excluded from coverage. The damage waiver and loss coverage and a filed police report must be produced for coverage to apply. Unless you have accepted our Damage Waiver Coverage, you will be responsible for the costs resulting from damage to our property including service & repairs. Damage Waiver Coverage does not extend to misuse or intentional abuse and is subject to a deductible of $250 for laptops, $1000 for projectors, and $1500 for kiosks, LED displays, Touch Screen Displays and LED Panels.

RENTAL EQUIPMENT SUBTOTAL

SALES TAX @ 9% (on equipment subtotal only)

15% DAMAGE WAVIER & LOSS COVERAGE (15% OF RENTAL EQUIP

SUBTOTAL, SEE TERMS)

20% SURCHARGE (ORDERED AFTER

JUNE 5)

DELIVERY, SETUP & PICKUP @

20% (MINIMUM $100)

GRAND TOTAL

EXHIBITOR INFORMATION

Exhibiting Company Name

Booth #

Credit Card Number (VS, MC, AMEX) Exp Date Code

On-Site Contact Name/Cell

2nd On-Site Contact Name/Cell

Billing Address

8am – 12pm 1pm – 5pm Setup Date & Time Select Time

Pickup Date & Time

City State ZIP

Shipping Address MERCHANDISE MART

Authorized Signature

Order by Print Name

Comments/Instructions

Email

How to access WiFi on the 7th floor

Access theMART’s new, complementary WiFi in three simple steps:

Select > Connect > Accept

Step 1

Turn on your device’s WiFi and select “theMART Exhibitor WiFi”

Step 2

Enter the password neocon2016 and hit “Connect”

Step 3

Read theMART’s “Guest Wireless Access Acceptable Use Policy”

If you agree to comply with the policy select “Continue to the Internet”

*Each session has a maximum bandwidth allocation of 2 MBs (at one time). This is sufficient for web

browsing, email, and some streaming media. Should you feel that you may require more bandwidth,

please contact Michael Pritchett, VP of IT at theMART, at [email protected], to discuss other

options.

MEETING PLANNING & SPECIAL EVENTS PREFERRED CATERERS LIST

REVISED 12-1-15

222 Merchandise Mart Plaza Suite 470, The Merchandise Mart Chicago, IL 60654

FULL SERVICE CATERERS - TENANT LIST

The Artisan Cellar Nick's Fishmarket Grill & Bar

The Merchandise Mart, Suite 116 222 Merchandise Mart Plaza Suite 135

Chicago, IL 60654 Chicago, IL 60654

P: (312) 527-5810 P: (312) 621-0200 ext.110

Philip Bernstein F: (312) 564-4759

[email protected] Scott Jordon, GM

www.theartisancellarcatering.com [email protected]

www.nicks-fishmarket.com

The Chopping Block

The Merchandise Mart, Suite 107

Chicago, IL 60654

P: (312) 644-2678 ext 2118

F: (312) 644-6367

Gina Veneziano

[email protected]

www.thechoppingblock.net

J:\MP&SE\Forms\2016 Forms\Preferred Vendors & Caterers\Preferred Caterers List 2016


http://www.theartisancellarcatering.com/


http://www.nicks-fishmarket.com/


http://www.thechoppingblock.net/

FULL SERVICE CATERERS - NON-TENANT LIST

Blue Plate Inspired Catering by Karen & Gina Stefani

1061 West Van Burren 1300 W. Hubbard St


P:(312)377-0929 P: (312) 226-7611 ext 811

F:(312)421-6669 F: (312) 226-7671

Beth Bracco Tom Kokinakos

[email protected] [email protected]

Niki Radovich C: 816-352-6532 www.inspiredcateringandevents.com

www.blueplatechicago.com

Jewell Events Catering

Entertaining Company 424 N. Wood Street

1640 W Walnut Street Chicago, IL 60622

Chicago, IL 60612 P: (312) 829-3663

P:(312) 829-2800 F: (312) 829-9791

Wendy Pashman Greg Jenkins


www.entertainingcompany.com www.jewelleventscatering.com

Food For Thought Limelight Catering

7001 N. Ridgeway Avenue 2000 N Racine Ave

Lincolnwood, IL 60712 Chicago, IL 60614

P:(847) 745-5170 P: (773) 883-3080

F:(847) 982-0884 F: (877) 218-5066

Brian Kiefer (847) 745-5134 Nicole Orlando & Elizabeth Hake


www.foodforthought-chicago.com [email protected]

www.limelightcatering.com

Foodstuffs, Inc.

2106 Central St. Paramount Catering

Evanston, IL 60201 1351 W. Roscoe Street

P: (847) 328-7710 ext. 114 Chicago, IL 60657

F: (847) 328-7804 P: (773) 880-8044

Jay Liberman F: (773) 880-8058

[email protected] Kim Urbaniak- (773) 880-8068, drop off service

www.foodstuffs.com [email protected]

Angelica Karvoundies- (773) 880-8088, full service events

Gourmet To Go- Gourmet 45 [email protected]

Meg White www.paramounteventschicago.com

Account Manager

P: (888) 512-2837

Ph: (847) 758-1818

F: (888) 512-2899

[email protected]

www.gourmet2go.net

Holiday Inn Chicago Mart Plaza

350 N. Orleans Street

Chicago, IL 60654

P: (312) 836-5000

Ph. (312) 529-1133

F: (312) 222-9508

Carrie Wunderlich

[email protected]

www.martplaza.com




http://www.inspiredcateringandevents.com/

http://www.paramounteventschicago.com/




http://www.portillos.com/








DROP OFF CATERING SERVICE - TENANT

Argo Tea McDonald's

The Merchandise Mart, Suite 113 The Merchandise Mart Suite 205

P: (312) 324-3785 P: (312) 644-2090

F: (312) 283-0063 F: (312) 644-9404

Serina Sivels Junior Ramirez


www.argotea.com www.mcdonalds.com

The Artisan Cellar Mezza Grill

The Merchandise Mart, Suite 110 Merchandise Mart Food Court

P: (312) 527-5810 P: (312) 527-9300

Philip Bernstein Mutas Abdullah


www.theartisancellarcatering.com www.mezzagrill.com

Au Bon Pain Potbelly Sandwich Works

Merchandise Mart, Suite 118 222 Merchandise Mart Plaza, Suite 109

P: (312) 755-9779 - Roberto Varela P: (312) 836-1007

Catering Service (800) 765-4227 *must call this # F: (312) 836-1153

www.aubonpain.com Monique Hawkins

[email protected]

The Chopping Block www.potbelly.com

The Merchandise Mart, Suite 107

P: (312) 644-6489 x3003 Pret a Manger

F: (312) 644-6367 222 Merchandise Mart, Suite 210

Gina Veneziano P: (866) 328-7738

[email protected] Richard Jayes (312) 833-4616

www.thechoppingblock.net [email protected]

www.pret.com

Dunkin Donuts

Merchandise Mart Food Court, Suite 203 Protein Bar

P: (312) 222-1196 222 Merchandise Mart, Suite 215

Main: 312-765-9953 P: (312) 265-1185

Faisal Merchant Tim Holm


www.dunkindonuts.com www,theproteinbar.com

Garrett Popcorn Shops Starbucks Coffee

Merchandise Mart Suite 200 Merchandise Mart, Suite 111

P: (312) 506-4445 P: (312) 661-0443

F: (312) 506-4441 Kassie Kent

Main: (888) 476-7267 [email protected]

Alyssa Greyer, Store Mgr (951) 837-3198 www.starbucks.com

[email protected]

www.garrettpopcorn.com Tony & Bruno's Café

222 Merchandise Mart Plaza, FC-5Habanero Grill P: (312) 755-0575

Merchandise Mart Food Court Suite 201 Yolanda Garcia

P: (312) 755-0876 www.tonyandbrunos.com

Mutas Abdullah

[email protected]

www.habanerobajagrill.com

Halsted Street Deli

Merchandise Mart Suite 216

(312) 641-6522

Juan Nunez- for catering

[email protected]

www.halstedstreetdeli.com




http://www.theartisancellarcatering.com/

http://www.aubonpain.com/






http://www.dunkindonuts.com/

http://www.starbucks.com/

http://www.foodlifechicago.com/

http://www.garrettpopcorn.com/

http://www.tonyandbrunos.com/


http://www.habanerobajagrill.com/


DROP OFF CATERING SERVICE - NON-TENANT

Caffé Baci Freshii

225 W. Wacker Dr. 350 N. LaSalle St.


P: (312) 251-1234 P: (312) 836-0160

F: (312) 251-0137 F: (312) 836-0161

Catering: Erin Kelly Caanan Espinoza (312) 995-3424

www.caffebaci.com [email protected]

www.freshii.com

Corner Bakery

123 N. Wacker Drive Gino's East (Pizza)

Chicago, Il 60606-1743 500 N. La Salle St.

P: (312) 372-3624 Chicago, IL 60654

F: (312) 372-3626 P: (312) 988-2200

www.cornerbakerycafe.com Catering: (312) 280-6846

Erin: (312) 623-3532

East Bank Club (Maxwell's) www.ginoseast.com

500 N. Kingsbury

P: (312) 527-5800 Hanna's Bretzel

Sydney Schwartz (ext 241) 400 N. LaSalle St.

Joe Crawford Chicago, IL 60654

www.eastbankclub.com P: (312) 621-1111 Ext. 1 for catering

Emily Harter (312) 961-9672

Foodlife www.hannasbretzel.com

835 N. Michigan Avenue

Chicago, IL 60611 Harry Caray's Restaurant (Offsite Catering)

P: (312) 335.3663 33 W. Kinzie St.

F: (312) 335.3984 Chicago, IL 60654

Ana Gonalez P: (312) 222-9200

[email protected] F: (312) 828-0962

www.foodlifechicago.com Megan Frasca (312) 595-8086

[email protected]

Foodstuffs, Inc. www.harrycarayscatering.com

2106 Central St.

Evanston, IL 60201

P: (847) 328-7710 ext. 114

F: (847) 328-7804

Jay Liberman

[email protected]

www.foodstuffs.com


http://www.fox-obel.com/


http://www.freshii.com/


http://www.ginoseast.com/

http://www.blueplatechicago.com/

http://www.hannasbretzel.com/

http://www.swirlzcupcakes.com/

http://www.terrystoffee.com/


http://www.harrycarayscatering.com/


http://www.foodstuffs.com/

DROP OFF CATERING SERVICE - NON-TENANT (CONTINUED)

John Barleycorn (River North) Pockets

149 W. Kinzie St. 309 W. Lake St.


P: (773) 348-8899 P: (312) 641-0949

Carry out: (312) 477-8700 Catering: (817) 818-5211

Sara Scarlata www.pocketsonline.com

www.johnbarleycorn.com

Portillo's

Kinzie Street Chophouse 100 W. Ontario St.

400 North Wells Street Chicago, IL 60654

Chicago, IL 60610 P: (312) 587-8910

P: (312) 822-0191 Catering: (630) 851-5151

F: (312) 822-1060 www.portillos.com

Tionna Van Gundy (312) 329-9826

[email protected]

www.kinziechophouse.com

Lou Malnati's Catering (Pizza)

3685 Woodhead Dr.

Northbrook, IL 60062

P: (847) 562-1918

F: (847) 562-1933

Lela French

[email protected]

www.loumalnatis.com



http://www.johnbarleycorn.com/

http://www.johnbarleycorn.com/


http://www.kinziechophouse.com/


http://www.loumalnatis.com/

BAKERIES - NON- TENANT

Bake for Me Sweet Mandy B's

321 N. Clark St. 1208 W. Webster Ave


P: (312) 644-7750 P: (773) 244-1174

F: (312) 644-2253 Ann Hinterman

Joe Kapacinskas www.sweetmandybs.com

www.bakeforme.com

Swirlz Cupcakes

Dinkel's Bakery 705 W. Belden

3329 N. Lincoln Chicago, IL 60614

Chicago, IL 60657 P: (773) 404-2253

P: (773) 281-7300 F: (773) 404-2255

F: (773) 281-6169 www.swirlzcupcakes.com

Norm Dinkel

www.dinkels.com Terry's Toffee

1117 W. Grand Ave.

Chicago, IL 60622

P:(312) 733-2700

www.terrystoffee.com




2/11/2016

1

MEETING PLANNING & SPECIAL EVENTS DEPARTMENT GUIDELINES FOR CATERERS & CONCESSIONAIRES

The Merchandise Mart Properties, Inc. (“MMPI”) Guidelines for Caterers and/or Concessionaires are the policies and procedures set forth to assist all Caterers and/or Concessionaires while conducting business at The Merchandise Mart. They should prove helpful when catering an event or providing food/beverage sales and services in these properties. Please contact MMPI’s Meeting Planning & Special Events (“MP&SE”) Department via email at [email protected] or by telephone, 312.527.4141, with any questions you may have.

1. All events held at MMPI managed properties must be conducted in an orderly manner,

and all service providers should be in full compliance of local applicable laws and regulations.

2. Caterers and/or Concessionaires must provide evidence and copies of all necessary City

of Chicago and State of Illinois licenses and permits as required for off-premise food and alcoholic beverage sales. Licenses and permits must be provided no later than ONE MONTH PRIOR to a Trade Show or Special Event. No Caterer or Concessionaire will be allowed to conduct business on site without all required licenses and permits.

3. Caterers and/or Concessionaires must provide evidence of a valid Certificate of

Liability Insurance that meets insurance requirements set forth by MMPI (Exhibit “A”). Certificates should name the additional insureds as outlined on the referenced Exhibit. Insurance must be provided no later than ONE MONTH PRIOR to a Trade Show or Special Event. No Caterer and/or Concessionaire will be allowed to conduct business on site without a valid Certificate of Insurance.

4. Caterers and/or Concessionaires must sign and return copies of the MMPI License

Agreement issued by MMPI’s Lease Administration Department. An agreement will be mailed to each respective Caterer and/or Concessionaire in advance of a Trade Show or Special Event, and must be returned no later than ONE MONTH PRIOR to a Trade Show or Special Event. No Caterer and/or Concessionaire will be allowed to conduct business on-site without a signed License Agreement/Contract.

5. Caterers and/or Concessionaires are requested to adhere to the MMPI “Green”

Meetings & Events Plan and Policy (Exhibit ”B”).

6. All Caterers and/or Concessionaires will be assigned a Meeting Planning & Special Events Department (“MP&SE”) Event Manager to assist with Trade Show or Special Event setup and teardown, including answering any questions regarding working within MMPI properties.

OPERATIONAL GUIDELINES: Please provide your assigned MP&SE Event Manager the following information at least ONE WEEK PRIOR to a Trade Show or Special Event:

• Exact arrival, set up and tear down times for your show or event.

• A timeline of all vendor/supplier deliveries, including date and time, which will be forwarded to MMPI’s Security Department and Loading Dock Office.

2/11/2016

2

• Description of the type of equipment you will be providing, and/or and equipment that will be delivered in your name by other providers/suppliers including tables, chairs, linens, disposables, serving ware, trash receptacles, etc.

• Directions to The Merchandise Mart Loading Dock follow (Exhibit “C”). If you experience any difficulties accessing the dock areas, please call your Event Manager or MMPI Security Department (312.527.7700) or Loading Dock Office (312.527.7559).

Loading Dock Office hours are as follows (Times vary during shows):

Monday-Friday 8 AM - 4 PM Saturday CLOSED Sunday CLOSED

Loading Dock Entrance hours are as follows:

Monday-Friday 6 AM – 8 PM Saturday 6 AM – 2:30 PM Sunday CLOSED

Freight Elevator Service hours are as follows:

West Bank Monday-Friday 6:30 AM – 1:30 AM Saturday 7:30 AM – 2:30 PM Sunday NO SERVICE

East Bank Monday-Friday 7:30AM – 12:00 AM Saturday NO SERVICE Sunday NO SERVICE

If The Merchandise Mart Dock is closed, please call Security (312.527.7700) and provide them with your event location details. Security will help you gain access to your location. Please contact your Event Manager with any problems or issues. Caterers and/or Concessionaires may leave their vehicles on The Mart Dock for 30 MINUTES ONLY while loading/unloading. Vehicles left unattended in the Loading Dock for longer than 30 minutes will be towed. Please direct your staff to any of The Merchandise Mart’s nearby parking lots for hourly parking. Adjacent Parking locations include:

MartParc Wells Facility: Corner of Kinzie and Wells Streets MartParc Orleans Facility: Corner of Orleans and Hubbard Streets

Caterers and/or Concessionaires are provided the use of carts and flatbeds from The Merchandise Mart Loading Dock. A valid Driver’s License can be used as a deposit while carts are in use. Carts are loaned on a first-come, first-served basis, and may be in short supply during a Trade Show. Caterers that attempt to bring in carts/flatbeds via The Merchandise Mart entrances will be turned away by the MMPI Security Department.

Caterers and/or Concessionaires should note the following:

A. Provide a minimum of (1) standard fire extinguisher at each food preparation location, which meets all current inspection requirements.

B. Please note: The use of butane or propane burners and stoves, as well as flammable liquids, is strictly prohibited on MMPI premises.

C. Open flame cooking is not permitted in either buffet or catering preparation area. Sterno containers and electric “hot box” ovens are permitted with prior approval.

D. If the use of STERNO (aluminum container) heat is planned for food preparation, make certain to visit the Work Control Center, Loading Dock Level of The

2/11/2016

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Merchandise Mart, prior to the day of the event, to obtain a “Hot Work Permit”. Details can be obtained by calling the 312.527.6000. (Exhibit “D”).

E. Use of enclosed or votive candles is allowed, and requires a “Hot Work Permit” which can be obtained at the Work Control Center. (Exhibit “D”)

F. Caterers should maintain a constant watch or presence while sternos are in use (Fire watch)

G. Ensure there is sufficient ventilation, fresh air/exhaust, in the area where food preparation is taking place.

H. Use non-combustable tables and decorations where warming equipment is utilized. Relocate setup if necessary.

I. Make certain that all décor fabrics are created with a fire retardant material to resist burning and can withstand heat. City of Chicago and Chicago Fire Department Building Code Certification is required. (National Fire Protection Association (NFPA), entitled NFPA 701 certification).

J. Be aware of possible flammability of décor or displays. Understand where sprinkler heads are in relation to heating equipment. Relocate setup if necessary.

K. Electrical cords are to be taped down, and multiple outlets are recommended. L. MMPI strives to maintain a safe, presentable environment in the public areas of

Mart Center at all times. Please make certain all food and drink spills are cleaned and addressed, and that your event space and catering preparation areas are maintained for cleanliness. Please remove all trash to the Loading Dock Level a directly at the close of a show day or event. If flooring surfaces are not dry and free of excess debris throughout the course of a scheduled event, MMPI reserves the right to provide housekeeping staff to clean, and if needed, bill the costs of service to the service provider.

M. Please notify the MMPI Housekeeping Department at 312.527.7720 to obtain approval to use the Janitorial sink adjacent to your food service area. Please do not use the Janitorial sinks to dispose of ice, liquids or waste.

N. Make certain all catering or food service preparation areas are maintained for cleanliness, and cleaned directly after a show or event. Please remove all rubbish and do not let it accumulate. Caterers should remove all trash and liquids immediately to the Loading Dock area.

O. If you are found to be in violation of these policies, your Event Manager and MMPI Security will be notified.

P. Please adhere to the Loading Dock move-in/move-out schedule provided by the MP&SE Event Manager.

Q. Please instruct all employees and service staff to conduct themselves in a professional, courteous manner to all event attendees, exhibitors and MMPI executive staff.

MMPI’s Existing Revenue Sharing program is as follows: This program applies to concessions sales only. All commissions owed to MMPI must be turned in no later than 60 days after an event, along with applicable backup, (i.e., daily receipts, tickets issued to attendees, etc.) Commissions are to be assessed less staffing and equipment rental costs. Formulas are shown below. Please send your check to your Event Manager’s attention at: The Merchandise Mart, 222 Merchandise Mart Plaza, Suite 470 Chicago, IL 60654.

The revenue sharing program is broken into three levels of GROSS daily receipts: $0 - $600 CATERER does NOT participate in revenue sharing. $601- $999 MMPI receives 7.5% of food and 15% of alcoholic beverage sales. $1,000 + MMPI receives 15% of food and 20% of alcoholic beverage sales. Please also provide MMPI with an itemized daily list of menu selections and the price at

which they were sold.

Concessionaires are to provide:

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• All equipment/disposables/labor needed to operate concessions location (see green meetings and events plan and policy).

• Sufficient labor to operate concessions and to bus café tables.

• Cash register (NOT A CASH BOX) and credit card machine (if applicable).

• Cellophane paper to cover all Mart café tables, to be changed daily, or as needed.

• Concessionaire agrees to set up “Staff Account” with MMPI. MMPI Staff may present signed coupon to Concessionaire in return for food items. Concessionaire will tally coupons after event and return them to MMPI with an invoice.

• Electrical requirements MMPI to provide Concessionaires:

• Concession location.

• Heavy plastic sheeting for all catering prep/food line/staging area floors which our Union Carpenters will install and tape down.

• 4’ tables and linens for food line and preparation area, as needed. Linen color is at MMPI’s discretion.

• Make certain that all electrical cords are taped down, and multiple outlets are recommended.

• Café tables and chairs with linens. Linen color is at MMPI’s discretion. Certain café areas may not require seating. MMPI’s Event Manager will discuss with Concessionaire.

• Large, lined garbage cans, recycling bins and housekeeping service to remove garbage.

• 22” x 28” signage listing concessions menu (Concessionaire should supply MMPI Event Manager with menu at least 1 week in advance of event).

• Telephone line and telephone/credit card line (BUT NOT CREDIT CARD MACHINE) if needed.

• Electrical set up (Concessionaire must provide MMPI Event Manager with exact electrical requirements at least 1 MONTH PRIOR to show or event).

• MMPI may provide Concessionaire with storage/preparation space depending upon availability. MMPI is not responsible for items stored in the Concessionaire’s storage/preparation areas.

IMPORTANT CONTACT INFORMATION: Meeting Planning & Special Event Managers Liz Waters 312.527.7061 Myca Stahl 312.527.3082 Marie Straquadine 312.527.7565 FAX 312.527.7694 Director, Operations Dave Foley 312.527.7910 Supervisor, Materials Management & Elevators Chris Basiorka 312.527.3555 Supervisor, Housekeeping Terri Falletti 312.527.7720 Director of Security Don Taylor 312.527.7638 312.735.2755 cell Vice President, Engineering Mark Bettin 312.527.7525

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HVAC Asst. Chief Engineer Dennis Sellers 312.527.7526

EXHIBIT “A”

INSURANCE REQUIREMENTS FOR CATERERS

MERCHANDISE MART PROPERTIES, INC. (“MMPI”) INSURANCE REQUIREMENTS FOR CATERERS AND

LICENSEES IN CHICAGO A. The Caterer or Licensee shall maintain the following insurance in amounts not less than

those specified below: 1. Liquor Liability Insurance with a limit of liability of not less than $1,000,000. 2. Workers Compensation Insurance with a limit of liability as required by the

jurisdiction where the Building is located and any applicable federal authority, and Employers Liability Insurance at a limit of not less than $1,000,000 for all damages arising from each accident or occupational disease.

3. Comprehensive General Liability Insurance, written on an occurrence basis,

including Independent Contractors, Premises Operations Liability, Products/Completed Operations Liability, Blanket Contractual Liability, Broad Form Property Damage (with “X” exclusion deleted), Broad Form Comprehensive General Liability and Personal Injury (employees exclusion deleted), with a combined single limit of liability not less than $1,000,000 for each occurrence and $ 2,000,000 in the aggregate for Bodily Injury, Property Damage and Personal Injury.

4. Comprehensive Automobile Liability Insurance covering all owned, hired, or non-

owned vehicles including the loading or unloading thereof with a combined single limit of liability not less than $1,000,000 for each occurrence and in the aggregate.

5. Umbrella Liability or Excess Liability Insurance with limits not less than

$1,000,000, following form on all coverages listed above with the exception of Workers Compensation.

B. The Caterer or Licensee shall maintain Property Insurance sufficient to cover loss to its

property at the site and hereby agrees to waive all rights of action and subrogation against the parties named as insureds in accordance with Paragraph E for damages caused by fire or other peril covered by such insurance.

C. Caterer’s or Licensee’s insurer shall have a policyholder rating of at least B++ and be

assigned a financial size category of at least Class X as rated in the most recent edition of "Best’s Key Rating Guide" for insurance companies.

D. The Caterer or Licensee, before commencing work and as a condition to final payment,

will supply MMPI with certificates of insurance, evidencing compliance with the minimum

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requirements listed above. Each certificate shall state that the insurance evidenced by such certificate will not be canceled or reduced without thirty (30) days prior written notice to MMPI.

E. The Caterer or Licensee shall have the following manuscript endorsement specifically

endorsed to its Liquor Liability, Comprehensive General Liability, Comprehensive Automobile Liability and Umbrella Liability or Excess Liability policies covering this Event:

“Merchandise Mart L.L.C., Merchandise Mart Properties, Inc., MTS-MM L.L.C.,

Vornado Realty L.P., Vornado Realty Trust; (any additional parties, if necessary); and their respective owners, partners, directors, officers, members, shareholders, agents, employees, beneficiaries, lenders, successors and assigns , all as their interests may from time to time appear, are hereby added as Additional Insureds.”

“The coverage afforded the Additional Insureds under this policy shall be primary

insurance. If an Additional Insured has other insurance, which is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the Company's liability under this policy shall not be reduced by the existence of such other insurance.”

“It is further agreed that the coverage afforded to an Additional Insured shall not

apply to the sole negligence of that Additional Insured."

EXHIBIT “B”

“GREEN” MEETINGS & EVENTS PLAN AND POLICY

Policy Overview

The purpose of this policy is to produce “Green” Meetings & Events by taking steps to minimize waste, decrease energy consumption, and educate event partners as to how to minimize their environmental impact as well.

Policy Objectives

To produce meetings and events that will be environmentally responsible and minimize a negative impact on the environment by addressing the following areas: Catering/Food & Beverage: For catered meetings/events, Food and Beverage providers are advised to:

� Use large, reusable bulk dispensers, not individual servings, for condiments including sugar, cream/creamer, salt, pepper, butter, cream cheese, and other condiments.

� Use china or glass plates, cups and glasses (non disposable). If not available, use compostable service ware that must be washable (biodegradable).

� Styrofoam is NOT to be used under any circumstances. � Provide cloth napkins or recycled content paper napkins. For beverages, use recycled-content

beverage napkins, and if not available, use coasters. � Purchase locally grown and organic foods and products. � Include vegetarian meals on menu proposals. � Donate/distribute left-over food, where health regulations allow, to local homeless rescue missions

or food banks. MMPI’s MP&SE Department can refer you to locations.

Meeting Rooms: MMPI personnel will:

� Maintain a lighting program during setup and teardown of events that minimizes use of unneeded lighting in unpopulated areas.

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� During summer months, be instructed to shut blinds and turn off lights when rooms are not in use. � Maintain bulk container soap and recycled paper towel dispensers in all kitchen areas. � Prior to use of meeting rooms, maintain air quality based upon occupancy. � Maintain carbon dioxide air quality sensors within all meeting rooms.

Recycling Program: MMPI Personnel will:

� Separate recycling bins for waste, paper, metal, glass and plastic will be placed throughout event areas and meeting rooms.

� Follow existing on-site building-wide recycling program.

Water Conservation: � Food & Beverage providers will provide pitchers of water for speakers and event attendees, rather

than individual water bottles. When water bottles are necessary, obtain from vendors who provide a corn based, compostable bottle

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EXHIBIT “C” DIRECTIONS TO THE MERCHANDISE MART & 350 W. MART CENTER DRIVE LOADING DOCKS

Coming from the Northwest Take I-90 East to I-94 into Chicago, heading south. Exit I-94 on Ohio Street, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turns left, at the stop sign, and then turn right into The Mart Loading Dock. Coming from the Southeast Take I-94 to Chicago, heading north. Exit I-94 on Ohio Street, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock. Coming from the Southwest Take I-80 to Chicago, to I-55 North. Follow I-55 to I-94 North. Exit I-94 on Ohio Street; turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock. Coming from the North Take I-94 South to Chicago. Exit I-94 on Ohio Street, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock. Coming from the West

� Take I-290 West to Chicago. Exit I-94 North. Follow I-94 to the Ohio Street exit, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock.

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EXHIBIT “D”

HOT WORK PERMIT

Details regarding the use of a “Hot Work Permit” can be obtained by calling the MMPI Work Control Center at 312.527.6000. Please refer to Caterers and/or Concessionaires section of document.

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MEETING PLANNING & SPECIAL EVENTS TENANT SPECIAL EVENT GUIDELINES

When planning a meeting or special event within your showroom, boutique, or office space, the following is a compilation of what is necessary and will prove helpful for a successful event. Please contact us with any questions you may have! Thank you!

1- Please call your Vornado Leasing Agent/Industry Marketing contact and advise them of any and all events being scheduled in your showroom/office/boutique for security and operational scheduling purposes, including the usage of any common areas or VIP parking needs.

2- Please call the Merchandise Mart’s Security Department (312.527.7700) and advise them

of the date and time your showroom/office/boutique event is scheduled to take place, including the estimated attendance and any services required such as dock entrance access/egress, freight and passenger elevator service, and restroom usage. Please provide Security with any VIP parking needs, as well as a list of vendors requiring parking in the loading dock areas, for unloading and loading purposes. Vehicle parking in the loading dock is limited. Please direct our vendors to check in with the Security Officer at the loading dock entrance office upon their arrival.

3- Please call the Merchandise Mart’s Work Control Center (312.527.6000) and advise them of the date and time your showroom/office event is scheduled to take place, including the estimated attendance. Please request any and all services needed, listed below. Applicable fees will be charged for all services.

- Request heating, ventilating and cooling services - Request lights to remain on in the public corridors - Request restrooms be unlocked and open for your event - Request after hours passenger elevator service to your floor - Request access to loading dock before and after your event, as well as freight elevator service

-Request information to secure a flatbed truck for vendor move-in/move-out -Request any electrical service if a DJ or entertainment sound system is being used -Request a Hot Work Permit if required by your caterer

-Request any necessary services of a Carpenter, Electrician, HVAC Engineer, Painter, Materials Management (Dock), Freight Elevator, or Housekeeping employee for logistical setup/teardown of your event.

4- Contact the Property Management Office, Kristin Pabst, Property Manager, 312.527.7911

if you require the use of any common areas outside the threshold of your showroom, including, but not limited to, corridors, pass-throughs, service corridors, elevator lobbies, janitor closets, stairways and landings. Use of common areas without authorization is strictly prohibited. Proper licensing and applicable fees for common area use must be coordinated prior to your event.

5- Provide your contract Cleaning Services vendor with the hours their services are required,

with a special focus on the event area, as well as the catering staging area. 6- Request Certificates of Insurance and applicable operation licenses from your caterer

and all service vendors for your event. Your caterer’s Certificate of Insurance should include Dram Shop Liability Coverage if alcoholic beverages are being served. Request that your

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company be named as an additional insured for your event. Please see Exhibit “A” for reference.

7- Caterers are required to adhere to the following:

A. Provide a minimum of (1) standard fire extinguisher at each food preparation location, which meets all current inspection requirements.

B. Please note: The use of butane or propane burners and stoves, as well as flammable liquids, is strictly prohibited on Vornado premises.

C. Open flame cooking is not permitted in either a buffet or catering prep area. Sterno containers and electric “hot box” ovens are permitted with prior approval.

D. If the use of STERNO (aluminum container) heat is planned for food preparation, make certain your caterer visits the Work Control Center, Loading Dock Level of The Merchandise Mart, prior to the day of your event, to obtain a “Hot Work Permit”. Details can be obtained by calling the 312.527.6000. (See Exhibit “D”)

E. Use of votive candles is not recommended. For everyone’s safety, please consider using battery operated flameless candles. If using conventional candles, please complete a "Hot Work Permit" at the Work Control Center. (See Exhibit “D”)

F. Showroom management and caterers should maintain a constant watch or presence while sternos are in use (Fire watch)

G. Ensure there is sufficient ventilation, fresh air/exhaust, in the area where food preparation is taking place.

H. Use non-combustable tables and decorations where warming equipment are utilized. Relocate setup if necessary.

I. Make certain that any décor fabric is made of fire retardant material (Chicago Fire Department and City of Chicago Building Code Certification is required).

J. Be aware of possible flammability of décor or displays. Understand where sprinkler heads are in relation to heating equipment. Relocate setup if necessary.

K. Electrical cords are to be taped down, and multiple outlets are recommended. L. The Merchandise Mart strives to maintain a safe, presentable environment in the

public areas of Mart Center at all times. Please make certain all food and drink spills are cleaned and addressed, and that your event space and catering prep areas are maintained for cleanliness. Your caterer should remove all trash to the Loading Dock Level trash area directly after your event. If flooring surfaces are not dry and free of excess debris through-out the course of the scheduled event, the Merchandise Mart reserves the right to provide housekeeping staff to clean, and if needed, bill the costs of service to the Special Event host.

M. Please notify the Merchandise Mart Housekeeping Department at 312.527.7720 to obtain approval to use the Janitorial sink adjacent to your showroom, or on our floor. Please do not use the Janitorial sinks to dispose of ice, liquids or waste.

N. Caterers should remove all trash and liquids immediately upon the close of an event.

O. If you are found to be in violation of these policies your Leasing Agent and Merchandise Mart Security will be notified.

8- Directions to The Merchandise Mart Dock are attached (See Exhibit “B”). If you

experience any difficulties accessing the Loading Dock areas, please contact the Merchandise Mart Security Department at 312.527.7700, the Merchandise Mart Loading Dock Office at 312.527.7559, or Merchandise Mart Work Control Center at 312.527.6000.

Merchandise Mart Loading Dock Office hours are as follows (Times vary

during shows):

Monday - Friday 8:00 a.m. to 4:00 p.m.

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Saturday CLOSED Sunday CLOSED

MM Loading Dock Entrance hours are as follows: Monday - Friday 4:00 a.m. to 8:00 p.m. Saturday 4:00 a.m. to 2:30 p.m. Sunday CLOSED

MM Work Control Center hours are as follows:

Monday - Friday 7:00 a.m. to 5:00 p.m.

Saturday & Sunday CLOSED

If the MM Work Control Center is closed, Caterers should contact the MM Security Department to request a “Hot Work Permit” from an MM HVAC Engineer. (See Exhibit “D”)

9- Guest Parking options: Mart Parc Wells & Mart Parc Orleans, are just steps away from The Merchandise Mart. All parking garages are fully automated facilities accessible 24 hours/day.

• MartParc Wells Parking, 312.347.3515, located on the corner of Wells and Kinzie Streets, offers 645 parking spaces.

• Mart Park Orleans, 312.986.6877, located on the corner of Orleans and Hubbard Streets, offers 565 parking spaces.

10- Below is a list of MM preferred vendors and suppliers for the following services. If you require additional information or vendor recommendations, please contact the Meeting Planning & Special Events Department at 312.527.4141.

Audio Visual/Sound/Staging/Lighting

• AV Chicago / Jerry Bernacchi – 312.229.4100

• Frost / Dan Shenk – 312.642.7600

• Sound Investment / Terry Castre – 312.404.1015

Entertainment/ DJ

• Frozen Lips Entertainment / Stuart Jacobson – 847.921.7766

Caterers (MMPI Tenants)

• The Artisan Cellar (Wine & Cheese, Hors D’Oeuvres) / Phil Bernstein – 312.527.5810

• The Chopping Block / Gina Veneziano– 312.644.6489 x2118

• Nick’s Fishmarket Grill & Bar – 312.621.0211

Coat Check Services

• Chicago Security Professionals/Steven Kent - 708.250.2762

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Equipment and Furniture Rental

• Classic Party Rentals / Dave Yargus – 708.485.8554

• Hall’s Rental /Nancy Brockway – 847.929.2222 (Minimum $125)

• Cort Furniture/ Jack Scafide – 630.972.0146

Décor


• Kehoe Designs – 312.421.0030

• Frost– 312.784.2706

Floral

• Artistic Blooms / Adam Havrilla – 773.540.2173

Linens


Signage/ Banners

• Katherine Frank Creative /Mark Hartmann – 630.620.7720

• ER2 /Gary Schellerer, Jr. – 630.980.4567

• Signs Now / Tony DiCola – 312.759.8911

Temporary Staffing

• CSP Events / Steven Kent – 708.250.2762

• Service Is Us - 773.784.2225

Transportation / Bus / Trolley Shuttles

• Chicago Trolley -773.890.2076

Valet Services

• VIP Valet Services / Randy Mariani – 847.670.0871

Wheelchairs/ Motorized Scooters

• The Mobility Shop / Sara Poticha – 847.412.9000

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Please visit Merchandise Mart websites www.mmart.com or www.eventsandspaces.com For

information to reserve meeting or venue space, or call our Meeting Planning & Special

Events Department at 312.527.4141, or via email at [email protected].

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EXHIBIT “A”

INSURANCE REQUIREMENTS FOR CATERERS

MERCHANDISE MART PROPERTIES, INC. (“MMPI”) INSURANCE REQUIREMENTS FOR CATERERS AND

LICENSEES IN CHICAGO A. The Caterer or Licensee shall maintain the following insurance in amounts not less than

those specified below: 1. Liquor Liability Insurance with a limit of liability of not less than $1,000,000. 2. Workers Compensation Insurance with a limit of liability as required by the

jurisdiction where the Building is located and any applicable federal authority, and Employers Liability Insurance at a limit of not less than $1,000,000 for all damages arising from each accident or occupational disease.

3. Comprehensive General Liability Insurance, written on an occurrence basis,

including Independent Contractors, Premises Operations Liability, Products/Completed Operations Liability, Blanket Contractual Liability, Broad Form Property Damage (with “X” exclusion deleted), Broad Form Comprehensive General Liability and Personal Injury (employees exclusion deleted), with a combined single limit of liability not less than $1,000,000 for each occurrence and $ 2,000,000 in the aggregate for Bodily Injury, Property Damage and Personal Injury.

4. Comprehensive Automobile Liability Insurance covering all owned, hired, or non-

owned vehicles including the loading or unloading thereof with a combined single limit of liability not less than $1,000,000 for each occurrence and in the aggregate.

5. Umbrella Liability or Excess Liability Insurance with limits not less than

$1,000,000, following form on all coverages listed above with the exception of Workers Compensation.

B. The Caterer or Licensee shall maintain Property Insurance sufficient to cover loss to its

property at the site and hereby agrees to waive all rights of action and subrogation against the parties named as insureds in accordance with Paragraph E for damages caused by fire or other peril covered by such insurance.

C. Caterer’s or Licensee’s insurer shall have a policyholder rating of at least B++ and be

assigned a financial size category of at least Class X as rated in the most recent edition of "Best’s Key Rating Guide" for insurance companies.

D. The Caterer or Licensee, before commencing work and as a condition to final payment,

will supply MMPI with certificates of insurance, evidencing compliance with the minimum requirements listed above. Each certificate shall state that the insurance evidenced by such certificate will not be canceled or reduced without thirty (30) days prior written notice to MMPI.

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E. The Caterer or Licensee shall have the following manuscript endorsement specifically endorsed to its Liquor Liability, Comprehensive General Liability, Comprehensive Automobile Liability and Umbrella Liability or Excess Liability policies covering this Event:

“Merchandise Mart L.L.C., Merchandise Mart Properties, Inc., MTS-MM L.L.C.,

Vornado Realty L.P., Vornado Realty Trust; (any additional parties, if necessary) (If event at Wolf Point then add LaSalle National Bank, as T/U/T # 121000; Wolf Point Owners, L.L.C.); and their respective owners, partners, directors, officers, members, shareholders, agents, employees, beneficiaries, lenders, successors and assigns , all as their interests may from time to time appear, are hereby added as Additional Insureds.”

“The coverage afforded the Additional Insureds under this policy shall be primary

insurance. If an Additional Insured has other insurance, which is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the Company's liability under this policy shall not be reduced by the existence of such other insurance.”

“It is further agreed that the coverage afforded to an Additional Insured shall not

apply to the sole negligence of that Additional Insured."

EXHIBIT “B”

DIRECTIONS TO THE MERCHANDISE MART LOADING DOCK

Coming from the Northwest Take I-90 East to I-94 into Chicago, heading south. Exit I-94 on Ohio Street, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turns left, at the stop sign, and then turn right into The Mart Loading Dock.

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Coming from the Southeast Take I-94 to Chicago, heading north. Exit I-94 on Ohio Street, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock. Coming from the Southwest Take I-80 to Chicago, to I-55 North. Follow I-55 to I-94 North. Exit I-94 on Ohio Street; turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock. Coming from the North Take I-94 South to Chicago. Exit I-94 on Ohio Street, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock. Coming from the West Take I-290 West to Chicago. Exit I-94 North. Follow I-94 to the Ohio Street exit, and turn right on Orleans Street at the first stoplight. Turn right on Hubbard to Kingsbury, and then turn left. Kingsbury dead-ends into Kinzie Street. Turn left for The Mart Loading Dock and at the stop sign; turn right into The Mart Loading Dock.

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EXHIBIT “C”

“GREEN” MEETINGS & EVENTS PLAN AND POLICY

Policy Overview

The purpose of this policy is to produce “Green” Meetings & Events by taking steps to minimize waste, decrease energy consumption, and educate event partners as to how to minimize their environmental impact as well.

Policy Objectives

To produce meetings and events that will be environmentally responsible and minimize a negative impact on the environment by addressing the following areas: Catering/Food & Beverage: For catered meetings/events, Food and Beverage providers are advised to:

� Use large, reusable bulk dispensers, not individual servings, for condiments including sugar, cream/creamer, salt, pepper, butter, cream cheese, and other condiments.

� Use china or glass plates, cups and glasses (non disposable). If not available, use compostable service ware that must be washable (biodegradable).

� Styrofoam is NOT to be used under any circumstances. � Provide cloth napkins or recycled content paper napkins. For beverages, use recycled-

content beverage napkins, and if not available, use coasters. � Purchase locally grown and organic foods and products. � Include vegetarian meals on menu proposals. � Donate/distribute left-over food, where health regulations allow, to local homeless rescue

missions or food banks. MMPI’s MP&SE Department can refer you to locations.

Meeting Rooms: MMPI personnel will:

� Maintain a lighting program during setup and teardown of events that minimizes use of unneeded lighting in unpopulated areas.

� During summer months, be instructed to shut blinds and turn off lights when rooms are not in use.

� Maintain bulk container soap and recycled paper towel dispensers in all kitchen areas. � Prior to use of meeting rooms, maintain air quality based upon occupancy. � Maintain carbon dioxide air quality sensors within all meeting rooms.

Recycling Program: MMPI Personnel will:

� Separate recycling bins for waste, paper, metal, glass and plastic will be placed throughout event areas and meeting rooms.

� Follow existing on-site building-wide recycling program.

Water Conservation: � Food & Beverage providers will provide pitchers of water for speakers and event

attendees, rather than individual water bottles. When water bottles are necessary, obtain from vendors who provide a corn based, compostable bottle

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EXHIBIT “D”

HOT WORK PERMIT

Details regarding the use of a “Hot Work Permit” can be obtained by calling the MMPI Work Control Center at 312.527.6000. Please refer to Caterers and/or Concessionaires section of document.

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