… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

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Group exercise: scoping data and curation requirements

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Instructions• We’ll break into groups of 4-5 people

• Take one of your repositories as the scenario OR imagine you all work in a repository that’s about to start curating data

• Discuss how would identify the data types and scope curation requirements (45 mins)

• Open feedback and discussion (30 mins)

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

How would you scope:1) the range of data being created at your institution? 2) user expectations / requirements on the repository to help manage and preserve those data?

• What would you want to find out?- what would your key questions be?

• How would you go about collecting information?

• How would you ensure participation?

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Key questions to be asked

Examples from DAF projects are available in the Implementation Guide – http://www.data-audit.eu/docs/DAF_Implementation_Guide.pdf

Other relevant data studies• Australian University survey, investigating data management -

http://www.apsr.edu.au/orca/investigating_data_management.pdf• Glasgow University policy study - http://www.hatii.arts.gla.ac.uk/research/prespolicy.html• Oxford University projects - http://www.ict.ox.ac.uk/odit/projects/digitalrepository/ and

http://eidcsr.blogspot.com/• Purdue data interviews - http://docs.lib.purdue.edu/lib_research/81/• RIN life science case studies - http://www.rin.ac.uk/our-work/using-and-accessing-

information-resources/disciplinary-case-studies-life-sciences • SCARP project - http://www.dcc.ac.uk/scarp/• University of Wisconsin study - http://tiny.cc/B2H8e

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Methods for collecting information• Desk-based research

Good for initial planning stage and to collate background information Remote access to data a challenge and could be hard to understand. TIP: use PhD students

• Survey questionnaires Good for collecting basic overview and to obtain wide participation Can be useful to identify potential interviewees Uptake can be low – best if pushed by internal advocate Make sure software meets needs. TIP: Use Bristol Online Surveys Data interviews

• Interviews Provide best quality information – ability to develop questions to follow up on key points Allow you to gauge awareness of data issues better Very time consuming – TIP: one person to interview and one to note-take. Lifecycle model can

provide useful framework to guide discussion.

• Focus groups Good for reaching consensus and developing ideas May be difficult to set up. TIP: Work through local advocates.

also information lab notebooks as used in RIN case studies

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Ensuring participation

• Senior management approval

• Internal advocate

• Sell the benefits to the individual and institution• Imperial College – http://ie-repository.jisc.ac.uk/307/ pp19-20 • University of Oregon business case for DAF audit -

http://libweb.uoregon.edu/inc/data/faculty/datainventorybizcase.pdf

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

ThanksAny questions?

Sarah Jones - s.jones@hatii.arts.gla.ac.uk

http://www.data-audit.eu