DAF methodology
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Transcript of DAF methodology
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
The DAF methodology: addressing institutional data management
Sarah JonesDigital Curation Centre
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because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Outline• Background to DCC
• What is DAF?
• Using DAF
• Case studies
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
What is the DCC?JISC funded centre specialising in data
management and curation • Develop tools
— DAF, DMP Online, CARDIO
• Offer guidance— Helpdesk, briefing papers, how-to guides
• Run advocacy and training events— data management roadshow, DC101, IDCC
• Support the JISC MRD programmes www.dcc.ac.uk
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
RDM support for institutionsRDM policy
development
Customised DMP templates
DAF & CARDIO assessments
Guidance and training
Workflow assessment
DCC support
team
Advocacy with senior mgmt Costing
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Outline• Background to DCC
• What is DAF?
• Using DAF
• Case studies
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
What is DAF?• A methodology to investigate / assess
research data management
• Created in a 6-month JISC project in 2008
• The name has changed!
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
What is the problem?Do you know:• what research data you hold?• where those data are located?• how they are being stored / backed up?• which data need to be kept?• who can access & use the data?
If not, how can you manage your data?
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
It started with a recommendation“JISC should develop a Data Audit Framework to enable all universities and colleges to carry out an audit of departmental data collections,
awareness, policies and practice for data curation and preservation”
Liz Lyon, Dealing with Data: Roles, Rights, Responsibilities and Relationships, (2007)
www.jisc.ac.uk/publications/reports/2007/dealingwithdatareportfinal.aspx
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
The DAF methodology
www.data-audit.eu/docs/DAF_Implementation_Guide.pdf
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Testing the method: pilot projects• University of Edinburgh
– physiology, divinity, history, brain imaging, astronomy
• King’s College London– humanities, social science, physical science, engineering, medical
• Imperial College London– Chemical engineering, physics & business school
• University College London– Scandanavian studies, archaeology, physics/astronomy, language and
communication, phonetic sciences, interdisciplinary
www.data-audit.eu/users.html
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
What we found• Lots of data being created
• Few policies for data creation, storage & management
• Researchers unsure where to begin
• Unaware of available support
• Often no place of deposit or funds for preservation
International Journal of Digital Curationhttp://www.ijdc.net/ijdc/article/view/91/109
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Key conclusion for using DAF
Most unis are in the very early stagesInfrastructure is lacking
emphasis on scoping needs
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Subsequent usage• DataShare project – Oxford and Southampton
— www.disc-uk.org/docs/DAF-Oxford.pdf — www.disc-uk.org/docs/SouthamptonDAF.pdf
• University of Oregon— www.ariadne.ac.uk/issue64/westra/
• University of Northampton— http://nectar.northampton.ac.uk/2736/
• Various JISC MRD projects…— www.jisc.ac.uk/whatwedo/programmes/mrd.aspx
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Outline• Background to DCC
• What is DAF?
• Using DAF
• Case studies
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
How to gather information?• Desk-research
• policies / guidelines, available services, websites
• Questionnaires
• Interviews
• Focus groups
• Shadowing / observational approach
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Questionnaires
Good way to identify people for interview
Useful to get a broad overview of data types,
volumes, storage etc
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Interviews
Framing interviews in terms of questions in DMPs will give a tangible benefit to researchers – they then
know what to write on the next grant proposal.
=The DCC lifecyclemodel can be useful
to structure discussionin interviews.
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Who to speak to?
• PhD students / Research Assistants
• Principal Investigators (lead researchers)
• Local IT / research support
• Administrators
• Service staff
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Implementation tips• Scope the audit carefully
• Timing needs to be appropriate
• Find an advocate in the department
• The process is valuable in itself
Lessons learned: www.data-audit.eu/docs/DAF_lessons_learned.pdf
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Useful reading• DAF implementation guide
www.data-audit.eu/docs/DAF_Implementation_Guide.pdf
• DAFD lessons learnedwww.data-audit.eu/docs/ DAF_lessons_learned.pdf
• Jones, Sarah, Ball, Alex & Ekmekcioglu, Çuna, The Data
Audit Framework: a first step in the data management challenge www.ijdc.net/ijdc/article/view/91/109
• DAF website - www.data-audit.eu
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Outline• Background to DCC
• What is DAF?
• Using DAF
• Case studies
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
University of Oxford
Scoping Digital
Repository Services
EIDCSR(embedding
services)
Sudamih(humanities data mgmt)
Admiral(life science data mgmt)
UKRDSpathfinder
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
DAF at Oxford1. Briefly explain your area of research / types of research questions
2. Discuss research tasks that involve data management at:a) Funding application e.g. planning data creation / managementb) Data collection e.g. data types, standards, methodsc) Processing of data e.g. annotation, storage, securityd) Publishing e.g. plans, data sharing, deposit
3. Support at local / institutional level for this management of data
4. Challenges when managing data / service requirements
5. Final questions / de-brief
Report at: http://www.disc-uk.org/docs/DAF-Oxford.pdf
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
University of Northampton
KeepIT(repository
Preservation)
See slides by Miggie Pickton at:www.dcc.ac.uk/events/research-data-management-forum/rdmf7-incentivising-data-management-sharing
RDM policy
DCC support
Training
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
DAF at NorthamptonData collection in three stages
1. initial interviews with research leaders in each School2. online survey of researchers3. one-to-one interviews with researchers
Topics covered:• types, sizes and formats of research data• data ownership• storage• security • sharing and access (short and long term)• funders’ requirements
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Recommendations• Draft & approve a Research Data Policy
• Clarify the Uni position on data ownership
• Promote training sessions and guides to RDM
• Assist researchers with preservation planning
• Disseminate findings, guidance and new policy
Report: http://nectar.northampton.ac.uk/2736/
because good research needs good data
FECYT Recolecta seminars DAF - www.data-audit.eu 17 Nov 2011 #ukdcc
Thanks
Any questions?