CULTURe EXchange Platform ( CULTUR -EXP)

CULTURe EXchange Platform (CULTUR-EXP)

Prof. Ramaz KvatadzeGeorgian Research and Educational

Networking Association – GRENAwww.grena.ge

[email protected]

http://www.grena.ge/

Georgian Research and Educational Networking

Association - GRENAGRENA founded in 1999 by five major state universities, Georgian National Academy of Sciences and Open Society - Georgia Foundation. Main fields of activities: Providing ICT services to users and implementation of

new services (connectivity, hosting services, CERT, GRID, software licenses).

IT education (Cisco Networking Academy, Linux Professional Institute, Juniper Academic Partner, Distance Learning Center, Pearson VUE certification center).

Preparation and implementation of international and local R&D projects (EU FP7 - 3, EU TEMPUS - 1, BS CBC - 1, National Science Foundation -1).

2CULTUR-EXP Project 2nd Meeting, May 26, 2014 Burgas, Bulgaria

Overall objectives

To facilitate the cross-border exchange of culture by providing an innovative IT platform, based on available open source social platform solutions and adapted for culture producers (artists, directors or art, festival organizers), culture operators (museums, festivals, etc.) and other actors of culture. The platform will be an online tool, where all cultural professionals and organisations in the Black Sea region will be able to advertise, discuss and organize cultural activities and events. The platform will also be an important source of information about the culture and related cultural events.


Specific objectives

To provide the CULTUR-EXP platform with carefully defined functionalities

To provide rich content on the platformTo ensure the wide uptake of the

platform by the users


Indicators of achievement

CULTURE-EXP online platform is installed, operational with initial content

50 culture producers registered and using the platform

5 culture operators registered and using the platform

200 visits per month to the platform Platform advertised on 3 major cultural

events in participating countries


Team

Georgian Research and Educational Networking Association (GRENA) – Georgia (Coordinating partner)

European Regional Framework for Co-operation (ERFC) – Greece

District Government of Burgas – Republic of Bulgaria

"AMAP" Human Development NGO – Republic of Armenia

Research and Educational Networking Association of Moldova (RENAM) – Republic of Moldova


Duration, budget

Project started on July 1, 2013, duration is 24 months

Total budget of the project is 330,901 €EU contribution: 295, 495 €Co-funding 10.70%


Group of Activities

GA1 Platform requirements definition (1-4 Months, BURGAS)

GA2 Selection of existing open source platform (4-5 Months, GRENA)

GA3 Platform adaptation and implementation (6-10 Months, GRENA)

GA4 Preparation and migration of cultural content to the platform (1-24 Months, BURGAS)

GA5 Platform operation and maintenance (11-24 Months, RENAM)

GA6 Visibility of the Action (1-24 Months, ERFC) GA7 Management and coordination of the Action (1-24

Months, GRENA)


GA2: Selection of existing open source

platform Aim: Existing open source social networking

software solutions will be analysed and compared regarding the requirements and the possibilities of customization to CULTUR-EXP requirements.

Partners: GRENA, RENAM Activity: Selection of open-source social network

platform Period: 4-5 Months Expected results: Base software for CULTURE-EXP

platform is selected. Written recommendation on the platform's software selection is available as online document in project’s data repository.


GA2: Selection of existing open source

platformResults: Investigation of available social network platforms has

been performed. At first stage 9 promising open-source systems were selected and analysed.

Based on this study 3 platforms (Friendica, ELGG.org and Oxwall) were chosen as most interesting and suitable candidates and extended comparison was performed.

ELGG was selected for the base of Culture Exchange platform.

Report on the Selection of CMS Software for CULTURe EXchange Platform Engine Based on Functional and Non-Functional Requirements was developed, discussed among the project partners and uploaded on the project web-site: project.cultur-exp.eu/.


GA3: Platform adaptation and implementation

Aim: To accommodate selected open source solution to the drafted requirements, minimizing the efforts related to the actual software modification by implementing available open source components.

Partners: GRENA, RENAM Activity 1: Modifications to the selected open-source

solution Activity 2: Implementation in selected data center Period: 6-10 Months Expected results:

- Modified platform software is available - Platform is implemented (installed) in a dedicated server environment


GA3: Platform adaptation and implementation

Results: CULTUR-EXP portal was implemented by GRENA

and RENAM according to the developed in GA1 Functional and Non-Functional Requirements.

Testing of the platform was performed by all partners.

Correction of the system performance and modifications were performed.

CULTUR-EXP portal is installed at RENAM server and is accessible with URL: cultur-exp.eu.

Back-up system is implemented at GRENA.


GA7: Management and coordination of

the Action Aim: To provide sound and clear management of the

project according to EU practices Partners: GRENA, ERFC, all partners Activity 1: Detailing management procedures Activity 2: Organization of project meetings Activity 3: Provision of collaborative work environment Activity 4: Organization of reporting procedures and

progress reports Activity 5: Liaison with external organizations Activity 6: Financial management Activity 7: Quality control Period: 1-24 Months



the ActionExpected outputs: Month 2: Management procedures are

established and available to all partners Months 1- 24: 4 project meetings performed

face to face Month 2: Organisation of project

communication tools: mailing list, ftp server, communicator

Months 1- 24: Preparation of periodic reports Months 1- 24: Correct financial management



the ActionResults:A1: Management procedures are defined, Project

Coordinator, Team Leaders and Management Board established.

A2: Project meetings: 1st Skype meeting - July 9, 2013 Kick-off face-to-face meeting – August 26-27, 2013 2nd Skype meeting – October 29, 2013 3rd Skype meeting – January 15, 2014 4th Skype meeting – March 25, 2014Minutes of all meetings were prepared, distributed to project partners and are uploaded to the project web-site.



the ActionResults:A3: Collaborative work environment Working contacts has been developed between

all partners. Project mailing list created - [email protected]. Project web-site established project.cultur-

exp.eu/. Information about project and all developed

documents and presentations are uploaded on project web-site.

Project logo designed.


mailto:[email protected]


the ActionResults:A4: Reporting procedures and progress reports Reporting procedures are defined. Two four months Progress Reports are

prepared and accepted by JMA. Interim Progress Report for the period

01.07.2013 – 28.02.2014 is prepared. Financial and Audit reports are in progress.



the ActionResults:A5: Liaison with external organizations Good contacts with external organizations

was established in all participating countries. Press release, leaflet and two project

newsletters have been prepared. These documents were distributed to the

culture producers and operators. More information from ERFC.



the ActionResults:A6: Financial management All partners keep its financial data of the project

separately according to its accounting system. 30% of pre-financing transferred to the partners. Project budget was modified via notification

mechanism on 12.08.13 and 24.04.14 (change number of participants of the meetings, interchange of locations of 2nd and 3rd project meetings, change working period for some BURGAS staff).



the ActionResults:A7: Quality control All activities performed as well as developed

documents are according to the Black Sea Basin Joint Operational Programme requirements.

Special attention was devoted to the development of the CULTUR-EXP platform.

Final editing of all prepared documents is performed by GRENA and ERFC.


Action Points 26.05.14


ID GA Description Participants Initiated Due Status

1 GA4 Define platform moderators, deleting Spam

All partners 26.05.14 05.06.14 Open

2 GA4 Register your organization on platform and start uploading information about events


3 GA4 Distribute information about platform via contact lists


4 GA4 BURGAS, AMAP and ERFC attracts at least 30 culture producers and operators registered and using the platform

BURGAS, AMAP, ERFC

26.05.14 01.09.14 Open

5 GA4 GRENA and RENAM attracts at least 20 culture producers and operators registered and using the platform

GRENA, RENAM

26.05.14 01.09.14 Open

6 GA6 Platform advertised on 3 major cultural events in participating countries

ERFC, All partners

26.05.14 Open

7 GA6 Platform announcement ERFC, All partners

26.05.14 Open

8 GA7 Provide Interim Financial and Audit reports

All partners 26.05.14 Open

9

Thank you for [email protected]


CULTURe EXchange Platform ( CULTUR -EXP)

Documents

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