CULTURe EXchange Platform (CULTUR-EXP)

Project Overview

Prof. Ramaz KvatadzeGeorgian Research and Educational

Networking Association – GRENAwww.grena.ge

ramaz@grena.ge

Overall objectives

To facilitate the cross-border exchange of culture by providing an innovative IT platform, based on available open source social platform solutions and adapted for culture producers (artists), culture operators (museums, theaters, festivals, etc.) and other actors of culture. The platform will be an online tool, where all cultural professionals and organisations in the Black Sea region will be able to advertise, discuss and organize cultural activities and events. The platform will also be an important source of information about the culture and related cultural events.

2CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

Specific objectives

To provide the CULTUR-EXP platform with carefully defined functionalities

To provide rich content on the platformTo ensure the wide uptake of the

platform by the users

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Team

Georgian Research and Educational Networking Association (GRENA) – Georgia (Coordinating partner)

European Regional Framework for Co-operation (ERFC) – Greece

District Government of Burgas – Republic of Bulgaria

"AMAP" Human Development NGO – Republic of Armenia

Research and Educational Networking Association of Moldova (RENAM) – Republic of Moldova

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Duration, budget

Project started on July 1, 2013, duration is 24 months

Total budget of the project is 330,901 €EU contribution: 295, 495 €Co-funding 10.70% per partner

5CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

Group of Activities

GA1 Platform requirements definition (1-4 Months, BURGAS)

GA2 Selection of existing open source platform (4-5 Months, GRENA)

GA3 Platform adaptation and implementation (6-10 Months, GRENA)

GA4 Preparation and migration of cultural content to the platform (1-24 Months, BURGAS)

GA5 Platform operation and maintenance (11-24 Months, RENAM)

GA6 Visibility of the Action (1-24 Months, ERFC) GA7 Management and coordination of the Action (1-24

Months, GRENA)

6CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

GA1: Platform requirements

definition Partners: BURGAS, AMAP, GRENA Activity 1: Definition of the target functionality of the

platform and use cases Activity 2: Definition of non-functional features of the

platform (size, scalability, security) Period: 1-4 Months Results: - Report on Functional Requirements for CULTUR

EXchange Platform http://project.cultur-exp.eu/ - done- Report on Non-Functional Requirements for CULTUR

EXchange Platform http://project.cultur-exp.eu/ - done

7CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

GA2: Selection of existing open source

platform Partners: GRENA, RENAM Activity: Selection of open-source social

network platform Period: 4-5 Months Results: - Base software ELGG for CULTURE-EXP platform

selected out of 9 investigated candidates - done- Report on Selection of CMS Software for

CULTURe EXchange Platform Engine Based on Functional and Non-Functional Requirements developed http://project.cultur-exp.eu/ - done

8CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

GA3: Platform adaptation and implementation

Partners: GRENA, RENAM Activity 1: Modifications to the selected open-

source solution Activity 2: Implementation in selected data center Period: 6-10 Months Results: - Modified platform software available - done - CULTUR-EXP platform installed at RENAM server

http://cultur-exp.eu/ - done - Back-up systems implemented at RENAM and

GRENA - done

9CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

GA4: Preparation and migration of

cultural content to the platform

Partners: BURGAS, AMAP, all partners Activity 1: Content preparation (digitization) Activity 2: Content migration Period: 1-24 Months Results: - Data base of contacts of cultural producers,

operators, individuals related to culture and cultural events

- Registered members – 216 (indicators of achievement 50 culture producers and 5 culture operators)

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GA4: Preparation and migration of

cultural content to the platform

- Information on platform• Events – 2026• Groups – 80• Videos – 630• Photos – 3568• Albums – 352

- 5013 sessions (2868 users) to the platform during 01.01.15 - 14.06.15/ last month (indicators of achievement 200 visits per month)

- 43.3% new visitors• Georgia – 817 / 123• Greece – 641 / 23• Bulgaria – 633 / 85• Armenia – 361 / 51• Moldova – 311 / 20• United States – 624 / 235

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GA5: Platform operation and maintenance

Partners: RENAM, GRENA Activity 1: Operations and maintenance Period: 11-24 Months Results: - CULTURE-EXP platform available at least 99%

of the time (measured yearly) – ???- Platform monitoring and notification system

developed - done - Several anti-spam solutions investigated,

tested and implemented - done - User validation by admin can be implemented

if needed

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GA6: Visibility of the Action

Partners: ERFC, RENAM, all partners Activity 1: Targeted online workshop for initial

platform users Activity 2: Internal communication Activity 3: External communication Period: 1-24 Months Results: - Online workshop for initial platform users –

platform tutorial and online workshop/tutorial - done

- 4 press releases (M1, M8, M18, M24 ), 1 press conference – 1 press release and 4 newsletters, final newsletter

- Brochure designed, translated to 6 languages, printed (300 in each language) - ??? 13

CULTUR-EXP Project Final Meeting, June 19, 2015, Kavala, Greece

GA6: Visibility of the Action

- 5 media events related to the platform dissemination - more information from ERFC

- Platform presentation/demonstration at 3 international cultural events• GRENA – 2• ERFC – ???• BURGS – 4• AMAP – 4• RENAM – ???

- MoU and LoS signed• GRENA – ???• ERFC – ???• BURGS – 20 organizations/21 individuals• AMAP – ???• RENAM – ???

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GA7: Management and coordination of

the Action Partners: GRENA, ERFC, all partners Activity 1: Detailing management procedures Activity 2: Organization of project meetings Activity 3: Provision of collaborative work

environment Activity 4: Organization of reporting procedures

and progress reports Activity 5: Liaison with external organizations Activity 6: Financial management Activity 7: Quality control Period: 1-24 Months

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GA7: Management and coordination of

the Action

Expected outputs: Month 2: Management procedures are

established and available to all partners Months 1- 24: 4 project meetings performed

face to face Month 2: Organisation of project

communication tools: mailing list, ftp server, communicator

Months 1- 24: Preparation of periodic reports Months 1- 24: Correct financial management

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GA7: Management and coordination of

the Action

Results:A1: Management procedures are defined,

Project Coordinator, Team Leaders and Management Board established

A2: Project meetings: 4 face-to-face meetings 8 Skype meetings Content workshopMinutes of all meetings prepared, distributed to project partners and uploaded to the project web-site

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GA7: Management and coordination of

the Action

Results:A3: Collaborative work environment Working contacts developed between all

partners Project logo designed Project mailing list created - all@cultur-exp.eu Project web-site established

http://project.cultur-exp.eu/ Information about project, all developed

documents and presentations uploaded on project web-site

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GA7: Management and coordination of

the Action

Results:A4: Reporting procedures and progress reports Reporting procedures defined 5 four months Progress Reports and 4

Financial Reports prepared and accepted by JMA

Interim Progress Report and Financial Report for the period 01.07.2013 – 28.02.2014 prepared and accepted by JMA

Final Narrative Progress Report and Financial Report + Audit Report

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GA7: Management and coordination of

the Action

Results:A5: Liaison with external organizations Good contacts with external organizations

established in all participating countries Press release, leaflet, brochure and 4 project

newsletters prepared Documents distributed to the culture

producers and operators More information from ERFC

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GA7: Management and coordination of

the ActionResults:A6: Financial management All partners keep its financial data of the project separately

according to its accounting system 30% of pre-financing transferred to the partners – 01.08.2013 50% second installment transferred to the partners –

26.11.2014 Project budget was modified via notification mechanism:• 12.08.13• 24.04.14• 20.01.15• 20.05.15

All requests were accepted by JMA

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GA7: Management and coordination of

the Action

Results:A7: Quality control All activities and developed documents are

according to the Black Sea Basin Joint Operational Programme requirements

Final editing of prepared documents performed by GRENA and ERFC

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Indicators of achievement -

LogFrame CULTURE-EXP online platform is installed,

operational with initial content, availability at least 99%

50 culture producers registered and using the platform

5 culture operators registered and using the platform

200 visits per month to the platform Platform advertised on 3 major cultural

events in participating countries

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Output indicators - Proposal

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OUT 11: Number of partnerships created for cultural and educational initiatives

10 [events organized

using platform]

OUT 12: Number of media products produced and distributed by the project

4 [newsletters]

OUT 13: Number of cultural agencies / associations participating in project activities

50 [agency users]

OUT 14: Number of education institutions assisted in project initiatives  

OUT 15: Number of citizens / students participating in events and activities implemented in the project

3000 [all visitors]

Result indicators - Proposal

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RES 9: Number of permanent cultural and educational networks established after the implementation of projects

10 [events organized]

RES 10: Number of citizens completing cultural projects and achieving educational / cultural objectives

3000 [visits to the platform]

RES 11: Number of students completing an internship or training in partner countries

Action Points 02.04.15/ 19.06.15

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ID GA Description Participants Initiated Due Status

1 GA4 Number of culture producers and culture operators

All partners 02.04.15 25.06.15 Open

2 GA5 CULTURE-EXP platform availability (measured yearly)

RENAM 02.04.15 25.06.15 Open

3 GA6 5th newsletter ERFC 02.04.15 15.06.15 Open

4 GA6 5 media events ERFC 02.04.15 20.06.15 Open

5 GA6 Half page reports on platform presentation/demonstration at 3 international cultural events

ERFC, RENAM

02.04.15 20.06.15 Open

6 GA6 Platform advertised on 3 major cultural events in participating countries

RENAM 02.04.15 20.06.15 Open

7 GA6 Information about signed MoU and LoS

GRENA, ERFC, AMAP, RENAM

02.04.15 20.06.15 Open

8 GA7 4th project meeting ERFC, GRENA

02.04.15 20.06.15 Done

9 GA7 Final reports and audit All partners 02.04.15 31.07.15 Open

Final Reports

1. Final Narrative Report together with draft of Financial Report – 15th of August 2015

2. Final Financial Report + Audit Report – 15th of September 2015

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Thank you for attention!ramaz@grena.ge

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