CROSSING THE RECRUITING FINISH LINE: HIRING AUDIT AND UPCOMING CHANGES HR Liaison Network Spring...

CROSSING THE RECRUITING FINISH LINE:HIRING AUDIT AND UPCOMING CHANGES

HR Liaison Network Spring Meeting

Texas A&M University, Human Resources

DIVISION OF FINANCE

February 29, 2012

Human ResourcesHiring Process Changes

02/29/12

Agenda

Background

Changes Already Implemented

Coming Hiring Procedure Changes

Questions


02/29/12

Background


02/29/12

Hiring Audit Findings and Related Regulation Changes

2010 Hiring audit findings (finalized in 2011) Credentials Verification Exceptions to the Hiring Process Interview Documentation

Revised System Regulation Employment Practices 33.99.01 Released August 2011 Clarification of posting requirements


02/29/12

Already Implemented-Credentials Verification

HR verification of degrees and professional licenses Implemented September 2010

HR: degrees and professional licenses Hiring department: all other job-related credentials

such as military service, certifications, prior employment, etc.


02/29/12

Already Implemented-Hiring Procedures

Minimum posting period Changed from five (5) working days to five (5)

days Effective September 1, 2011

Online training course completion Hiring Supervisor must have taken course within

past two years to open a Notice of Vacancy (NOV)-Effective Hiring Practices

Effective October 1, 2011


02/29/12

Already Implemented -Hiring Procedures

Position File Reviews HR is conducting reviews of departmental

position files from positions filled in September 2011.

Review follows process and form described in Liaison Network News emails sent on 9/5 and 9/19.

Departments are notified of review results.


02/29/12

Coming Changes

HR hosted meetings with different groups for discussion of specific issues: Research titles Wage positions Forms and documents for payroll Other System Members (AgriLife, Engineering,

Galveston, Qatar)


02/29/12

Coming Changes-Posting

Posting requirements – Effective date pending

All non-faculty positions, including wage (temporary) positions must be posted

Includes Research titles previously excluded

Student and Graduate Assistant positions remain excluded from requirement


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Coming Changes-Posting

Posting can take the following forms:

All Applicants (Internal and External)

TAMU Employees Only (designated 02 Adloc)

System-wide Employees


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Coming Changes- Posting

May also fill a vacancy with a qualified budgeted employee without posting by approved internal promotion or transfer*

Old Exception to Hire provision is re-written to require VP, HR and President Approval. Used for TRUE exceptions. If considering external candidate, cannot waive posting at TWC.


02/29/12

Coming Changes- Student Worker to Wage

Student Worker can be transferred to a wage position without posting under the following circumstances: No longer qualifies for Student Worker status Business need to continue in the same capacity

without a break in service Cannot exceed a duration of 4.5 months, usually

within the same fiscal year.


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Coming Changes

UR 33.99.01.M1 Hiring Rules for Non-Faculty Positions (Converted to a SAP)

SAP 33.99.10.M1.01 Credentials Verification for Non-Faculty Employees

Release of both SAPs still pending Contingent on release of these:

UR 31.01.01.M7 Employee Compensation Administration

SAP 31.01.M7.02 Creating, Reclassifying, and Re-titling Positions


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Take Away Items

High responsibility for departments to ensure qualified hire and required documentation

Multiple ways to post in future. Posting required for all positions not handled by promotion/transfer

Transfers/Promotions used as appropriate Exception to Hire EXTREMELY limited Release of Rules/SAPs will require rapid

compliance so be ready


02/29/12

BE READY BE READY BE READY BE READY BE READY


02/29/12

Any Questions?

Elizabeth SchwartzDirector, Workforce [email protected] 845-0357

Cheryl McDonaldManager of Recruitment and Workforce Planning

[email protected] 862-1015

Michelle SteedlyManager of Classification & Compensation

[email protected] 862-3904

CROSSING THE RECRUITING FINISH LINE: HIRING AUDIT AND UPCOMING CHANGES HR Liaison Network Spring...

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