Creating Accessible Microsoft Word 2010 Documents

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Creating Accessible Microsoft Word 2010 Documents [facilitator’s name here] California State University, Office of the Chancellor

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Creating Accessible Microsoft Word 2010 Documents. [facilitator’s name here]. California State University, Office of the Chancellor. Word Cloud. Outline. What types of documents need to be accessible? Why is it important to create accessible documents? - PowerPoint PPT Presentation

Transcript of Creating Accessible Microsoft Word 2010 Documents

Page 1: Creating Accessible Microsoft Word 2010 Documents

Creating Accessible MicrosoftWord 2010 Documents

[facilitator’s name here]

California State University, Office of the Chancellor

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Word Cloud

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Outline

• What types of documents need to be accessible?

• Why is it important to create accessible documents?

• How does one create accessible documents?

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What types of documents?

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Why is this important?

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How we read documents

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Common Elements in Word Documents

• Text Formatting• Columns and Tables• Hyperlinks• Non-text Elements• Appropriate Use of Color• Accessibility Checker

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Common Styles

• Headings• Numbered Lists (List Number)• Bulleted Lists (List Bullet)• Emphasis• Strong• Title• Body Text or Normal

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Use of Heading Styles

I. Topic 1 (Heading 1)A. Sub-topic 1 (Heading 2)

1) Sub-sub-topic 1 (Heading 3)2) Sub-sub-topic 2 (Heading 3)

B. Sub-topic 2 (Heading 2)II. Topic 2 (Heading 1)

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Muddiest Point on Styles

Photo by Jimee

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Columns

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Tables

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Hyperlinks

“There are 23 campuses in the California State University (CSU) system” instead of, “There are 23 campuses in the California State University (CSU) system (http://www.calstate.edu)”

http://www.calstate.edu/
http://www.calstate.edu/
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Non-text Elements

by Dominik Hofer

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Watermarks

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Headers & Footers

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Appropriate Use of Color

• Poor Example:

Week/Date Group AssignmentWeek 1

Monday, 8/20 Case 1Case 22Case 5

Wednesday, 8/22 Case 14Case 10

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Appropriate Use of Color

• Good Example:

Week/Date Group AssignmentWeek 1

Monday, 8/20 Group One: Case 1Group Two: Case 22Group Three: Case 5

Wednesday, 8/22 Group One: Case 14Group Three: Case 10

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Document Metadata

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Accessibility Checker

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1-Minute Paper

Take 1-minute to jot down the three most valuable points you learned in the workshop today that you will take back to your office/area and use

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Questions or Comments?

The CSU Professional Development forAccessible Technology website at: http://teachingcommons.cdl.edu/access/docs_multi/wordf2f.shtml

Standards and Techniques Guide for Creating Accessible Word 2010 DocumentsAccessible Microsoft Word 2010 Document ChecklistAccessible Microsoft Word 2010 Video Collection

http://teachingcommons.cdl.edu/access/docs_multi/wordf2f.shtml
http://teachingcommons.cdl.edu/access/docs_multi/wordf2f.shtml
http://teachingcommons.cdl.edu/access/docs_multi/wordf2f.shtml
http://teachingcommons.cdl.edu/access/docs_multi/wordf2f.shtml

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Creating Accessible Microsoft Word 2010 Documents [facilitator’s name here] California State University, Office of the Chancellor.

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