Created 09/01/2006 Revised 1/25/2007SPS Technology Department 1 Introduction to Microsoft Excel.

Created 09/01/2006Revised 1/25/2007 SPS Technology Department1

Introduction to Microsoft Excel

SPS Technology Department2Created 09/01/2006Revised 04/11/23

While Waiting (Do Now)

Launch Microsoft Excel Create a Blank Document Name and Save Document to Desktop


Introduction To MS ExcelBy the end of this session you will know and be

able to: Describe structure and function of a spreadsheet (i.e.,

cell, column, row, values, labels, chart, graph). Create an original spreadsheet, entering simple formulas. Use advanced formatting features of a spreadsheet

application (e.g., reposition columns and rows, add and name worksheets, alignment of data).

Define and use functions of a spreadsheet application (e.g., sort, filter, find)

Identify, discuss, and explore how spreadsheets are used to calculate and graph in a variety of settings (e.g., schools, government, business, industry, scientific research labs).


Standard Addressed

Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.


You Will Demonstrate This By

Creating a worksheet for Book Inventory

or Equipment Inventory

or Class List

or Attendance Sheets


What is Excel?Why do I want to know how to use it?

Excel is a spreadsheet program that allows large amounts of data to be stored, calculated, sorted, and accessed quickly.Some uses:

•Store Information•Maintain Budgets•Inventories•Attendance•Grade book


Launching Excel


WorkBook -vs.- Worksheets

A Microsoft Excel workbook is a file that contains one or more worksheets.

A worksheet is the primary document that allows you to store and work with data. It is sometimes referred to as a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.


Workbook -vs.- Worksheet A Workbook by default

has 3 worksheets

To create an additional Worksheet within a WorkbookMenu

Bar>Insert>WorksheetA Worksheet always

insert to the left.


Naming a Worksheet

Put cursor over Sheet Tab

Right Click and pick Rename from Pop-up Menu

Type in an Worksheet name


Columns, Rows, Cells

1. Columns labeled A, B, C . . .

2. Rows labeled 1, 2, 3 . . .

3. Cell - where Columns and Rows Intersected A1, C25, D32 . . . .


Resizing Columns and Rows Resize a row - by dragging the line below the

label of the row you would like to resize.

Resize a column - by dragging the line to the right of the label corresponding to the column you want to resize.

Demo


You Only Need To Resize Columns To Resolve This Problem


Numbers by default - right aligned

Labels/Words by default - left aligned

Data can be centered aligned – highlight data, select center alignment button on Formatting Toolbar.

Alignment Of Data Within Cells

7782

PD Center

Student Name


Alignment Of Data Using Toolbar Icons

Highlight Cells You Wish To Format

Alignment Icons


Centering Column Headings

Highlight Column Headings and Select Center Icon on Formatting Toolbar


Merge Columns and Center Headings

Merge and Center Headings over multiple Columns

1.Type Data in First Column of data2.Highlight all Columns you wish to center over3.Click on Icon in Formatting Toolbar


Formatting Options Using Menu Bar

1.Highlight Cells You Wish To Format

2.Click Format then Cells on Menu Bar


Select Data Category


Sorting Data

Watch Online Video on

Microsoft Excel Tutorials from

Data Sorting


Sort Data in a Column

Highlight Entire Column Or Row You Wish To Sort

Sort Ascending Sort Descending


Sorting all Data in Worksheet

Highlight entire worksheet by selecting the blank area above the row 1

Menu Bar>Data>Sort Primary Sort

Secondary Sort


Performing Basic Calculations Using Formulas


Summing Cells and Ranges


Formula Bar

Click to place the cursor into the Formula Bar so that you can perform or edit an equation.

=A2+A3

Will total up values in cells

=A2+A3


Using Auto Sum Feature

Excel allows you to quickly find the total of a column or row of Numbers using theAuto Sum Feature

Highlight the Column or Row and then click on Auto Sum


You can access other formula functions in the AUTO SUM Feature


Deleting and Inserting Columns and Rows Highlight the row or column to delete

MenuBar>Edit>Delete Insert - Highlight a row or column

MenuBar>Insert>Row or ColumnWill be inserted to the left of the column or

above the row you have selected.


MenuBar>Edit>Delete MenuBar>Insert>Column

Inserting or Deleting a Column Highlight Column


MenuBar>Edit>Delete MenuBar>Insert>Row

Inserting or Deleting a RowHighlight Row


File>Page Setup


Saving a Workbook

When you save a workbook all worksheets will be saved automatically.

Files > Save As . . .

Save in: (desktop)

File name: (give meaningful name)


Where document is being saved

Name of Workbook


Print PreviewStandard Toolbar>File>Print Preview

If more than one page, Next will be available

You cannot makeCorrectionsInPrint Preview,click Close


Printing a WorkbookStandard Toolbar>File>Print…

Name of Printer


Your Turn

Create a worksheet for Book InventoryEquipment InventoryClass ListAttendance Sheets


Links for Learning Online Microsoft Excel Resources

Florida Gulf Coast University http://www.fgcu.edu/support/office2000/excel/

Western Carolina University http://www.wcu.edu/ccenter_inf/CatOnline/MSEX/index.html

Microsoft Office Online – Excel 2003 courses Get to Know Excel: Create your first workbook

http://office.microsoft.com/training/training.aspx?AssetID=RC012005461033


References

Caughlin, J. (2002). Excel Workshop for Teachers. Watertown, MA: Tom Snyder Productions.


RubricExcel I

Teacher Name: _____________________________________ Student Name: ________________________________________

CATEGORY 4 3 2 1

Creation of spreadsheet Demonstrates mastery over the process of creating a spreadsheet

Carries out the creation of a new spreadsheet without significant error

Makes significant errors when creating a spreadsheet.

Makes critical errors when creating a spreadsheet

Utilization of spreadsheet information

Demonstrates mastery over the process of utilizing spreadsheet information.

Carries out the use of spreadsheet information without significant error

Makes significant errors when using spreadsheet information

Makes critical errors when using spreadsheet information

Formulas Demonstrates mastery over the process for utilizing formulas in a spreadsheet

Carries out the use of formulas without significant error

Makes significant errors when using formulas

Makes critical errors when using formulas.

Functions Demonstrates mastery over the process for using spreadsheet functions (e.g., sort, filter, find)

Carries out the use of using spreadsheet functions.

Makes signification errors when using the functions.

Makes critical errors when using functions.

Created 09/01/2006 Revised 1/25/2007SPS Technology Department 1 Introduction to Microsoft Excel.

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