Create New TDY Voucher Create New TDY Voucher Functional Area: Defense Travel Syste Sub Area: Travel...

Title: Create New TDY VoucherFunctional Area: Defense Travel Syste

Sub Area: Travel Authorizations

Last changed on: 11/11/15 10:57 AMVersion:

File Name: Create New TDY Voucher-BPP.docx Last changed by: Roosevelt Page: 1 of 17

Create New TDY Voucher

Trigger

Business Process Procedure OverviewThis process is to show travelers how to create travel authorization from residence to TDY location for annual training. Any local travel, as defined by travel regulations, is travel where a flight or train is not needed.

Input - Required Fields Field Value / CommentsHome Locations Your home duty locationTravel Location Where your duty has been assignedDates of Travel Calendar days of your travelBudget Address A budget label representing where the authorization will be expensed

Output - Results CommentsTravel Authorization Request This will be routed via workflow to your supervisor or approving officer.

Tips and Tricks

ODTA for your Organization is typical found in the S8, J8 or finance office. Enter any information that could be pertinent to the task

Access Transaction:

Via Menu Path http://www.defensetravel.osd.mil/





Procedure:

Defense Travel System - DTS

1. Click the Login to DTS hyperlink. You will be prompted for your CAC certificate.

2. Click hyperlink. Choose when creating new authorization

3. Click the Create New Authorization/Order hyperlink. You may also

choose edit if one is already created or started





https://dtsproweb.defensetravel.osd.mil/?service=action/1/AuthorizationList/1/createNewAuth - D

4. Select RESIDENCE in the Starting locations in profile: list box. Starting point may be different, for

example it is labeled as residence and information is stored on profile…see job aid to create/update

user profile

5. Click the Calendar item.

https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS

6. Click hyperlink.

7. Click the Trip Purpose: dropdown. Select the value

that best maps to the reason for your trip. Later you will have a chance to describe in a free text the

exact purpose for your trip.





https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS8. Select AA-ROUTINE TDY/TAD in the list box.

https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS9. Select TRAINING ATTENDANCE in the list box. Free Text

10. Complete the following fields:

Field Name Description ValuesTrip Description Use appropriate language to

describe tripEnter value in Trip Description.Example: Type the reason for your travel. This will be reviewed during travel authorization approvals.

11. Click .





https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS12. Select 01:00 PM in the list box. Select time of departure

13. Click the Location button. Select location of TDY

https://dtsproweb.defensetravel.osd.mil/ - Per diem Lookup14. Complete the following fields:

Field Name Description Values





Field Name Description Values(TDY/TAD Location) Enter value in (TDY/TAD

Location).Example: McEntire ANG

Defense Travel System - DTS

15. Click .

https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS16. Click the State / Country: dropdown.





https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS17. Select SOUTH CAROLINA in the list box.

18. Click the MCENTIRE AGS radio button.

19. Click the MCENTIRE AIR NATIONAL GUARD radio button.





20. Select .

21. Select https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS - Internet Explorer in the Task Switcher list box.


22. Click hyperlink.

23. Click the 15 item.

24. Click the No button.

25. Click the Maximize button.

https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS26. Click the Not Applicable checkbox.

27. Click the Save and Proceed button.





Message from webpage

28. Click the OK button.


https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS29. Select 01:00 PM in the list box.


30. Click .





https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS31. Select RESIDENCE in the Starting locations in profile: list box.

32. Select RESIDENCE in the Starting locations in profile: list box.


33. Click the Save and Proceed button.

34. Click the No button.






35. Click .


36. Click the Continue button.

37. Click the Select Expense Type: dropdown.





https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS38. Select Commercial Auto-TDY/TAD in the list box.

39. Click the Method of Reimbursement:

dropdown. You can choose personal of government credit card


Field Name Description ValuesCost: $ Enter anticipated amount Enter value in Cost: $.

Example: 100.00

41. Click the MM/dd/yyyy item.



43. Click the Expense Type: dropdown.





https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS44. Select Pvt Auto-TDY/TAD in the list box. Choose appropriate mode of transporation

45. Click the DoD Table of Distances hyperlink.

System will automatically calculate distance between selections


Field Name Description ValuesCity Enter value in City.

Example: west columbiaState/Country Enter value in State/Country.

Example: scCity Enter value in City.

Example: eastoverState/Country Enter value in State/Country.

Example: sState/Country Enter value in State/Country.

Example: sc

47. Click the Search button.


49. Click the select hyperlink.


51. Click the select hyperlink.







53. Click the Accounting Label: dropdown. Choose appropriate LOA from you

FDTA

https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS54. Select 16 AT in the list box.









Field Name Description ValuesA transportation mode of other than Commercial Air or Government Transportation may require a constructed travel cost-comparison worksheet to be completed and included with the document via fax or scanning.

You must provide justification Enter value in A transportation mode of other than Commercial Air or Government Transportation may require a constructed travel cost-comparison worksheet to be completed and included with the document via fax or scanning..Example: Attached

MCENTIRE AIR NATIONAL GUARD,SC: No lodging reservations exist from 11/12/2015 to 11/15/2015.

You must provide justification Enter value in MCENTIRE AIR NATIONAL GUARD,SC: No lodging reservations exist from 11/12/2015 to 11/15/2015..Example: preferred hotel not listed






https://dtsproweb.defensetravel.osd.mil/ - Defense Travel System-Welcome to DTS62. Click the Reason Codes hyperlink.

63. Click the Save button.


65. Click the Untitled - Microsoft Word button.

Create New TDY Voucher Create New TDY Voucher Functional Area: Defense Travel Syste Sub Area: Travel...

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