Counselor Inservice Assessment & Accountability Department

August 2014

Assessment & Accountability Webpage can support you 2

Staff Contacts

Connie McCoy, Student Records Manager

• Manages all student records for the district

• Maintains suspension-expulsion data base

• Oversees immunization records

• Inputs enrollment and scheduling for schools

• Works directly with secretaries to maintain reliability of PowerSchool

Kevin Lawson, Data Specialist

• Compiles and submits State and Federal Reports

• Manages district database of student assessment scores

• Supports all aspects of state assessment administration & accountability requirements

• Oversees school calendars

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Staff Contacts

• Melissa Blake, English Language Learner Facilitator

• Title III Program Manager

• SIOP Training

• ACCESS Assessment and training (assessment used to measure language development)

• Assessment Accommodations for limited English language (LEP) students

• Compliance with parent notification requirements

• Management of ACCESS assessment database

• Provide support and materials to teachers of ELL students under the RTI model

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• Jennifer Conforti, Homeless Liaison & ELL support

• Connects homeless families with available community resources

• Assists in gathering documentation for student enrollment in schools

• Available to provide training to school staff on issues surrounding education of homeless

• Data-entry for ELL department

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Staff Contacts

FERPA

• Family Educational Rights and Privacy Act (FERPA) • Parents have the right to consent to disclosure of personally

identifiable information contained in education records.

• Records may be disclosed without consent to: • School employees who have a need to know;

• Other schools to which student is transferring;

• Certain government officials in order to carry out lawful functions;

• Appropriate parties in connection with financial aid to student;

• Organizations doing certain studies for the school;

• Accrediting organizations;

• Individuals who have obtained court orders or subpoenas;

• Persons who need to know in cases of health and safety emergencies; and

• State and local authorities, within a juvenile justice system, pursuant to specific state laws.

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FERPA

1. Student’s name

2. Address

3. Telephone listing

4. Date and place of birth

5. Major field of study

6. Participation in officially recognized activities and sports

7. Degrees and awards received

8. Dates of attendance

9. Weight and height of members of athletic teams

10. Most recent previous educational agency of institution attended by the student

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Schools may disclose without consent “directory” type information—not considered an invasion of privacy.

Protection in Microsoft Documents

On a PC - Use the Permissions feature in Excel, Word, and PowerPoint to lock your documents.

1. Drag your mouse under File

2. Select Protect Workbook

3. Select Encrypt with a password

4. Assign a password 8

You can lock Excel, Word, and PowerPoint documents.

Protection in Microsoft Documents

On a Mac - Use the Permissions feature in Excel, Word, and PowerPoint to lock your documents.

1. On the menu, click Preferences.

2. Under Personal Settings, click Security

3. In the Password to open box, type a password

4. Confirm the password and save 9

You can lock Excel, Word, and PowerPoint documents.

Student Records Office

• Attendance

• Entered every day by teacher/substitute or each passing period depending on schedule of school

• Excused absence codes entered by site secretary on daily basis

• Problematic

• Asking for support

• Grades

• Grades and assignments entered at least weekly by teacher

• Problematic

• Asking for support

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Student Records Office

• Records requests • All requests for records must go through the Student Records Office

• Scheduling

• Use graduation statistics and master schedule for scheduling students

• Students should not be scheduled in courses for which they have already received credit.

• Schedule changes should be done within first 2 weeks of school—Board Policy

• Enrollment

• Packets turned in as early as possible

• Can’t enroll in school without immunizations

• Homeless exception

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Student Records Office

• Suspensions, In-School Suspensions, Expulsions (SI&E)

• Attendance records must match SI&E dates

• SI&E reports should be turned in to the Superintendent’s office and Student Records Office within 1 week of incident and promptly entered into PowerSchool

• If the SI&E is modified – inform the Student Records Office

• Truancy

• Follow NSBSD policy

• Truancy checks should be done daily by site secretary

• Keep records and documentation in order

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Graduation Requirements Students shall receive diplomas of graduation from high school only after meeting the following graduation requirements:

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Subject Units of Credits

Language Arts 4.0

Social Studies • .5 US Government and .5 Alaska Studies

3.0

Mathematics • 2015 graduation: one credit Algebra I or Geometry (freshman class

start fall 2011) • 2019 graduation: one credit Algebra I and one credit Geometry

(freshman class start fall 2015)

3.0

Science 3.0

Health 1.0

Physical Education 1.0

Electives 7.0

Total Credits Required 22.0 credits

AND all students in grade 11, and all students in grade 12 who have not previously done so, must take ACT, SAT, or WorkKeys. Regulation 4 AAC 06.717

Alaska Performance Scholarship • http://acpe.alaska.gov/STUDENT-

PARENT/Grants_Scholarships/Alaska_Performance_Scholarship/Qualifying

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College Eligibility

Career & Technical Eligibility

Webpage Resources

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1. Graduation requirements 2. How to request transcripts

and diplomas 3. Scholarship opportunities

Homeless Students 16

Homeless liaison: Jennifer Conforti

Assessments and Dates 17

Tool to Screen Young Children at Risk

District requirement

• Monitored by site principals as well as the Student Services team

• Dial 4 - Developmental Indicators for the Assessment of Learning

• Screener for pre-k (3 and 4 year olds)

• Motor skills, concept development, language ability, self-help, and social-emotional

• Used to identify early intervention and support

• Administered by the Student Services Department

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Tool to Profile Kindergarten Readiness

State requirement – 4 ACC 06.712

• The State distributes and aggregates data

• Developmental Profile

• All kindergarteners and 1st grade students who had not previously been enrolled in public school

• Teacher observations - identify, record and summarize the skills and behaviors students demonstrate at the beginning of their kindergarten year

• Results are submitted online

• Kindergarten teachers must attend training

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Assessment to Measure Language Acquisition

Federal and state requirement - 4 AAC 34.055 • The State joined the WIDA Consortium – creators of the assessment • MetriTech distributes, scores, and reports the assessment

• W-APT - Identification tool • Students under consideration — within the first 30 days at start of school • Students new to the district (if flagged through parent questionnaire)—through

December

• ACCESS Assessment • Reading, Speaking, Listening, Writing • Assessment window—2/1—3/31 (waiver may permit start date of January 20,

2014) • Administered to all identified Limited English Proficient (LEP) students • Site staff administer the assessment

• Test administrators must attend training

Contact person is Melissa Blake, ELL Facilitator, 852-9661.

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Assessment to Measure Academic Achievement

Federal and state requirement – 4 AAC 06.737

• The state contracts with Data Recognition Corporation (DRC) to distribute, score, and report the assessments

• Alaska Measure of Progress (AMP)

• English Language Arts and Math (grades 3-10)

• Science SBA (grades 4, 8, & 10)

• All students must participate

• Test administrators must attend training annually

• The Alternate Assessment is available for the students with significant cognitive disabilities (grades 3-10)

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Assessment to Measure Competency

State requirement – 4 AAC 06.755

• The state contracts with Data Recognition Corporation (DRC) to distribute, score, and report the assessments/results

• High School Graduation Qualifying Examination (HSGQE)

• Reading, Writing, and Math (Grade 10 Only)

• High-stakes test for a high school diploma

• First administered spring of the student’s sophomore year

• Test proctors must attend training

• Students who are not proficient in all three subtests can retest at least once yearly – HSGQE Retest (grades 11, 12, and returning adults)

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Assessment to Measure Work/College Ready

State requirement – 4 AAC 06.717

• State contracts with ACT and SAT to distribute, score, and report the assessment

• College and career readiness assessments

• all students in grade 11, and all students in grade 12 who have not previously done so, take one the assessments described below

• The requirements under (a) of this section are met if a student takes

1. the SAT;

2. the ACT; or

3. the following sections of the WorkKeys assessment:

a) applied mathematics;

b) reading for information; and

c) locating information.

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Associate Test Coordinator

• A representative from your site will support most testing

• Not an added duty contract

• Requires strong ethics, organizational skills and attention to detail

• Requires getting along with staff

• Works with sped teachers and ELL instructors to oversee and ensure documentation of accommodations & modifications

• At the time of testing: • Ensures security procedures

• Creates/distributes testing schedule for site

• Trains all test proctors at the site

• Ensures all testing takes place

• Receives and returns secure test materials to Assessment Department 24

Alignment of Standards and Expectations

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Alignment of Standards and Expectations

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QUESTIONS 27