Corporate Services

Finance & Systems update

Presenter: Anne Shrubshall

Date: 28 November 2007

Outline of presentation

Recap on the concept of a Finance & Systems

team

Make up of team

Business Services Manager

Progress to date

Next steps

Any questions

Finance & Systems

team

Finance Services

Buildings & Estates

Sports Office

Hospitality Services

Senior Management Business

Services

INFORMATION

SYSTEMSPROCESSES

ADVICE

Campus Services

Why do we need a Finance &

Systems team?

To relieve individual service managers of

the distraction of financial management

and to enable them to focus on the prime

objective of service delivery

What do we hope to achieve?

To provide within Corporate Services: An integrated system support network Quality financial information Additional cover and support

What do we hope to achieve?

To develop within Corporate Services: Increased efficiency by eliminating duplication A co-ordinated approach to web-based

communication Improved processes and procedures

Finance & Systems team

Already confirmed: Business Services Manager HS management accountant Project accountant from Finance HS finance team

Under consultation: B&E management accountant B&E finance and admin staff

Business Services Manager

To lead the Finance & Systems team Responsible for the overall financial management of

Corporate Services Review working relationships in respect of

transactional activity across Corporate Services Evaluate IT systems and general business

procedures Improve effective utilisation of the Corporate

Services web site

New appointment

Barry Clark Fully in post from 1 March 2008 (progressive

transfer from Finance Services) Chartered accountant Considerable experience in the service industry BP – developing UK forecourt convenience store

operation Siemens Group - running their central Shared

Accounting Unit

Work done to date by working group

Assessment of transactional activities

carried out in each area of Corporate

Services Payments

Sales invoicing

Cash management

Identified variety of systems in use for

transactional input

Next steps for Business Services Manager

To meet with and understand the current work of:

the ex HS Finance Team

the B&E staff/teams potentially transferring in

Sports Office admin staff

Finance Services admin staff

Next steps for Business Services Manager

Refine/improve the "who currently does what"

schedules drawn up by the working group

Develop an Action Plan/Objectives for the

rationalisation of existing activities

Bring forward specific proposals to integrate work

effort/avoid duplication/apply Best Practice etc

Summary

Joined up thinking!

Quality financial and

administrative support across

Corporate Services

Any questions?