Corporate Services

Finance & Systems

Presenter: Anne Shrubshall

Date: 21 September 2007

Outline of presentation

Background and initial steps

Why do we need a Finance & Systems team?

Finance

Systems

Administration and communication

Next steps

Any questions

Background Formation of Corporate Services:

Creation of large, complex service

Management of £40m annual budget

How can we: Improve operational efficiency?

Develop the level of business planning?

Improve the quality and integration of our

business systems?

Initial steps

General review across Corporate

Services of current activities associated

with finance and systems

Established working group

Identified key objectives

Members of group

Simon Malloy HS

Andrew George HS

Anne Shrubshall Finance

Debbie Brett Finance

Jeremy Child Finance

Jane McCartney B&E

Andy Fry Sports Office

Why do we need a Finance &

Systems team?

To relieve individual service managers of

the distraction of financial management

and to enable them to focus on the prime

objective of service delivery

What do we hope to achieve?

To provide within Corporate Services:• An integrated system support network• Quality financial information• Additional cover and support

What do we hope to achieve?

To develop within Corporate Services:• Increased efficiency by eliminating duplication• A co-ordinated approach to web-based

communication• Improved processes and procedures

Finance & Systems

team

Finance Services

Buildings & Estates

Sports Office

Hospitality Services

Senior Management

Business Services

INFORMATION

SYSTEMSPROCESSES

ADVICE

Finance

To maintain a distinction between:• University “stewardship” and

financial support functions• Corporate Services own financial

administration

Finance activities covered

Transaction processing Payments, sales invoicing, cash

Accounting Budgets, monitoring, forecasts

Financial planning and modelling

Delivery of financial training

Systems

Activities in relation to any system

used operationally by Corporate

Services System administration

System development

System implementation

Administration & Communication

Co-ordination of web-development

and maintenance

Business systems analysis and co-

ordination ie identify and apply best

practice across Corporate Services

Next steps

Appointment of Business Services

Manager

Transfer of existing HS finance team

and any other relevant staff

Assessment of activities in other

services

Begin to “join up” our thinking

Any questions?