Corporate & Legal Department (2012 MID-YEAR REPORT)
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Transcript of Corporate & Legal Department (2012 MID-YEAR REPORT)
Corporate & Legal Department(2012 MID-YEAR REPORT)
CONTENTS• Gist of Service Requests Completed (Jan. to Mid-July 2012)
• Quantitative Report of Corporate Service Requests Done
• Quantitative Report of Legal Service Requests Done
• Tally Sheet (per Company)
• SEC Transactions
• 3-Year Period Case Analysis & graph thereof
• Departmental Customer Satisfaction Survey
• ISO Report
GIST OF SERVICE REQUESTS COMPLETED
• Just like in the previous year, there were more requests for Corp. Services than the Legal Services.
• However, out of the total requests of 386, only 150 (100-C/50-L) SRFs were duly accomplished by the requestors.
SERVICENo. of
Requests
%
A (Corporate Services) 229 59%
B (Legal Services) 157 41%
TOTAL 386100%
CORPORATE SERVICE REQUESTS
ACTIVITY # OF REQUESTS %
SEC Matters 9 4
SCs/BRs/Minutes 122 53
GIS 25 11
Letters/Certifications 22 10Provision of Corp. Docs 6 3
Auditors’ Requests 27 12
Others 18 8
TOTAL 229 100%
CORPORATE SERVICE REQUESTS
SEC M
atte
rs
SCs/BR
s/Min
utes
Prep
of G
IS
Lette
rs/C
ertifi
catio
ns
Prov
isio
n of
Cor
p Doc
s
Audi
tors
' Req
uest
s
Other
s
TOTA
L0
50100150200250300350
%# OF REQUESTS
LEGAL SERVICE REQUESTSACTIVITY # OF REQUESTS %
Demand Letters Sent
20 13
Prep of Affidavits 13 8
Prep of Contracts 47 30
Other Legal Docs 10 6
Reviewed Contracts 24 15
Pleadings Filed 15 10
Hearings attended 24 15
Cases Filed 1 1
Cases Defended 3 2
TOTAL 157 100%
LEGAL SERVICE REQUESTS
Deman
d Le
tters
Sen
t
Prep
of A
ffida
vits
Prep
of C
ontra
cts
Other
Leg
al D
ocum
ents
Revie
w o
f Con
tract
s
Plea
ding
s File
d
Hearin
gs
Case
File
d
Case
Defen
ded
TOTA
L0
50100150200250300
%# OF REQUESTS
*SCORE SHEET OF REQUESTS FROM CLD (JAN-MID JULY 2012)
CORPORATE SERVICES AII BFI CLB CTLC E2DI EVPI FAI GAUF KPH KLL MMRI NLC OCPI OFII OMMI OMI OTSI
PACIFICA RIBAI RMI RMSI ROFI
Rayomarine STPI TMAI TMVI VMC TOTAL
1
SEC Matters (Incorporation/Ame
ndment of AOI/BL/Compliance) 0 0 2 0 0 1 0 0 0 0 0 1 0 0 0 0 0 2 1 1 0 1 0 0 0 0 0 9
2Preparation of
SCs/BRs 6 2 2 2 5 1 0 2 7 5 2 0 6 21 0 7 1 1 2 12 1 3 2 15 5 2 8 120
3Minutes of B/SHs
Meetings 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 24 Preparation of GIS 1 0 2 1 1 1 1 0 1 1 1 2 1 1 1 1 0 0 1 1 1 1 1 1 1 1 1 25
5
Preparation of Letters/Certification
s 0 0 1 3 1 1 0 1 0 0 1 1 0 1 1 0 1 0 1 1 1 2 1 0 0 0 4 22
6Requests by the
Auditors 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 27
7Provision of Corp
Docs 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 68 ISO Compliance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 17 0 0 0 0 0 0 0 17
9
Renewal of Company Car LTO
Registration 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1
TOTAL 8 6 8 7 9 5 2 4 9 7 5 5 9 24 3 9 3 4 6 33 4 8 5 17 8 4 17 229
LEGAL SERVICES AII BFI CLB CTLC E2DI EVPI FAI GAUF KPH KLL MMRI NLC OCPI OFII OMMI OMI OTSIPACIFICA RIBAI RMI RMSI ROFI
Rayomarine STPI TMAI TMVI VMC TOTAL
1 Preparation of DLs 2 0 0 13 0 0 0 0 1 0 0 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 20
2Preparation of
Affidavits 0 0 0 1 1 1 0 0 0 0 0 0 2 5 0 1 0 0 0 2 0 0 0 0 0 0 0 13
3Preparation of
Contracts 0 0 0 3 0 0 0 0 0 0 0 0 5 4 0 1 0 0 0 22 0 4 0 0 8 0 0 47
4
Preparation of Other Legal Documents 0 1 0 0 0 0 0 3 1 0 0 0 0 1 0 0 2 0 0 2 0 0 0 10
5 Review of Contracts 0 0 0 2 0 0 0 0 0 0 0 0 10 0 0 0 0 1 10 0 0 0 1 0 0 0 246 Case Filing 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 17 Case Defense 0 0 0 0 0 0 0 0 0 2 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 38 Pleadings Filed 0 0 0 3 0 0 0 0 1 0 0 0 0 9 0 0 0 0 0 0 0 0 0 2 0 0 0 159 Hearings 0 0 0 7 0 0 0 0 0 4 0 0 0 5 0 0 0 0 0 0 1 0 0 7 0 0 0 24
TOTAL 2 1 0 30 1 1 0 0 5 7 0 0 7 38 0 3 0 0 1 36 1 4 0 12 8 0 0 157
TALLY SHEET (Per Company)COMPANY CORP LEGAL TOTAL %
RMI 33 36 69 18
KLLPI 7 7 14 3
OFII 24 38 62 16
CTLC 7 30 37 10
STPI 17 12 29 8
VMC 17 0 17 4
OCPI 9 7 16 4
Others 115 27 142 37
TOTAL 229 157 386 100
TALLY SHEET (Per Company)
RMI
KLLPI
OFI
I
CTLC
STPI
VMC
OCPI
Oth
ers
TOTA
L
050
100150200250300350400
CORP
TOTAL
CORPLEGALTOTAL%
SEC TransactionsCOMPANY DATE COMMENCED/
ENDEDRE: STATUS
Rayomar Group May to June 2012 Annual Filing of GIS -done- (except for STPI –no AFS yet)
RIBAI Jan. 06, 2012 to Jan. 11, 2012
*Request for Monitoring of RIBAI (Increase in ACS)*SEC Processing
-done--pending completion of documents needed for
Finance-
EVPI Feb. 15, 2012 to Feb. 28, 2012
*Request for Monitoring of EVPI (RE: For the Increase in Capitalization of EVPI)*SEC Processing
-done--pending completion of documents needed for
Finance-
Pacifica Deli, Inc.
Feb. 09, 2012 to May 06, 2012
*Incorporation*SEC Processing (RE: Amendment of Principal Place of Business of Pacifica Deli, Inc.)
-done--documents just done for
signature routing; for filing with SEC-
GAUFI Feb. 15, 2012 to April 30, 2012
Incorporation -done-
NLC June 26, 2012 to July 11, 2012
Request for Monitoring of NLC (RE: For the amendment of Primary Purpose of NLC)
-done-
CLB June 26, 2012 to July 24, 2012
Request for Monitoring of CLB (RE: For the amendment of the Principal Place of Business of
CLB)
-done-
3-Year Period Case Analysis
YEAR 2010 2011 2012
Cases FILED 8 6 1
Cases AGAINST
3 0 5
TERMINATED 4 4 5
ONGOING 11 13 9
TOTAL 26 23 20
3-Year Period Case Analysis
Cases FILEDCases
AGAINST TERMINATEDONGOING
0%
20%
40%
60%
80%
100%
2010 2011 2012
TOTAL COLLECTIONS FOR MID-2012
570,047.00
118,559.50
688,606.50
TOTAL COLLECTIONS (PHP688,606.50)
CTLCOFIITOTAL
CUSTOMERS’ SATISFACTION SURVEY• CORPORATE SRFs (77 respondents out of 150
requestors)STANDARD POOR FAIR SAT. V.S. EXC. TOTAL
Timeliness of the service
2 2 1 44 28 77
Responsiveness to Request
0 5 1 36 35 77
Completeness of Service
0 5 1 41 30 77
Competence of the Department
0 5 1 38 33 77
Over-all Rating 0 5 1 39 32 77
TOTAL 2 22 5 198 158 385
CUSTOMERS’ SATISFACTION SURVEY• LEGAL SRFs (35 respondents out of 50 requestors)
STANDARD POOR FAIR SAT. V.S. EXC. TOTAL
Timeliness of the service
2 3 1 15 14 35
Responsiveness to Request
0 3 1 15 16 35
Completeness of Service
2 3 1 14 15 35
Competence of the Department
0 3 1 15 16 35
Over-all Rating 4 3 1 13 14 35
TOTAL 8 15 5 72 75 175
RMI-CLD ISO DOCUMENTATION PROGRESS REPORT(as of 7/27/2012)
START FINISHED DATE
DATE TYPE TITLEPROCESS OWNER STATUS DRAFT REVIEW APPROVE DISSEMINATION UPLOAD CASCADING
Column1 Column2 Column3 Column4 Column5 Column7 Column8 Column9 Column10 Column102 Column1022
3/19/2012 Guidelines Functional Training Program for Legal Assistant GMM done 3/21/2012ISO-3.31.12/ISO-5.22.12
5/25/2012 5.28.2012 5.28.2012 N/A
10/17/2011 Policy Corporate & Legal Policy GMM done 10/20/2011ISO-3.31.12/ISO-5.22.12
5/25/2012 5.28.2012 to 5.30.2012 5.30.2012 7.27.12
10/10/2011 Policy Policy on Safekeeping of Corporate & Legal Documents GMM done 3/21/2012ISO-3.31.12/ISO-5.22.12
5/25/2012 5.28.2012 to 5.30.2012 5.30.2012 7.27.12
3/1/2011 Procedure Service Request Procedure JMC done 3/14/2011
GMM-4.17.11/10.20.11/ISO-3.31.12
4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 7.27.12
10/10/2011 Procedure Incorporation JMC done 10/10/2011
GMM-10.20.11/ISO-3.31.12
4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012
12/3/2011 Procedure Acquisition of an Existing Corporation JMC done 1/13/2011
GMM-1.28.11/ISO-3.31.12
4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012
10/22/2011 Procedure Procedure on Corporate Amendments JMC done 11/3/2011
GMM-2.14.12/ISO-3.31.12
4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012
3/19/2012 Procedure Procedure for Engaging an External Counsel GMM done 3/21/2012ISO-3.31.12
4/18/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012
3/30/2012 Policy Policy on Engagement of External Counsel GMM done 4/2/2012ISO-3.31.12
4/18/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012
3/17/2012 Procedure Procedure in Handling Requests for Legal Action JMC done 3/24/2012
GMM-3.26.12/ISO-3.31.12
4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 7.27.12
3/31/2012 Procedure Procedure in Handling Summons & Subpoenas GMM done 4/2/2012GMM-4.17.12
4/20/2012 4.23.2012 to 5.17.2012 5.17.2012 7.27.12
2/23/2011 Form Service Request Form JMC done 2/28/2011
GMM-3.14.11/ISO-3.22.11
3/24/2011 4.1.2011 7.1.2011 7.27.12
10/1/2011 Reference Records Matrix JMC done 11/8/2011
GMM-11.10.11/ISO-4.18.12
4/23/2012 N/A 5.8.2012 N/A
3/26/2012 Reference CLD's Organizational Chart GMM/JAF done 3/26/2012 ISO-5.22.12 5/25/2012 5.28.2012 5.28.2012 N/A
4/25/2011 Reference Job Description (for Legal Assistant) GMM/JAF done 4/29/2011 GMM- 5.3.12 5/25/2012 N/A
3/19/2012 Reference CLD's Departmental Objectives GMM done 3/21/2012ISO-3.31.12/ISO-5.22.12
5/25/2012 5.28.2012 to 5.30.2012 5.30.2012 7.27.12
5/12/2012 Procedure Preparation of General Information Sheet JMC done 5/15/2012
GMM-5.22.12/ISO-5.23.12
5/23/2012 5.24.2012 to 5.29.2012 5.30.2012 7.27.12
Thank You!Until next year…