Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES...
-
Upload
ada-maxwell -
Category
Documents
-
view
219 -
download
0
Transcript of Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES...
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-1
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
Microsoft Excel 2007 – Level 1
INSERTING FORMULAS IN A WORKSHEET
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-2
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
Performance ObjectivesPerformance Objectives
• Write formulas with mathematical operators
• Type a formula in the Formula bar
• Copy a formula
• Use the Insert Function feature to insert a formula in a cell
• Write formulas with the AVERAGE, MAX, MIN, COUNT, PMT, FV, DATE, NOW, and IF functions
• Create an absolute and mixed cell reference
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-3
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Mathematical Operators
Mathematical Operators
+ Addition
- Subtraction
* Multiplication
/ Division
% Percent
^ Exponentiation
Order of Operations
Negation
Percent
Exponentiation
Multiplication, Division, left to right
Addition, Subtraction , left to right
Use parenthesesto override the
Order of Operations
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-4
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Writing FormulasWriting Formulas
Begin with theequal (=) sign
Then type remainder of
formula
Select cell that is
to contain a formula
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-5
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Typing in the Formula BarTyping in the Formula Bar
Formulas can also beentered directly inthe Formula bar
Formula bar alwaysdisplays formula,
whileactive cell displays
theformatted result of
the formula
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-6
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
Copying Cells or a FormulaCopying Cells or a Formula
1. Select cells to copy from
3. Select area to paste copied cells into
2. Click Copy button or press Ctrl + C
4. Click Paste button or press Ctrl + V
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-7
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Copying Formulas with the Fill Handle
Insert formula in cell; with cell active, use fill handle to drag through cells that should contain the formula
Cell references change relatively in the target cells when copying a formula
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-8
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Write a Formula by Pointing
Click the cell that will contain the formula,
type the = sign
Then click the cell you want to reference in the
formulaEnter the
mathematical operator,
click the next cell you want to reference,
then press Enter
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-9
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Using the Trace Error ButtonUsing the Trace Error Button
A Smart tag button may
appear, depending on the action performed.
Click Trace Error button (a Smart Tag) to display a
list of options
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-10
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Inserting Formulas with FunctionsInserting Formulas with Functions
=SUM(B3:B9,100)=SUM(B3:B9,100)
function argumentthis time a range of
cells
argumentthis time a constant
Cell retains the formula Cell retains the formula but displays the calculated resultbut displays the calculated result
=AVERAGE(d3:f9)=AVERAGE(d3:f9)Can type function or use Formula tab,Insert Function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-11
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Using the Insert Function FeatureUsing the Insert Function Feature
Click the Formulas Tab Then the
Insert Function button
Click arrow to display
categories
Or select a function from the list box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-12
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Function Arguments PaletteFunction Arguments Palette
If necessary, drag the Title bar of the Function Arguments Palette to display cell(s)
behind
Enter range of
cells
Displaysinformation About the function
Click to displayhelp on the
function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-13
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Statistical FunctionsStatistical Functions
AVERAGEA range of cells is added together and divided
by the number of cell entries
Ignores cells with text and blank cells(does not ignore zeros)
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-14
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Statistical Functions…/2Statistical Functions…/2
MAX or MINMAX returns maximum value in a rangeMIN returns minimum value in a range
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-15
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Statistical Functions…/3Statistical Functions…/3
COUNTCounts numeric values in a range
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-16
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Displaying FormulasDisplaying Formulas
Press Ctrl + ` (accent grave) to display
formulas rather than calculated values
` is above the Tab key, to the left of the
1
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-17
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Financial FunctionsFinancial Functions
PMTCalculates the periodic payment for a loan
based on a set number of payments and a set interest rate
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-18
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Financial Functions…/2Financial Functions…/2
FVCalculates the future value of a series of equal payments or an annuity with a specific interest
rate over a specific period of time
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-19
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Date and Time FunctionsDate and Time Functions
NOWReturns the serial number of the
current date and time on the computer’s clock
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-20
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Date and Time Functions…/2Date and Time Functions…/2
DATEReturns the serial number of a particular
date
Excel stores dates as serial numbers- January 1, 1900 is serial number 1
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-21
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Logical FunctionsLogical Functions
IFPerforms conditional tests on values and
formulas using true or false test
Use nested IF functions in a formula where more than two actions are required
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-22
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Editing a FormulaEditing a Formula
Edit in the cell or in the Formula bar text box
Excel will highlight cells used in the formula.Press Enter when finished editing; Excel will recalculate automatically.
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-23
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Writing a Nested IF FunctionWriting a Nested IF Function
• FALSE is inserted if none of the conditions match With the below formula F is inserted if no match
==IF(E2>89,”A”,IFIF(E2>89,”A”,IF((E2>79,”B”,IFE2>79,”B”,IF((E2>69,”C”,IFE2>69,”C”,IF((E2>59,”D”E2>59,”D”))))))))
If the number in E2is greater than 89,the grade of A is returned
If the number does not match thefirst condition, Excel looks to thesecond condition; if that conditionis not met, then Excel looks to the thirdcondition, and so on
• Insert quotation marks before and after text in a Insert quotation marks before and after text in a formulaformula
• Notice colored parentheses represent each Notice colored parentheses represent each conditioncondition
• Maximum of 255 characters in a cellMaximum of 255 characters in a cell
Use nested IF functions in a formula where more than two actions are required
==IF(E2>89,”A”,IFIF(E2>89,”A”,IF((E2>79,”B”,IFE2>79,”B”,IF((E2>69,”C”,IFE2>69,”C”,IF((E2>59,”D”, “F”E2>59,”D”, “F”))))))))
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-24
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Absolute and Mixed Cell ReferencesAbsolute and Mixed Cell References
When a formula is copied:When a formula is copied:
• A relative cell reference adjusts
• An absolute cell reference does not change• A mixed cell reference does both
Make a cell reference Make a cell reference absolute by absolute by keying a dollar sign ($)before the column and/or rowcell reference
Can use the F4 key to cycle through cell reference options
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-25
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
All formulas should begin with what?
Features SummaryFeatures Summary
An equal (=) sign
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-26
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
How can you copy a formula to adjacent cells?
Features SummaryFeatures Summary
Using fill handle, drag through cells you want to contain the formula
OR
Select the formula, click Copy, select target cells, click Paste
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-27
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
How do you display the Insert Function dialog box?
Features SummaryFeatures Summary
Click Formulas tab, Insert Function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-28
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Which function would you use to calculate the average of a range of cells?
Features SummaryFeatures Summary
AVERAGE function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-29
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
Which function would you use to calculate the monthly payment for a loan?
Features SummaryFeatures Summary
PMT function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-30
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Write Formulas with Functions
•Absolute and Mixed Cell References
•Features Summary
How can you show the formulas instead of the result of the formulas?
Features SummaryFeatures Summary
Press Ctrl + ` (accent grave)
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-31
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
How do you create an absolute cell reference?
Features SummaryFeatures Summary
Type $ in front of the cell row and /or column
Examples: $D$2, $E3, $G$5:$G$8, H$2
OR
Position the insertion point in the cell after the relative cell
reference;press the F4 key repetitively
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 2
BACK NEXT END
2-32
LINKS TO OBJECTIVES
•Mathematical Operators
•Formula Bar
•Copy a Formula
• Insert Function Feature
•Financial Functions
•Absolute and Mixed Cell References
•Features Summary
Coming Next
FORMATTING AN EXCEL WORKSHEET