Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-1 LINKS TO OBJECTIVES Move, Copy,...
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Transcript of Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-1 LINKS TO OBJECTIVES Move, Copy,...
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
BACK NEXT END
5-1
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
UNIT 2: MAINTAINING ANDUNIT 2: MAINTAINING ANDENHANCING WORKBOOKSENHANCING WORKBOOKS
Microsoft Excel 2003 - Specialist
MOVING DATA WITHIN AND BETWEEN WORKBOOKS
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-2
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Performance ObjectivesPerformance Objectives
• Move, copy, and paste cells within a worksheet• Create a workbook with multiple worksheets• Split a worksheet into windows and freeze panes• Name a range of cells and use a range in a
formula• Open and close workbooks• Arrange, size, and move workbooks• Copy and paste data between workbooks• Link data between worksheets• Link worksheets with a 3-D reference• Copy and paste a worksheet between programs
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-3
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Moving Selected CellsMoving Selected Cells
Cut buttonCut button Paste buttonPaste button
OROREdit, Cut
Edit, Paste
Ctrl + X
Ctrl + V
drag border of selected cellsand drop in desired location
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-4
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copying Selected CellsCopying Selected Cells
Copy buttonCopy button Paste buttonPaste button
OROREdit, CopyEdit, Paste
Ctrl + CCtrl + V
hold down Ctrl key anddrag border of selected cellsand drop in desired location
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-5
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Using the Office ClipboardUsing the Office Clipboard
To collect and paste multiple items.
(holds up to 24 items)
Edit, Office Clipboard
select items, click Copy
click item, then paste to insert
press Ctrl + C twiceOROR
ClipboardTask Pane
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-6
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Creating with Multiple WorksheetsCreating with Multiple Worksheets
A workbook contains three worksheets by default.
use Copy and Paste featuresbetween worksheets
print specific sheets byselecting with Ctrl key
copy sheet by draggingwhile holding Ctrl key
right-click sheet tab todisplay shortcut menu
use tab scroll buttons toview other worksheet tabs
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-7
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Hiding and Unhiding a WorksheetHiding and Unhiding a Worksheet
Format, Sheet, Hide
select sheet click OK
unhide worksheet
hide a worksheet
Format, Sheet, Unhide
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-8
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Splitting a Worksheet into WindowsSplitting a Worksheet into Windows
Window, Split OROR
dragHorizontalSplit Bar
dragVerticalSplit Bar
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-9
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Splitting a Worksheet into Windows…/2Splitting a Worksheet into Windows…/2
windows aresplit bythick
gray lines
remove split with Window, Remove Split
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-10
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Freezing and Unfreezing PanesFreezing and Unfreezing Panes
only the display of the pane with the active cell changes
Window, Freeze Panes
unfreeze panes with Window, Unfreeze Panes
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-11
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Naming a Range of CellsNaming a Range of Cells
select range
type a name(no spaces)
and press Enter
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Moving to Named RangesMoving to Named Ranges
click down-pointing arrowbeside Name Box buttonthen click range name
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Using a Named Range in a FormulaUsing a Named Range in a Formula
You can use a named range in the current worksheet or in
another worksheet within the workbook.
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Opening Multiple WorkbooksOpening Multiple Workbooks
File, Open
select files usingCtrl and/or Shift keys
press Enter orclick Open
displays open workbookscheck mark is the active workbook
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Closing Multiple WorkbooksClosing Multiple Workbooks
hold down Shift key
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-16
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Arranging WorkbooksArranging Workbooks
Window, Arrange
blue Title bar indicatesactive window
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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5-17
LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Sizing and Moving WorkbooksSizing and Moving Workbooks
Minimize
Maximize
Close
Restore
Alternating
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copying and Pasting DataCopying and Pasting Data
With multiple workbooks open, you can move or copy
information between them or compare contents.
Use the cutting and pastingoptions together with the
information about windows.
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Linking Data between WorksheetsLinking Data between Worksheets
creates a dynamic linksource = worksheet that contains original
datadependent = relies on source for data in the
linkselect cell(s), Copy Edit, Paste Special
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Copying and Pasting between ProgramsCopying and Pasting between Programs
integrationcombining of data from two or
more programs into one file
source program = data to be copieddestination program = where data is
pasted
methods:copy and pastecopy and link
copy and embed
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you cut selected cells?
Features SummaryFeatures Summary
Cut buttonCut button
OROREdit, Cut Ctrl + X
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CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Linking with a 3-D ReferenceLinking with a 3-D Reference
to analyze data in multiple to analyze data in multiple worksheetsworksheets
same cell or range of cellssame cell or range of cellsStep 1: make cell active where function will appearStep 2: type =SUM( and click first sheet tabStep 3: hold down Shift key and click last sheet tabStep 4: select cell(s)Step 5: type ) and press Enter
sum of range forall three sheets
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you paste selected cells?
Features SummaryFeatures Summary
Paste buttonPaste button
OROR
Edit, Paste Ctrl + V
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you copy selected cells?
Features SummaryFeatures Summary
Copy buttonCopy button
OROREdit, Copy Ctrl + C
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you display the Clipboard task pane?
Features SummaryFeatures Summary
Edit, Office Clipboard
press Ctrl + C twiceOROR
ClipboardTask Pane
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you hide a worksheet?
Features SummaryFeatures Summary
Format, Sheet, Hide
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you display the Unhide dialog box?
Features SummaryFeatures Summary
Format, Sheet, Unhide
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you split a window into panes?
Features SummaryFeatures Summary
Window, Split
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you freeze window panes?
Features SummaryFeatures Summary
Window, Freeze Panes
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you unfreeze window panes?
Features SummaryFeatures Summary
unfreeze panes with Window, Unfreeze Panes
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you display the Arrange Windows dialog box?
Features SummaryFeatures Summary
Window, Arrange
Copyright 2003, Paradigm Publishing Inc.
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
How do you display the Paste Special dialog box?
Features SummaryFeatures Summary
Edit, Paste Special
Copyright 2003, Paradigm Publishing Inc.
CHAPTER5
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LINKS TO
OBJECTIVES• Move, Copy, and
Paste Cells• Multiple Worksheets• Split into Windows
and Freeze Panes• Range Names• Open and Close• Arrange, Size, and
Move Workbooks• Copy and Paste Data
Between Workbooks• Link Data• Link with a 3-D
Reference• Copy and Paste
Between Programs• Features Summary
Coming NextComing Next
MAINTAINING WORKBOOKS