Copy of TBExpReportWorkbook-1 - Columbia University · first date of expense first date of expense...
4
FIRST DATE OF EXPENSE FIRST DATE OF EXPENSE PAYEE'S HOME ADDRESS STREET CITY STATE ZIP PERSONAL VEHICLE MILEAGE RATE AMOUNT I certify that these expenses were actual and reasonable and incurred in accordance with University policy for the official business of Columbia University. I certify that no portion of this claim was free of charge, previously reimbursed from any other source, or will be paid from any resource in the future. DAF'S SIGNATURE DATE I certify that I have reviewed all claims associated with this reimbursement. I have found them to be in accordance with both Columbia University policies and procedures and the policies of any sponsoring agencies funding these activities and I hereby authorize payment. $0.00 $0.00 $0.00 $0.00 TOTAL EXPENSE (COLUMNS A&B) $0.00 LESS PREPAID EXPENSES SUBTOTAL $0.00 LESS TRAVEL ADVANCE $0.00 AMOUNT DUE UNIVERSITY $0.00 AMOUNT DUE EMPLOYEE $0.00 0.585 ITEMIZED EXPENSE DESCRIPTIONS BUSINESS PURPOSES In the space below, describe each expense, including the business purpose. For meals/meetings of 1-10 people, document names and relationships to CU. For groups of over 10, document total number of attendees only. For ALL expenses remember to segregate "unallowable" amounts to column B (such as any alcohol, etc.). CHECK PICK-UP (OPTIONAL) Check box to request check pick-up. NOTE: Dept. Processor must select "Check pick- up" option in AP/CAR. X DEPARTMENT CONTACT # OF MILES NAME PHONE ACCOUNT DISTRIBUTION TOTAL Totals from Average Rate Currency Conversion Worksheet $0.00 Totals from Daily Rate Currency Conversion Worksheet TOTALS Totals from Extra Page $0.00 $0.00 $0.00 ACCOUNT NUMBER ----------------------------------------- SUB-CODE AMOUNT $0.00 PAYEE'S SIGNATURE DATE SEGREGATED EXPENSES B UNSEGREGATED EXPENSES A EXPENSE NO. DATE OF EXPENSE FROM TO TRAVEL ADVANCE # T $0.00 FROM TO OVERALL BUSINESS PURPOSE (for conference, attach flyer or forms) Travel Expenses >>> Business Expenses >>> PE PERIOD END DATE TE TRAVEL END DATE Revised Jan 9, 2007 TRAVEL & BUSINESS EXPENSE REPORT Page _____ of _____ DATE RECEIVED BY DEPARTMENT VOUCHER # Columbia University in the City of New York OFFICE OF THE EVP OF FINANCE Please note: For TRAVEL EXPENSES the AP/CAR invoice number format is TEMMDDYY and refers to the return date to NYC or TRAVEL END DATE. For BUSINESS EXPENSES (including local transportation) the AP/CAR invoice number format is PEMMDDYY and refers to the LAST DATE OF EXPENSE (Period End date). DEPARTURE & ARRIVAL POINTS EMPLOYEE (PAYEE) NAME Important: Use this form to report travel and all associated expenses from ONE TRIP (leave and return to NYC area, including multiple destinations) OR, for misc. business expenses and/or local transportation (within the tri-state area, where no overnight stay occurred). Please check only one box - not both! Then, enter dates in the boxes on the right (using format MM/DD/YY), according to the report category box checked (Travel OR Business). AP/CAR Invoice Number for Travel Expenses <<< AP/CAR Invoice Number for Business Expenses <<< DAF'S NAME (Print) : DEPT. NAME / NUMBER X Please check box if your home address has changed. NOTE: Your Dept. AP/CAR Processor must contact Vendor Maintenance with new info. EVP Finance Exp Report WB 1/9/07 B. Vos
Transcript of Copy of TBExpReportWorkbook-1 - Columbia University · first date of expense first date of expense...
FIRST DATE OF EXPENSE
FIRST DATE OF EXPENSE
PAYEE'S HOME ADDRESS STREET
CITY STATE ZIP
PERSONAL VEHICLE MILEAGE
RATE AMOUNT
I certify that these expenses were actual and reasonable and incurred in accordance with University policy for the official business of Columbia University.I certify that no portion of this claim was free of charge, previously reimbursed from any other source, or will be paid from any resource in the future.
DAF'S SIGNATURE DATE
I certify that I have reviewed all claims associated with this reimbursement. I have found them to be in accordance with both Columbia University policies and procedures and the policies of any sponsoring agencies funding these activities and I hereby authorize payment.
$0.00$0.00$0.00$0.00
TOTAL EXPENSE (COLUMNS A&B) $0.00LESS PREPAID EXPENSES
SUBTOTAL $0.00LESS TRAVEL ADVANCE
$0.00AMOUNT DUE UNIVERSITY $0.00
AMOUNT DUE EMPLOYEE $0.00
0.585
ITEMIZED EXPENSE DESCRIPTIONS
BUSINESS PURPOSES
In the space below, describe each expense, including the business purpose. For meals/meetings of 1-10 people, document names and relationships to CU. For groups of over 10, document total number of attendees only. For ALL expenses remember to segregate "unallowable" amounts to column B (such as any alcohol, etc.).
CHECK PICK-UP (OPTIONAL) Check box to request check pick-up. NOTE:
Dept. Processor must select "Check pick-up" option in AP/CAR.X
DEPARTMENT CONTACT
# OF MILES
NAME
PHONE
ACCOUNT DISTRIBUTION TOTAL
Totals from Average Rate Currency Conversion Worksheet
$0.00Totals from Daily Rate Currency Conversion Worksheet
TOTALS
Totals from Extra Page $0.00$0.00$0.00
ACCOUNT NUMBER ----------------------------------------- SUB-CODE AMOUNT
$0.00
PAYEE'S SIGNATURE DATE
SEGREGATED EXPENSES
B
UNSEGREGATED EXPENSES
AEXPENSE NO. DATE OF
EXPENSE
FROM TO
TRAVEL ADVANCE # T
$0.00
FROM TO
OVERALL BUSINESS PURPOSE (for conference, attach flyer or forms)
Travel Expenses >>>
Business Expenses >>>PE
PERIOD END DATE
TE
TRAVEL END DATE
Revised Jan 9, 2007 TRAVEL & BUSINESS EXPENSE REPORT Page _____ of _____ DATE RECEIVED BY DEPARTMENT VOUCHER # Columbia University in the City of New York
OFFICE OF THE EVP OF FINANCE
Please note: For TRAVEL EXPENSES the AP/CAR invoice number format is TEMMDDYY and refers to the return date to NYC or TRAVEL END DATE. For BUSINESS EXPENSES (including local transportation) the AP/CAR invoice number format is PEMMDDYY and refers to the LAST DATE OF EXPENSE (Period End date).
DEPARTURE & ARRIVAL POINTS
EMPLOYEE (PAYEE) NAME
Important: Use this form to report travel and all associated expenses from ONE TRIP (leave and return to NYC area, including multiple destinations) OR, for misc. business expenses and/or local transportation (within the tri-state area, where no overnight stay occurred).
Please check only one box - not both! Then, enter dates in the boxes on the right
(using format MM/DD/YY), according to the report category box checked (Travel OR Business).
AP/CAR Invoice Number for Travel Expenses <<<
AP/CAR Invoice Number for Business Expenses <<<
DAF'S NAME (Print): DEPT. NAME / NUMBER
X
Please check box if your home address has changed.
NOTE: Your Dept. AP/CAR Processor must contact Vendor Maintenance with new info.
EVP Finance Exp Report WB 1/9/07 B. Vos
epdpa4
Text Box
Check only "Travel Expenses"
epdpa4
Line
epdpa4
Text Box
Official Full Name - (not nickname)
epdpa4
Text Box
Traveling From and To
epdpa4
Text Box
(i.e. Capstone Workshop - World Bank trip to DC for final presentation)
epdpa4
Text Box
Numbers must correspond to receipts
epdpa4
Text Box
Date of Expense (must match receipt)
epdpa4
Text Box
Description of EACH expense (include where to and from if travel); (i.e. lunch in DC, cab fare to hotel from train station in DC,...)
epdpa4
Text Box
List expense amount on this column (must match amount on receipts)
epdpa4
Text Box
MM/DD/YY
epdpa4
Text Box
Date of First Expense (not first day of travel; MM/DD/YY
epdpa4
Text Box
Traveling From and To
epdpa4
Text Box
Print & Sign
epdpa4
Text Box
Address must match address in the Address Verification Form.
epdpa4
Text Box
Date of Return to NYC; MM/DD/YY
epdpa4
Line
vuj
Line
epdpa4
Text Box
Automatic total, but check if it all adds up
vuj
Line
vuj
Line
vuj
Line
epdpa4
Text Box
*Do not fill out and submit this printed form; please click here for the TBER Excel sheet: http://finance.columbia.edu/content/travel-business-report-form-workbook
vuj
Highlight
vuj
Typewritten Text
vuj
Typewritten Text
vuj
Typewritten Text
vuj
Typewritten Text
epdpa4
Text Box
Do not write expenses in THIS column!
PAYEE NAME
$0.00 TOTALS $0.00
DATE OF EXPENSE
BUSINESS PURPOSES
In the table below describe each expense. Please provide the full names for business meals/meetings attendees along with the meeting agenda (or topic of discussion).
Revised March 5, 2007 EXPENSE REPORT EXTRA PAGE Page _____ of __Columbia University in the City of New York
OFFICE OF THE EVP OF FINANCE
INVOICE #
DESCRIPTION OF EXPENSES / ITEMIZED BUSINESS REASONS UNSEGREGATED EXPENSES
A
SEGREGATED EXPENSES
BEXPENSE
NO.
EVP Finance Unlocked Exp Report WB 4/5/07 B. Vos
epdpa4
Text Box
Official Full Name - (not nickname)
epdpa4
Text Box
Expense Amount (must match amount on receipts)
epdpa4
Text Box
Date of Expense (must match receipts)
epdpa4
Text Box
Description of EACH expense (include where to and from if travel); (i.e. lunch in DC, cab fare to hotel from train station in DC,...)
epdpa4
Text Box
Numbers must correspond to receipts
epdpa4
Text Box
Automatic total, but check if it all adds up
Thresholds USD Amt. Allowed Foreign Amt. AllowedBreakfast: $25.00
Lunch: $35.00Dinner: $50.00
0.0000 Foreign Hotel: $400.00Misc.: $0.00
DATE OF EXPENSE
0.00 $0.00 $0.00
1/8/092,000.00 2,000.00 0.00 $0.00 $0.00
1/10/094,000.00 4,000.00 0.00 $0.00 $0.00
1/11/091,000.00 1,000.00 0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.00
0.00 $0.00 $0.007,000.00 7,000.00 0.00 $0.00 $0.00
Note: For non-government/grant accounts, "UNALLOWABLE" expenses such as alcohol or overages on meal allowances MUST BE SEGREGATED TO AN 8500 SERIES account sub-code (Column B).Please note: For grant accounts "UNALLOWABLE" expenses such as alcohol or overages on meal allowances MUST BE SEGREGATED TO A NON-GOVERNMENT ACCOUNT (also Column B).
TOTALS
Revised Jan. 9, 2007 AVERAGE RATE CURRENCY CONVERSION WORKSHEET Page _____ of _____
Number of receipt - Business Purpose
6 - hotel for two nights
7 - car rental for eight dats
8 - gas for car rental
AVERAGE EXCHANGE RATE FOR US DOLLARS:
DESCRIPTION OF EXPENSES TOTAL FOREIGN
CURRENCY AMOUNT
UNSEGREGATED FOREIGN
CURRENCY AMOUNT
SEGREGATED FOREIGN
CURRENCY AMOUNT
UNSEGREGATED US DOLLAR
AMOUNT
SEGREGATED US DOLLAR
AMOUNTBUSINESS PURPOSE
ENTER FIRST (DATE OF EXPENSE) EXCHANGE RATEENTER LAST (DATE OF EXPENSE) EXCHANGE RATE
AVERAGE EXCHANGE RATE CALCULATOR
CURRENCY BEING CONVERTED INTO US DOLLARS:
INVOICE #PAYEE NAMEColumbia University in the City of New York OFFICE OF THE EVP OF FINANCE
EVP Finance Exp Report WB 1/9/07 B. Vos
epdpa4
Text Box
Insert expensed in foreign currency on BOTH of these columns. The US dollars amount will automatically add up at the bottom of the form and on the front page.
epdpa4
Text Box
Will automatically add up, but check the total
epdpa4
Text Box
Official Full Name - (not nickname)
epdpa4
Text Box
Fill out based on OANDA.com conversion information.
epdpa4
Text Box
Description of EACH expense (include where to and from if travel); (i.e. flight to Uganda, hostel expense,...). The expenses writing on this page will not need to be re-written on the front TBER page.
epdpa4
Text Box
If paid by credit card, use the card's conversion rate and put directly on the front TBER page (rather than on the Average Rate Currency Conversation Worksheet).
7/24/13 Currency Converter | OANDA
www.oanda.com/currency/historical-rates/ 1/1
Historical Exchange RatesDaily BID rates @ +/- 0%
DATE: Mar 18, 2013 Mar 22, 2013 INTERBANK: +/- 0% PRICE: Bid VALUES: Rate FREQUENCY: Daily
BRL / USD
Period Av erage 0.5026
Period High 0.5037
Period Low 0.5014
Mar 22, 2013 0.5014
Mar 21, 2013 0.5025
Mar 20, 2013 0.5030
Mar 19, 2013 0.5026
Mar 18, 2013 0.5037
www.oanda.com/currency/historical-rates/
© 1996 - 2013 OANDA Corporation. All rights reserved. All Registered Trade Marks used on this Website, whether marked as Trade Marks or not marked, are
declared to belong to their respective owner(s). OANDA Corporation owns Trade Marks of all its "FX" products.
epdpa4
Text Box
The Average Rate Currency Conversion Worksheet must be accompanied by supporting documentation from Oanda.com. In order to obtain the currency conversation rate go to http://www.oanda.com/currency/historical-rates/ and convert the currency to USD.
![· Gift]Awards/MemoriaIs Expense Legal Services Food/Beverage Expense Polling Expense Printing Expense Salaries/Wages/Contract Labor Solicitation/Fundraising Expense](https://static.fdocuments.us/doc/165x107/5c5ef74209d3f2515c8cf3a9/-giftawardsmemoriais-expense-legal-services-foodbeverage-expense-polling-expense.jpg)
