Conventions Trade Shows Special Events · 2014-05-15 · Life Safety Management ... 1.2.1 This...

Osceola County Department of Fire Rescue and

Emergency Medical Services

Life Safety Management – Office of the Fire Marshal

2586 Partin Settlement Rd., Kissimmee, FL 34744

Phone: 407-742-6700 Fax: 407-742-6714

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Conventions

Trade Shows

Special Events

&

Exhibits





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Table of Contents

Section 1 - Scope and Introduction 3

Section 2 - Plans and Permits 4

Section 3 - Exhibits 6

Section 4 - Flame Resistance 8

Section 5 - Open Flame, Pyrotechnics and Special Effects 9

Section 6 - Pressurized Cylinders, Liquefied Petroleum Gas and Natural Gas 16

Section 7 - Cooking and Food Warming 17

Section 8 - Fire watch 18

Section 9 - Seating 19

Section 10 - Arrangement of Means of Egress 20

Section 11 - Tents 20

Section 12 - Smoking 21

Section 13 - Fire Lanes and Fire Protection Features 21

Section 14 - Fire extinguishers 22

Section 15 - Storage and Use of Combustible Material 22

Section 16 - Code References 23





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SECTION 1: SCOPE AND INTRODUCTION

1.1 Authority

1.1.1 The Fire Marshal is authorized by Florida Statutes and the Florida Fire Prevention Code to ensure fire and life safety for the public.

1.1.2 Conventions, Trade Shows and Exhibits are reviewed for compliance with the requirements of NFPA 101 Life Safety Code as adopted by Florida Administrative Law, State Fire Marshal's Rules and Regulations and the Florida Fire Prevention Code. Additional technical codes and standards may apply to a specific event.

1.1.3 It is not the intent of this document to contradict or set aside any provision of another law or code. If any such conflict is discovered, the higher law or code shall prevail.

1.1.4 Compliance with this document does not demonstrate compliance with any other law or code pertaining to

other topics.

1.2 Administration and Scope

1.2.1 This Osceola County document will apply to all Special Events, Conventions, Trade Shows and Exhibits. Every attempt will be made to apply the provisions of this document in a reasonable and prudent manner.

1.2.2 The minimum fire safety requirements contained within this document apply to all events. These requirements will apply whether the event is open or closed to the public. Any event or activity not specifically covered within this document will be evaluated on an individual basis for compliance with the intent of applicable codes.

1.3 Appeal and Adjustments

1.3.1 If a concerned party is not satisfied with a decision of the Fire Marshal, or their designee, an appeal may be made to the Osceola County Fire Marshal’s office for further review.

1.4 Responsibility

1.4.1 The permit applicant is responsible for adherence to the requirements and conditions of the approved plans, this Osceola County document and other applicable codes. It is also the responsibility of the permit applicant to ensure that general safety measures are followed at all times.

1.4.2 It is the responsibility of the permit applicant to submit changes or additions to the Fire Marshal for review and approval prior to the event.

1.5 Definitions

1.5.1 Authority Having Jurisdiction (AHJ) - The individual responsible for approving equipment, materials,





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installations and procedures relating to fire and life safety. The AHJ for unincorporated Osceola County is herein referred to as the "Fire Marshal".

1.5.2 Concerned Party- Includes event coordinators, decorators, show managers, building owners, architects, engineers and public officials.

1.5.3 Fire-watch -A detail performed by Osceola County Emergency Services personnel who are specifically trained for Special Events and Trade Shows

1.5.4 Tent, Large -

• A single tent, or combination of tents, with only one multi-purpose room of 12,000 square feet or more;

• Tents more than 4500 square feet used for exhibit or display.

• Multi-purpose tents used as a mixed occupancy or assembly with occupant loads exceeding 300;

• All other tents that do not meet the definition of Small Tent.

1.5.5 Tent, Small-

• A single tent or combination of tents, with only one multi-purpose room of less than 12,000 square feet.

• Tents 4,500 square feet or less used for exhibit or display. Multi-purpose tents used as a mixed occupancy or assembly with occupant loads 300 or less.

SECTION 2: PLANS AND PERMITS 2.1 Plan Review and Permits

2.1.1 All trade shows, conventions and special events require a permit. Permits are issued upon approval of plans.

2.1.2 A non-refundable fee is charged for permits.

2.1.3 A minimum of four (4) copies of scaled floor plans of the event must be submitted to the Osceola County, Office of the Fire Marshal, at least twenty-one (21) days before the opening of the event.

2.1.4 A permit application must be completed and submitted with the appropriate fee and scaled floor plans.

2.1.5 Plans must indicate the proposed size and location of all aisles, exits, booths, show decorator's office, service desk, food stands, bars, registration areas, public space areas, pre-function areas, drapes (indicate height) and other displays.

2.1.6 All pertinent data regarding flame retardant treatment used on combustible materials must be included with the plans. Submitted plans must identify the location and type of combustible materials that do not have flame retardant treatments.

2.1.7 Information regarding cooking appliances to be used for demonstrations must be included. A special





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permit is required for cooking within any facility.

2.1.8 The applicant will receive deficiency comments if the plan is not approved. Deficiencies must be addressed prior to issuance of a permit.

2.1.9 Any major modifications or changes after the plans have been approved must be resubmitted to the Office of the Fire Marshal with a new permit application.

2.1.10 Approved plans and a permit will be returned to the submitting agency or person only if a stamped envelope is provided at time of application. If no envelope is provided the submitting agency or person will need to arrange the pick up of the approved plans and permit. Approved plans and permit must remain on site during the event.

2.1.11 The Show Management and Decorator are required to construct, operate and maintain the event in accordance with the approved plans.

2.2 Special Permits

2.2.1 Special permit applications for the following activities must be made to the Office of the Fire Marshal twenty-one (21) days prior to the event:

2.2.1.1 Display and operation of any unusual electrical, mechanical or chemical device that may present a hazard. The device, its application and the operation must be approved the Fire Marshal.

2.2.1.2 Display or operation of any heater, barbecue, open flame, candles, lamps, torches, etc. * No wood, charcoal usage or any other product of this type will be allowed to be used in any facility in Osceola County.

2.2.1.3 Use or storage of flammable liquids, compressed gasses or dangerous chemicals as determined by the Fire Marshal.

2.2.1.4 Display or operation of a laser. A permit is required from Osceola County Fire Marshal’s Office. Proper notification to the Florida State Bureau of Radiation is required. Contact Florida Division of Health Bureau of Radiation Control for more information, http://www.doh.state.fl.us/environment/radiation/

2.2.1.5 Any pyrotechnics, fireworks or special effects display or process.

2.2.1.6 Any use of a motorized vehicle inside a structure unless the vehicle is included in a Trade Show

Permit or Special Event Permit.

2.2.1.7 Any special cooking requirements including cooking inside of ballrooms, convention areas or

display areas.

http://www.doh.state.fl.us/environment/radiation/





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2.2.1.8 Multi-level exhibit booths or any covered exhibit booths over 300 square feet.

2.2.1.9 Tents or covered exhibits in excess of 300 square feet erected inside the host facility.

2.2.1.10 Tents erected OUTSIDE the host facility will require approval of Osceola County Zoning

Division and a permit issued by the Osceola County Building Department and Osceola County

Emergency Services Department.

SECTION 3: EXHIBITS

3.1 Exhibit Booths

3.1.1 Exhibit booths must be arranged in accordance with Life Safety Code section 13.7.4.

3.1.2 Displays or exhibits may not interfere in any way with access to any required exit.

3.1.3 Displays or exhibits may not interfere with firefighting equipment.

3.1.4 The travel distance within the exhibit booth or exhibit enclosure to an established aisle may not be greater than 50 feet.

3.1.5 Exhibit booths must be constructed of noncombustible material, limited combustible material or flame-retardant materials.

3.1.6 Multi-level booths and booths over 300 square feet must have a listed smoke detector installed in each covered area. These listed smoke detectors can be battery operated as long as the battery is new for the event.

3.1.7 Multi-level booth and booth’s over 300 square feet must have a fire extinguisher mounted on every level. The fire extinguishers must be of size mounted in accordance with NFPA 13.

3.2 Motorized Vehicles

3.2.1 Motorized Vehicles shall be defined as any vehicle that is propelled by an internal combustion engine using a Class 1 or Class II fuel, such as but not limited to: automobiles, trucks, motorcycles, aircraft, watercraft and lawnmowers.

3.2.2 When placing motorized vehicles inside an assembly occupancy, consideration must be given to exits and exit access. Vehicles must be positioned prior to the opening of an event to the public. Each vehicle will be subject to inspection for compliance with items (a) through (e).

(a) All fuel tank openings must be locked and sealed to prevent escape of vapors. Fuel tanks may not contain more than one-half capacity or 10 gallons, whichever is less.

(b) At least one battery cable must be removed from the batteries used to start the vehicle engine. The





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disconnected battery cable end must be taped. (c) Batteries used only to power auxiliary equipment are permitted and can remain in service. (d) Fueling or de-fueling of vehicles is prohibited anywhere around the convention or trade show area. (e) Vehicles may not be moved during show hours unless approved by the Fire Marshal. See Section 8.6.

3.2.3 Vehicles, boats and similar exhibited products with over 100 sq. ft. of covered area must be protected with a listed smoke alarm.

3.3 Covered Booths

3.3.1 Single level exhibit booths greater than 300 sq. ft. and covered with a ceiling must be protected by an automatic extinguishing system.

3.3.2 In accordance with the Life Safety Code, subject to the approval of the Fire Marshal, covered booths may be attended and protected by Osceola County Emergency Services fire watch personnel in lieu of the automatic sprinkler requirements.

3.4 Multi-level Booths

3.4.1 Two sets of drawings, signed and sealed by a licensed engineer, must be submitted for review twenty-one (21) days prior to the event. The submitted plan must have adequate architectural details to determine compliance with the Life Safety Code.

3.4.2 Submitted drawings must use a common scale in feet and inches.

3.4.3 Submitted materials must be in English.

3.4.4 The upper deck of multi-level exhibits greater than 300 sq. ft. in area must have at least two remote means

of egress.

3.4.5 Means of egress must comply with Chapter 7 of the Life Safety Code. Spiral Stairs and winders are prohibited.

3.4.6 The covered portion of a multi-level booth must be protected with an automatic sprinkler system. ALL multi-level booths require automatic sprinkler protection regardless of square footage.

3.4.7 In accordance with the Life Safety Code, subject to the approval of the Fire Marshal, multi-level exhibits

may be attended and protected by Osceola County Emergency Services fire watch personnel in lieu of the

automatic sprinkler requirements.





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3.5 Unusual Booth or Display Configurations

3.5.1 Certain unusual booth or display configurations must be forwarded to the Fire Marshal for review and

approval. Examples of unusual booths include, but are not limited to mobile homes, single-family

wellings and simulators.

3.6 Air Supported and Tensioned-Membrane Structures

3.6.1 The membrane structure fabric must be flame resistant as demonstrated by testing in accordance with

NFPA 701 Standard Methods of Fire Tests for Flame Propagation of Textiles and Films.

3.6.2 Egress must comply with the Life Safety Code and Osceola County Emergency Services.

3.6.3 An annual inspection and required maintenance for each structure must be performed.

3.6.4 At least bi-annually, the inspection must be performed by a professional engineer, registered architect or

individual certified by the manufacturer.

3.6.5 Tensioned-Membrane Structures require drawings and specifications prepared by a licensed architect or

engineer.

3.6.6 Pressurization Inflation System:

3.6.6.1Blowers must have personnel protection such as inlet screens and belt guards.

3.6.6.2 There must be at least two blower units, each of which has capacity to maintain full inflation

pressure with normal leakage.

3.6.6.3 The auxiliary blower unit(s) must operate automatically if there is any loss of internal pressure or if

an operating blower unit becomes inoperative.

3.6.6.4 The design inflation pressure and the capacity of each blower system must be certified by a

professional engineer.

3.6.6.5 A fully automatic standby power system must be provided. This system must be capable of

operating continuously for a minimum of 4 hours.

3.6.6.6 The sizing and capacity of the standby power system must be certified by a professional engineer.

SECTION 4: FLAME RESISTANCE

4.1 Documentation of flame resistance must be available for review upon request.





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4.2 Additional flame retardant treatments must be applied in accordance with the listing of the product.

4.3 All fabrics, films draperies, curtains and similar furnishings must be flame resistant as demonstrated by testing in accordance with NFPA 701 Standard Methods of Fire Tests for Flame Propagation of Textiles and Films.

4.4 Acoustical and decorative material including, but not limited to, cotton, foamed plastic, hay, paper, straw, wood chips, mulch, split bamboo and thatch must be treated with a flame-retardant.

SECTION 5: OPEN FLAME, PYROTECHNICS AND SPECIAL EFFECTS

5.1 Open Flame and Flame Effects

5.1.1 Open Flame and Flame Effects must comply with NFPA 160- Standard for Flame Effects Before an Audience.

5.1.2 A Special Effects permit is required. A Special Effects Permit is required.

5.1.3 A demonstration of the open flame device may be required at the discretion of the Fire Marshal.

5.1.4 An Osceola County Emergency Services fire watch will be required.

5.2 Pyrotechnics

5.2.1 Pyrotechnics must comply with NFPA 1126 Standard for the Use of Pyrotechnics before a Proximate

Audience.

5.2.2 A Pyrotechnics permit is required. A Pyrotechnics/Special Effects Permit will be required. .

5.2.3 A demonstration of the pyrotechnics display may be required at the discretion of the Fire Marshal.

5.2.4 A fire watch will be required. Emergency Response Unit(s) may be required at the discretion of the Fire

Marshal.

5.3 Candles

5.3.1 Candle flames must be enclosed and protected.

5.3.2 Candles may be used on tables if securely supported on a substantial noncombustible base and located to

avoid danger of ignition of combustible material.

5.3.3 The intended use of candles must be disclosed at the time of plan submittal.





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5.4 Fog and Smoke Requirements

5.4.1 The effect of "fog" or "smoke" is permitted during shows, exhibit halls and special events with the

following provisions:

5.4.1.1 When detectors are bypassed in the area of the special effect, the public assembly facility must

provide a responsible person in the immediate vicinity of the show, exhibit or special event who has the

ability to communicate with a constantly attended location within the facility. The constantly attended

location must have the ability to directly communicate with Osceola County Emergency Services

Dispatch.

5.4.1.2 Immediately following the show, exhibit or special event, the fire alarm system must be restored to

normal operating condition.

5.4.1.3 The designated responsible person must remain in the immediate vicinity of the exhibit, show or

special event until the fire alarm system has been restored.

5.4.1.4 The public assembly facility must maintain a fire alarm log available for review upon request.

5.4.1.5 A fire watch may not be required when "fog" or "smoke" is used during an event, Check with the

Fire Marshal’s Office for guidance.

5.5 Lasers

5.5.1 Lasers must comply with Florida Administrative Code Chapter 64E-4 Control of Nonionizing Radiation Hazards, NFPA 115 - Standard for Laser Fire Protection, and Florida Department of Health, State Bureau of Radiation regulations.

5.5.2 A Laser Permit from Osceola County Emergency Services Department is required. Special

Effects/Pyrotechnics Permit.

5.5.3 Provide information for laser light shows that includes FDA Accession number and variance,

classification of the laser, sketches indicating the location of the laser, operators, performers, viewers, beam paths, viewing screens, walls, mirror balls and other reflective or diffuse surfaces which may be struck by laser beam, scanning beam patterns, scanning velocity and frequency in occupied areas. For additional information see http://www.fda.gov/cdrh/comp/eprc.html and http://www.doh.state.fl.us/envtronment/radiation.

5.5.4 For open air shows where a laser beam is projected into the sky, submit basic beam information and a copy of the notification provided to the Federal Aviation Administration.

5.5.5 Lasers must also be registered with the Florida Department of Health, State Bureau of Radiation. A separate registration is required for each location.

5.5.6 Out-of-State lasers brought into the state for temporary use requires notification to the Florida Department of Health, State Bureau of Radiation.





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5.5.7 The Laser Safety Officer must establish and supervise a program of laser radiation safety for compliance

with all applicable rules.

5.5.7.1 Laser system users and staff must be trained on fire safety features prior to the lasers first use and

at least annually thereafter.

5.5.7.2 Staff members must be trained in the use of portable fire extinguishers.

5.5.7.3 All training must be documented and available for review.

5.6 Open Burning for Recreation Requiring Permit – Per the Florida Fire Prevention Code, the AHJ

shall be authorized to establish and issue permits, certificates, and approvals pertaining to conditions,

operations, or materials hazardous to life or property pursuant to Section 1.12 of NFPA 1 Uniform Fire

Code.

A permit shall be required for Open Burning for Recreational Purposes in the following criteria:

a) Ceremonial Bonfire

b) Open Burning for Special Effects for performances before a proximate

audience

5.6.1 Types of Open Burning Defined

5.6.1.1 “Open Burning” means the burning of any matter in such a manner that the products of combustion

resulting from the burning are emitted directly into the outdoor atmosphere without passing through a stack

or chimney.

5.6.1.2 “Recreational Open Burning” means the open burning of vegetative debris and untreated wood in a:

a) Campfire

b) Ceremonial Bonfire

c) Outdoor Fireplace

d) Other contained outdoor heating or cooking or warming device

5.6.1.3 “Untreated Wood” means wood (including lighter pine, tree trunks, limbs and stumps, shrubs, and

lumber) which is free of paint, glue, filler, pentachlorophenol, creosote, tar, asphalt, chromatid copper

arsenate (CCA), and other wood preservatives or treatments.

5.6.1.4 “Garbage” means all kitchen and table food waste, animal or vegetative waste that is attendant with

or results from the storage, packaging, preparation, cooking or handling of food materials.

5.6.1.5 “Trash” means materials resulting from the construction, renovation or demolition of a structure, and

other debris such as paper, cardboard, packing material, cloth, glass, street sweepings, vehicle tires and other

like matter. The term does not include untreated wood or vegetative debris.





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5.6.1.6 “Bonfire” means a large open burning for the purpose of warmth, entertainment, celebration or as a

signal.

5.6.2 Plans Review and Permit - The Office of the Fire Marshal’s Life Safety Management/Plans Review &

Permits Section shall process the required application forms, plans and supporting documents to issue

permits for Indoor/Outdoor Display of Fireworks, Pyrotechnics, Special Effects and Other (Ceremonial

Bonfire and Open Burning for Special Effects before an Audience).

5.6.2.1 The following items are required to be submitted for Osceola County Fire-Rescue application

processing for an Indoor/Outdoor Display of Fireworks, Pyrotechnics, Special Effects and Other (Ceremonial

Bonfire and Open Burning for Special Effects Before and Audience) Permit:

(1) Osceola County Fire-Rescue Permit Application Form for Indoor/Outdoor Display (Notarized)

(2) Detailed (Dimensions) Site Plans showing

a. location of burn product or display/discharge area

b. location of utilities such as gas meters and overhead power lines

c. location of spectator areas

d. location of the closest two fire hydrants

e. location of fire department access routes

(3) Certificate of Liability Insurance

(4) Copy of Contractor’s and/or Responsible Party’s Government issued Photo I.D.

(5) Inventory of product to be used in display/performance

(6) Detailed description and plan of action for display/performance including safety plan

(7) Curriculum Vitae/Resume’ for contractor’s experience and knowledge in providing special effects

(8) Copy of any required license or certificate (i.e., Federal BATF License Permit for Explosives and

BTAF Letter/List of Clearance for Responsible Persons, etc.)

(9) Payment of all required fees for permit application processing, inspection, and standby

5.6.2.2 The following criteria is used during the plans review process in consideration for the issuance of a

Permit for Indoor/Outdoor Fireworks, Pyrotechnics or Other (Ceremonial Bonfire and Open Burning for

Special Effects Before a Proximate Audience) or the final approval during the fire inspection prior to the

start of the event/performance: (1) Life Safety Risk caused by hazardous conditions involved with the proposed event/performance

(2) Uncontrolled Fire Risk resulting from the proposed event/performance

(3) Proximity to Structures and Other Fuel Loads or Hazards that could be at risk of harm or contribute

to greater loss

(4) Fire Department Accessibility that enables firefighters to quickly and safely intervene in an

emergency

(5) Environmental Risks that may cause harm in the immediate and surrounding areas of the

event/performance

a. Air Pollution

b. Impaired Driver Visibility from Smoke Cover on Roadways





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c. Time of Day

d. Time of Year

(6) Size of Burn Pile

a. Structural Stability

b. Fuel Load

c. Adequate Water Supply for Extinguishment of a Specific Fuel Load

5.6.3 Fire Suppression Equipment & Firefighters – At least one firefighting apparatus and crew shall be

scheduled to standby the event (3-hour minimum) by contacting the Osceola County Fire-Rescue (OsCFR)

Operations Division Administrative Assistant at 407-742-6961. OsCFR shall be responsible for providing

the firefighting equipment and personnel to standby and react to the intervention of emergency situations

only, and will not be utilized for the ignition of the fuel products for the Recreational Open Burning or in the

extinguishment at the specified end of the event/performance.

5.6.4 Fire Watch & Fire Inspection – At least one Fire Inspector from the Office of the Fire Marshal shall

conduct a final inspection of the site prior to the event/performance opening to insure that the set-up and

products are in compliance with the approved plans and the Florida Fire Prevention Code. The Fire

Inspector shall be assigned the Fire Watch duties during the event/performance (Minimum 3-hours). Fees

shall be paid prior to issuance of permit.

5.6.4.1 The final inspection for approval by the Fire Inspector prior to the event/performance shall insure the

following:

(1) Fireworks Display set-ups are in compliance with the conditions of the approved plans of

the permit and NFPA 1123 Code for Fireworks Display

(2) Indoor Pyrotechnic set-ups are in compliance with the conditions of the approved plans of

the permit and NFPA 1126 Standard for the Use of Pyrotechnics Before a Proximate

Audience

(3) Performances using open flame are in compliance with the conditions of the approved plans

of the permit and NFPA 160 Standard for the Use of Flame Effects Before an Audience

(4) Ceremonial Bonfire and Open Burning for Special Effects Before a Proximate Audience are

in compliance with the approved plans for the permit in accordance with NFPA 1 Florida

Fire Prevention Code Chap. 10.11.2 and Department of Environmental Protection Rules

(FAC 32).

a. Permitted “Uncontained” open fires shall be located not less than 50 ft. (15 m) from any

structure.

b. Conditions that could cause a fire to spread to within 25 ft. (7.6 m) of a structure shall

be eliminated prior to ignition of the bonfire and/or special effects.

c. Recreational fires that are “Contained” in an approved manner (i.e., enclosed grill,

outdoor fireplace or heating device, etc.) shall not be located within 25 ft. (7.6 m) of a

structure or combustible material.

d. Burning hours shall be prescribed by the AHJ and duration not to exceed 3 hours.





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e. A bonfire using fuel of various combustible solid materials, sizes and shapes shall not

have a total fuel area greater than 8 ft. (2.4 m) diameter and 8 ft. (2.4 m) in height.

f. A bonfire using fuel of the same type of approved combustible material, size and shape

(i.e., wooden pallets) which can be stacked in a uniform tiered configuration and burns

without falling outside the safe perimeter shall not have a total fuel area greater than 16

ft. X 16 ft. and 15 ft. in height.

g. There shall be a minimum of 25 ft. (7.6 m) clear area securely cordoned off from the

edge of the bonfire by an approved means such as by rope or other acceptable barrier

that will safely separate the spectators from the bonfire.

h. Untreated wood shall be the only fuel used for a bonfire (as defined in 5.6.1.3).

Garbage or Trash used for fuel in a bonfire is prohibited.

i. Ignitable liquids or hazardous material are prohibited. Combustible and flammable

liquids, as well as other hazardous materials, shall not be used to aid the ignition of any

open burning or recreational fire. Furthermore, the application, dispensing, or use of a

combustible or flammable liquid, or any other hazardous material, upon or into the fuel

used in any controlled burn, bonfire, or recreational fire may be considered an

unauthorized release of a hazardous material and is strictly prohibited.

j. Materials Producing Dense Smoke Prohibited. The burning of rubber, asphaltic

materials, combustible and flammable liquids, impregnated wood or similar materials

which produce dense smoke is considered objectionable, a hazard and nuisance to the

community, and is prohibited.

k. The AHJ shall have the authority to prohibit any or all open fires when atmospheric

conditions or local circumstances make such fires hazardous. The Fire Inspector and/or

the Fire Officer-in-Charge shall be authorized to order the immediate discontinuance of

the open burning if it is determined that smoke emissions are causing hazardous

visibility conditions to vehicular traffic or if windy conditions exist or develop.

l. During that period of the year declared by the AHJ to be the dry season, it shall be

unlawful to set fires to any brush or forest-covered land.

m. On such occasions when the chief executive of the jurisdiction declares a dry season

and establishes special regulations on the use of any form of fire or smoking material,

the AHJ shall have the authority to assist in the enforcement of such regulations.

n. At the termination of the event/performance and prior to the departure of the Fire

Department equipment and personnel, the permit holder shall be responsible for

providing the means (water, personnel and tools) to completely extinguish and overhaul

the burn debris to prevent a re-kindle of the fire.





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SECTION 6: PRESSURIZED CYLINDERS, LIQUEFIED PETROLEUM GAS AND NATURAL GAS

6.1 Liquefied Petroleum Gas (LP)

6.1.1 The use of non-refillable LP gas cylinders is permitted with prior approval from the Fire Marshal.

6.1.2 The use of portable butane fueled appliances listed for commercial use (maximum two 10 oz. containers)

is permitted with prior approval from the Fire Marshal.

6.1.3 The use of nominal 5 Ib LP containers, when installed by properly trained staff, is permitted with prior approval from the Fire Marshal.

6.1.4 An Osceola County Emergency Services fire watch will be required. 6.1.5 Multiple nominal 51b LP containers must be separated by a minimum of 20 feet.

6.1.6 All LP cylinders must be removed from the display area at the close of show hours. Storage of LP

cylinders must comply with NFPA 58 Liquefied Petroleum Gas Code.

6.1.7 All other LP is strictly prohibited.





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6.2 Natural Gas

6.2.1 Equipment utilizing natural gas must be installed in accordance with NFPA 54 National Fuel Gas

Code.

6.2.2 A separate permit and inspection is required from the Osceola County Building Department.

6.3 Inert Gas Pressurized Cylinders

6.3.1 Pressurized gas cylinders may not be stored on dock areas or the exhibit floor during "move-in" or

"move-out".

6.3.2 Pressurized inert gas cylinders may be located in an exhibit space after "move-in" is complete. Cylinders

must be properly secured at all times.

6.4 Other Pressurized Cylinders

6.4.1 Introduction of all other compressed liquids and gases into a host building is prohibited without prior

approval from the Fire Marshal.

SECTION 7: COOKING AND FOOD WARMING

7.1 Use of cooking appliances must be disclosed at the time of application for a permit. Each exhibit using

cooking or food warming devices will be subject to an individual inspection.

7.2 Cooking devices must be separated from the public by at least four feet or by a substantial barrier between

the devices and the public.

7.3 Fire Extinguisher Requirements:

7.3.1 Provide a K class fire extinguisher within 30 feet of fryers.

7.3.2 Provide a 2A40BC fire extinguisher within 30 feet of all appliances.

7.3.3 All fire extinguishers must be properly charged and tagged by a licensed fire extinguisher contractor.

7.4 Permitted Cooking Appliances:

7.4.1 Equipment fueled by small heat sources (such as sterno).

7.4.2 Flaming sword or other equipment involving open flames and flaming dishes provided that





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recautions subject to the approval of the Fire Marshal are taken.

7.4.3 Portable butane-fueled appliances (listed and approved for commercial use) with a maximum of two 10 oz. non-refillable containers. Note: The containers must be connected directly to the appliance. Manifolding of the cylinders is not permitted. The maximum number of stored butane containers is limited to 24.

7.4.4 Listed and approved vent less self-contained exhaust systems with an automatic suppression system that complies with NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.

7.4.5 Prior approval from the Fire Marshal is required.

7.4.6 There will be a requirement for an Osceola County Emergency Services fire watch for all cooking

demonstrations.

7.5 Cooking Appliances that Require Automatic Suppression and/or Flue Connection:

7.5.1 Fryers

7.5.2 Grills, Ranges, Griddles, Broilers, Chain-broilers

7.5.3 Ovens

7.5.4 Prior approval from the Fire Marshal is required.

7.5.4 Note: A fire watch may be provided in lieu of automatic suppression and/or flue connection with prior

approval from the Fire Marshal.

SECTION 8: FIRE WATCH

8.1 Fire watch is a detail performed by Osceola County Emergency Services personnel who are specifically trained for Special Events and Trade shows.

8.2 Fire watch details begin 30 minutes prior to actual show hours and extend 30 minutes after show hours.

8.3 A fire engine standby begins 45 minutes prior to, and extends 45 minutes after show hours.

8.4 The Event Coordinator, Show Management or Contractor requests a fire watch via the host facility. All requests are to be forwarded to the Office of the Fire Marshal twenty-one (21) days prior to the event.





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8.5 The fire watch request letter must provide detailed information such as:

8.5.1 Name and address of the host facility.

8.5.2 The name and location or phone number for the on-site contact person.

8.5.3 The exact location the fire watch is to take place. Include the name of the Ballroom or exhibit hall, the booth number and the name of the exhibitor or production.

8.5.4 The nature of the exhibit or special effect.

8.5.5 The date and time the fire watch is to begin and end.

8.6 A fire watch is required for the following types of exhibits and activities:

8.6.1 Covered Booths over 300 sq. ft. in area without automatic suppression.

8.6.2 All Multi-level booths without automatic suppression.

8.6.3 Cooking appliances without a flue connection.

8.6.4 Cooking appliances without automatic suppression.

8.6.5 Moving of a motorized vehicle during a show or event.

8.6.6 Battery terminals connected to a vehicle during a show or event.

8.6.7 Open flames.

8.6.8 Pyrotechnic displays.

8.6.9 Tents as defined in Section 11

8.6.10 Nominal 5 lbs containers of Liquid Petroleum in the convention area.

8.6.11 Introduction of any other hazardous operation into the building.

SECTION 9: SEATING

9.1 Seats

9.1.1 Seats in assembly occupancies (general sessions) that accommodate more than 200 persons must be securely fastened to the floor or fastened together in groups of not less than three and not more than seven.





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9.2 Bleachers and Grandstands

9.2.1 Engineered Plans must be submitted for review twenty-one (21) days prior to the event.

9.2.2 Bi-annual inspection records (professional engineer, registered architect or

individual certified by the manufacturer) must be available upon request.

9.2.3 Provide aisles, handrails and guardrails in accordance with the Life Safety Code.

SECTION 10: ARRANGEMENT OF MEANS OF EGRESS

10.1 Exits and exit access aisles must be arranged so that exits are readily accessible and visible at all times. Exit doors and exit aisles must be maintained during show hours as well as "move in" and "move out".

10.2 Aisles and aisle access ways are to comply with Chapter 7 of the NFPA 101- Life Safety Code.

SECTION 11: TENTS

11.1. Tent/membrane structure permit applications must first be approved by the Osceola County Zoning Division. A permit application must be submitted to the Fire Marshal's Office and to the Osceola County Building Division in a timely manner.

11.2 Seating for general sessions accommodating more than 200 persons must be fastened together in groups of not less than three (3) and not more than seven (7).

11.3 Provide exit and exit directional signage with battery backup or equivalent.

11.4 Exits

11.4.1 Minimum of two (2) remote exits is required when the occupant load is 50 to 499.

11.4.2 Minimum of three (3) remote exits is required when the occupant load is 500 to 999.

11.4.3 Minimum of four (4) remote exits are required when the occupant load is 1000 or more.

11.5 Travel Distance

11.5.1 Large Tents (see definition p. 3) - The maximum travel distance from any point to reach an exit





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may not exceed 100 feet.

11.5.2 Small Tents (see definition p. 3) - The maximum travel distance from any point to reach an exit may not exceed 150 feet.

11.6 Provide panic hardware or an approved equivalent on all exit doors.

11.7 The established occupant load must be posted in a conspicuous area.

11.8 Fire Alarm and Emergency Communication

11.8.1 Tents with an occupant load of 300 or more people must be equipped with a fire alarm system or public address system that is constantly attended. Note: Tents without sides that are open and unobstructed at all times are exempt from the Fire Alarm and Emergency Communication requirement.

11.9 Provide a minimum of 20'-0" clearance on all sides from exterior obstructions.

11.10 Crowd Managers and Fire watch

11.10.1 When the occupant load is 1,000 or more, trained crowd Managers with a means of emergency

forces notification must be provided at a ratio of 1 to 250 people.

11.10.2 A Fire watch will be required when a potentially hazardous condition is introduced, such as: a reduction in a life safety feature, a special effect, an impairment to a fire protection feature or the number of persons present.

11.10 Tent requirements will be addressed on a case-by-case basis.

SECTION 12: SMOKING

12.1 Smoking during exhibitions is regulated by Florida Statutes.

12.2 Smoking is prohibited inside or outside of the facility in areas used for the storage of flammable or

combustible materials.

12.3 Smoking is prohibited inside the building during "move in" or "move out".

SECTION 13: FIRE LANES AND FIRE PROTECTION FEATURES

13.1 Booths, displays, signs, etc., shall not block or obstruct any fire hose, fire extinguishers, fire alarm pull stations, fire alarm strobes or any other fire protection appliance inside of the building.

13.2 Fire department equipment and access outside of the building may not be obstructed or blocked in any way. Sprinkler system valves, standpipes, hydrants, fire department





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connections, fire command rooms or any other device or area designated for fire protection use must be accessible at all times.

13.3 Vehicles and/or storage may not be located in fire lanes on the exterior of the building.

13.4 Flame retardant applications on structural steel may not be disturbed or removed for any reason.

SECTION 14: FIRE EXTINGUISHERS

14.1 A K Class fire extinguisher must be provided for fryers.

14.2 A minimum 2A10BC fire extinguisher must be provided for any exhibit that is approved for an open flame device.

14.3 A minimum of two pressurized water extinguishers must be available for pyrotechnic displays. Additional fire extinguishers may be required.

14.4 Provide fire extinguishers for Special hazards in accordance with NFPA 10 Standard for Portable

Fire Extinguishers.

14.5 All extinguishers must be currently inspected and tagged by a licensed fire extinguisher company.

SECTION 15: STORAGE AND USE OF COMBUSTIBLE MATERIAL

15.1 For the purpose of this document, combustibles are defined as readily ignitable materials.

15.2 Storage must be located in a manner that does not constitute a hazard. Storage in excess of a one (1) day supply of brochures and handouts is not permitted inside a booth or exhibit. Storage must be compact and orderly.

15.3 Booths or exhibits must be cleared of accumulated combustible trash or rubbish as required to protect the safety of the attendees or at least daily.

15.4 Combustible crates, pallets and miscellaneous storage may not be stored on the show floor or in "bone yard" areas. Request for bone yard storage will be addressed on a case-by-case basis.





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SECTION 16: CODE REFERENCES

Florida Fire Prevention Code

Florida Administrative Code 64E-4 Control of Nonionizing Radiation Hazards

CFR 21 Part 1040

NFPA 10 Standard for Portable Fire Extinguishers

NFPA 54 National Fuel Gas Code

NFPA 58 Standard for the Storage Handling of Liquefied Petroleum Gas

NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking

Operations

NFPA 115 Standard for Laser Fire Protection

NFPA 160 Standard for Flame Effects Before an Audience

NFPA 701 Standard Methods of Fire Tests for Flame Propagation of Textiles and Films. NFPA 1126 Use of Pyrotechnics Before a Proximate Audience

Note: Standards of the National Fire Protection Association and Florida Fire Prevention

Code are adopted and in effect in accordance with Florida Administrative Code 69A-60.

Conventions Trade Shows Special Events · 2014-05-15 · Life Safety Management ... 1.2.1 This...

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