Controlling

SAP Controlling configuration settings

CONTROLLILNG

Step1: Maintain Controlling Area

Path: SPRO – Controlling – General Controlling – Organization – Maintain controlling area

Double Click “Maintain Controlling Area” – T.Code OKKPClick “New entries”Controlling Area = Name = Controlling Area for “ ”Company Code to Controlling Area = Controlling area same as Company CodeCurrency type = 10 (Company Code currency)Currency = INRChart of accounts =Fiscal year variant =Cost center standard hierarchy = Click Save and Yes.

Double Click “Assignment of Company Codes”Click “New entries”, Company Code = Click Save

Double Click “Activate Components / Control Indicators”Click “New entries”, Fiscal Year = Cost centers = Component activeSelect “AA: Activity type” (AA: Account Assignment)Order Management = Component activeSelect “Profit Center” Click Save

Step2: Maintaining Number ranges for Controlling documents – T.Code KANK

Path: Same as above.

CO area =Click on “(Maintain) Groups”,From Menu, Group, InsertText = Number range for CO Area__________From Number = 1 To = 1000000 Enter and Save

Double Click on “COIN”, “RKIU”, “RKP1”, “RKU1” and “RKU3”. Select “Number range for CO Area__________”Click on “(Assign) Element /Group” button Click Save.

Faculty:K.Lakshmana Swamy [email protected]


Notes:Transaction Name

CO Postings from FI - COIN (For transfer postings)Actual Overhead Assessment - RKIU (For apportionments)Planning Primary Costs - RKP1 (Budgeting)Repost Costs - RKU1 (Only CO Doc. will be generated) Repost CO line items - RKU3 (Only CO Doc. will be generated)

Step 3: Maintain versions – T.Code OKEQ

Path: Same as above

Select Version “0”, Double Click “Settings for each Fiscal Year”CO Area = Enter and Save

COST ELEMENT ACCOUNTING

Step 1: Creation of cost element from FI – T.Code FS00

G/L Account =Company Code =

Go to Menu, G/L Account, Change,

Select “Edit Cost element” button – T.Code KA01Valid from = To = 31.12.9999 Click EnterCost element category= 1 (Primary costs/cost-reducing revenues)

(Under “Basic Data” category) Click Save

Step 2: Creation of cost element from CO:

Path: Accounting – Controlling – Cost element Accounting – Master data – Cost element – Individual Processing – Create primary – T.Code KA01

Cost element = Valid from = To = 31.12.9999 Click EnterCost element category= 1 (Primary costs/cost-reducing revenues) Click Save

Automatic creation of primary cost elements

Using this function we can create a range or group of GL accounts as primary cost elements as a time.



Step3: Automatic generation of cost elements.

Path: SPRO – controlling – cost element accounting – master data – cost element – automatic generation of primary/secondary cost elements.T.Code OKB2

Chart of accounts = click “enter”Click on “new entries”

Account from =Account to =Cost element category = click on “save”.

Step4: Create batch input session.

Path: : SPRO – controlling – cost element accounting – master data – cost element – automatic generation of primary/secondary cost elements – create batch input sessions T.Code OKB3

Controlling area =Valid from =Valid to =Session name =Batch input user =Click on execute.

Step5: execute batch input session.

Path: : SPRO – controlling – cost element accounting – master data – cost element – automatic generation of primary/secondary cost elements – execute batch input session.T.Code SM35

Select the batch input session “ ”Click on “execute process” buttonSelect “display errors” radio buttonClick on “process” button

Click on “exit batch input session”

Step 6: Maintenance of Field Status Group for making Cost Center mandatory

Path: SPRO – Financial Accounting – Financial Accounting Global Settings – Document – Line item – Controls – Maintain field status variants T.Code OBC4

Select “Field Status Variant - ________ ”Double Click “Field Status Groups”



Double Click “G004-Cost Accounts”Double Click on “General Data”Select “Required entry” against “Text” field, click on save.Double click on “G004- cost accounts”Double Click “Addl. Account Assignments”Select “Required entry” against “Cost Center” fieldSelect “Required entry” against “Business Area” field Click Save

Step 7: Assignment of new field status group in GL Master – T.Code FS00

G/L A/c Number = Company Code = Go to Menu, G/L Account, ChangeGo to “Create/bank/interest” tabField Status Group = G004 (Cost Accounts) Click Save

Next step:

G/L A/c Number = Company Code = Go to Menu, G/L Account, ChangeGo to “Create/bank/interest” tabField Status Group = G004 (Cost Accounts) Click Save

Similary change the filed status group in all the GL Account master records which have been created as primary cost elements.

Mass maintenance of GL account master records:

Using this function we can edit the changeable fields in the master records of a group of GL accounts. We have the separate transaction codes for editing the fields in chart of accounts segment, company code segment and descriptions (short text and long text).

A .To change the field in the company code segment ex: field status group in the group of GL account master records.

Path: Accounting – financial accounting – general ledger – master records – GL accounts – collective processing – company code data. T.Code OB_GLACC12

Click on “enter” on the message after observing it.

Company code =GL account from =GL account to =



Click on “execute”In the presented screen make the necessary changes and click on “save”.

B. the edit the fields in the chart of accounts segment.

Path: same as above. T.Code OB_GLACC11Procedure same as above

To edit the descriptions (short text and long text.)

Path: same as above. T.code .OB_GLACC13Procedure same as above.

COST CENTER ACCOUNTING

Naming logic for the cost centers: (example)

The cost center identification should contain 7 degits. The first two degits represent the company code, the next two degits represent the function (such as production, services, marketing, HR, etc), the last three degits the represent the individual cost centers.

Step1: Creation of cost center standard hierarchy.

Path: SPRO- controlling – cost center accounting – master data – cost centers – define cost center standard hierarchy. T.Code OKEO

Controlling area = click on “enter”

Keep the cursor on “ ”standard hierarchyClick on “create” buttonSelect “lower level group”

Group name =Description = click on enter

Keep the cursor on “ ”Click on “create” buttonSelect “group at same level”

Group name =Description = click on enter



Keep the cursor on “ ”Click on “create” buttonSelect “group at same level”

Group name =Description = click on enter and save.

Step 2: Creation of Cost centers

Path: Accounting – Controlling – Cost Center Accounting – Master data – Cost Center – Individual processing – Create – T.Code KS01

Controlling Area = Click Enter

Cost Center = Valid from = To = 31.12.9999 Click EnterName = Description = Person responsible = Cost Center category = 1 (Production Cost Center)Hierarchy area =Business area =Currency = Click Save

Next Step: Create another Cost Center

Cost Center = Valid from = To = 31.12.9999 Click EnterName = Description = Person responsible = Cost Center category = 1 (Production Cost Center)Hierarchy area =Business area =Currency = Click Save

Next Step: Create another Cost Center

Cost Center = Valid from = To = 31.12.9999 Click EnterName = Description =



Person responsible = Cost Center category = 2 (Service Cost Center)Hierarchy area =Business area =Currency = Click Save

Step 3: Creation of Cost Center groups

Path: Accounting – Controlling – Cost Center Accounting – Master data – Cost Center group – Create- T.Code KSH1

Cost Center group name = Click Enter = Production Cost Center for _________

Click “Insert Cost Center” button, Attach Production Cost Centers. Click Save

Step 4: Posting of transactions in FI – T.Code F-02

Document Date = Type = Company Code =Posting Date = Period = Currency =

Posting key = Account = Click Enter

Amount = Business Area = Cost Center = Text =

Posting key = Account = Click Enter

Amount = Business Area =Text = Go to Menu, document, simulate and Click on “Save”.

Step5:to view the documents in controlling. T.code - KSB5Document no = to Click on execute.



Step 6: To view Cost Center-wise reports

Path: Accounting – Controlling – Cost Center Accounting – Information System – Reports for Cost Center Accounting – Line items – Cost Centers: actual line items –

- T.Code KSB1

Cost Center = Posting date = Click Execute

Keep the cursor on the line item, Click on “Document” button to see the document.

Step 7: Repost line items (To repost one document)

Path: Accounting – Controlling – Cost Center Accounting – Actual postings – Repost line items – Enter – T.Code KB61

Accounting Document No. =Company Code =Fiscal Year = Click Execute

Value Transaction currency =Account Assignment = Click Enter

Value Transaction currency =Account Assignment = Click Enter

Value Transaction currency =Account Assignment = Click Save

To see CO document after reposting

Path: Accounting – Controlling – Cost Center Accounting – Information system – Reports for Cost Center Accounting – Line items – CO Documents: actual costs

- T.Code KSB5

Document Number = to Click ExecuteDouble Click on the relevant document to see reposting (new assignments).

Step 8: Repost Costs (To repost multiple Documents)

Path: Accounting – Controlling – Cost Center Accounting – Actual postings – Manual reposting of costs – Enter - T.Code KB11N



Cost Center (Old) = Cost element = Amount = New Cost Center = Click Save

To view the report – T.Code KSB1

Cost Center = Posting date = Click Execute

Planning – Cost Center-wise

Path: Accounting – Controlling – Cost Center Accounting – Planning – Cost and activity inputs – Change – T.Code KP06

Version = From period = To = Fiscal Year = Cost Center to Or Group = (give the Hierarchy name)Cost element = To = Select “Form based”Click “Overview screen” buttonCost element = Plan Fixed Costs =

Click “Next combination” to browse through cost centers, and enter the planned values for all the cost centers. Click Save.

To view Plan/Actual variance report:

Path: Accounting – Controlling – Cost Center Accounting – Information system – Reports for cost center accounting – Plan / Actual comparisons – Cost centers – Plan / Actual / Variance – T.Code S_ALR_87013611

Controlling Area = Fiscal Year = From period = To = Plan version = Cost Center Group = Click Execute

Keep the cursor on actual costs, click “Call up report”,



Double click “Cost Center actual line items” to display Actual Cost line items for Cost Centers.

ACTUAL OVERHEAD ASSESSMENT

Step 1: Creation of secondary cost element

Path: Accounting – Controlling – Cost element Accounting – Master data – Individual processing – Create secondary – T.Code KA06

Cost element = Valid from = To = 31.12.9999 Click EnterName = Description = Cost element category = 42 (Assessment) Click Enter and Save

Step 2: Creation of Assessment cycle

Path: Accounting – Controlling – Cost Center Accounting – Period end closing – Current settings – Define assessment – T.Code S_ALR_87005742

Double Click “Create actual assessment” – T.Code KSU1

Cycle = Starting date = Click Enter

Text = Select “Iterative”, Click “Attach segment” button,Segment = Name = Assessment Cost element =

Sender rule = Posted amountsShare in percentage = 100Select “Actual value origin”

Receiver rule = Fixed percentagesGo to “Sender/Receiver” tabSender : Cost Center (From) = Receiver: Cost Center (Group) = (Production Group Name)Go to “Receiver tracing factor” tabCCCost center = Cost center = Click Save



Step 3: Execution of Assessment cycle

Path: Accounting – Controlling – Cost Center Accounting – Period end closing – Single functions – Allocations – Assessment – T.Code KSU5

Period = To = Fiscal Year = Select “Test run”, Select “Detailed lists”, Cycle = Click Execute

Click “Receiver” buttonClick “Back arrow” two timesDeselect “Test run” and Click Execute.

Step 4: To see values in target Cost Center after executing Assessment cycle – T.Code KSB1

Cost center = to Click Execute

DISTRIBUTION OF OVERHEADS.

Step1: Define number ranges for the controlling activity “RKIV” – actual over heads Distribution..

Path: SPRO – controlling – general controlling – organization – maintain number ranges for controlling documents. T.code KANK.

Controlling area =Click on “maintain groups” buttonDouble click on “RKIV” controlling transactionSelect “number ranges for controlling area” check boxClick on “assign element group” click on “save” and “enter”.

Step2: create master record for another cost center as service cost center

Step3: post to salaries and rent a/c and identify them with the above cost center. T.code. F-02

Step4: create distribution cycle.

Path: Accounting – controlling – cost center accounting – period end closing – current settings – define distribution T.code.S_ALR_87005757



Double click on “create actual distribution” T.code KSV1

Cycle =Start date = click on “enter”

Text =Select “iterative” check boxClick on “attach segment”Segment name =Description =

Sender rule =Share in % =Select “actual values” radio button

Receiver rule =

Click on “sender/receivers” tab

Sender cost center from =Sender cost element from = to=

Receiver cost center group =

Click on “receivers tracing factor” tab

Cost center =Cost center = click on “save”

Step4: execute distribution cycle.

Path: accounting – controlling – cost center accounting – period end closing – single functions – allocations – distribution. T.code KSV5

Period =To =Fiscal year =

Select “test run”, select “detailed lists”

Cycle = click on “execute”Click on “receivers” button to see the allocationsClick on “back arrow” two time, click ‘yes’ on the message.Deselect “test run” click on “execute”

Step5: to see the values in the target cost centers after distribution. T.code KSB1



Cost center = to Posting date = click on “execute”

PERIODIC REPOSTINGS OF OVERHEADS

Step1: define the number ranges for the controlling transactions “RKIB”- actual periodic repostings.


Controlling area =Click on “maintain groups”Double click on “RKIB” controlling transactionSelect “number ranges” check boxClick on “assign element group” Click on “save” Click on “enter”

Ste2: create the master record for another cost center as service cost center

Step3: post to salaries and rent a/c and identify them with the above cost center. T.code. F-02

Step4: create periodic reposting cycle.

Path: Accounting – controlling – cost center accounting – period end closing – current settings – define periodic reposting T.code.S_ALR_87005395.

Double click on “create period reposting” T.code KSW1

Cycle =Start date = click on “enter”

Text =Select “iterative” check boxClick on “attach segment”Segment name =Description =



Sender rule =Share in % =Select “actual values” radio button

Receiver rule =

Click on “sender/receivers” tab

Sender cost center from =Sender cost element from = to=

Receiver cost center group =

Click on “receivers tracing factor” tab

Cost center =Cost center = click on “save”.

Step4: execute periodic reposing cycle.

Path: accounting – controlling – cost center accounting – period end closing – single functions – allocations – periodic repostings. T.code KSW5.

Period =To =Fiscal year =

Select “test run”, select “detailed lists”

Cycle = click on “execute”Click on “receivers” button to see the allocationsClick on “back arrow” two time, click ‘yes’ on the message.Deselect “test run” click on “execute”

Step5: to see the values in the target cost centers after distribution. T.code KSB1

Cost center = to Posting date = click on “execute”

.



STATISTICAL KEY FIGURES.

Step1: define the number ranges for the controlling activity “RKS” – enter statistical key figures.


Controlling area =Click on “maintain groups”Double click on “RKS” controlling transactionSelect “number ranges” checkboxClick on “assign element group” click on “save” and “enter”.

Step2: create statistical key figure.

Path: accounting – controlling – cost center accounting – master data – statistical key figure – individual processing – create. T.code KK01

Statistical key figure = click on “enter”

Name =Stat. key figure unit of measurement =Key figure category = click on “save”

Another entry:


Name =Stat. key figure unit of measurement =Key figure category = Click on “save”.

Another entry:


Name =Stat. key figure unit of measurement =Key figure category = Click on “save”.Step3: enter statistical key figures.



Path: accounting – controlling – cost center accounting – actual postings – statistical key figures - enter. T.code. KB31N.

Document date =Posting date =

Rec.CCtr. Statistical key figure Total quantity.

Click on “save”.

USING THE STATISTICAL KEY FIGURES IN ASSESSEMTNT OF OVERHEADS

Step1: post the transactions in F-02 and identify them with one of the service cost center.

Step2: create assessment cycle.

Path: Accounting – Controlling – Cost Center Accounting – Period end closing – Current settings – Define assessment – T.Code S_ALR_87005742

Double Click “Create actual assessment” – T.Code KSU1

Cycle = Starting date = Click Enter

Text = Select “Iterative”, Click “Attach segment” button,Segment = Name = Assessment Cost element = Sender rule = Posted amountsShare in percentage = 100Select “Actual value origin”

Receiver rule = variable proportionsVariable proportion type =Go to “Sender/Receiver” tab

Sender : Cost Center (From) = Receiver: Cost Center (Group) = (Production Group Name)Go to “Receiver tracing factor” tab



Statistical key figure = Click Save

Step 3: Execution of Assessment cycle

Path: Accounting – Controlling – Cost Center Accounting – Period end closing – Single functions – Allocations – Assessment – T.Code KSU5

Period = To = Fiscal Year = Select “Test run”, Select “Detailed lists”, Cycle = Click Execute

Click “Receiver” buttonClick “Back arrow” two timesDeselect “Test run” and Click Execute.

Step 4: To see values in target Cost Center after executing Assessment cycle – T.Code KSB1

Cost center = Click Execute


Controlling

Documents

Transcript of Controlling