Contractor Safety Reference Guide

2011

Making Sure Every One Goes Home At the End Of The Day…

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INTRODUCTION ‘Working safely’ means everyone has a personal accountability to identify and understand safety risks and everyone takes the appropriate actions to reduce or eliminate these risks. We all have a responsibility to look out for our own safety, as well as the safety of those we work with. The ultimate goal is to make sure that every person goes home safely every single day. This handbook has been developed to support all contractors in developing the tools and knowledge to support this objective. The expectation is that all contractors are working to the same level of safety and with a common goal. This Handbook is not intended to replace any of your company’s policies, procedures, programs, handbooks or training. The primary purpose of the Handbook is to serve as a quick reference guide to applicable topics and outline some of the general expectations that Utilities Kingston and the City of Kingston expect all contractors to implement as part of there health and safety programs.

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Table of Contents INTRODUCTION ............................................................................................ 2 DEFINITIONS ................................................................................................. 4 HEALTH AND SAFETY POLICY AND PROGRAM ............................................. 5 ROLES AND RESPONSIBILITIES ..................................................................... 6 WORKER RIGHTS & DUTIES OF WORKPLACE PARTIES ................................. 9 HAZARD IDENTIFICATION ........................................................................... 10 GUIDE TO DEALING WITH GOVERNMENT INSPECTORS ............................ 11 INCIDENT REPORTING ................................................................................ 13 LOCKOUT / TAGOUT (LOTO) ...................................................................... 15 UTILITY WORK PROTECTION CODE (UWPC) .............................................. 16 LOCATES ..................................................................................................... 17 EXCAVATING/TRENCHING .......................................................................... 18 TRAFFIC CONTROL ...................................................................................... 20 WORKING NEAR OVERHEAD ELECTRICAL WIRES ....................................... 22 CONFINED SPACES ..................................................................................... 24 VEHICLE SAFETY – PRE- DRIVE HAZARD ASSESSMENT ............................... 26 PERSONAL PROTECTIVE EQUIPMENT ........................................................ 27 FALL PROTECTION ...................................................................................... 29 FIRST AID .................................................................................................... 31 ANIMAL ATTACKS ....................................................................................... 33 SPILL RESPONSE ......................................................................................... 34 SUSPECT SOILS ........................................................................................... 35 WASTE MANAGEMENT .............................................................................. 36 TRANSPORTATION OF DANGEROUS GOODS ............................................. 38 FLAMMABLE CHEMICALS ........................................................................... 42 ASBESTOS ................................................................................................... 43 VIOLENCE AND HARASSMENT ................................................................... 45 CITY OF KINGSTON AND UTILITIES KINGSTON’S HEALTH AND SAFETY EXPECTATIONS ........................................................................................... 48 UTILITIES KINGSTON SPECIFIC EXPECTATIONS .......................................... 51 LOCATE CONTACTS – CITY OF KINGSTON .................................................. 52

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DEFINITIONS Competent Person means a person who,

(a) is qualified because of knowledge, training and experience to organize the work and its performance,

(b) is familiar with this Act and the regulations that apply to the work, and

(c) has knowledge of any potential or actual danger to health or safety in the workplace;

Construction - includes erection, alteration, repair, dismantling, demolition, structural maintenance, painting, land clearing, earth moving, grading, excavating, trenching, digging, boring, drilling, blasting, or concreting, the installation of any machinery or plant, and any work or undertaking in connection with a project but does not include any work or undertaking underground in a mine;

Constructor - means a person who undertakes a project for an owner and includes an owner who undertakes all or part of a project by himself or by more than one employer

EHS – Environmental Health and Safety

Industrial Establishment - means an office building, factory, arena, shop or office, and any land, buildings and structures appertaining thereto

Project- means a construction project, whether public or private, including, (a) the construction of a building, bridge, structure, industrial

establishment, mining plant, shaft, tunnel, caisson, trench, excavation, highway, railway, street, runway, parking lot, cofferdam, conduit, sewer, watermain, service connection, telegraph, telephone or electrical cable, pipe line, duct or well, or any combination thereof,

(b) the moving of a building or structure, and (c) any work or undertaking, or any lands or appurtenances used in

connection with construction Supervisor - means a person who has charge of a workplace or authority over a worker;

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HEALTH AND SAFETY POLICY AND PROGRAM Applicable Programs/Legislation • OHSA – Section 25 (2) Purpose: To ensure that all Contractors have the required elements of a Health and Safety Policy and Program. Responsibilities: Every company shall have a current, signed Health and Safety Policy

which is specific to your company. The Health and Safety Policy shall be dated and be current to the past 12 months.

Every company shall have a current Health and Safety Program which will support the success of the Health and Safety Policy. The program will be specific to your company.

The Health and Safety Program shall include at a minimum policies on the following:

Incident Reporting and Investigation Hazard Identification Health and Safety Responsibilities Standards and Procedures for Applicable Prescribed work

(Confined Spaces, Lock Out, Fall Arrest, Refusal to Work, Emergency Procedures)

Health and Safety Training Requirements for your staff, and Pre- use Inspections Process

• The employer shall ensure that all employees are trained on the

content of the Health and Safety Program.

• The employer shall ensure that all employees have appropriate training on the hazards and the applicable controls that they will encounter on the job.

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ROLES AND RESPONSIBILITIES Applicable Legislation • Occupational Health and Safety Act- Part III Duties Purpose: To ensure that all parties are aware that they play a role in the a companies internal responsibility system and ensure they are aware of what the role is. All workers are responsible for health and safety and improving the environment we work in by following through on the obligations set forth in Environmental Legislation, Health & Safety Legislation, and health and safety Policies, Procedures, and Programs. By living up to our responsibilities we are helping to improve the overall health, safety and wellness of all workers and the environment in which we work. Listed below are key responsibilities for workers in all workplaces. Responsibilities: All Workers (not all inclusive)

• Live up to the obligations set out through legislative requirements and company policies.

• Report unsafe conditions to your Supervisor so corrections can be made.

• Report health and safety Incidents to your supervisor immediately.

• Work in compliance with the Act at all times • Use/wear proper protective equipment and devices as required

by the employer • Report any missing or defective protective devices and/or

equipment • Report any known workplace hazards or violations of the Act • Not remove any protective device that is required by the

employer or regulation • Not use or operate any equipment, machine, device or thing or

work in a manner that may endanger themselves or any other worker

• Not engage in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct

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ROLES AND RESPONSIBILITIES (Continued) Front Line Managers or Supervisors (not all inclusive)

• Implement health and safety procedures • Address health and safety concerns in a timely manner • Communicate clear health and safety expectations • Be personally involved in health and safety activities • Recognize excellence in health and safety • Lead incident investigations • Obtain medical assistance for injured staff • Ensure that a worker works in the manner and with the protective

devices, measures and procedures required by the Act and regulations

• Ensure that a worker uses or wears the equipment, protective devices or clothing that the worker's employer requires to be used or worn

• Advise a worker of the existence of any potential or actual danger to the health or safety of the worker of which the supervisor is aware

• Take every precaution reasonable in the circumstances for the protection of a worker

• Provide necessary health and safety training and information • Hold staff accountable for a safe work environment

Organization or Company (not all inclusive)

• Create a health and safety policy • Be personally involved in health and safety activities • Support those with health and safety responsibilities by providing

the necessary resources • Appoint a competent person supervisor • Take every precaution reasonable in the circumstances for the

protection of a worker • Prepare and review at least annually a written occupational health

and safety policy and develop and maintain a program to implement that policy

• Inform workers about any and all known hazardous of the job • Assist and co-operate with the JHSC • Post a copy of the Act and any explanatory materials in the

workplace

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ROLES AND RESPONSIBILITIES (Continued)

• Respond to JHSC recommendation within 21 days • Ensure all workers receive proper training

Constructor (not all inclusive) Ensure that all measures and procedures addressed in the OHSA

and associated regulations are carried out on a project. All employer and workers working on a project are conducting

work in compliance with the act and the regulations Ensure the health and safety of workers at a project.

Owners (not all inclusive) Ensure that facilities prescribed are provided and maintained in

good condition

Ensure that the workplace complies with the regulations

A workplace is constructed, developed, renovated, shall be done in a manner that ensures it complies with the OHSA and the regulations

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WORKER RIGHTS & DUTIES OF WORKPLACE PARTIES

Applicable Legislation • Occupational Health and Safety Act

Purpose: To identify worker rights and duties of workplace parties under the Occupational Health and Safety Act.

Worker Rights The Act identifies the 3 basic rights of every worker. These rights are: 1. The RIGHT to Participate Identify and resolve concerns through involvement. Be a part of, or make recommendations to your local Joint Health

& Safety Committee (JHSC)/ Health and Safety Representative. 2. The RIGHT to Know

• To know the hazards of the work they are required to perform. • Workplace Hazardous Materials Information System (WHMIS).

3. The RIGHT to Refuse

• If a worker believes their work is dangerous and may cause them harm they have the right to refuse the unsafe work without threat of being penalized.

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HAZARD IDENTIFICATION Applicable Programs/Legislation • OHSA –Section 23 - 27 Purpose: To identify the requirements for identification of Hazards and implementation of controls to reduce the risks to an acceptable level. The main steps in completing a hazard/risk analysis include: 1. Recognize the hazard.

Be alert at work. Watch out for hazards in your workplace and report them to your supervisor.

2. Assess the risk. How likely is it that a hazard could cause injury or harm to someone; and how badly could they be hurt?

3. Control the hazard. Work with your employer to fix hazards and make your workplace safe. Some times you may be able to fix a simple hazard yourself.

Responsibilities • The employer shall identify hazards in a work place or at a project.

The risk associated with the hazard shall be determined and where required put controls in place to ensure the protection of a worker

• Supervisors shall ensure that all employees working on the site have been made aware of all Hazards at the worksite involved with the work. Documentation shall be available to demonstrate that all employees are aware of the hazards on a particular job site.

• Ensure that all applicable employees have been adequately trained to deal with all of the hazards identified. This may include training on the hazards, understanding of internal policies, use of proper controls to protect from the hazards.

• Employees shall ensure that job planning meetings or tailboard are conducted prior to each new job. A documented record of the meeting must be available upon request

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GUIDE TO DEALING WITH GOVERNMENT INSPECTORS Applicable Programs/Legislation • OHSA – Part VIII Enforcement • Canadian Environmental Protection Act • TSSA • ESA Purpose: To provide guidance on how to respond when a Government Inspector visits a worksite. Responsibilities The worker on site is responsible for contacting their supervisor or the person responsible for the site to transfer ownership of the Inspector. If this is not possible, the responsible worker on site will engage the Inspector for the purposes of the visit. Inspectors Government Inspectors (Ministry of Labour, Ministry of the Environment, TSSA) are responsible for upholding various laws and regulations and can perform two roles: 1) Inspection: Inspector visits a worksite to review work situations and

offers guidance for compliance with the relevant legislation.

2) Investigation: Usually in reacting to an event and looking to gather evidence where there is a potential for charges.

Inspector Arrives On Site • Contact your Supervisor immediately to notify them of the Inspectors

presence. • When unsure of the identity of an inspector politely request to see

credentials and obtain a business card with the Inspectors contact information.

• Ask the Inspector about the purpose of their visit.

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GUIDE TO DEALING WITH GOVERNMENT INSPECTORS (continued) 1) Inspection Visit

• Ask if the Inspector requires a Joint Health and Safety Committee

Worker Representative to accompany them. • Ensure the inspector is wearing the proper PPE to be on the site. • Provide the inspector with only relevant facts to answer their

questions, and ask for clarification if you do not understand what they are asking.

• Do not block or restrict access to the work site, provide copies of records or documents that are requested by the Inspector.

• Do not provide unaccompanied access to company property. • If documents are provided or photos taken, take copies of the

documents or record them on a list and, take similar photos for company record.

• If at any time during an inspection you become concerned that the Inspector is considering laying charges, simply ask;

“Do you have any reason to believe that an offence has been committed?”

• Contact a senior representative from your company and determine the course of action with that representative.

• As necessary, sign for receiving any paperwork (ie. Orders) from the Inspector and promptly deliver the paperwork to your supervisor.

• Distribute paperwork internally and externally as specified by your work agreement.

• Provide a copy of all inspection or investigation reports to the contract owner or contract manager.

2) Investigation Visit

• As soon as an Inspector indicates that they are on site for an

Investigation Visit, politely stop the visit and contact your Supervisor. • Contact the Contract Owner or Contract Manager immediately to

inform them of the investigation. • Distribute paperwork internally and externally as required.

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INCIDENT REPORTING Applicable Programs/Legislation • OHSA – 51 and 52 • Workplace Safety and Insurance Act Reg 1101

Purpose: To provide guidance on steps to be followed in reporting incidents.

Responsibilities • Workers will report all Environmental Health and Safety (EHS)

Incidents as required by the employer and/or the contract owner. • Supervisors/Owners will ensure that appropriate investigation and

corrective actions are implemented to prevent re-occurrence. • Provide a copy of all investigation reports to the contract owner or

contract manager.

Physical Injury 1) Obtain first aid 2) Notify supervisor of incident 3) If attending a health professional, take a Functional Abilities Form 4) Return the completed Functional Abilities Form to your Supervisor the

same day, or at the beginning of your next shift 5) Distribute paperwork internally and externally as specified by your

work agreement In cases where an employee is Critically Injured follow steps outlined above as applicable.

• In the event of a critical injury the employer must contact the Ministry

of Labour immediately • As soon as possible the employer shall advise the contract owner or

contract managers that a critical injury has occurred.

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INCIDENT REPORTING (continued) Vehicle Incident 1) Notify Supervisor of incident 2) If damage is >$1000, notify Police 3) Distribute paperwork internally and externally as specified by your

work agreement

Typical steps in Investigating an Incident • Report the accident occurrence to a designated person within the

organization • Provide first aid and medical care to injured person(s) and prevent

further injuries or damage • Investigate the accident • Identify the causes • Report the findings • Develop a plan for corrective action • Implement the plan • Evaluate the effectiveness of the corrective action • Make changes for continuous improvement

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LOCKOUT / TAGOUT (LOTO) Applicable Programs/Legislation • O.Reg.851 Industrial Regulations, Sections 75-76,78 • O.Reg.213 Construction Projects, Sections 75-76,78 Purpose: To provide workers with information regarding uncontrolled release of energy when performing maintenance or work activities. Responsibilities Workers working on equipment or machinery that has the capability of starting, energizing, or releasing energy creating a hazardous environment shall follow written Lockout Tagout procedures and ensure that lockout points are locked out and tagged out prior to any servicing. Supervisors will ensure their workers are properly trained and utilizing Lockout Tagout Procedures. General Lockout requirements: 1. Pre-Plan the lockout 2. Notify affected workers 3. Shut-down 4. Energy Isolation 5. Lock and Tag Application 6. Dissipation of Stored Energy 7. Verification of Isolation 8. Complete work Written procedures must be consulted in order to identify: • All sources of energy, • The hazards of that energy, and • How the energy can be controlled.

Safety Considerations: • Never open or close any valve, switch or other device that has been

locked out or tagged out. • Only the person who attached a lock should remove it. • LOTO procedures can only be performed under the direction of an

authorized employee who has received the proper training.

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UTILITY WORK PROTECTION CODE (UWPC) Applicable Regulations: OHSA Ont. Reg 312/91 Section 181 Electrical Utility Safety Rules – Rule 114 Purpose: To ensure that persons working on or around the electrical distribution systems have established a safe work area prior to any work being conducted on electrical apparatus. Responsibilities: Any contractors completing work on the electrical distribution system shall be trained on, and utilize the Utility Work Protection Code. Employers or Contractors, who require isolation of a circuit in order to work safely, shall contact the Electrical Utility and request a supporting guarantee. A supporting guarantee shall be requested 72 hours. The employer will ensure that a supporting guarantee is surrendered on a daily basis. The procedure for doing so will be reviewed when the employer receives the supporting guarantee. Any employer or constructor who is unsure of the need for isolation or hold offs, shall contact the Utility to determine what safety controls we may be able to offer to them.

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LOCATES Applicable Regulations: OHSA Ont. Reg. 213/91 – Section 228 Purpose: To prevent damage to underground utilities and injuries as a result of these damages. Responsibilities:

Before an excavation is begun, the employer excavating shall ensure that all gas, electrical and other services in and near the area to be excavated are located and marked; If a service may pose a hazard, the service shall be shut off and disconnected or if a service may pose a hazard and it cannot be shut off or disconnected, the owner of the service shall be requested to supervise the uncovering of the service during the excavation. Locates Prior to excavating, the employer shall ensure that locates are

obtained from all service providers, current and physical copies are available on site.

The employer shall contact the service providers a minimum of 5 days prior to the start of the excavation

Emergency locates will be provided sooner, as deemed necessary by the service provider

The operator and/or supervisor shall ensure that the locate markings are consistent with the paper locate documents.

The supervisor shall also ensure that excavation does not go outside of the limits of locate.

The person requesting the locates shall request a meet or clearly identify the limits of locate both on the locate request form and on the ground using white paint to outline the area of work.

Do not use paint colors designated for locate purposes for layouts. Hand dig or use other authorized means of excavating when within

the limits stated on the locate sheets.

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EXCAVATING/TRENCHING

Applicable Programs/Legislation • O.Reg. 213/91 Construction Projects, Section 222 - 242 • O.Reg. 213/91 Construction Projects, Section 6 - 7 • TSSA & ESA Guideline for Excavation in the Vicinity of Utility Lines

Purpose: Most fatal cave-ins occur on small jobs of short duration such as service connections and excavations for drains and wells. Too often people think these jobs are not hazardous enough to require safeguards against collapse. The purpose of this section is to provide workers with the knowledge to work safely with and around trenches or excavations.

Responsibilities Workers will perform excavation work and work within excavations in accordance with legal requirements.

Definitions • Excavation is any hole left in the ground as the result of removing

material. • Trench is an excavation in which the depth exceeds the width.

Excavating Prior to digging a trench that will be 1.2 metres (4 feet) deep or deeper into which a worker may enter, the Ministry of Labour shall be given notice.

• Pre-Planned work: Complete a MOL trench permit and include in the job/work package if a trench is to be dug 1.2 metres deep or deeper.

• Un-Planned Trenching: If a worker realizes that while excavating a trench it will be 1.2 metres deep or deeper they will notify the Ministry of Labour to obtain a notification number. Once the notification number is obtained the work may resume.

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EXCAVATING/TRENCHING (continued) Daylight Utilities Daylight (expose) utility services that are in the vicinity of the excavation, trench or rocketing process. Sloping, Shoring, Trench Box

• Unless the walls are solid rock, never enter a trench deeper than 1.2 metres (4 feet) unless it is properly sloped, shored or protected by a trench box.

The type of slope used on a trench is dependent upon the type of soil being excavated: Type 1 & 2 – hard dense soil with no signs of water seepage, sloping is at a 45 degree angle (one foot to one foot) within 1.2 metres (4 feet) of the bottom. Type 3 – compact to loose or previously excavated, may have signs of water seepage, sloping is at 45 degree angle (one to one) from the bottom of the excavation. Type 4 – loose in consistency, has no internal strength and may be wet or muddy; sloping is three horizontal feet to every one vertical foot to bottom of the excavation. Entering a Trench or Excavation • Have a clear work space • Have readily available access and egress • Spoil piles shall be a minimum of 1 metre from the edge of the

excavation • Barriers are to be kept 1 metre from the edge of the excavation (eg.

Modular fencing, Jersey barriers, snow fencing, etc.) • No vehicle traffic shall be allowed near the edge of the excavation • To prevent falls, excavations that are more than 2.4 metres deep will

have 1.1 metre high barrier or fence erected at the top of every wall of the excavation that is not sloped properly

• If an excavation is on a roadway, ensure that traffic control measures are in place to protect both the worker and any pedestrians

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TRAFFIC CONTROL Applicable Programs/Legislation • O.Reg.213/91 Construction Projects Section 67-69. • The Ontario Traffic Manual Book 7

Purpose: To inform workers on the importance of proper and effective traffic control plans.

Responsibilities • Workers performing road side work are responsible for identifying

and selecting appropriate traffic control plans, set up and take down. • Supervisors are responsible to ensure required workers are trained

and utilizing proper traffic control procedures.

Traffic Control Requirements All traffic control performed by workers will be done in compliance with O.Reg.213/91 Construction Projects Section 67-69 and Ontario Traffic Manual – Temporary Conditions Book 7. The purpose of traffic control is two fold, one to protect the worker and two to protect the public.

Creating Traffic Control Plan Before any work commences that may involve traffic control workers will: • Determine work duration • Determine traffic volumes, and traffic speeds • Using Book 7 - Temporary Conditions - Field Edition the worker may

then: o Select an appropriate traffic protection plan, o Create a Traffic Protection Plan o Review the plan with all workers at the site prior to

commencing work, and o Not perform any other work while setting up or removing

measures described in the traffic protection plan. • Non typical complicated traffic controls can be challenging. If a worker

is not certain of the proper layout they shall contact their supervisor. • Supervisors will ensure that workers are trained in Traffic Control

protocols and provide support to the workers they work with.

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TRAFFIC CONTROL (continued) If a Traffic Control Plan requires the use of a Traffic Control Person (TCP) the TCP shall:

• Have written instructions setting out the signals to use and shall have these instruction verbally explained to them to ensure they are understood.

• Always stand alone. • Always wear safety footwear, a hard hat, and vest of reflective

fluorescent material, coloured blaze orange or red with reflective tapes front and back.

• Always wear eye protection as loose gravel may be thrown up by passing vehicles or in windy conditions grit or dust may be blown into the eyes.

• Have a planned escape route in case of a "run-away" vehicle. • Have a note pad and pencil to write down any violator's licence

number. Give such information to the Supervisor. • Be alert for emergency vehicles Expectations Ensure adequate traffic control which conforms to Book 7 or when

approved by the company the use of the Non Freeway Traffic Control Guide (Utility Oriented) may be utilized.

Ensure that a Traffic Control Plan is developed prior to any traffic control being set up and the plan is available on site as required.

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WORKING NEAR OVERHEAD ELECTRICAL WIRES Applicable Programs/Legislation • OHSA, Regulations for Construction Projects Purpose: To outline the safety requirements when working near overhead electrical wires. Responsibilities • Workers shall perform an assessment prior to work to identify

potential overhead electrical hazards and follow appropriate requirements.

• Supervisors shall ensure workers are aware of their responsibilities to ensure their safety.

Overhead Electrical Wires Any time that an object, such as a crane, hoisting device, backhoe, power shovel, or other equipment is operated near an overhead electrical wire such that it may encroach on the distances listed in the table below, special measures shall be taken as outlined.

NOTE: Always contact the local hydro utility before starting the work to confirm the voltage if required.

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WORKING NEAR OVERHEAD ELECTRICAL WIRES (continued) Work Site Preparation Before work starts the following steps will be taken: • Record the details of the hazard and the planned corrective action. • Review with the equipment operator and have the operator sign the

document indicating they understand the hazard and instructions. • Designate a signaller to monitor the operation of the device near the

encroachment distance. Warning Signs • Legible warning signs shall be posted in the vicinity, visible to the

operator. • Additional warning devices may be used depending on the particular

situation. Signaller • Signaller must maintain a clear view of the equipment operator and

the overhead electrical wires. • Signaller must warn the operator each time part of the equipment

approaches the minimum distance from the overhead electrical wires. • Signaller must not be engaged in other duties while acting as a

signaller. Exemptions In the event of having to work within the safe limits of approach you shall contact the local power authority to develop a safe work area.

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CONFINED SPACES Applicable Programs/Legislation • OHSA, Regulation 851, Industrial Establishments, Sections 67-71 • OHSA, Regulation 213, Construction Projects, Sections 60-63 • OHSA, Ontario Regulation 628/05, Confined Spaces (Construction) Purpose: To provide workers the knowledge to identify a potential confined space. Responsibility A competent person shall perform site assessments sufficient to identify confined spaces, and not enter a confined space unless all confined space program elements are satisfied. Supervisors will ensure that employee safety and support is provided for when reviewing and working with confined spaces. Definitions A “confined space” is defined as;

• fully or partially enclosed space, that is not both designed and constructed for continuous human occupancy, AND in which atmospheric hazards may occur because of its construction, location or contents or because of work that is done in it.

• Both conditions within this definition must be satisfied in order for it to be considered a Confined Space.

An “atmospheric hazard” is defined as;

• the accumulation of flammable, combustible or explosive agents, • an oxygen content in the atmosphere that is less than 19.5 per

cent or more than 23 per cent by volume, or • the accumulation of atmospheric contaminants, including gases,

vapours, fumes, dusts or mists, that could, result in acute health effects that pose an immediate threat to life, or interfere with a person's ability to escape unaided from a confined space.

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CONFINED SPACES (continued) Examples of confined spaces could include the following: • Crawl spaces with noxious fumes and or chemical odours • Pits • Tanks • Tunnels • Sewers

Entering a Confined Space • Entry into a Confined Space requires that a very specific procedure be

followed which includes the completion of a: • Confined Space Assessment • Confined Space Plan • Confined Space Entry Permit.

• In the event of more than one employer working at the same confined space, a coordination document must be completed by the lead employer.

• Prior to the entry, and through out the course of the entry, the worker(s) shall monitor the atmosphere utilizing an approved, calibrated Gas Monitor . In the event of a bad atmosphere the employee must leave the space immediately.

• Entry into a confined space shall not be permitted unless all steps in the Confined Space Procedure are followed.

• In addition to a rescue plan being available on site, there must be the ability to immediately affect a rescue, utilizing this plan. 911 is not a rescue plan

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VEHICLE SAFETY – PRE- DRIVE HAZARD ASSESSMENT Purpose: To allow workers to identify potential hazards around their vehicles prior to departure. Responsibilities All Workers should complete a walk around of the vehicle before driving. A proper walk around should include circling the entire vehicle to check for obstructions such as, pedestrians, bikes, equipment, toys, curbs, bollards, overhangs, etc., flat tires, damage to the vehicle such as, scratches, dents, fluid leaks, etc.

Vehicle Safety • Always wear your seatbelt when operating a motor vehicle • Never operate a motor vehicle while under the influence of alcohol or

any other substance which could impair your abilities • Workers are expected to look for parking spots that allow a drive in,

drive out situation so that backing can be eliminated • When it is necessary to park in lots, driveways, laneways, etc. where

backing is the only option, back in on arrival and drive out on departure unless it is unsafe to do so. If a second person is available, the second person shall assist in backing the vehicle up

• The use of hand held cellular phones is prohibited while operating a vehicle

• Ensure that you are safely parked before using any electronic devices

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PERSONAL PROTECTIVE EQUIPMENT Applicable Programs/Legislation • OHSA, Regulation 851, Industrial Establishments • OHSA, Regulation 213, Construction Projects Purpose: To identify personal protective equipment (PPE) prescribed by applicable legislation. Responsibilities • Workers shall wear and/or utilize personal protective equipment

(PPE) where prescribed by company policy, when directed by management, and when hazards are identified.

• Workers shall inspect and maintain their PPE and all PPE items free of defects which would render the equipment ineffective.

• Supervisors shall provide workers with appropriate PPE as required. PPE Requirements PPE items including but not limited to, safety footwear, safety glasses, hard hats and traffic vests (or equivalent safety apparel) must be worn as prescribed in legislation or company policies. Flame Resistant Garments • Workers exposed to the risk of flash fire or arc flash must wear FR

garments properly • Do not cover FR garments with non-FR garments • Undergarments with melt-resistant properties must be worn beneath

FR garments (e.g., 100% cotton, aramid, wool) Electrical Flash Protection Workers exposed to the risk of electrical arc flash must wear appropriate protective equipment. PPE items used to protect from electrical hazards should meet NFPA Standard 70 or CSA standard Z462.

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PERSONAL PROTECTIVE EQUIPMENT (Continued) Hand Protection Workers shall use suitable hand protection when engaged in work that may result in abrasions, lacerations, scrapes, puncture, extreme temperature, electrical hazards and chemical hazards to the hands. Hearing Protection Workers must use hearing protection when exposed to sound levels exceeding 85 dBA. Flotation Devices Workers must wear an approved life jacket or personal flotation device (PFD) whenever they are exposed to the hazard of falling into liquid that is of sufficient depth that a flotation device would be effective. Respiratory Protection Workers shall use respiratory protection to protect from inhaling hazardous dusts, fumes, mists, gases, or vapours. A fit test must be conducted by a qualified person. Fall Protection Devices Workers shall wear fall protection devices suitable in the circumstances when there is a risk of falling from heights greater than 3 metres or as outlined in legislation. (See section on Fall Protection) Limb and Body Protection Workers shall use appropriate limb and body protection when there is a risk of injury from contact with a hazard. Limb and body protection devices could include but are not limited to knee pads, arm/leg guards, etc.

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FALL PROTECTION Applicable Programs/Legislation • Occupational Health and Safety Act (OHSA), R.S.O. 1990, and

Applicable Regulations Purpose: To provide workers with the knowledge of when fall protection is required to protect against the hazard of falling from heights. Responsibilities • All workers shall identify the need for fall protection equipment and

wear all necessary equipment. • Supervisors will support workers with assisting in identification of

applicable equipment and completing a rescue plan. A Fall Protection System is required when the following working conditions are present: • Work performed on an unguarded structure more than 3 metres (10

ft) above a solid surface. • Work performed on a ladder at a height greater than 3 metres (10 ft)

to which workers cannot maintain three point contact (i.e. use one hand to hold on to ladder at all times).

• Working from a mechanical lifting device elevating higher than 3 metres.

• There is a risk of falling more than 1.2 metres (4 ft), if the work area is used as a path for a wheelbarrow or similar equipment.

• There is a risk of falling into operating machinery. • There is a risk of falling into water or another liquid. • There is a risk of falling into or onto a hazardous substance or object. • There is a risk of falling through an opening on a work surface. Equipment Selection Equipment selected will be directly applicable to the work being performed and the hazards identified. Careful consideration must be given to the Anchor Point selected.

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FALL PROTECTION (continued) Anchor Points • All of the above Fall Protection Systems require suitable anchor

point(s) that will support: • 2000 lbs for Fall Arrest without use of a Shock Absorber (eg. able

to hold the weight of a full sized pick up truck) • 1350 lbs for Fall Arrest with the use of a Shock Absorber (eg. able

to hold the weight of small car), or • 450lbs when using Travel Restraint (eg. able to hold the weight of

a refrigerator). • Typically building structural components are adequate such as “I”

beams. • You can ask to speak to the building manager at the location if

applicable in order to obtain confirmation of adequate support. Equipment Inspection • Before each use the fall arrest system must be inspected. This will

include an inspection of the Harness, Lanyard with Shock Absorber, Anchor Points and/or all other components used in the Fall Protection System. Documented inspection records shall be maintained.

• Any part of the system that is damaged and or has been used to arrest a fall shall be removed from use immediately and not be reused until it has been inspected by a trained and competent person and approved for reuse.

Rescue Plan Workers will work with their Supervisor to complete a Fall Protection Rescue Plan which will include;

• The most appropriate method of rescue • The inspection of any equipment to be used for the rescue • Verification that the rescuer has the necessary training/licensing

to use the rescue equipment (where applicable) The rescue plan must be reviewed with the person responsible for initiating the rescue who shall be present to monitor the worker. NOTE: A Rescue Plan is not required where Travel Restraint is being used.

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FIRST AID Applicable Programs/Legislation • Workplace Safety and Insurance Act Reg. 1101 Purpose To provide basic First Aid treatment reminders to workers. Responsibilities

• Workers trained in First Aid/CPR shall use their skills to assist those in need as the employee feels competent in providing such assistance.

• Supervisors shall ensure that first aid kits are available where required by legislation, that kits are in the control of workers who are trained in first aid.

Emergency First Aid In the event you find yourself in an emergency situation that may require first aid there are four basic steps that should be followed; 1. Recognize the Emergency: understand that you are in an emergency

situation and that your own safety must always remain a priority. Do not put yourself at unnecessary risk.

2. Decide to Act: survey the scene and decide what actions must be taken. What can you do and what can others do to assist?

3. Call Emergency Medical Services (EMS): call for professional assistance, in most cases this will mean a “911” call. Make the call yourself or request a bystander to make the call.

4. Offer First Aid to the victim until EMS arrives. Scene Management Follow these Steps to Effective Emergency Scene Management: 1. Survey the scene. Is it safe? 2. Call 911 3. Check the casualty for responsiveness 4. Perform primary survey for life threatening conditions (ABCs) 5. Perform secondary survey for vital signs, head to toe 6. Monitor ABCs 7. Comfort and support casualty

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Universal Precautions There is a risk that workers may come into contact with blood or other body fluids in the workplace. Universal Blood and Body Fluid Precautions are crucial measures to protect workers from exposure to disease-causing biological agents. Use protective barriers (Personal Protective Equipment (PPE) including:

• surgical gloves • safety glasses • resuscitation devices

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ANIMAL ATTACKS Applicable Programs/Legislation • OHSA, Sections 25(2), 27, 28(1) • OSHA, Reg. 833, Control of Exposure to Biological or Chemical Agents Purpose: Make workers aware of the steps to take in an encounter with a dangerous animal. Responsibilities • Workers shall avoid contact with dangerous animals. • Supervisors shall ensure workers receive required training and animal

encounters/ attacks are properly recorded. Animal Encounters • A worker who encounters an aggressive animal or an animal

considered to be dangerous in a work site is not expected to enter the work area.

• The worker or supervisor shall contact the animal owner, where applicable, and request that the animal be controlled until the work is completed.

• If the animal cannot be controlled the work shall not be completed. Incident • Workers shall report all animal attacks/bites immediately, seek

medical treatment, notify supervisor of incident, and obtain information about animal including the owner’s name and contact information, and known information about the animal.

• Supervisors must for every animal attack/bite:

• Ensure the animal owner has been notified • For dog bites, obtain a written copy of the dog's proof of

vaccination and any bite history. This information is important to ensure that proper and prompt medical attention can be obtained.

• If a bite has broken the skin or caused bleeding, one of the following agencies (it will vary according to jurisdiction) must be called by the supervisor as soon as possible: Public Health Unit, Humane Society, or Local Police Department.

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SPILL RESPONSE Applicable Programs/Legislation • Environmental Protection Act (Ontario) • Ontario Water Resources Act • Canadian Environmental Protection Act Purpose: To identify types of spills and the responsibilities of workers in responding to spills. Responsibilities • Workers shall safely respond accordingly to all level of spills • Supervisors shall ensure workers respond to spills safely and take all

reasonable precautions to protect the environment. Spill Response • Act in a manner so as to avoid personal injury or illness and always

make the area safe FIRST. • Stop the source of the spill if possible. • Contain the spill if possible. • If necessary, evacuate or isolate other personnel/the public from the

release area; isolate equipment from the release area (e.g. eliminating ignition sources); and ensure provisions for ventilation are addressed in the event of a significant indoor release of a flammable or combustible liquid or gas.

• Protect the natural environment (ie. block drains, build berms or containment areas using available materials and equipment etc.)

• Notify a supervisor. • Notify the Contract Owner or Contract Manager to report the spill

prior to clean up. • Follow company policies or directions from your supervisor on spill

clean up procedures. • Ensure that materials used to clean up the spill clean are disposed of

appropriately. Spill Reporting

• Your Supervisor will report “Reportable Spills” to the necessary regulatory bodies (MOE). Reporting shall be done directly to the Spills Action Center 1-888-268-6060.

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SUSPECT SOILS Applicable Programs/Legislation • Environmental Protection Act (Ontario) • Ontario Water Resources Act • Canadian Environmental Protection Act Purpose: To outline the recommended steps for consistent, safe and environmentally responsible handling of suspect soils. Definition of Contaminated Soil A soil containing a substance or material whose presence, handling or excavation will pose a threat to worker health or safety, pose a threat to the environment, pose a threat to public safety, or be covered by environmental legislation, regulations and/or guidelines. Identifying Locations with Suspect Soils Where the excavation of soils suspected of contamination is anticipated prior to the project, the contract owner should advise workers as soon as possible in the planning stages of a project. Encountering Suspect Soils Most suspect soils are identified by sight and smell. Some obvious signs of contamination include: Soil discolouration, unusual or different soil texture, unusual odour, vegetation distress, standing water or trench with an oily sheen, or location such as abandoned industrial waste (storage tanks). What to do if you encounter suspect soil during excavation • Suspend the work and inform the supervisor • Supervisor to perform a preliminary assessment to determine if the

soil could in fact be contaminated • Secure the suspect soil and excavated area • If possible move the work to another location at the work site • Contact the Contract Owner or Contract manger to arrange for

testing to identify contamination and identify controls

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WASTE MANAGEMENT Applicable Programs/Legislation • Environmental Protection Act Reg 347 & Reg. 362 Purpose: To provide workers responsible for the handling and disposal of Subject Wastes information necessary to comply with the regulations. Responsibilities: • Workers shall ensure all requirements are met for labelling, storage

and disposal of subject wastes. • Supervisors shall provide training and guidance to workers as

required. Generation and Storage of Waste • Inform your supervisor or designated staff when a hazardous waste

has been generated and obtain direction on the storage requirements for the waste prior to its disposal.

• Apply a Hazardous Waste Label and complete the label as required. • Store waste in a safe acceptable manner. • Contact your Supervisor to obtain direction on waste disposal

requirements. Storage of Waste Material Important note: Unless otherwise determined waste can NOT be stored for longer than 90 days. • Some guidelines to follow when storing waste:

• Segregate waste • Store waste in closed containers and ensure they are properly

labelled with date at time of arrival • Do not leave waste of any kind unsecured, unlabelled and/or not

dated • Protect waste storage containers from the elements • Use secondary containment to contain any spills or leaks that may

occur • Inspect waste area on a regular basis at least monthly

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WASTE MANAGEMENT (continued) Waste Disposal Involves 4 main steps:

1. Identification of waste 2. Classification of the waste, 3. Registration of the location & the waste, and 4. Disposal of the waste.

Supervisors shall coordinate proper disposal of waste according to Ministry of Environment guidelines. Waste Manifests • When hazardous waste is picked up by 3rd party disposal services, a

“manifest” is generated. • A white and a green copy of the manifest will be provided to the

employee organizing the pick up. • The white copy MUST be mailed to the MOE (address on the back)

within 3 days. • The green copy is then retained on site for a minimum of 2 years. • Within 6 weeks a brown copy of the manifest should be received and

stapled to the green copy and maintained in the records. • If the brown copy is not received, then the employee managing the

manifest records shall contact the waste disposal company for a copy of the brown manifest.

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TRANSPORTATION OF DANGEROUS GOODS Applicable Programs/Legislation • Transportation of Dangerous Goods Act – 1992 • TDG Amendment 06 Purpose: To provide information on Transportation of Dangerous Goods to all workers so that they work in accordance with the legislation. Responsibilities: Workers shall apply correct signage and labelling requirements when transporting dangerous goods, carry only the allowable quantities, and properly complete and store paperwork. Supervisors shall ensure their workers who transport dangerous goods are trained. Transportation of Dangerous Goods (TDG) The TDG Regulation applies to anyone who handles for transport, offers for transport, or transports dangerous goods. It also applies to emergency response for incidents involving dangerous goods. Products and substances are classified as dangerous if they could be hazardous during transport, or if spilled or leaked. Schedule 1 of the Regulation provides details for the purposes of applying the appropriate shipping name, shipping number, hazard class, packing group, any special provisions, explosive limit, Emergency response plan limits, and more. Transporting less than 150 kilograms of Dangerous Goods Small Quantity Exemption Section 1.15 of the TDG regulations allows a 150 kg exemption. This section states that documentation, labels, and training are not required if:

• Compressed gases are in a small means of containment (i.e., less than or equal to 450 L),

• Each container of dangerous goods (except compressed gases) must weigh less than 30 kg

• Total gross mass of all dangerous goods not to exceed 150 kg, and • Flammable gases are not in a cylinder with a capacity greater than

46 L.

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TRANSPORTATION OF DANGEROUS GOODS (continued) Transporting 150 kilograms or More Dangerous Goods Workers shall contact their Supervisor if they are required to transport materials not covered under the 150 kg exemption. The Supervisor will determine who is certified to transport dangerous goods as well as the TDG placard(s) and documentation that is required. TDG Classes There are 9 main classes in TDG which are shown below. They are as follows:

Class 1 Explo- sives

Class 2 Oxi-

dizing Gases

Class 2.1 Flamma

ble Gases

Class 2.2 Non-

Flammable non-

toxic gases

Class 2.3 Toxic Gases

Class 3 Flamm-

able Liquids

Class 4.1

Flamm-able

Solids

Class 4.2 liable to

spon-taneous comb-ustion

Class 4.3

Water reactive subst-ance

Class 5.1 Oxi-dizing Sub-stances

Class 5.2 Org-anic per-oxides

Class 6.1 Toxic Sub-stances

Class 6.2 Infect-ious sub-stances

Class 7.1 Radio-active materials

Class 8 Corro-sives

Class 9 Miscellaneous Products, substances or organisms

Used for mixed loads

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WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM (WHMIS) Applicable Programs/Legislation • OHSA WHMIS Reg. 860 • Hazardous Material Management 6800-19 Purpose: To provide a brief description of the WHMIS Program and responsibilities under the program. Responsibilities: Workers are responsible for complying with the WHMIS program requirements. Supervisors shall ensure that workers, understand the WHMIS program, know where to obtain Material Safety Data Sheets, understand proper use of labels, and receive training. WHMIS WHMIS is Canada's hazard communication standard. The key elements of the system are cautionary labelling of containers of WHMIS controlled products", providing material safety data sheets (MSDSs), and worker education programs. WHMIS Labels All WHMIS products must be identified with either a Supplier label and or a Workplace label. • Supplier Label: All incoming products identified as controlled products

must have a Supplier label affixed to the product. (see sample below) • Workplace Labels: Workers shall use workplace labels:

• as an interim measure to identify products where the supplier labels have become illegible or removed and a replacement supplier label is not available, or

• if a controlled product is transferred to another container • (i.e., decanted) including a storage tank.

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WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM (WHMIS) (Continued) WHMIS Classes / Symbols

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FLAMMABLE CHEMICALS Applicable Programs/Legislation • OHSA, Reg. 851 • OHSA, Reg. 213 • Fire Protection and Prevention Act, Reg 213/07 Purpose: To provide details on adequate precautions to be taken in the handling of flammable liquids. Responsibilities Workers are responsible for ensuring that flammable liquids are

handled and stored in a proper manner and in accordance with legislative requirements.

Supervisors are responsible for ensuring that workers are aware of and control the hazards of flammable chemicals.

Transporting and Storage Flammable liquids may only be transported on/in vehicles where the

vapours will be dispersed to the outside air. Flammable liquids shall be transported and stored in approved

containers. Bonding and Grounding: Every container and piece of equipment used for transferring or

dispensing flammable liquids must be properly bonded and grounded.

Cleaning with Flammable Liquids: Flammable liquids are not recommended for cleaning purposes.

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ASBESTOS Applicable Programs/Legislation • OHSA, Reg. 278/05, Designated Substance – Asbestos On Construction

Projects and In Buildings and Repair Operations • OHSA Reg. 837- Designated Substance - Asbestos Purpose: To inform workers of the hazards and safe methods of working with asbestos. Responsibilities:

• Unless specifically hired to do so, workers shall not disturb or remove asbestos containing materials until the work operation has been classified by the supervisor and appropriate measures taken.

• Supervisors shall ensure workers work within the company procedures for safe handling of asbestos.

Asbestos Asbestos is a carcinogenic fibre that can be in some of the materials that Workers may be exposed to. An asbestos containing material is a material that has 0.05% or more asbestos by dry weight. The primary route of exposure to asbestos is through inhaling the fibres. Typical applications where asbestos containing materials may be found are;

• Pipe insulation • Tank and Roof Insulation • Thermal Insulation • Gaskets • Floor Tiles • Suspended ceiling tiles • AC Pipe

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Working With or Around Asbestos • Prior to beginning any work an employee should perform a thorough

site inspection. • Things to keep in mind during a site inspection:

• Age of the building and age of the building materials used, • Debris on horizontal surfaces, • The work required to be completed and if potential asbestos

containing materials will be disturbed, vibrated, or contacted during the work.

• If an employee is working in a location that has suspected asbestos containing material they shall immediately contact their supervisor.

Expectations Ensure that your staff are aware of potential for Asbestos hazards,

and that Asbestos waste is handled and disposed in compliance with the Regulations. This includes having an Asbestos Management Program and Procedures and all staff having Asbestos Awareness Training.

Ensure that your staff are aware of any designated substance which may be in the area of work, and trained to understand the risks associated with the substance and the regulatory requirements for working on or around the substance.

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VIOLENCE AND HARASSMENT

Applicable Programs/Legislation OHSA Section 32

Purpose: to strengthen protection for workers from workplace violence and harassment.

Definitions: Workplace violence means:

• The exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker

• An attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker

• A statement or behaviour that it is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker.

Workplace harassment means: • Engaging in a course of vexatious comment or conduct against a

worker in a workplace that is known or ought reasonably to be known to be unwelcome.

• Workplace harassment may include bullying, intimidating or offensive jokes or innuendos, displaying or circulating offensive pictures or materials, or offensive or intimidating phone calls

Responsibilities: Employers must:

• Prepare policies with respect to workplace violence and workplace harassment,

• All Employers must have and post a current, signed Workplace Violence and a current, signed Workplace Harassment Policy

• Develop and maintain programs to implement their policies, and • Provide information and instruction to workers on the contents of

these policies and programs. • Workplace violence programs must include measures and

procedures for: • Summoning immediate assistance when workplace violence

occurs or is likely to occur, and • Controlling risks identified in the assessment of risks.

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• Both workplace violence and workplace harassment programs

must include measures and procedures for workers to report incidents of workplace violence/harassment and set out how the employer will investigate and deal with incidents or complaints.

• Employers must proactively assess the risks of workplace violence that may arise from the nature of the workplace, the type of work or the conditions of work. Measures and procedures to control these risks must be included in the workplace violence program.

• Employers who are aware, or ought reasonably to be aware, that

domestic violence may occur in the workplace must take every precaution reasonable in the circumstances to protect a worker at risk of physical injury.

• Employers and supervisors must provide information to a worker about a risk of workplace violence from a person with a history of violent behaviour if the worker can expect to encounter that person in the course of work, and if the worker may be at risk of physical injury. Personal information may be disclosed, but only what is reasonably necessary to protect the worker from physical injury.

• Workers have the right to refuse work if they have a reason to believe they are in danger from workplace violence. Reprisals by the employer continue to be prohibited. Certain workers continue to have only a limited right to refuse.

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HEALTH AND SAFETY RESOURCES

Purpose: All employers must ensure that they understand the regulations, and have controls in place to deal with them. This includes knowing and understanding new and upcoming regulations

Health and Safety Resources • Infrastructure Health and Safety Association • Workplace Safety & Prevention Services • Public Services Health & Safety Association • Ministry of Labour • Workplace Safety and Insurance Board (WSIB) • Canadian Standards Association (CSA) • Ontario Common Ground Alliance (ORCGA)

On Line Resources • Health and Safety Ontario

http://www.healthandsafetyontario.ca/ • Ministry of Labour www.labour.gov.on.ca • TSSA www.tssa.org/ • Infrastructure Health and Safety Association

http://www.healthandsafetyontario.ca/bundles/ihsa • Public Services Health and Safety Association

www.healthandsafetyontario.ca/bundles/pshsa • Workplace Safety & Prevention Services

www.healthandsafetyontario.ca/bundles/wsps • Workplace Safety Insurance Board www.wsib.on.ca • Canadian Centre for Occupational Health and Safety

www.ccohs.org/ • E-Laws www.e-laws.gov.on.ca/ • Ontario Common Ground Alliance www.orcga.com

Material Resources Best Practice Guide - Ontario Regional Common Ground Alliance

(866)446-4493 A Guide to the Occupational Health and Safety Act – Ministry of

Labour Guideline for Excavation in the Vicintiy of Utility Lines, ESA and TSSA Excavating With Hydrovacs, In the Vicinity of Underground Electrical

Plant. EUSA 461-640-0100

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CITY OF KINGSTON AND UTILITIES KINGSTON’S HEALTH AND SAFETY EXPECTATIONS The following is a summary of the Health and Safety expectations of Utilities Kingston for all Contractors: All Contractors Must: Have a current Health and Safety Policy which is specific to your

company. The Health and Safety Policy shall be dated and be current to the past 12 months.

Have a current The Health and Safety Program which is specific to your company. The Health and Safety Program shall include at a minimum policies on the following:

Incident Reporting and Investigation Hazard Identification Health and Safety Responsibilities Standards and Procedures for Applicable Prescribed work

(Confined Spaces, Lock Out, Fall Arrest, Refusal to Work, Emergency Procedures)

Health and Safety Training Requirements for your staff, and Pre- use Inspections Process

All existing and new regulations and requirements shall be complied with.

Provide Utilities Kingston (UK) with WSIB Certificates of Clearance current to the last 60 days in order to remain on the approved contractor list

Ensure that you have reviewed and identified all hazards which exist on a job site.

Ensure that all employees working on the site have been made aware of all Hazards at the worksite involved with the work. Documentation shall be available to demonstrate that all employees are aware of the hazards on a particular job site.

Ensure that all applicable employees have been adequately trained to deal with all of the hazards identified. This may include training on

49

the hazards, understanding of internal policies, use of proper controls to protect from the hazards.

Supply UK with a copy of all regulatory inspection from the MOL, TSSA, ESA, MOE report within 24 hours

Notify UK immediately if any of the above agencies are conducting an investigation

Conduct an investigation and submit a report when; a person(s) is injured, property damage occurs, and or a regulatory agency has issued orders

Ensure that all regulated training is conducted and records can be made available

Ensure that all vehicles being used are maintained and possess the appropriate certification sticker.

Ensure that your staff are aware of potential for Asbestos hazards, and that Asbestos waste is handled and disposed in compliance with the Regulations. This includes having an Asbestos Management Program and Procedures and all staff having Asbestos Awareness Training.

Ensure that your staff are aware of any designated substance which may be in the area of work, and trained to understand the risks associated with the substance and the regulatory requirements for working on or around the substance.

At a minimum fall arrest or restraint systems shall be utilized at any point that a person can fall greater than 10 feet. Any persons utilizing Fall Arrest systems shall be trained in its use and have records of inspection.

Ensure that all of their staff report to work well-rested and give their full attention to the job. This includes ensuring that staff are not under the influence of alcohol, drugs (prescription or non-prescription) or other substances that will impair their abilities and/or endanger the health or safety of that or any other person.

All staff are trained on all equipment and tools that they will use to complete the job.

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Ensure adequate traffic control which conforms to Book 7 or the Non Freeway Traffic Control Guide (Utility Oriented).

Ensure that a Traffic Control Plan is developed prior to any traffic control being set up and the plan is available on site as required.

Do not use paint colors designated for locate purposes for layouts.

Take all reasonable precautions when working around any underground service, including the proper use of sloping and shoring.

Ensure that all locates are obtained and understood prior to excavation

Ensure all appropriate agencies are contacted and receive locates

Hand dig or use other authorized means of excavating when within the limits stated on the locate sheets.

Ensure that all trenches utilize appropriate shoring or sloping

Conduct job planning meeting or tailboard prior to each new job. A documented record of the meeting must be available upon request

Conduct regular safety meeting with staff to ensure that they are aware of: their rights and responsibilities, hazards they may encounter, and procedures they are required to follow

Have an emergency plan on site

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UTILITIES KINGSTON SPECIFIC EXPECTATIONS Notify the appropriate Utility immediately if you they have damaged

any of our plant. The site must be secured while waiting for the Utility to arrive. Note: ‘squeezing off’ of any broken gas main or gas service is not permitted

Whenever supporting undermined plant or supporting a compromised pole, which is within Utilities Kingston’s service, area contact Utilities Kingston. In some situations there may be a need for a Supporting Guarantee. If this is done in another service providers area please make arrangements with that service provider.

Conduct road cuts utilizing work practices that will eliminate excessive dust, wet cuts must be utilized. Note: water will not be supplied from the distribution system.

Do not move any of Utilities Kingston’s Infrastructure without authorization.

Support any undermined infrastructure in an acceptable manner

When in Utilities Kingston’s service area contact Utilities Kingston if Duct Structure for electrical cables in bad condition to determine the need for a Work Permit

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LOCATE CONTACTS – CITY OF KINGSTON

North Kingston Contacts For Locates: Bell, Union Gas, covered by Ontario One Call: 1-800-400-2255 Trans Northern Pipeline: 905-678-1059 Hydro One: 1-888-664-9376 Cogeco: 1-800-565-4087 CN : 1-888-353-2577 Utilities Kingston: Street lighting/Traffic Lights, Fibre Optics, High Pressure Gas, 613 546-1181 X2151

West Kingston Contacts For Locates: Bell, Union Gas, covered by Ontario One Call: 1-800-400-2255 Trans Northern Pipeline: 905-678-1059 Hydro One: 1-888-664-9376 Cogeco: 1-800-565-4087 CN : 1-888-353-2577 TransAlta “Wind power”: Mike Jablonicky Cell: 613 217-7459 Utilities Kingston: Water, Sewer, Street /Traffic Lights, Fibre Optics, 613 546-1181 X 2151

Central Kingston Contacts For Locates: Bell covered by Ontario One Call: 1-800-400-2255 Cogeco: 1-800-565-4087 Queen’s Fix-It: 613-533-6000 X 77301, Queen’s Communications: 613 533-6000 x 74644 D.N.D.: 613 541-5010 Electric: X 5192, Water/Sewer: X 5123 Trans Northern Pipeline: 905-678-1059 CN : 1-888-353-2577 Utilities Kingston: Water, Sewer, Street /Traffic Lights, Fibre Optics, Gas, Electrical, 613 546-1181 X2151

East Kingston Contacts For Locates: Bell covered by Ontario One Call: 1-800-400-2255 Cogeco: 1-800-565-4087 Queen’s Fix-It: 613-533-6000 X 77301, Queen’s Communications: 613 533-6000 x 74644 D.N.D.: 613 541-5010 Electric: X 5192, Water/Sewer: X 5123 Trans Northern Pipeline: 905-678-1059 CN : 1-888-353-2577 Utilities Kingston: Water, Sewer, Street lighting/Traffic Lights, Fibre Optics, Gas, Electrical, 613 546-1181 X2151