Project Information Management

Using Smart Project Information Management Solutions to Mitigate Risk

Shelley Armato – CEO, MySmartPlans

Dominick Armato – Vice President, MySmartPlans

Tim Harrison – Chief Operating Officer, MySmartPlans

Construction Defect Document Recovery Challenges & Solutions

Challenges of Document Retrieval•Distribution• Timely document retrieval• Document organization• Individual accountability • Viewer permissions and security

•Accuracy • Errors• Omissions• Risk

•Software Challenges• Web applications versus hybrid solutions• Ease of use, learning curve for new technologies• Plan Rooms

•Costs• Printing• Delivery and shipping fees• Seat licenses• Plan Room fees• Physical storage sites

• Documents Archived from Day One• Centralized Repository of Stakeholders• Audit Trail, Same-Page Technology• Organization of All Information : • Job Photos• Videos (including prebid meeting)• Weather Archive• Webcam Archive• Live Planholder’s List• Approved Submittals• Emails• Posted Answers• Plans, Specs, Addenda• Customized to Project

Solutions to Document Retrieval

Introducing Smart Project Information Management

Smart Project Information Management, such as MySmartPlans, provides a central repository to track, review, and manage:

• Plans• Addenda• RFI’s, ASI’s, CO’s• Specifications• Photos• Videos • Emails• Pre-bid Meetings• Schedule• Reports• Contracts• Etc.

The Benefit of Smart Project Information Management

Facts

MySmartPlans clients are: • Leaders• Visionaries• Innovators

70% of money in construction lawsuits is spent on “discovery”

20% of document retrieval is caused by lost emails