APPLICATION FORM

CONFIDENTIAL APPLICATION FOR EMPLOYMENT

The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background.

PLEASE NOTE: The Royal Parks (TRP) and the charity The Royal Parks Foundation have agreed they should become a new single organisation to fundraise for and manage the capital's eight Royal Parks. Both organisations plan to join within a new charitable public corporation.  A detailed plan has been worked up, and work is ongoing but it is hoped the new organisation will be established from 1 March 2017. The new organisation will be a charitable public corporation with increased freedoms and flexibilities to manage the parks more efficiently.

If the above takes effect from the proposed date, staff joining TRP before 1 March 2017 will be civil servants but after that date their status will change as TRP will be moving out of the civil service to a new charitable status.  Staff terms and conditions will be protected on transfer.

The closing date for this application is Monday, 21 st November 2016.

Tip: You can use the arrow keys on your keyboard to move between fields. Once completed, please email your form to vacancies@royalparks.gsi.gov.uk with the job title as the subject, we don’t require a hard copy as well.

1. JOB POSITION

Position applied for: Assistant Project Manager

Grade: Grade III (Executive)

Vacancy reference: APM1016

2. PERSONAL DETAILS

Title: Please select:1

Surname:      

Forename(s):      

Address:      

Postcode:      

Daytime telephone(s):      

Email Address:      

Do you have a full current driving licence? (If required by the job description)

Please select:

Are you currently a Civil Servant? Please select:

Have you ever been a Civil Servant? Please select:

At what stage are you applying? Please select:

3. EDUCATION

A) Secondary Education

School name/address From

(MM/YYYY)

To

(MM/YYYY)

Examinations (subject/result, etc.)

                       

(Tip: Tables will automatically expand as you type if extra space is needed)

B) Further Education and Training

University/college name From

(MM/YYYY)

To

(MM/YYYY)

Type of

Course

Subjects Qualifications or class of degree

                                   

C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations

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College/Institute

or other name

From

(MM/YYYY)

To

(MM/YYYY)

Qualification/level

                       

4. EMPLOYMENT HISTORY

Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this.

Current salary and benefits or salary when last employed:

£      Notice required:

     

Name and address of employer and type of

business

From

(MM/YYYY)

To

(MM/YYYY)

Job title and main duties

Reason for leaving

                             

                             

                             

                             

                             

                             

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5. REASON FOR APPLICATION – Skills, Qualities and Experience

In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification on the job description enclosed below. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency.

Seeing the Big Picture: Seek to understand how the projects, activities and strategies in the area work together to create value for The Royal Parks and visitors.     

Leading and Communicating: Take opportunities to regularly communicate and interact with staff and stakeholders, helping to clarify goals and activities and the links between these and The Royal Parks cycle programme.     

Collaborating and Partnering: Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation.     

Achieving Commercial Outcomes: Gather and use evidence to assess the costs, reputational impacts, benefits and risks of a wide range of delivery options when making decisions.     

Delivering at Pace: Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands.

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Managing a Quality Service: Make effective use of your construction project management skills and techniques to deliver outcomes including identifying risks and mitigating actions.     

6. PERSONAL STATEMENT

This is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words.

     

7. ATTENDANCE RECORD

If you wish to comment on any extended absences from the office, please do so here.

     

8. PART TIME

If you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share.

9. REFEREES

Please provide the contact details of referees from your employment over the past 3 years.

Please note that your present employer and other referees will not be contacted without your prior consent.

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Referee 1 Referee 2Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

Referee 3 Referee 4Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

10. DECLARATION

By submission of your form, you agree to the following:

I confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form.

Name:       Date: Click here to enter a date.

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11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available)

If you are currently employed as a Civil Servant you will be required to complete this section in full. Candidates must attach their entire completed application, with section 11 for their line managers to complete. Please also attach your last 2 years' appraisal reports.

External candidates should proceed directly to Section 12.

1) I consider this applicant to be:

Highly suitable Suitable Unsuitable I am unable to judge

Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons:

     

To be completed only if applicant is applying for trawled post on promotion.

2) Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for?

Yes No

Please comment on your promotion assessment:

     

Name:       Grade:       Date: Click here to enter a date.

Line Manager/Countersigning Officer for Please select: years and Please select: months

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12. DIVERSITY FORM (this will be detached from your application by the HR Dept)

Section A: Your Details

Title: Please select:

Forename(s):      

Surname:      

Date Of Birth:      

Male Female

Gender Identity (optional): If you identify as transsexual or transgender (in that you have effected a permanent change of gender identity) or as inter-sex, which group do you identify with?      

How did you learn of this vacancy? Please select:

If ‘Other internet site’, ‘Recruitment Agency’ or ‘Other’, please specify here:      

Section B: Disability

The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence.

Do you consider that you have a disability? Yes No Prefer not to say

What is the nature of your disability?      

Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment:      

Section C: Religion or Belief and Sexual Orientation

Which religion or belief do you most associate with? Please tick one box only.

No religion Buddhist Christian Hindu Jewish

Muslim Sikh Any other religion Prefer not to say

Which sexual orientation do you most associate with? Please tick one box only.

Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight

Other Prefer not to say

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Section D: National Identity

Which National Identity do you most identify with? Please tick one box only.

British English Northern Irish Scottish

Welsh Other (please specify if you wish)       Prefer not to say

Section E: Ethnic Identity

Which Ethnic Background do you most identify with? Please tick one box only.

ASIAN OR ASIAN BRITISH:

Bangladeshi Indian Pakistani

Any Other Asian Background (please specify if you wish)      

BLACK OR BLACK BRITISH:

African Caribbean Any Other Black Background (please specify if you wish)      

CHINESE:

Any Chinese Background (please specify if you wish)      

MIXED ETHNIC BACKGROUND:

Mixed White and Asian Mixed White and Black African Mixed White and Black Caribbean

Any Other Mixed Background (please specify if you wish)      

WHITE:

Any White Background (please specify if you wish)      

OTHER ETHNIC BACKGROUND:

Any Other Ethnic Background (please specify if you wish)      

Prefer not to say

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Thank you for completing these forms, please now email your final application and diversity form to vacancies@royalparks.gsi.gov.uk with the job title as the subject

JOB DESCRIPTION

Job Title: Assistant Project Manager (Fixed Term Contract until end of October 2017)

Location: Old Police House, Hyde Park, with travel to all Royal Parks

Grade and Salary: Grade III (Executive), £32,750- £39,583

Relationships:Responsible to the Cycle Programme Manager.

Important Functional Relationships within TRP:

Senior Responsible Owner (Cycle Programme), Communications Team, Cycle Programme Team, Park Managers and Assistant Park Managers, Estates Team, Events Team, Ecology team, Head of Education and Community Engagement.

Important External Relationships

The role will be working with Transport for London, Local Authorities and Cycle Lobby groups along with a range of external partners, consultants, contractors, local authorities and other government departments and agencies, grant-bodies, volunteers and stakeholder groups, members of interest groups.

Main Purpose of the Job:

This role is designed to support the delivery of the Royal Parks cycle programme by working with TRP staff, three workstreams and external stakeholders. The programme is split into three workstreams - delivery, communications and behavioural change. The delivery workstream involves liaising with the TfL on the delivery of a multi-million pound programme of works to create the Cycle Superhighways, Central London Cycle Grid and Quietways programmes within the parks including the formal consultation and permissions processes. The Communications workstream supports by providing for internal updates, external press and media activities. The Behavioural change workstream is looking at softer interventions and activities across the parks to deal with some of the issues raised by cycling. This workstream looks at solutions, nudge theory, signage, events, campaigns, etc. as part of an engagement and education programme.

Main Duties/Responsibilities: To support the Programme Manager to deliver the projects within the

programme across all three workstreams. To monitor construction with the assistance of consultants (highway

engineers, landscape architects, arboricultural consultants etc.) Reporting regularly and highlighting issues appropriately in relation to time, quality and costs.

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To provide an essential link between the projects/programme, contractors, TfL staff, communications team and stakeholders – through the three workstreams.

To manage reference groups, pop-up events or behavioural change initiatives. To liaise with stakeholders, deal with enquiries from members of the public,

contractors and others through meetings, correspondence, social media and telephone.

To undertake research and prepare project documentation and information for the website, press releases (background) and presentations to stakeholders.

To prepare data, design and survey information as directed for documentation and presentation materials.

To lead Equality Impact Assessment processes. To prepare project briefs and manage consultants/specialists. To prepare reports and to proof read documents as part of the quality

assurance procedures. To co-ordinate and disseminate information to others in The Royal Parks

including to senior management boards.

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Person Specification:(Please refer to the competency framework)

COMPETENCIES / SELECTION CRITERIA Essential/

DesirableSTRATEGIC CLUSTER – SETTING DIRECTIONSeeing the Big PictureSeek to understand how the projects, activities and strategies in the area work together to create value for The Royal Parks and visitors. E

Be alert to emerging issues and trends which might impact or benefit The Royal Parks cycle programme. D

PEOPLE CLUSTER – ENGAGING PEOPLELeading and CommunicatingTake opportunities to regularly communicate and interact with staff and stakeholders, helping to clarify goals and activities and the links between these and The Royal Parks cycle programme.

E

Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact D

Convey enthusiasm and energy about their work and encourage others to do the same D

Collaborating and Partnering Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation. E

Deal with conflict in a prompt, calm and constructive manner. DPERFORMANCE CLUSTER – DELIVERING RESULTS

Achieving Commercial OutcomesGather and use evidence to assess the costs, reputational impacts, benefits and risks of a wide range of delivery options when making decisions.

E

Identify and understand relevant legal and commercial terms, concepts, policies and processes (including the project approvals and assurance procedures) to deliver the agreed outcomes.

D

Delivering Value for MoneyWork confidently with performance management and financial data to prepare forecasts and manage and monitor budgets against agreed plan.

E

Delivering at PacePlan ahead but reassess workloads and priorities if situations change E

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or people are facing conflicting demands.Managing a Quality ServiceMake effective use of your construction project management skills and techniques to deliver outcomes including identifying risks and mitigating actions.

E

OtherExtensive experience of MS Office programmes, MS Project, Website and understanding of other park based IT systems. D

A positive attitude and aptitude to pick up and use other IT programmes. D

Holder of a current driving licence. DSee the Civil Service competency framework for further information on civil service competencies.

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