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DEPARTMENT OF SPORT, ARTS, CULTURE, SCIENCE ANDTECHNOLOGY

Con tents

ANNUAL REPORT1 April 2002 – 31 March 2003

PART 1: GEN ERAL IN FOR MA TION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

PART 2: PROGRAMME PER FOR MANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.1 Over view of the ser vice de liv ery en vi ron ment in 2002/03 . . . . . . . . . . . . . . . . . . . . 7

2.2 Over view of the or ga ni za tional en vi ron ment in 2002/03 . . . . . . . . . . . . . . . . . . . . . 8

2.3 Prog ress in the re al iza tion of the de part ment’s stra te gic goals and ob jec tives . . . . . . . . . 9

2.4 Programme per for mance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

2.4.1 Sum mary of programme struc ture and ex pen di ture by programme . . . . . . . . . . . . . . 122.4.2 Programme 1: Ad min is tra tion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142.4.2.1 Use of ap pro pri ated funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142.4.3 Programme 2: Sport Ad vance ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.4.3.1 Programme Pol icy De vel op ments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.4.3.2 De liv ery against per for mance tar gets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.4.3.3 Use of ap pro pri ated funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162.4.4 Programme 3: Arts, Cul ture and Her i tage Ser vices . . . . . . . . . . . . . . . . . . . . . . 162.4.4.1 De liv ery against per for mance tar gets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172.4.4.2 Use of ap pro pri ated funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242.4.5 Programme 4 – Li brary and In for ma tion Ser vices . . . . . . . . . . . . . . . . . . . . . . . 252.4.5.1 Programme pol icy de vel op ments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262.4.5.2 De liv ery against per for mance tar gets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262.4.5.3 Use of ap pro pri ated funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

2.5 Man age ment and use of re sources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

2.5.1 Fi nan cial Man age ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302.5.2 Trends in rev e nue col lec tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312.5.3 Trends in cur rent ex pen di ture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312.5.4 Cap i tal in vest ment, as set man age ment and main te nance . . . . . . . . . . . . . . . . . . . 312.5.5 Trans fer pay ments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2.6 Co-ordination, co-operation and outsourcing plans . . . . . . . . . . . . . . . . . . . . . . 32

2.6.1 In ter de part men tal link ages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2.6.2 Lo cal gov ern ment link ages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2.6.3 Pub lic en ti ties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 342.6.4 Do nor Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

PART 3: HU MAN RE SOURCE MAN AGE MENT . . . . . . . . . . . . . . . . . . . . . . . . 35

PART 4 : RE PORT OF THE AUDIT COM MIT TEE . . . . . . . . . . . . . . . . . . . . . . . 51

PART 5 : AN NUAL FI NAN CIAL STATE MENTS (An nex ure – with its own Ta ble of Con tents)

Author ised for pub li ca tion of the An nual Re port ISBN 0-621-34463-X(PR 109/2003)

TA LUBBE AC COUNTING OF FICER DATE: 28 / 08 / 2003

DEPARTMENT OF SPORT, ARTS, CULTURE, SCIENCEAND TECHNOLOGY

ANNUAL REPORT1 April 2002 – 31 March 2003

PART 1: GENERAL INFORMATION

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1.1 Voorlegging van die jaarver slagaan die uitvoerende gesag

Die Jaar ver slag van die De par te mentvan Sport, Kuns, Kul tuur, We ten s kapen Teg no lo gie word hier by aan die Uit -voe ren de Ge sag voor gelê ing evol gedie Wet op Open ba re Fi nan si ële Bes -tuur, 1999 (Wet No 1 van 1999), soosge wy sig.

1.2 Inleiding deur die Departements -hoof

Ge du ren de die jaar 1 April 2002 – 31Maart 2003 was die De par te ment virdie eer ste keer se dert sy tot stand ko -ming in ‘n po si sie om be paal de kor po -ra tie we en on der steu nings een he de virdie daag lik se funk si o ne ring van sykom po nen te in te stel, en om sy man -daat uit te voer om die ont wik ke lingvan sport en ont span ning te be stuur en te be vor der; en om bi bli o teek-, in lig -tings- en teg no lo gie dien ste in die pro -vin sie te le wer. In die ver slag jaar hetdie De par te ment op hier die grond slagvoort ge gaan en ook die be trok ke kor -po ra tie we en on der steu nings een he dever sterk. Die vo l gen de hoog te pun te isnoe mens waar dig:

± Oor pla sing van die een heid taal- enver taal dien ste wat by die Kan toorvan die Pre mier oor ge neem is.

± ‘n Suk ses vol le Mang aung Afri ka kul -tuur fees (MACUFE) in Okto ber2002 in sa me wer king met die Vry -staat se Raad vir die Uit voe ren deKun ste (PACOFS).

± Voort ge set te ont wik ke ling van ‘nnuwe en per ma nen te Pro vin si a leKuns- en Hand werk mark by die Ba -soe to Kul tuur dor pie in Qwa qwa.

± Vyf hand werk pro jek te hoof saa klik in die dis trik te Tha bo Mo fut sa ny a ne,Mot heo en Xha riep met be hulp van‘n R1.744 mil joen-toekenning.

± Aan wen ding van die twee de jaar sefondse uit die drie jaar toe ken ningvan $650 000 (Ju lie 2001 tot Ju nie

1.1 Sub mis sion of the an nual re portto the ex ec u tive au thor ity

The An nual Re port of the De part mentof Sport, Arts, Cul ture, Sci ence andTech nol ogy is hereby pre sented to theEx ec u tive Au thor ity in terms of thePub lic Fi nance Man age ment Act, 1999 (Act No 1 of 1999), as amen d ed.

1.2 In tro duc tion by the Head of De -part ment

Dur ing the year 1 April 2002 – 31March 2003 the De part ment was forthe first time since its in cep tion in1997, in a po si tion to es tab lish spe cificcor po rate and sup port ing units for theday- to-day func tion ing of its com po -nents, and to re al ize its man date toman age and pro mote sport and rec re -ation de vel op ment; to pro mote artsand cul ture; and to ren der li brary, in for -ma tion and tech nol ogy ser vices in thepro v ince. The De part ment con tin uedon this ba sis dur ing the year un der re -view, as well as to strengthen the spe -cific cor po rate and sup port ing units.The fol low ing high lights are worth men -tion ing:

± Trans fer of the lan guage and trans -la tion ser vices unit, which was ta ken over from the Of fice of the Pre mier.

± A suc cess ful Mangaung Af ri canCul tural Fes ti val (MA CUFE) in Oc -to ber 2002 in co op er a tion with theFree State Per forming Arts Coun cil(PACOFS).

± Con tinuing de vel op ment of a newand per ma nent Pro vin cial Arts andCrafts Mar ket at the Basotho Cul -tural Vil lage in Qwaqwa.

± Five craft pro jects in mainly theThabo Mofutsanyane, Motheo andXhariep dis tricts with the help of agrant of R1.744 mil lion.

± Uti lising the sec ond year of thethree-year grant of $650 000 (July2001 to June 2004) from the Car ne -gie Cor po ra tion of New York for up -

1.1 Nyehelo ya tlaleho ya selemo kaseng bolaoding ba phe tha hatso

Tlaleho ena ya Selemo ka seng ya Le -fapha la Dipapadi, Bonono, Se tho, Sa -en se le Theknoloji e nyehel wa Bo laodiba Phethahatso ho latela dintlha tsaMolao wa Botsamaisi ba Ditjhelete tsaSetjhaba, wa 1999 (Molao wa Nomorowa 1999), ho ya kamoo o lokisitswengkateng.

1.2 Selelekela ka Hlooho ya Lefa pha

Lek get lo la pele esa le Le fap ha le the h -wa ka 1997, se le mong sa 01/04/2002 – 31/03/2003 Le fap ha le bile boe mong ba ho the ha di ko po ra si tse it seng le di y u ni -ti tsa tshe het so ba keng la tshe bet so yalet sat si ka leng ya di ka ro lo tsa lona,mmo ho le ho phet ha hat sa tho mo yalona ya ho tsa mai sa le ho pha ha mi santshe ts ope le ya di pa pa di le boik ga t hol -lo, ho pha ha mi sa bo no no le set ho; leho ne he l ana ka dits he be let so tsa di lae -bo ra ri, tlha hi so le se ding le the kno lo jipro ven seng. Le fap ha le tswel let se mo -tjheng ona se le mong sena sa te ko lo,mmo ho le ho ntla fat sa di ko po ra si tse it -seng le di y u ni ti tsa tshe het so. Ho kaqollwa din tlhak go lo tse la te lang:

± Ho thehwa ha yuniti ya di tshe beletso tsa puo le phetolelo, e nku weng hotswa Ofising ya Tonakgolo.

± Katleho ya Moketjana wa Man gaung Af ri can Cul tural Fes ti val (MACUFE)ka Mphalane 2002 ka tshebedisanommho le Free State Per forming ArtsCoun cil (PACOFS).

± Ntshetsopele e tswellang ya Mmara -ka o motjha le wa ho ya ho ile waBo no no le Mesebetsi ya matsohoProvenseng mane Basotho Cul turalVil lage, Qwaqwa.

± Diprojeke tse hlano tsa mesebetsi ya matsoho tseo haholo-holo di leng di -terekeng tsa Thabo Mofutsanyane,Mo theo le Xhariep ka thuso ya mpho ya tjhelete e kana ka R1.744 mil lion.

± Tshebediso ya mpho ya tjhelete ekana ka $650 000 ya selemo sabobedi ho phatlalla le dilemo tse

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2004) van die Car ne gie Kor po ra sievan New York vir op gra de ring vanbi b li o teek dien ste in die mu ni si pa lege bied Ma lu ti-a-Phofung in Qwa -qwa.

± Afhan de ling van die op gra de ringvan die drei ne rings tel sel by dieChar les Mo pe li Sta di on en die bouvan ‘n meerd oe li ge sport kom pleksby Blu e gum bush in Qwa qwa, hoof -saa klik vir die her ves tig de vloed -slag of fers, teen ‘n kos te van R3.3mil joen.

± Aan bie ding van die 4de Mo tor fiets Grand Prix Wê reld kam pi oens kap indie Goud veld as deel van die Pha ki -sa Pro jek.

Met in ag ne ming van ‘n ge wel di ge ag -ter stand in sport en ont span ning; er fe -nis dien ste; bi bli o teek-, in lig tings- enteg no lo gie dien ste; en kuns- en kul tuur -ont wik ke ling, ver al on der die his to riesbe na deel de ge meens kap pe van dieApart heids era, kan moont lik ge re de -neer word dat die De par te ment ho pe -loos te min per so neel en hulp bron nehet om sy vol le man daat uit te voer. Ten spy te van die be perk te ver moëvan hier die jong de par te ment watsteeds in ‘n groei fa se is, word eg terge meen dat die De par te ment reeds ‘naan sien li ke im pak op die ont wik ke lingvan sport, kuns en kul tuur en bi bli o te ke in die pro vin sie ge maak het en steedssal maak.

Pu bli ka sies en be lang ri ke do ku men tewat die De par te ment in die ver slag tyd -perk ge pu bli seer het, is on der an de re:

¸ Die Kliëntesorgplan

¸ Die Diensleweringverbete rings plan

¸ Uitgawes van “Vrystaatbiblioteke”

– April – Ju nie 2002

– Okto ber – De sem ber 2002

– Ja nu a rie – Maart 2003

¸ ‘n Boekmerk met ‘n kalender vanNasionale Dae vir 2003.

1.3 Inligting oor die Ministerie

Die Uit voe ren de Ge sag is ve rant -woord baar vir die re sul ta te van al dieDe par te ment se pro gram me en pro jek -te. Die LUR ve rant woor de lik vir dieDe par te ment was ook, be hal we om tever se ker dat ‘n Stra te gie se Plan, ‘nDien sle we ring ver be te rings plan en ‘nMen sli ke hulp bron ne plan op ge stel entoe ge pas is, ook nou be trok ke by wy si -gings van die or ga ni sa to rie se struk -tuur, die gra de ring van nuwe pos te vol -gens die po se va lu e rings tel sel en dieskep en vul van pos te.

grad ing li brary ser vices in the Ma -luti-a-Phofung mu nic i pal area inQwaqwa.

± Final is ation the up grad ing of thedrain age sys tem at the CharlesMopeli Sta dium and the con struc -tion of a mul ti-purpose sport com -plex at Bluegumbush in Qwaqwa for mainly the re lo cated flood vic tims at a cost of R3.3 mil lion.

± Hosting the 4th Mo tor cy cle GrandPrix World Cham pi on ship in theGold fields, as part of the PhakisaPro ject.

Given the leg acy of an im mense back -log with re gard to sport and rec re ation; her i tage; li brary, in for ma tion and tech -nol ogy; and arts and cul ture de vel op -ment in spe cif i cally the his tor i cally dis -ad van taged com mu ni ties from theapart heid era, one could ar gue that the De part ment is hope lessly un der- re -sourced to re al ize its full man date. How ever, con sid er ing the lim ited ca -pac ity of this young de part ment, whichis still in a grow ing phase, the view isheld that the De part ment has al readymade a sig nif i cant im pact on the de vel -op ment of sport, arts and cul ture andli brar ies in the prov ince and is con tin u -ing with the im pact.

Pub li ca tions and key doc u ments pub -lished by the De part ment dur ing thepe riod un der re view in clude the fol low -ing:

¸ Cus tomer Care Plan

¸ Ser vice De liv ery Im prove mentPlan

¸ Is sues of “Free State Li braries”

– April – June 2002

– Oc to ber – De cem ber 2002

– Jan u ary – March 2003

¸ Book mark with cal en dar of Na -tional Days for 2003

1.3 In for ma tion on the Min is try

The Ex e cuting Au thor ity is ac -count able for the out comes of allprogrammes and pro jects of theDe part ment. Apart from en sur ingthat a Stra te gic Plan, a Ser viceDe liv ery Im prove ment Program meand a Hu man Re source Plan werein place and im ple mented, theMEC re spon si ble for the De part -ment was also closely in volvedwith the amend ments of the or -gani sa tional struc ture, the grad ingof new jobs ac cord ing to the jobeval u a tion sys tem and the cre ation and fill ing of posts.

tharo (Phupu 2001 ho isa ho Phu -pjane 2004) e tswang Car ne gie Cor -po ra tion of New York ho ntlafatsaditshebeletso tsa dilae borari seba -keng sa masepala wa Maluti-a- Pho -fung, Qwaqwa.

± Phethelo ya ntlafatso ya mokgwa wa tshebetso wa ho tloswa ha dik gwere -kgwere lebaleng la dipa padi laCharles Mopeli mmoho le kaho yasetsi sa dipapadi tse ngata maneBluegum bush, Qwa qwa, seo haho -lo-holo se to bileng mahlatsipa a fal -lisitsweng a mer wallo ka ditjeho tsatjhelete e kana ka R3.3 mil lion.

± Ho tshwarwa ha Mabelo a bone aDitlhodisano tsa Lefatshe tsa Di thu -thuthu mane Goldfileds e le karoloya Projeke ya Phakisa.

Ka le ba ka la tshal lo mo rao e kgo lo ema ba pi le di pa pa di le boik gat hol lo; ma -fa a setjha ba; di lae bo ra ri, tlha hi so le se -ding le the kno lo ji; mmo ho le ntshets -ope le ya bo no no le set ho ha ho ho-holobaa hing ba neng ba tinngwe me ny et lapele nak ong ya kget hol lo, mot ho a kaba le mai kut lo a hore Le fap ha le hael -lwa ha ho lo ke me h lo di ya ho phet ha hat -sa tho mo ya lona. Le ha le fap ha lena le letjha le sa ntse le na le kgael lo yameh lo di e bile le ntse le hola, mai kut loke hore le se le bile le tshu su met so ebo na ha lang ntshets ope leng ya di pa pa -di, bo no no le set ho mmo ho le di lae bo -ra ri pro ven seng mme tshu su met so enae ntse e tswel la.

Dip hat la lat so le di to ko ma ne tsa bo h lo -kwa tse phat lats wang ke Le fap ha nak -ong ena ya te ko lo di tla ke ny e let sa tsela te lang:

¸ Moralo wa Tlhokomelo yaDikhastamara

¸ Moralo wa Ntlafatso yaPhumantsho ya Tshebeletso

¸ Dikgatiso tsa Dilaborari tsaFreistata

– Mme sa – Phupja ne 2002– Mpha la ne – Tshit we 2002– Phe rek gong – Tlha ku be le 2003

¸ Dipampitshana tse nang lekhalendara ya Matsatsi a Setjhabaa 2003

1.3 Tlhahisoleseding e mabapi leOfisi ya Letona

Bo la o di ba Phet ha hat so bo ika ra be laho d ima dip het ho tsa ma na neo le di pro -je ke tsoh le tsa Le fap ha. Ntle le ho etsabon ne te ba hore Mo ra lo o Ma wa la, Le -na neo le ma ba pi le Ntla fat so ya Phu -mants ho ya Dits he be let so mmo ho leMo ra lo wa Meh lo di ya Bat ho di mo -tjheng le ho kenngwa tshe bet song, SLP se ika ra bel lang Le fap heng le sona sene se ikak get se ka se tots wa na to kis ong ya po pe ho ya me se bet si le fa p heng, hohla h lojwa ha me se bet si e metjha ho la -te la mok gwa wa tshe bet so wa hlah lo bo

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Die vol gen de in stel lings res sor teer on -der be heer van die Uit voe ren de Ge -sag:

– Die Pha ki sa Kor po ra sie vir GrootSport by eenk om ste en Sport ont wik -ke ling

– Mma ba na Kuns- en Kul tuur sen trum– Die Ba soe to Kul tuur dor pie– Die Mu si con– Mu seums reg deur die pro vin sie– Die Na si o na le Afri kaan se Let ter -

kun di ge Mu seum– Ge meens kaps bi bli o te ke reg deur

die pro vin sie– Op’t Hof Jeug sen trum– Pha ki sa Gholf baan en Sport kom -

pleks

Die Wy si gings wets ont werp op Pha ki sa Kor po ra sie vir Groot Sport by eenk om -ste en Sport ont wik ke ling was by dieUit voe ren de Ge sag ing edien, waar deur die be voegd he de van die Raad aan die LUR oor ge dra is.

1.4 Visie en Missie van die De par -tement

Visie

“Ons vi sie is om die Vry staat ‘nwen pro vin sie te help maak deurdie voor sie ning van voor tre fli kedien ste wat sorg vir snel en ge -ly ke toe gang tot in lig tings bron ne en deel na me aan en ont wik ke -ling van sport, kuns, kul tuur, we -tens kap en teg no lo gie vir ‘n ge -trans for meer de sa me le wing.”

Missie

“Ons mis sie is om ‘n pro fes si o -ne le diens deur ‘n ge dis sipli -neer de wer kers korps te le werom de par te men te le be leid enpros edu res toe te pas en so -doen de die pro fiel van sport,kuns, kul tuur, we tens kap en teg -no lo gie in die pro vin sie te ver -hoog.”

1.5 Wetgewende mandaat

Kernmandate van die Departement

Die De par te ment funk si o neer bin ne die raam werk van By lae 5, Deel A van dieSuid-Afrikaanse Grond wet, Wet 108van 1996, wat die vol gen de om vat:

– Argie we, uit ge son derd na si o na lear gie we

– Bi bli o te ke, uit ge son derd na si o na lebi bli o te ke

– Mu seums, uit ge son derd na si o na lemu seums

– Pro vin si a le kul tuur aang eleen the de– Pro vin si a le ont span ning en ge rie we– Pro vin si a le Sport; asook die vol -

gen de:

The in sti tu tions which fall un der theEx ec u tive Au thor ity’s con trol are thefol low ing:

– Phakisa Ma jor Sport Events andDe vel op ment Cor po ra tion

– Mmabana Arts and Cul tural Cen tre– Basotho Cul tural Vil lage– Musicon– Mu seums across the prov ince– Na tional Af ri kaans Lit er ary Mu -

seum– Com mu nity li brar ies across the

prov ince– Op’t Hof Youth Cen tre– Phakisa Golf Course and Sport

Com plex

The Bill sub mit ted by the Ex ec u tiveAu thor ity to the Free State Pro vin cialLeg is la ture was the Phakisa Ma jorSport Events and De vel op ment Cor po -ra tion Act Amend ment Bill, wherebythe pow ers of the Board were con -ferred to the MEC.

1.4 Vi sion and Mis sion of the De -part mentVi sion

“Our vi sion is to strive to con trib -ute to wards es tab lish ing theFree State as a win ning prov -ince through the pro vi sion of ex -cel lent ser vices, in re spect ofwhich a trans formed so ci ety willhave ready and eq ui ta ble ac -cess to in for ma tion re sources,par tic i pa tion in and de vel op ment of sport, arts, cul ture, sci enceand tech nol ogy.”

Mis sion

“Our mis sion is to pro vide a pro -fes sional ser vice through a dis ci -plined workforce to im ple mentde part men tal pol i cies and pro ce -dures, thereby rais ing the pro file of sport, arts, cul ture, sci enceand tech nol ogy in the prov ince.”

1.5 Leg is la tive man date

Core mandates of the Department

The De part ment op er ates with in theframe work of Sched ule 5, Part a of theSouth Af ri can Con sti tu tion, Act 108 of1996, which in cludes the fol low ing:

– Ar chives other than na tional ar -chives

– Li braries other than na tional li brar -ies

– Mu seums other than na tional mu -se ums

– Pro vin cial cul tural mat ters– Pro vin cial rec re ation and ame ni ties– Pro vin cial sport; as well as the fol -

low ing:

ya mo se be t si mmo ho le ho theh wa leho tlats wa ha dik geo tsa mo se bet si.

Dit heo tse we lang tla sa ta o lo ya Bo la o -di ba Phet ha hat so ke tse la te lang:

– Di ket sa ha lo tsa Di pa pa di tse Kgo lotsa Pha ki sa le Ko po ra si ya Ntshe ts -ope le

– Set si sa Mma ba na sa Bo no no leSet ho

– Ba sot ho Cul tu ral Vil la ge– Mu si con– Di mu si a mo ho phat lal la le pro ven se– Mu si a mo wa Naha wa Ding ol wa tsa

Afri kaans– Di lae bo ra ri tsa baa hi ho phat lal la le

pro ven se– Set si sa Batjha sa Opt Hof – Le ba la la Ko lo fo la Pha ki sa mmo ho

le Set si sa Di pa pa di

Bili e ny e hets weng ke Bo la o di ba Phe t -ha hat so ho Lek got la la Ket sa mo lao laPro ven se ya Freis ta ta e ne e le Bili yaTok iso ya Mo lao ya Di ket sa ha lo tsa Di -pa padi tse Kgo lo tsa Pha ki sa le Ko po -ra si ya Ntshe ts o pe le, moo mat la a Boto a neng a neh wa Bo la o di ba Phe t ha hat -so.

1.4 Ponelopele le Sepheo sa Lefapha

PonelopelePo ne lo pe le ya rona ke ho tsit lal -le la ho ba le se a bo ho theh weng ha Freis ta ta e le Pro ven se e hlo -lang ka phu mants ho ya dits he -be let so tse hlwahlwa, eo setjha -ba se fe to hi leng se tlang ho bale phi h lel lo e ma la la- a-laotswe ele ka n ang me h lo ding ya tlha hi so -le se ding, ntshet s o pe leng le se a -bo di pa pa ding, bo no nong, se t -hong, saen seng le the kno lo jing.”

Sepheo

Sep heo sa rona ke ho ne hel anaka tshe be let so ya pro fes he na leka ba se bet si ba itet seng le hoke nya tshe bet song maano lemetjha ya ma fap ha mme ka seoho pha ha mis we mae mo a di pa -pa di, bo no no, set ho, saen se lethe kno lo ji.

1.5 Thomo ya molaoDithomo tsa bohlokwa tsa Lefapha

Le fap ha le se bet sa ka ha ra tshe bet soya tshe het so ya Se ju le 5, Ka ro lo ya Aya Mo lao wa Mot heo wa Afri ka Bor wa,Mo lao wa 108 wa 1996, o ke ny e let sang tse la te lang:

– Po kel lo ya di re ko to ntle le ya po kel -lo ya di re ko to tsa naha

– Di lae bo ra ri ntle le tsa naha– Di mu si a mo ntle le tsa naha– Dint lha tse ma ba pi le set ho tsa pro -

ven se– Di ba ka tsa boik gat hol lo pro ven seng – Di pa pa di tsa Pro ven se mmo ho le

tse la te lang:

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– Die Vry staat se Wits krif oor Sport en Ontspan ning

– Die Vry staat se Wet op Bi bli o teek-en Inlig tings dien ste,m 1999 (WetNo 5 van 1999)

– Die Vry staat se Wet op Pro vin si a leArgie we, 199 (Wet No 4 van 1999)

– Die Wet op Na si o na le Argie we (Wet No 43 van 1996)

– Die Wits krif oor Kuns, Kul tuur enErfe nis dien ste

– Die Be leid oor Ontwik ke ling van Bi -bli o teek voor raad; en die Wet opPlig le we ring, 1997

– Die Na si o na le Wits krif oor We tens -kap en Teg no lo gie

– Die Wet op die Pan-Suid- Afri -kaanse Taal raad, 1995

– Die Na si o na le Wet op Erfe nis bron -ne, 1999

Openbare entiteite

Die Pha ki sa Kor po ra sie vir GrootSport by eenk om ste en Sport ont wik ke -ling is ‘n open ba re en ti teit on der ju ris -dik sie van die De par te ment. Pha ki sais ‘n ini si a tief van die Vry staat se Re ge -ring, be hoor lik ing estel ing evol ge dieWet op die Pha ki sa Kor po ra sie virGroot Sport by eenk om ste en Sport ont -wik ke ling Act, 1997 (Wet No. 4 van1997). Pha ki sa is wet lik ge mag tig omvoor sie ning te maak vir die eko no mie -se en mens li ke ont wik ke ling van in wo -ners van die Vry staat Pro vin sie deurgroot sport by eenk om ste te be vor deren te fa si li teer.

Handelsentiteite

Drie in stel lings naam lik:

(a) die Mu si con, ‘n aka de mie vir mu -siek in Bloem fon tein,

(b) die Mma ba na Kuns- en Kul tuur sen -trum in Tha ba N’chu, en

(c) die Ba soe to Kul tuur dor pie, ‘n bui te -lug mu seum in die Qwa qwa Na si o -na le Park, kan bes kou word as han -del sen ti tei te bin ne die De par te ment se dert die stig ting in 1997.

a) Die Mu si con, ges tig ing evol ge dieOnder wys wet, is op 1 De sem ber1998 van af die Vry staat se Onder -wys de par te ment na die De par te ment van Sport, Kuns, Kul tuur, We tens kap en Teg no lo gie oor ge plaas (die Mu si -con gee mu sie kon der rig, waar on deruit rei kak sies, en funk si o neer as ‘nhan del sen ti teit bin ne die De par te -ment). Die Mu si con-per soneel vormdeel van die De par te ment se diens -staat en die De par te ment be heer dieMu si con-begroting reg streeks, be hal -we dat die op voed kun di ge be dry wig -he de van die Mu si con deur die Ouer/Onder wy ser ve r e ni ging ge sa ment likbe heer word. Op in Ja nu a rie 2003 is alle do sen te in die diens staat op ge -neem krag tens die Staats diens wet,waar hul le voor heen krag tens die

– Free State White Pa per on Sportand Rec re ation

– Free State Pro vin cial Li brary andIn for ma tion Ser vices Act, 1999(Act No 5 of 1999)

– Free State Pro vin cial Ar chives Act, 1999 (Act No 4 of 1999)

– Na tional Ar chives Act (No 43 of1996)

– White Pa per on Arts, Cul ture andHer i tage Ser vices

– Col lec tion De vel op ment Pol icy Le -gal De posit Act, 1997

– Na tional White Pa per on Sci enceand Tech nol ogy

– Pan South Af ri can Lan guageBoard Act, 1995

– Na tional Her i tage Re source Act,1999

Public entities

The Phakisa Ma jor Sport Events andDe vel op ment Cor po ra tion is a pub licen tity un der the ju ris dic tion of the De -part ment. Phakisa is a Free State Gov -ern ment ini tia tive duly con sti tuted interms of the Phakisa Ma jor SportEvents and De vel op ment Act, 1997(Act No 4 of 1997). Phakisa’s le galman date is to pro vide for the eco nomic and hu man de vel op ment of the cit i -zens of the Free State Prov ince bypro mot ing and fa cil i tat ing ma jor sportevents.

Trading entities

Three in sti tu tions, namely:

a) The Musicon, an acad emy for mu -sic in Bloemfontein

b) The Mmabana Arts and Cul turalCen tre in Thaba N’chu

c) Basotho Cul tural Vil lage, a liv ingmu seum in the Qwaqwa Na tionalPark, can be re garded as trad ingac tiv i ties within the De part ment af -ter its es tab lish ment in 1997.

a) The Musicon, es tab lished in termsof the Ed u ca tion Act, was trans -ferred from the Free State De part -ment of Ed u ca tion to the De part -ment of Sport, Arts, Cul ture, Sci -ence and Tech nol ogy with ef fectfrom 1 De cem ber 1998. (Musiconren ders mu sic tu i tion ser vices,which in clude out reach ac tiv i ties,and func tion as a trad ing ac tiv itywithin the De part ment). The staffcorps of Musicon is in te grated aspart of the De part ment’s staff es -tab lish ment and the De part mentman ages the bud get of Musicon di -rectly, with the ex cep tion that theed u ca tional ac tiv i ties of Musicon isco-controlled by the Par ent-andTeachers’ As so ci a tion. From 1Jan u ary 2003, all lec tur ers wereab sorbed un der the Pub lic Ser viceAct, whereas, prior to that date,they func tioned un der the SouthAf ri can Schools Act.

– Pam pi ri e Tshweu (Set lank ana ha -ho lo ho lo se bonts hang tshi si nyo yamo lao) ya Freis ta ta e ma ba pi le Di -pa pa di le Boik gat hol lo

– Mo lao wa Dits he be let so tsa Lae bo -ra ri le Tlha hi so le se ding Pro ven seng ya Freis ta ta, wa 1999 (Mo lao waNo mo ro ya 5 wa 1999)

– Mo lao wa Po kel lo ya di re ko to waPro ven se ya Freis ta ta, wa 1999(Mo lao wa No mo ro ya 4 wa 1999)

– Mo lao wa Naha wa Po kel lo ya di re -ko to (wa No mo ro ya 43 wa 1996)

– Pam pi ri e Tshweu (Set lank ana ha -ho lo ho lo se bonts hang tshi si nyo yamo lao) e ma ba pi le Bo no no, Set hole Dits he be let so tsa Mafa a Setjha -ba

– Le a no le ma ba pi le Ntshe ts ope le ya Po kel lo le Mo lao o ma ba pi le ny e -he lo ya di bu ka tse phat la la dits -weng, wa 1997

– Pampiri e Tshweu ya Naha (Set -lankana haholoholo se bontshangtshisinyo ya molao) e mabapi leSaense le Thek no loji

– Molao wa Boto ya Dipuo Tso hle tsa Afrika Borwa, wa 1995

– Molao wa Mehlodi ya Naha ya Mafa a Setjhaba, wa 1999

Ditheo tsa setjhabaDi ket sa ha lo tsa Di pa pa di tse Kgo lo tsaPha ki sa le Ko po ra si ya Ntshe ts o pe le ke set heo sa setjha ba se tla sa ta o lo ya Le -fap ha. Pha ki sa ke boi te ko ba Mmu sowa Freis ta ta bo the hil weng ho la te ladintlha tsa Mo lao wa Di ket sa ha lo tsaDi pa pa di tse Kgo lo tsa Pha ki sa leNtshets o pe le, 1997 (Mo lao wa 4 wa1997). Tho mo ya mo lao ya Pha ki sa keho ne hel ana ka ntshets ope le ya mo ruole bok go ni ba bat ho baa hing ba Pro -ven se ya Frei s ta ta ka ho pha ha mi sa leho no lo fat sa di ket sa ha lo tse kgo lo tsadi pa pa di.

Ditheo tsa kgwebisanoDit heo tse tha ro, e leng:

(a) Mu si con, se ko lo sa mmi no seBloem fon tein

(b) Set si sa Mma ba na sa Bo no no leSet ho se Tha ba Nchu

(c) Ba sot ho Cul tu ral Vil la ge, mu si a moo Ser apeng sa Naha Qwa qwa o kankuwa e le o ma ba pi le di ke t sa ha lotsa kgwe bi sa no ka ha ra Le fap ha ka -mo ra ho theh wa ha lona ka 1997.

a) Mu si con e the hil weng ho la te ladintlha tsa Mo lao wa Thu to, e ne efe tis we ho tswa Le fa p heng la Thu to la Frei s ta ta ho ya Le fap heng la Di -pa pa di, Bo no no, Set ho, Saen se leThe kno lo ji ho tlo ha ka la 1 Tshi t we1998. (Mu si con e ne hel ana ka dits -he be let so tsa dit hu to tsa mmi no,tse ke ny e let sang ma na neo a kgah -la met so mme e se bet sa jwa lo kaset heo sa kgwe bi sa no ka ha ra Le -fap ha). Ba se bet si ba Mu si con keka ro lo e mo ma ha neng ya ba se bet si

5

Suid- Afrikaanse Sko le wet ge funk si o -neer het.

b) Die Mma ba na Kuns- en Kul tuur sen -trum, ing estel in g evol ge die Wet opdie Mma ba na Kul tuur stig ting, 1987, is op 1 April 1998 van af die Noor -dwes Pro vin si a le Re ge ring oor ge -neem. Mma ba na bied klas se aan in mu siek, dans, sport, naal werk enkwil t werk vir die ge meen s kap pe indie ge bie de Tha ba N’chu, Zam de laen Tha bong en be stuur ook ‘n pre- primêre onder rigsentrum in Tha baN’chu. Die per so neel van Mma ba -na is op 1 Maart 2002 in die De par -te ment se diens staat op ge neem, ter wyl Mma ba na se be dryfs be gro -ting steeds af son der lik be dryf wordvan die De par te ment se be gro tings -toe ken ning vir Mma ba na.

c) Die Ba soe to Kul tuur dor pie, voor -heen deel van die nou ont bin deAgri- Eco, is op 1 April 2001 na dieDe par te ment oor ge plaas en wordbes kou as ‘n han del sen ti teit bin nedie De par te ment. Die Ba soe to Kul -tuur dor pie bied bui te lug mu seum -dien ste en is ak tief be trok ke byhand werk pro jek te.

Die Te sou rie is in Sep tem ber 2001 ge -na der om die Ba soe to Kul tuur dor pie as ‘n han del sen ti teit van die De par te mentte re gis treer. Dit sal die De par te mentin staat stel om die Mu si con en Mma -ba na met be hulp van ‘n be hoor likgoed ge keur de en ti teit mo del ten vol lete in te greer en hul le as han del sen ti tei -te te re gis treer.

b) The Mmabana Arts and Cul tureCen tre, es tab lished in terms of theMmabana Cul tural Foun da tion Act, 1987, was ta ken over from theNorth West Pro vin cial Gov ern ment on 1 April 1998. Mmabana ren -ders mu sic, dance, sport and sew -ing and quilt ing tu i tion ser vices tothe com mu ni ties in the ThabaN’chu, Zamdela and Thabong ar -eas and also in cludes an early- learn ing cen tre in Thaba N’chu. The staff corps of Mmabana wasab sorbed into the staff es tab lish -ment of the De part ment with ef fectfrom 1 March 2002, while the op er -a tional bud get of Mma bana is stillhan dled sep a rately from the De -part ment’s bud get al lo ca tion toMmabana.

c) Basotho Cul tural Vil lage, pre vi -ously part of the now unbundledAgri-Eco, was trans ferred to theDe part ment with ef fect from 1 April 2001 and is re garded as a trad ingac tiv ity within the De part ment. The Basotho Cul tu ral Vil lage ren dersopen- air mu seum ser vices and isac tively in volved in craft de vel op -ment pro jects.

The Trea sury was ap proached dur ingSep tem ber 2001 to reg is ter theBasotho Cul tural Vil lage as a trad ingen tity of the De part ment. The De part -ment will then be in a po si tion, with theas sis tance of a duly ap proved trad ingen tity model, to fully in te grate theMusicon and Mmabana and to reg is terthem as trad ing en ti ties.

ba Le fap ha mme Le fap ha le tsa -mai sa te ka ny et so ya Mu si con kakot lo lo ho, ntle le di ke t sa ha lo tsayona tsa thu to tse la ol wang ka ko -pa ne lo le Mo k gat lo wa Bats wa di leMa ti tjhe re. Ho tlo ha ka la 1 Phe re k -gong 2003, ba ru pel li boh le ba ile ba nkuwa tla sa Mo lao wa Dits he be let -so tsa Setjha ba, ha pele ho moo,ba ne ba se bet sa tla sa Mo lao waDi ko lo tsa Afri ka Bor wa.

b) Set si sa Mma ba na sa Bo no no leSet ho se the hil weng ho la te ladintlha tsa Mo lao wa Mma ba na waSet heo sa Set ho wa 1987, se nku -weng ho tswa Mmu s ong wa Pro -ven se ya North West ka la 1 Mme -sa 1998. Mma ba na e ne hel ana kadits he be let so tsa dit hu to tsa mmi -no, mot je ko, di pa pa di, ho roka letsa ho kga bi sa baa hing ba di ba katsa Tha ba Nchu, Zam de la le Tha -bong mme e boe la e ke ny e let saset si sa thu to ya pe le ho se ko loTha ba Nchu. Ba se bet si ba Mma ba -na ba se ba ke ny e le dits we ba se bet -sing ba Le fap ha ho tlo ha ka la 1Tlha ku be le 2002 ha te ka ny et so yatshe bet so ya Mma ba na e sa ntse ese be ts wa ka ho aro ha na le kabo ya te ka ny et so eo Le fa p ha le e abe lang Mma ba na.

c) Ba sot ho Cul tu ral Vil la ge, eo pe ja nae neng e le ka ro lo ya Agri-Eco eseng e hlop hil we bo tjha, e ne e fe ti -sets we Le fa p heng ho tlo ha ka la 1Mme sa 2001 mme e se e nku wa ele set heo sa kgwe bi sa no ka ha raLe fap ha. Ba sot ho Cul tu ral Vil la ge e ne he l ana ka dits he be let so tsa kant -le tsa mu si a mo mme e ikak get se ka se tot s wa na di pro je keng tsa ntshe ts -o pe le ya mo se bet si wa ma t so ho.

Ho bui san we le Le fap ha la Mat lot lo kala 1 Loet se 2001 hore le re jis ta re Ba -sot ho Cul tu ral Vil la ge e le set heo sakgwe bi sa no sa Le fap ha. Ka hona Le -fap ha, ka thu so ya moh la la o du mel lets -weng wa set heo sa kgwe bi sa no, le tlaba boe mong ba ho mo ma ha nya Mu si -con le Mma ba na ka ho phe t ha ha la leho di re jis ta ra jwa lo ka di t heo tsa kgwe -bi sa no.

PART 2: PROGRAMME PERFORMANCE

Voted Funds To be ap pro pri ated by Vote R147 796 000Stat u tory ap pro pri a tions Ex ec u tive Au thor ity Mr WM MfebeAd min is tering De part ment De part ment of Sport, Arts, Cul ture, Sci ence and Tech nol ogyAc count ing Of fi cer Mr TA Lubbe

7

Oogmerk van Begrotingspos

Die oog merk van die De par te ment vanSport, Kuns, Kul tuur, We tens kap enTeg no lo gie is om sport- en ont span -nings ak ti wi tei te te be vor der en ook omkul tuurs ake, in lig tings- en teg no lo gie -dien ste in die Pro vin sie Vry staat te be -vor der en in stand te hou.

2.1 Oorsig van diediensleweringsomgewing in2002/2003

Die Vry straat is ‘n uit ge strek te pro vin -sie met be vol kings kon sen tra sies invers kil len de en af ge ba ken de ge bie de,waar ‘n vers kei den heid sport-, kul tu re le en in lig tings be hoef tes oor ‘n wye spek -trum en di ver si teit be vre dig moet word. Dit bied die vol gen de uit da gings aandie De par te ment:

a) Ve reis tes om te vol doen in plaas li -ke sport lig ga me se be hoef tes aan sport struk ture so dat hul le in diehoof stroom van na si o na le sport op -ge neem kan word.

b) Ge ly ke hulp ver le ning aan vers kil -len de kul tuur groe pe op die ge biedvan die uit voe ren de en beel den dekun steen kul tu re le wis sel wer kingmet an der pro vin sies en op na si o -na le vlak.

c) Be nut ting van die kul tu re le en kun -som ge wing om ‘n pro vin si a le kun -ste mark te ont wik kel.

d) Ge ly ke voor sie ning van bi bli o teek -ma te ri aal en in lig tings dien ste aan ste de li ke en plat te land se ge bie de.

e) ‘n Ge brek aan bes kik ba re in fra -struk tuur om die vers kei den heiddien ste te on der steun, soos die ge -brek aan IT-infrastruktuur.

f) Die na de li ge im pak van die fluk tu e -ring in die wis sel koers op die ge talboe ke en bi bli o teek ma te ri aal wataang ekoop kan uit die voor sie ningin die be gro ting vir hier die doel.

g) Oor eenk om ste oor bi bli o teek dien -ste tus sen die re ge ring en plaas li ke mu ni si pa li tei te wat be lem mer wordweens pro ble me met fi nan sie ring.

Die De par te ment pro beer nie net omwaar de tot men se se le wens toe tevoeg deur sport, kuns, kul tuur en in lig -

Aim of Vote

The aim of the De part ment of Sport,Arts, Cul ture, Sci ence and Tech nol ogyis to pro mote sport and rec re ation ac -tiv i ties as well as to pro mote and pre -serve cul tural af fairs, in for ma tion andtech nol ogy ser vices in the Free Stateprov ince.

2.1 Over view of the ser vice de liv eryen vi ron ment in 2002/2003

The Free Sta te is a spraw ling pro vin cewith the po pu la ti on con cen tra ti ons indif fe rent and de mar ca ted are as of thepro vin ce whe re a va rie ty of sport, cul -tu ral and in for ma ti on needs has to bead dres sed across a wide spec trumand di ver si ty. This po ses the fol lo wing chal leng es to the De part ment:

a) De mands by lo cal sport bod ies toad dress their sport struc tures to be mainstreamed into na tional sport.

b) Eq ui ta ble as sis tance to var i ouscul tural groups in the ar eas of per -form ing and vi sual arts, as well asto en sure cul tural in ter ac tion withthe other prov inces and on a na -tional level.

c) Uti lising the cul tural and ar tis tic en -vi ron ment to de velop a pro vin cialarts mar ket.

d) Eq ui ta ble pro vi sion of li brary ma te -ri als and in for ma tion ser vices, from the ur ban to ru ral ar eas.

e) Lack of in fra struc ture to sup portthe di ver sity of ser vices, such asthe lack of IT in fra struc ture.

f) Not with stand ing the pro vi sion of abud get for the book col lec tion, thead verse im pact of for eign ex -change fluc tu a tions on the num berof books and li brary ma te ri als to be pur chased.

g) Li brary ser vice agree ments be -tween gov ern ment and lo cal mu -nic i pal i ties, which have been ham -pered due to fund ing prob lems.

Not only does the De part ment seek toadd value to peo ple’s lives throughsport, arts, cul ture, and in for ma tion but also to make a con tri bu tion to re duc ing pov erty through in no va tive meanssuch as craft de vel op ment and new

Sepheo ka Voutu

Sep heo sa Le fap ha la Di pa pa di, Bo no -no, Set ho, Saen se le The kno lo ji ke hopha ha mi sa di ket sa ha lo tsa di pa pa di leboik gat hol lo mmo ho le ho pha ha mi sa le ho ba bal la me re ro ya set ho, dits he be -let so tsa tlha hi so le se ding le the kno lo jipro ven seng ya Freis ta ta.

2.1 Tjhebokakaretso ya boemo baphumantsho ya ditshebeletso ka2002/2003

Freis ta ta ke pro ven se e nam meng moo setjha ba se bo ka neng di ba keng tse fa -pa neng, moo ditlho ko ba keng la me fu ta e fa pa neng ya di pa pa di, ditlho ko tsaset ho le tlha hi so le se ding di lo ke lang hokgah la mets wa ka mokgwa o bat si le ofa pa neng. Sena se tli set sa Le fap ha dip -hep het so tse la te lang:

a) Dit se ko ka mek gat lo ya le hae ya di -pa pa di hore di po pe ho tsa tso na dihlop his we hore di tsa mae la ne le tsa di pa pa di tsa naha.

b) Thu so e le kan ang dih lop heng tsefa pa neng tsa set ho mek gah le longya ditshwants hi so tsa ka la neng lebo no no bo bo huw ang, mmo ho le ho etsa bon ne te ba tshe be di sa no ledipro ven se tse ding le boe mong banaha.

c) Tshe be di so ya ti ko lo ho ya set ho lebo no no ho ntshet sa pele mma ra kawa bo no no pro ven seng.

d) Phu mants ho e le kan ang ya dis ebe -dis wa tsa lae bo ra ri le dits he be let sotsa tlha hi so le se ding ho tswa di ba -keng tsa di to ro po ho isa ho tsa ma -hae.

e) Tlho ke ho ya mo ra lo wa dits he be let -so ho tshe het sa ho fa pa na ha dits -he be let so, moh la la: tlho ke ho yamo ra lo wa dits he be let so tsa the -kno lo ji ya tlha hi so le se ding (IT).

f) Ho sa nats we te ka ny et so e teng yapo kel lo ya di bu ka, ho se tsit se hapha pa ny et sa no ya ditjhe le te tsamatjha ba thek ong ya di bu ka le dis -ebe dis weng tsa lae bo ra ri ho ba letshu su met so e mpe.

g) Di tu mel la no tsa dits he be let so tsalae bo ra ri tse pa keng tsa mmu so lebom ase pa la ba le hae, tse si ti sits -

8

ting nie, maar dra ook by tot ar moe de -ver lig ting deur in no ve ren de ak ti wi tei tesoos hand werk ont wik ke ling en dieskep van nuwe sa ke ge leen the de soos die Mo toGP- by eenk om ste.

2.2 Oorsig van die organisatorieseomgewing in 2002/2003

Tans funk si o neer die de par te mentslegs teen ‘n 49%-ka pa si teit, met 51%van die pos te ong evul. Dit toon dat die De par te ment ‘n baie ernsti ge te kortaan hulp bron ne on der vind. Selfs methier die per so neel te kort is die De par te -ment se aan sien li ke im pak op die ont -wik ke ling van sport, kuns, kul tuur enbi bli o te ke waar neem baar. Die hui di geor ga ni sa to rie se struk tuur sluit Argief -dien ste in, waar van die pos te ge vul salword so dra fondse van af na si o na levlak ver kry is.

Admi ni stra sie, wat be staan uit die Kan -toor van die LUR en Kor po ra tie weDien ste en Bes tuur, het 81 goed ge -keur de pos te waar van slegs 34 ge vulis. Daar is tans 47 va ka tu res. ‘n Groot deel van hier die va ka tu res is on be -fonds. Die pos be kle ërs het die uit da -ging om dien sle we ring en kli ënte tevre -den heid te ver be ter on danks die ge -brek aan per so neel. ‘n Ander uit da ging is om ou dit na vrae te be perk en allefunk sies wat no dig is vir doel tref fen deen doel ma ti ge funk si o ne ring van diede par te ment te ver rig, ten spy te daar -van dat se ke re funk sies ge de sen tra li -seer is son der om ek stra pos be kle ërsaan te stel. Per so neel reg deur die de -par te ment fo kus ‘n groot deel van hul le tyd aan on der steu nings truk tu re soosdie Ge slags ge lyk hei deen heid, Ver voer -een heid en an der funk sies , wat die tyd wat hul le aan hul eie dien sle we ring ini -si a tie we kan be stee, be perk.

Sport en Ontspan ning het ‘n goed ge -keur de diens staat van 50 pos te, waar -van tans net 25 pos te (50% van diediens staat) ge vul is weens on vol doen -de fondse op die be gro ting. Die pro -bleem waar mee hier die Pro gram tekam pe het, wek steeds kom mer,aang esien hier die pos te skaars vaar -dig he de ver eis. Hier die si tu a sie (‘n te -kort aan mens li ke en fi nan si ële hulp -bron ne) ver oor saak dat sport ge meens -kap pe nie sport- en ont span nings dien -ste ont vang nie en dat kri tie ke on der -steu ning nie aan ge or ga ni seer de sport- en ont span nings truk tu re ge gee kanword nie.

Vir die vers kil len de kul tuur pro gram meis daar ‘n goed ge keur de diens staat

busi ness op por tu ni ties such as the in -ter na tional MotoGP-events.

2.2 Over view of the or gani sa tionalen vi ron ment in 2002/2003

The De part ment is cur rently func tion -ing at only 49 % ca pac ity, with a va -cancy rate of 51 %. This shows thatthe De part ment is se verely under re -sourced. How ever, even with out thene c es sary per son nel, a sig nif i cant im -pact on the de vel op ment of sport, arts,cul ture and li brar ies in the prov ince isev i dent. The cur rent or gani sa tionalstruc ture in cludes Ar chives Ser vices,which will be filled once funds havebeen ap pro pri ated from na tional level.

The ad min is tra tion com pris ing the Of -fice of the MEC, Cor po rate Ser vicesand Man age ment, con sists of 81 ap -proved posts, of which only 34 arefilled. There are 47 va can cies at thisstage. A ma jor part of these va can cies is un funded. The in cum bents of theposts are faced with the chal lenges ofim prov ing ser vice de liv ery as well ascli ent sat is fac tion al though there is ashort age of hu man re sources. An other chal lenge is to limit au dit in qui ries andto per form all the func tions needed tomake the de part ment ef fi cient and ef -fec tive, con sid er ing that cer tain func -tions have been de cen tral ized with outap point ing ad di tional staff. Per son nelthrough out the de part ment fo cus much of their time on sup port struc tures such as the Gen der Unit, Trans port Unit and oth ers, which lim its the time avail ablefor their own ser vice de liv ery ini tia tives.

Sport and Rec re ation has an ap proved staff es tab lish ment of 50 posts, ofwhich, due to bud get con straints, cur -rently only 25 posts are filled – a va -cancy rate of 50 %. The chal lenge fac -ing this programme re mains a con cern, as these posts re quire scarce skills. The ef fect of this sit u a tion (lack of hu -man and fi nan cial re sources) is thatsport ing com mu ni ties do not re ceivesport and rec re ation ser vices and thatcrit i cal sup port can not be ren dered toor ga nized sport and rec re ation struc -tures.

Within the var i ous cul tural program mes there is an ap proved staff es tab lish -ment of 408 posts, with 216 post filledand 192 (un funded) posts va cant. The ma jor ity of the posts re quirescarce skills, and due to the short age

weng ka le ba ka la mat ha ta a mat lo -le.

Le fap ha ha le bat le ho tli sa bo leng ma -p he long a bat ho fee la ka tshe be di so yadi pa pa di, bo no no, set ho le tlha hi so le se -ding, empa le boet se le bat la ho ba lese a bo pho kot song ya bo fu ma ka me -kgwa ya boi qa pe lo e kang ntshets ope le ya me se bet si ya mat so ho mmo ho leme ny et la ya dikgwe bo tse ntjha e kangdi ket sa ha lo tsa Ma be lo a di ko loi kapa a dit hut hut hu.

2.2 Tjhebokakaretso ya boemo babasebetsi kahara Lefapha ka2002/2003

Ha jwa le Le fap ha le se bet sa ka ba se -bet si ba et sang 49 %, ka dik geo tsamo se bet si tsa sek gah la sa 51 %. Senase bonts ha hore Le fap ha le na le kgael -lo e mat la ya meh lo di. Le ha ho le jwa -lo, ka kgael lo e teng ya ba se bet si, hontse ho ena le tema e bo na ha langntshets ope leng ya di pa pa di, bo no no,set ho le di lae bo ra ri Pro ven seng ena.Po pe ho ya jwa le ya ba se bet si e ke ny e -let sa Dits he be let so tsa Po kel lo ya Di re -ko to, tseo dik geo tsa tso na tsa mo se -bet si di tlang ho tlats wa hang fee la hamat lo le a se a amo hets we ho tswa boe -mong ba naha.

Tsa mai so, e kent seng Ofi si ya SLP,Dits he be let so tsa Ko po ra si le Bot sa -mai si, e na le dik geo tse 81 tse du mel -lets weng tsa mo se bet si mme ke tse 34fee la tse seng di tlat sits we. Ka hoo mot -ha ting ona ho na le dik geo tse 47 tsamo se bet si. Ka ro lo e kgo lo ya dik geotse na ha e na mat lo le. Ba se bet si banaba to ba ne le dip hep het so tsa ho ntla fat -sa phu mants ho ya dits he be let so mmo -ho le ho kgot so fat sa dik has tam ara kale ba ka la kgael lo ya meh lo di ya bat ho.Phep het so e nngwe ke ya ho fo kot sadi pat li si so tsa boh lah lo bi ba di ak ha on tele ho phet ha me se bet si yoh le e hlo ke -hang ba keng la le fap ha le se bet sang ka ho phet ha ha la, ha ho lo-holo ha ho she -bil we hore me se bet si e it seng e fe ti se -dits we di ka ro long tse ding ntle le ho fu -ma na ba se bet si ba bang. Bo ho lo banako ba se bet si ho phat lal la le le fap haba se be di sa nako e nga ta ya bona di -po pe hong tsa tshe het so tse kang Yu ni ti ya Bong, Yu ni ti ya Di pa lang wang le tseding, mme seo se fo kot sa nako ya bona ya ho tse pa mi sa mai kut lo me se bet singya bona.

Di pa pa di le Boik gat hol lo di na le dik geo tsa mo se bet si tse du mel lets weng tse50, mme ka le ba ka la mat ha ta a te ka -ny et so, ha jwa le ke dik geo tsa mo se -bet si tse 25 fee la tse seng di tlat sits wemme sena ke sek gah la sa dik geo tsamo se bet si sa 50%. Phep het so e to ba -neng le Le na neo lena e a hlo baet sa ho -ba ne dik geo tse na tsa mo se bet si di hlo -ka boit se be lo bo sa fu ma ne heng ha bo -no lo. Dip het ho tsa boe mo bona (kgael lo ya meh lo di ya bat ho le ditjhe le te) kehore ba nang le se a bo di pa pa ding haba fu ma ne dits he be let so tsa di pa pa di le boik gat hol lo mme tshe het so ya boh lo -

9

van 408 pos te waar van 216 ge vul is en 192 (on be fonds te) pos te va kant is. Die meer der heid pos te ver eis skaarsvaar dig he de en weens die feit dat somin pos te ge vul is, word groot druk opbe staan de per so neel ge plaas omsteeds doel tref fen de diens te le wer. Die di ver se aard van die vers kei den -heid dien ste en kli ënte van die Di rek to -raat Kuns, Kul tuur en Erfe nis dien ste (soos Mu seum dien ste, kul tuur dien ste,mu sieks ko le, ens) moet ten vol le be -gryp word. Per so neel le de was on dergroot druk, wat ver er ger is deur die feitdat daar se dert die tot stand ko ming van die de par te ment nog nie ‘n Di rek teuraang estel is nie.

Die Di rek to raat Bi bli o teek-, Argief- enTeg no lo gie dien ste het ‘n diens staatvan 201 pos te waar van 88 ge vul en113 (die meer der heid) va kant is. Hier -die Di rek to raat het die uit da ging omalle doel wit te deur die jaar te ver we -sen lik met die min mens li ke en fi nan si -ële hulp bron ne tot sy bes kik king. Nog‘n uit da ging is die dien soor eenk om stetus sen die re ge ring en plaas li ke mu ni -si pa li tie te, wat be lem mer is weens diepro ble me met fi nan sie ring. ‘n Ge brekaan vol doen de IT-infra struk tuur in bi bli -o te ke, waar voor daar nie fondse wasnie, het tot ge volg dat die ga ping ophier die baie be lang ri ke ge bied steedsver groot.

SDBR- re so lu sie no. 7 oor die her -struk tu re ring van die Staats diens hetook die vul van va kan te pos te wat indie loop van die jaar ont staan het, be -lem mer

Om die pro bleem van ong evul de sleu -tel pos te aan te spreek, het die De par -te ment in set te vir die MTUR- be gro -tingsiklus vir 2004/05 – 2006/07 ge -maak, waar die aan vul ling van ka pa si -teit aang espreek word.

2.3 Vordering met verwesenlikingvan die departement se strategiesedoelwitte en oogmerke

(a) Sport en Ontspan ning

Die Di rek to raat Sport en Ontspan ninghet met ‘n her struk tu re ring pro ses be gin wat sal fo kus op le we ring van sport- en ont span nings dien ste reg streeks aange meens kap pe. Hier die stra te gie saldie Di rek to raat se ver moë om die be -hoef tes van ge meens kap pe aan ont -wik ke ling van sport- en ont span nings -fa si li tei te te ver staan, asook voor sie -ning van spe si fie ke oplei ding en die be vor de ring van sport- en ont span -nings dien ste, ver be ter.

of filled posts, pres sure is placed onex ist ing staff mem bers for ef fec tiveser vice de liv ery. The di ver sity of theva r i ous com po nents (i.e. mu seum ser -vices, cul tural ser vices, mu sic schools, etc) re quires an un der stand ing of thena ture of the ser vices and cli ents, plac -ing fur ther pres sure on the ex ist ingstaff mem bers, ex ac er bated by the fact that no di rec tor has been ap pointedsince the es tab lish ment of the De part -ment.

The Li brary, Ar chives and Tech nol ogySer vices Di rec tor ate has an es tab lish -ment of 201 posts, with 88 posts filledand 113 va cant (the ma jor ity be ing un -funded). The chal lenge for this di rec -tor ate is to at tain all tar gets pro jectedthrough out the year de spite the short -age of hu man and fi nan cial re sources. An other chal lenge is the ser vice agree -ments be tween gov ern ment and lo calmu nic i pal i ties, which have been ham -pered due to fund ing prob lems. Thelack of IT in fra struc ture in li brar ies,which can not be funded, has led to agrow ing gap in this vi tal area.

PSBC Res o lu tion No. 7, which in -volved the re struc tur ing of the Gov ern -ment ser vices, also ham pered the fill -ing of va can cies that arose in thecourse of the year.

In or der to ad dress the prob lem of crit i -cal posts which can not be filled, theDe part ment made in puts to theMTEF-budget cy cle for 2004/05 –2006/07, where build ing of ca pac ity isbe ing ad dressed.

2.3 Prog ress in the reali sa tion of the de part ment’s stra te gic goals andob jec tives

(a) Sport and Rec re ation

The Di rec tor ate of Sport and Rec re -ation started with a re struc tur ing pro -cess that will fo cus on the de liv ery ofsport and rec re ation ser vices di rectlyto com mu ni ties. This strat egy will en -hance the Di rec tor ate’s abil ity to un -der stand the needs of com mu ni tieswith re gard to the de vel op ment of rec -re ational sport fa cil i ties as well as pro -vide spe cific pro mo tional train ing andad vance sport and rec re ation ser vices.

kwa ha e fi ny el le mek gat long ya di pa -pa di le di ba keng tsa boik gat hol lo.

Ka ha ra ma na neo a fa pa neng a set hoho na le dik geo tse du mel lets weng tsamo se bet si tse 408 mme tse 216 tsatso na di tlat sits we ha tse 192 (tse senang mat lo le) di eso tlats we. Bong ataba dik geo tsa mo se bet si di hlo ka boit -se be lo bo sa fu ma ne heng ha bo no lo,mme ka le ba ka la kgael lo dik ge ong tsetlat sits weng, ba se bet si ba teng ba ip hu -ma na ba le ka tla sa kga tel lo ya ho phet -ha hat sa mo se bet si. Pha pang e teng di -ka ro long tse fa pa neng (tse kang dits he -be let so tsa di mu si a mo, dits he be let sotsa set ho, di ko lo tsa mmi no, jwa -lo-jwalo) e hlo ka kutlwi si so le mo fu ta wa dits he be let so mmo ho le dik has tam aramme sena se beha ba se bet si ba tengtla sa kga tel lo, sena se fe tel lets we kentlha ya hore ha ho Mo la o di ya ki leng ahir wa esa le Le fap ha le theh wa.

Bo la o di ba Dits he be let so tsa Di lae bo ra -ri, Po kel lo ya di re ko to le The kno lo ji bona le dik geo tsa mo se bet si tse 201mme ho tlat sits we tse 88 ha tse 113 disa tlats wa (bong ata ba tso na ha bo namat lo le). Phep het so ya bo la o di bona ke ho fih lel la mai ke mi set so ohle a neng alo hot hil we se le mong le ha ho na lekgael lo ya meh lo di ya bat ho le ditjhe le -te. Phep het so e nngwe ke di tu mel la notsa dits he be let so tse pa keng tsa mmu -so le bom ase pa la ba le hae, tse si ti sits -weng ka le ba ka la mat ha ta a mat lo le.Tlho ke ho ya mo ra lo wa dits he be let sotsa the kno lo ji ya tlha hi so le se ding (IT)ka le ba ka la kgael lo ya mat lo le di lae bo -ra ring, e ba ki le tshi ti so ka ro long ena yaboh lo kwa.

Qeto ya 7 ya PSBC e neng e kent setlhop hi so botjha ya dits he be let so tsaMmu so le yona e si ti sit se ho tlats wa hadik geo tsa mo se bet si tse hla hel let sengma ha reng a se le mo.

Le fap ha le ne he la ne ka dit lat set so Mo -ra long o ma ba pi le Tshe be di so e Ma ha -reng ya Ditjhe le te (MTEF) wa 2004/052006/07 moo ho ntseng ho bui san waka kaho ya bok go ni, e le ho to ba na lebot ha ta ba dik geo tsa mo se bet si tsaboh lo kwa tse sa kgo neng ho tlats wa.

2.3 Tswelopele mabapi le phihlelloya maikemisetso a mawala a lefapha

(a) Di pa pa di le Boik gat hol lo

Bo la o di ba Di pa pa di le Boik gat hol lo boqa di le ka motjha wa tlhop hi so botjha otlang ho tse pa mi sa mai kut lo phu mants -hong ya dits he be let so tsa di pa pa di leboik gat hol lo ka kot lo lo ho baa hing. Ma -wa la ana a tla ntla fat sa bok go ni ba Bo -la o di ba ho utlwi si sa ditlho ko tsa baa hitse ma ba pi le ntshets ope le ya di ba katsa boik gat hol lo tsa di pa pa di mmo ho lephu mants ho ya dits he be let so tsa thu -pe lo e it seng le dits he be let so tse ntla -fet seng tsa boik gat hol lo le tsa di pa pa di.

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(b) Kuns, Kul tuur en Erfe nis dien ste

Die vers kei den heid dien ste van die Di -rek to raat Kuns, Kul tuur en Erfe nis dien -ste se kom po nen te en die di ver se aard van hul dien ste en kli ënte moet ver -staan word. Hier die fak tor het verd eredruk op per so neel ge plaas, wat ver er -ger is deur dat geen Di rek teur nog se -dert tot stand ko ming van die De par te -ment aang estel is nie. Ten spy te hier -van was die vor de ring van die Di rek to -raat min stens be vre di gend, en verd erevor de ring sal ge maak word wan neerdie stra te gie se pos te ge vul is en meerfondse toe ge ken word om die be hoef -tes van die di ver se ge meens kap pe enbe dry wig he de wat deur hier die Di rek to -raat on der steun word, te ver vul.

(c) Bi bli o teek-, Inlig tings- en Teg no -lo gie dien ste

Probleme en suksesse

Die groot ste pro bleem wat dien sle we -ring be ïnvloed is die on op ge los te pro -bleem van be fonds ing van open ba rebi bli o teek dien ste op mu ni si pa le vlak.Ondanks die feit dat die le we ring vanopen ba re bi bli o teek dien ste aang ewysis as uit sluit lik ‘n pro vin si a le be voegd -heid, is geen fondse voor sien om mu -ni si pa li tei te te be sol dig vir die ad mi ni -stra sie van open ba re bi bli o te ke opplaas li ke vlak nie. Omdat mu ni si pa li -tei te dit al moei li ker vind om hier diediens te fi nan sier, moes hul le die af ge -lo pe jaar per so neel af skaal en dieaan tal ure wan neer bi bli o te ke oop is,ver min der. Boon op hef ‘n aan tal mu ni -si pa li tei te reeds ge brui kers geld vir diege bruik van open ba re bi bli o teek dien -ste. Dit het ge lei tot ‘n af na me in diege bruik van bi bli o te ke, soos blyk uitdie ge brui kers yfers.

‘n Ander kwes sie wat kom mer wek isdie on vol doen de be heer oor bi bli o teek -ma te ri aal. Die Pro gram het be gin met‘n lood spro jek van elek tro nie se voor -raad op na me in bi bli o te ke en be oog om oor die vol gen de drie jaar voor raad op -na mes by alle bi bli o te ke te doen.

Die op waart se nei ging in die aans kafvan bi bli o teek ma te ri aal en die suk ses -vol le voort set ting van die Car ne gie- biblioteekprojek in Qwaqwa kan as diever naam ste suk ses se van hier die pro -gram bes kou word. Dank sy die Car ne -gie-projek is bi bli o teek dien ste na ge -bie de ge bring waar die diens nie voor -heen ge le wer is nie en se dert die pro -jek in 2001 be gin het, is agt bi bli o teek -pun te reeds ing estel. Hoe wel bi bli o -teek ma te ri aal jaar liks aang evul word, is die ag ter stand in bi bli o teek voor raadnog nie uit ge wis nie. Die voort du ren desty ging in die prys van boe ke maak dit moei lik om in te haal en om die stan -daard wat vir die ont wik ke ling van bib -lioteekvoorraad ge stel word, te hand -haaf.

(b) Arts, Cul ture and Her i tage Ser -vices

The di verse na ture of the ser vices ofthe Arts, Cul ture and Her i tage Ser vices Di rec tor ate’s com po nents must be fully un der stood. Staff mem bers were un -der great pres sure, ex ac er bated by the fact that no di rec tor has been ap -pointed since the es tab lish ment of theDe part ment. De spite this, the prog -ress of this Di rec tor ate is sat is fac tory,and fur ther prog ress will be made once stra te gic posts are filled and morefund ing is al lo cated to ser vice theneeds of the di verse com mu ni ties andfields of ac tiv i ties that are sup ported by this Di rec tor ate.

(c) Li brary, In for ma tion and Tech -nol ogy Ser vices

Problems and successes

The ma jor is sue af fect ing ser vice de liv -ery is the un re solved ques tion of thefund ing of pub lic li brary ser vices at mu -nic i pal level.

Al though the ren der ing of pub lic li brary ser vices has been des ig nated an ex -clu sive pro vin cial com pe tence, nofunds have been forth com ing to re mu -ner ate mu nic i pal i ties for the ad min is -tra tion of pub lic li brary ser vices at lo cal level.

Be cause it has be come in creas inglydif fi cult for mu nic i pal i ties to fund thisser vice, a scal ing down of staff andfewer li brary hours were in tro duceddur ing the past year.

In ad di tion, a num ber of mu nic i pal i tiesare charg ing user fees for pub lic li brary ser vices. This re sulted in a de crease in the use of li brar ies, as is ev i dent in theuser fig ures.

In suf fi cient con trol over li brary ma te ri -als is an other area of con cern. Theprogramme has started with a pi lotpro ject of elec tronic stock tak ing at li -brar ies and aims to do stock tak ing atall li brar ies over the next three years.

The up ward trend in the ac qui si tion ofli brary ma te ri als and the suc cess fulcon tin u a tion of the Car ne gie li brarypro ject in Qwaqwa can be con sid eredthe ma jor suc cess of the programme.The Car ne gie pro ject has brought li -brary ser vices to an area not ser vicedin the past, and since the start of thepro ject in 2001 eight li brary ser vicepoints have been es tab lished.Al though there is an an nual in crease in the ac -qui si tion of li brary ma te ri als, the back -log ex pe ri enced in li brar ies has notbeen caught up with. The con stant in -crease in book prices makes it dif fi cultto catch up and to keep to the stan dard set for col lec tion de vel op ment.

(b) Bo no no, Set ho le Dits he be let sotsa Mafa a Setjha ba

Me fu ta ya di ka ro lo tse fa pa neng ka ha ra Bo la o di ba Bo no no, Set ho le Dits he be -let so tsa Mafa a Setjha ba e hlo kakutlwi si so ya pha pang e teng dits he be -let song le dik has tam areng tsa bona.Ntlha ena e be hi le ba se bet si ba tengtla sa kga tel lo, sena se fe tel lets wa kentlha ya hore ha ho Mo la o di ya ki leng ahir wa esa le Le fap ha le theh wa. Ka le -ba ka la sena, tswe lo pe le ya Bo la o dibona ha e kgot so fat se ho hang mmetswe lo pe le e nngwe e tla fih lellwa fee laha dik geo tsa boh lo kwa tsa mo se bet sidi se di tlat sits we mme ditlho ko tse fa -pa neng tsa baa hi di abets we mat lo le ho to ba na le ditlho ko tsa bona mmo ho ledi ket sa ha lo tse tshe hets wang ke Bo la o -di bona.

(c) Dits he be let so tsa Di lae bo ra ri,Tlha hi so le se ding le The kno lo ji

Mathata le katleho

Bot ha ta bo bo ho lo bo si ti sang phu -mants ho ya dits he be let so ke qaka e sokang e ra rollwa e ma ba pi le ho tshe -hets wa ha di tshe be let so tsa di lae bo ra ri tsa setjha ba ka mat lo le boe mong bama se pa la. Le ha phu mants ho ya dits -he be let so tsa di lae bo ra ri tsa setjha ba ele mo se bet si o kget hets weng pro ven se, ha ho mat lo le a bi leng teng ho lefabom ase pa la ba keng la tsa mai so yadits he be let so tsa di lae bo ra ri boe mongba le hae. Ka le ba ka la kgael lo e tengya mat lo le ho bom ase pa la, ho bile boi -ma ho tshe het sa tshe be let so ena mmese le mong se fe ti leng ho bile le pho kot -so ya ba se bet si le ya di ho ra tsa ho bula di lae bo ra ring. Hod ima mona bong ataba bom ase pa la bo le fi sa bat ho dit je hotsa dits he be let so tsa di lae bo ra ri tsasetjha ba. Sena se ba ki le pho kot se hotshe be dis ong ya di lae bo ra ri, mme sena se ne te fats wa ke di pa lo pa lo tsa ba se -be di si.

Ntlha e nngwe e hlo baet sang ke ta o lo e fo ko lang ya dis ebe dis wa tsa lae bo ra ri.Le na neo lena le se le qa di le ka pro je keya teko ya palo ya the pa ka mokgwa waelek tro ni ki di lae bo ra ring mme sep heo ke ho etsa palo ya the pa di lae bo ra ringtsoh le di le mong tse tha ro tse tlang.

Mokgwa o ntla fet seng wa phu mants hoya dis ebe dis wa tsa di lae bo ra ri le kat le -ho e tswel lang ya pro je ke ya di lae bo ra ri ya Car ne gie, Qwaqwa e ka nkuwa e lekat le ho e kgo lo ya le na neo lena. Pro je -ke ya Car ne gie e tli sit se dits he be let sotsa di lae bo ra ri se ba keng se neng se dihlo ka pele mme esa le pro je ke e qala ka 2001, ho se ho the hil we dits he be let sotsa di lae bo ra ri tse ro be di. Le ha ho nale ke ket se ho ya se le mo ka seng phu -mants hong ya dis ebe dis wa tsa lae bo ra -ri, di lae bo ra ri di sa ntse di na le tshal lo -mo rao. Dit he ko tse ny o lo hang tsa di bu -ka di baka tshi ti so ya ho to ba na le mae -mo a be hil weng a ma ba pi le ntshets -ope le ya po kel lo ya di bu ka.

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Stappe wat gedoen is omprobleme op te los

Die kwes sie van be fonds ing van open -ba re bi bli o te ke is weer eens, soos vo ri -ge jare, ge op per op na si o na le vlak byMINMEC en die Teg nie se Ko mi tee virKuns en Kul tuur, asook by bi la te ra lever ga de rings tus sen die Na si o na le enPro vin si a le Te sou ries. Aan bie dings isge doen by alle mu ni si pa le rade om diebe lang rik heid van bi bli o te ke te be klem -toon en om rade aan te moe dig om die dien ste voort te sit ten spy te van diepro ble me wat hul le on der vind. Hoe welmu ni si pa li tei te hul per so neel en dieaan tal dien su re af skaal, is geen bi bli o -te ke nog tot dus ver ge sluit nie.

¸ Toepassing van die beginsels vanBatho Pele (mense eerste)

Die vol gen de stap pe is ge doen om tesorg dat Bat ho Pe le-beginsels toe ge -pas word:

– Die in stel ling van re ge rings in lig -tings dien ste in bi bli o te ke, tans funk -si o neel in 22 bi bli o te ke, ver ge ma -klik toe gang tot in lig ting en dra bytot open heid en deur sig tig heid.

– Oplei ding van de par te men te le amp -te na re en bi bli o teek per so neel vange af fi lieer de bi bli o te ke in kli ëntes -org

– ‘n Jaar lik se op na me oor ge brui kers -te vre den heid, waar mee in Fe bru a -rie 2002 be gin is.

Measures taken to resolveproblems

The is sue of pub lic li brary fund ing hasagain, as in pre vi ous years, beenraised at na tional level at MINMEC and the Tech ni cal Com mit tee for Arts andCul ture, as well as bi lat eral meet ingswith the Na tional and Pro vin cial Trea -suries. Pre sen ta tions have been madeto all mu nic i pal coun cils to em pha sizethe im por tance of li brary ser vices andto urge coun cils to con tinue with ser -vices de spite prob lems ex pe ri enced.Al though mu nic i pal i ties are sca l ingdown on staff and ser vice hours, no li -brar ies have been closed to date.

¸ Reali sa tion of Batho Pele Prin ci -ples

The fol low ing steps have been taken to en sure the im ple men ta tion of BathoPele prin ci ples:

– Es tab lish ment of gov ern ment in for -ma tion ser vices in li brar ies, to date ac tive in 22 li brar ies, fa cil i tates ac -cess to in for ma tion and con trib utes to the prin ci ples of open ness andtrans par ency;

– Cus tomer care train ing to of fi cialsof the Di rec tor ate as well as li brarywork ers of af fil i ated li brar ies

– An nual user sat is fac tion sur vey,started with in Feb ru ary 2002.

Mehato e nkuweng ho rarollamathata

Ntlha e ma ba pi le ho tshe hets wa kamat lo le ha di lae bo ra ri tsa setjha ba, jwa -lo ka di le mong tse fe ti leng, e ile ya hla -his wa boe mong ba naha Ko mi ting yaMa to na le Dit ho tsa Mak got la a Phet ha -hat so (MINMEC) mmo ho le Ko mi ting ya Bo tek ge ni ki ya Bo no no le Set ho le di ko -pa nong tse pa keng tsa Le fap ha laNaha la Mat lot lo le a Pro ven se. Hoents we di ny e he lo mak got leng ohle abom ase pa la ho to bo ket sa boh lo kwa badits he be let so tsa di lae bo ra ri le ho ipi -letsa mak got leng hore a tswe le pele kadits he be let so ho sa nats we mat ha ta ateng. Le ha bom ase pa la ba fo kot sa ba -se bet si le di ho ra tsa ho bula, ha ho di -lae bo ra ri tse kwets weng mot ha ting ona.

¸ Phihlello ya Metheo ya Batho Pele

Ho nku we me ha to e la te lang ma ba pi leho kenngwa tshe bet song ha met heo ya Bat ho Pele:

– Ho theh wa ha dits he be let so tsatlha hi so le se ding ya mmu so di lae bo -ra ring, ho fih le la jwa le ke di lae bo ra ri tse 22 tse nang le tse na mme di be -bo fat sa phih lel lo tlha hi so le se ding le ho ba le se a bo met he ong e ma ba pi le po na let so;

– Thu pe lo ya bah lanka ba Bo la o di leba se bet si ba di lae bo ra ri tse dingma ba pi le tlho ko me lo ya dik has tam -ara

– Di pat li si so tsa se le mo ka seng tsema ba pi le kgot so fa lo ya ba se be di sidi qa di le ka Tlha ko la 2002.

2.4 Programme performance

2.4.1 Sum mary of pro gramme struc ture and ex pen di ture by pro gramme

The ac tivi ties of the De part ment of Sport, Arts, Cul ture, Sci ence and Tech nol ogy are or gan ised inthe fol low ing five pro grammes and subprogrammes:

(i) Ad min istra tion– Ad min is tra tive sup port– Man age ment

(ii) Sport Ad vance ment– Phakisa Mo tor Sport Events and De vel op ment Cor po ra tion– Ad min is tra tion of Sport

(iii) Arts, Cul ture and Heri tage Serv ices– Pro mo tion of Arts and Cul ture– Fi nan cial as sis tance: Mmabana Arts and Cul ture Cen tre– Musicon– Mu seum Ser vices– Basotho Cul tural Vil lage

(iv) Li brary, In for ma tion and Tech nol ogy Serv ices– Tech nol ogy Ser vices– Li brary and In for ma tion Ser vices

Ta ble 1: Pro gramme aims and meas ur able ob jec tives

Programme 1Ad min is tra tion

Aim: To ren der ad min is tra tive sup port ser vices

Mea sur able ob jec tives1. Con tinued main te nance of the MEC's of fice and im me di ate sup port ser vices. In the light of the ANC's elec tion man i festo, it has be -

come im per a tive that the MEC's role in im proved ser vice de liv ery should be com mu ni cated to the elec tor ate on a much more com -pre hen sive and wider scale.

2. Set ting up de part men tal sup port struc tures like a De part men tal Fi nan cial Sup port Unit, a Rev e nue Unit, a di vi sion for Pro vi sioningAd min is tra tion, and Ad min is tra tive and Trans port Unit, a Gen der Unit and oth ers. At the mo ment these ser vices are ren dered on apart-time ba sis by staff mem bers in volved in other full-time func tions and ac tiv i ties.

Programme 2Sport and Rec re ation

Aim: To pro mote sport and rec re ation de vel op ment

Mea sur able ob jec tives1. Up grading and ser vic ing of ba sic sport fa cil i ties in mainly dis ad van taged com mu ni ties.2. To sup port var i ous sport and rec re ation NGO's and fed er a tions with fi nan cial and other ser vices to de liver ser vices.3. To sup port com mu nity sport and rec re ation pro jects.4. To stageing the FIM Mo tor cy cle Grand Prix in the Gold fields by means of trans fer pay ments to the Phakisa Ma jor Sport Events and

De vel op ment Cor po ra tion 5. Ser vicing of the lease agree ment be tween the Free State Pro vin cial Gov ern ment and to ac quire the Gold fields Race way.6. Trans fer pay ments to var i ous sport and rec re ation NGOs to de liver ser vices on be half of the Gov ern ment, i.e. Free State Acad emy of

Sport; Na tional Sport Coun cil Free State; South Af ri can Stu dents Sport Un ion; and Women and Sport. This will also ac cel er ate theim ple men ta tion of the ap proved Free State White Pa per on Sport and Rec re ation.

7. Com mu nity sport and rec re ation pro jects like the Masakhane Games, as part of the Gov ern ment's Masakhane pro ject; Com mu nitySangala, rec re ational ac tiv i ties in dis ad van taged com mu ni ties; and the re vival and pro mo tion of in dig e nous sport and rec re ation.

Programme 3Arts, Cul ture and Her i tage Ser vices

Aim: To man age arts and cul tural ser vices in the prov ince

Mea sur able ob jec tives1. Con tinued re struc tur ing and trans for ma tion of cul tural in sti tu tions like the Musicon, the Mmabana Arts and Cul ture Cen tre to be -

come the flag ship of cul tural cen tres in the Prov ince, and the Na tional Af ri kaans Lit er ary Mu seum and the Basotho Cul tural Vil lage to be come fully rep re sen ta tive. These in sti tu tions will be reg is tered to be come trad ing en ti ties of the De part ment

2. The es tab lish ment of a Pro vin cial Arts and Cul ture Coun cil and an Arts and Cul ture Trust to en sure proper fund ing and com mu nitypar tic i pa tion in the pro mo tion of arts and cul ture.

3. The con tin ued stag ing of the Mangaung Af ri can Cul tural Fes ti val in col lab o ra tion with PACOFS. Macufe is seen as a ma jor con trib u -tor to the re vival of the Af ri can cul tural scene as part of the Af ri can Re nais sance.

4. Con tinued re struc tur ing and trans for ma tion of the Na tional Af ri kaans Lit er ary Mu seum and ex ist ing mu se ums in the Prov ince to be -come more rep re sen ta tive of the to tal com mu nity.

5. The es tab lish ment of a lit er ary mu seum for the Sesotho Lan guage.6. To lend lo gis ti cal sup port for the plan ning phase re gard ing the pres er va tion of the of fi cial lan guages in the Free State.

12

Programme 4Li brary and In for ma tion Ser vices

Aim: To man age li brary, in for ma tion and tech nol ogy ser vices

Mea sur able ob jec tives1. The pro vi sion of rel e vant li brary and in for ma tion ma te ri als to the 161 af fil i ated com mu nity li brar ies in the Prov ince.2. The im ple men ta tion of a Gov ern ment In for ma tion Ser vice in all af fil i ated li brar ies in the Prov ince (51 li brar ies per an num)3. The es tab lish ment of three Of fi cial Pub li ca tions De pos i tories (OPDs) in terms of the Le gal De posit Act, 1997 (Act No. 54 of 1997).

The OPDs will be es tab lished in Botshabelo, Welkom and Phuthaditjhaba to fa cil i tate ac cess to Gov ern ment in for ma tion.4. The provincialization of the Free State Ar chives in ac cor dance with Sched ule V of the Con sti tu tion of the Re pub lic of South Af rica,

1996 (Act No. 108 of 1996). The Free State Ar chives Act, 1999 (Act No. 6 of 1999) has al ready been pro mul gated.5. The es tab lish ment of a Pro vin cial Ar chives Coun cil to man age and pre serve pub lic and non-public re cords.6. Fi nan cial as sis tance to the Com mu nal In for ma tion Tech nol ogy Cen tre (CITC) in Welkom for com puter lit er acy train ing of the dis ad -

van taged sec tion of the com mu nity. To sup port CITC's out reach programmes in Senekal and Qwaqwa.7. To set up a func tional Sci ence and Tech nol ogy Subdirectorate in the De part ment.

Ta ble 2: Funds al lo cated to programmes and ac tual ex pen di ture (R mil lion)

Programme Voted for 2002/03

Roll-overs & ad just ments

Virement To tal votedprogramme

Ac tualex pen di ture

% over orunder-

spend ing

Funds to berolled overin 2003/04

Programme 1:Ad min is tra tion

8 364 392 (612) 8 144 7 255 10.9 % 356

Programme 2:Sport Ad vance ment

79 806 21 251 388 101 445 101 389 0.05 % 51

Programme 3:Arts, Cul ture andHer i tage Ser vices

20 046 3 091 172 23 309 22 666 2.8 % 616

Programme 4:Li brary In for ma tion and Tech nol ogy Ser vices

14 434 412 52 14 898 14 099 5.4 % 792

To tal 122 650 25 146 – 147 796 145 409 1.6 % 1 815

The to tal un der spend ing on the budget al lo ca tion amounted to R2.387 mil lion. The ex pen di turewas budg eted in line with the al lo ca tion to the De part ment. Al though the al lo ca tion was made onthe ba sis of cash ex pen di ture, the budget was aligned by the De part ment to also take into ac countcom mit ments and pro jec tions of ac cru als as at 31 March 2003. The re sult is an un der spend ing incash. In other words, a ma jor part of un der spend ing in all the programmes is due to the com mit -ments made and/or or ders placed by the De part ment which could be ex pe dited and paid af ter 31March 2003, as well as ex penses in curred bef ore 31 March 2003 and paid af ter this date. Thesecom mit ments and credi tors formed the ba sis of the re quest of the un spent funds of R1.815 mil lion(as ana lysed in Ta ble 2 above) to be rolled over to the fi nan cial year 2003/04. The bal ance ofR572 000 out of the to tal of funds un der spent rep re sents per son nel ex pen di ture (R308 000), which was not spent as a re sult of the PSBC Reso lu tion No. 7, and R264 000 (funds which have notbeen com mit ted).

Ta ble 3: Evo lu tion of ex pen di ture by pro gramme (R mil lion)

Programme Year-31999/00(ac tual)

Year-22000/01(ac tual)



Av er age an -nual growth(nom i nal)

Programme 1:Ad min is tra tion

1 137 5 090 6 281 7 255 637 %

Programme 2:Sport Ad vance ment

4 499 59 949 80 726 101 389 2 154 %

Programme 3:Arts, Cul ture and Her i tage Ser vices

14 222 13 694 18 389 22 666 59.4 %

Programme 4:Li brary In for ma tion and Tech nol ogySer vices

11 397 10 881 12 469 14 099 23.7 %

To tal 31 255 89 614 117 865 145 409 464 %

13

Over the past four years the De part ment grew from its in fant stage to its cur rent stage, which in -volved among oth ers the strength en ing of the man age ment and aux il iary ser vice struc ture (growthof 637 %) to the cur rent ca pac ity level of 50 %. The in crease in ex pen di ture of Sport Ad vance -ment by 2 154 % in cluded the al lo ca tion to the Phakisa Mo tor Sport Events and De vel op ment Cor -po ra tion to en able the Cor po ra tion to host the an nual Mo tor cy cle Grand Prix and to ser vice itslease agree ment with the Matjhabeng Lo cal Mu nic i pal ity. Arts, Cul ture and Her i tage Ser vicesshowed a steady growth of 59.4 % in terms of ser vice de liv ery line func tions, while Li brary, In for -ma tion and Tech nol ogy Ser vices con tin ued with their line func tion with out any real growth.

2.4.2 Pro gramme 1: Ad min istra tion

Pro gramme 1 (Ad min istra tion) con sists of the fol low ing subprogrammes:

– Subprogramme 1.1: Ad min is tra tive Sup port

– Subprogramme 1.2: Man age ment

Subprogramme Main ac tiv i ties

1.1 Ad min is tra tive Sup port · To ren der ad min is tra tive sup port ser vices.· To ren der fi nan cial and pro cure ment ser vices.· To ren der ad min is tra tive aux il iary ser vices.· To pro vide an in ter nal and ex ter nal com mu ni ca tion strat egy, all of these be ing the sup port base of the

dif fer ent line func tions be low.

1.2 Man age ment · Con tinued main te nance of the MEC's of fice and im me di ate sup port ser vices.· Set ting up de part men tal sup port struc tures like a De part men tal Fi nan cial Sup port Unit, a Rev e nue

Unit, a di vi sion for Pro vi sioning Ad min is tra tion, and Ad min is tra tive and Trans port Unit, a Gen der Unitand oth ers.· Sus taining key po si tions, amongst oth ers the posts of Head of De part ment and Chief Fi nan cial

Of fi cer.· Over seeing and co or di nat ing the stra te gic thrust of the De part ment.

2.4.2.1 Use of ap pro pri ated funds

Ta ble 4: Funds al lo cated to subprogrammes and ac tual ex pen di ture (R mil lion)

Sub-programme

Voted for2003/03

Roll overs and ad -just ments


Ac tual ex pen di -ture

% over or un -der-spending

Ad min is tra tiveSup port

5 654 334 (591) 5 397 4 626 14.3 %

Man age ment 2 710 58 (21) 2 747 2 629 4.3 %

To tal 8 364 392 (612) 8 144 7 255 10.9 %

The rollo ver and ad just ments in cluded the com mit ments not spent prior to 31 March 2002 andwhich were rolled over to the cur rent year, and the ab sorp tion of some of the ad min is tra tive staff of Mma bana into the es tab lish ment of the De part ment. The sav ing in per son nel ex pen di ture wasshifted to sup port higher de mands on other line func tions (such as sport and arts proj ects).







Ad min is tra tive Sup port – 3 017 3 984 4 626 –

Man age ment 1 137 2 073 2 297 2 629 131 %

To tal 1 137 5 090 6 281 7 255 538 %

The in crease in volved the strength en ing of the aux il iary sup port struc ture of the De part ment, which in cluded the staff and equip ment, up to the cur rent ca pac ity level of 50 %. The post of Chief Fi nan -cial Of fi cer was added to the man age ment struc ture of the De part ment.

14

2.4.3 Pro gramme 2: Sport Ad vance ment

Programme 2 (Sport Ad vance ment) con sists of the fol low ing two programmes:

– Subprogramme 2.1: Sport Ad min is tra tion

– Subprogramme 2.2: Phakisa Ma jor Sport Events and De vel op ment Cor po ra tion

Subprogramme Main ac tiv i ties Mea sur able Ob jec tives

2.1 Sport and Rec re ation To pro vide sport and rec re ationalde vel op ment in terms of the White Pa peron Sport and Rec re ation; by do ingre search on the needs in com mu ni ties forsport de vel op ment and mar ket ing of sportde vel op ment programmes, as well asren der ing sport and rec re ationde vel op ment ser vices in com mu ni ties,in clud ing provisioning of equip ment forsport and rec re ation de vel op ment.

· To in sti tute good gov er nance within theDi rec tor ate of Sport and Rec re ation andsport ing com mu ni ties.· To pro mote rec re ational sport ac tiv i ties and

pro vide the nec es sary sport train ing andde vel op ment ser vices.· To iden tify and as sist in the de vel op ment of

rec re ational sport fa cil i ties and fa cil ityman age ment train ing.

2.2 Phakisa Ma jor Sport Events and De vel op ment Cor po ra tion

To pro mote ma jor sport ing events or bidfor such events to be held in the Prov ince.

To stage FIM Mo tor cy cle Grand Prix in theGold fields

2.4.3.1 Pro gramme Pol icy De vel op mentsThe Sport and Rec rea tion Pro gramme com prises the fol low ing:

– Sport ad min is tra tion ren ders com mu nity sport and rec re ation de vel op ment ser vices in termsof the ap proved White Pa per on Sport and Rec re ation; pro motes good gov er nance within thecom mu nity; pro vides sport and rec re ation de vel op ment and train ing ser vices; as sists in es tab -lish ing multi-purpose sport and rec re ation fa cil i ties to meet com mu nity needs as well as pro -vid ing sport sci ence and coach ing ser vices to high per for mance ath letes, coaches and the broader sport ing com mu nity.

– To ad min is ter the Phak isa Ma jor Sport Events and De vel op ment Cor po ra tion Act, 1997 (ActNo. 4 of 1997) for the serv ic ing of the FIM Mo tor cy cle Grand Prix in the Gold fields.

2.4.3.2 De liv ery against per form ance tar gets

Ta ble 6: Sport and Rec rea tion Ad vance ment – per form ance in 2002/03

Out put Per for mance Mea sure Per for mance Tar get Ac tual Per for mance % de vi a tionfrom plannedper for mance

Up grading andser vic ing of ba sic sport fa cil i ties in mainlydis ad van tagedcom mu ni ties.

To fa cil i tate the “Build ing ofSport and Rec re ation”Pro ject in col lab o ra tion withSport and Rec re ation SouthAf rica

13 Multi-purpose sport and rec re ationfa cil i ties

1 com pletedPhase 1 of the 12multi-purpose fa cil i tiescom pleted.Sec ond phase will becom pleted end of 2004

50 % be lowtar get

To sup port var i oussport and rec re ationNGO's and fed er a tionswith fi nan cial and other ser vices to de liverser vices.

Num ber of sport bod ies andpro jects sup ported.

Not de ter mined at thatstage.

26 0 % de vi a tion

To sup port com mu nitysport and rec re ationpro jects.

To or ga nize sport andrec re ation events / clin ics incol lab o ra tion with SouthAf ri can Sport Com mis sion

1 SA Games(Masakhane Games)1 In dig e nous Games

1 SA Games1 In dig e nous Games

0 % de vi a tion

Staging the FIMMo tor cy cle Grand Prixin the Gold fields

Num ber of eventsFourth Grand Prix in April2002

1 1 0 % de vi a tion

De vi a tions from planned per for mance“Build ing of sport and rec re ation” pro jects will be com pleted in two phases. All pro jects will be com -pleted in 2004.

15

Ta ble 7: Sport and Rec rea tion – trend in per form ance

Out put Per for mance Mea sure Year-3 1999/00(ac tual)




Av er agean nualgrowth

Up grading and ser vic ing of ba sic sport fa cil i tiesin mainly dis ad van taged com mu ni ties.

Amounts al lo cated to 13multi-purpose sport andrec re ation fa cil i ties

– – 5 129 6 930 100 %

To sup port var i ous sport and rec re ation NGOsand fed er a tions withfi nan cial and otherser vices to de liverser vices.

Amounts al lo cated tosup port sport bod ies andpro jects

488 000 539 000 1 263 000 1 356 000 178 %

To sup port com mu nitysport and rec re ationpro jects.

1 SA Games (MasakhaneGames) 1 In dig e nousGames

– – – 360 –

To state the FIM Motorcycle Grand Prixin the Gold fields

Num ber of events 1 1 1 1 0 %



Sub-programme Voted for2003/03

Roll oversand

ad just ments

Virement To talvoted

programme


% over orun der-

spend ing

Sport Ad vance ment 4 019 1 241 387 5 647 5 591 1 %

Phakisa Ma jor SportEvents & De vel op mentCor po ra tion

75 787 20 011 – 95 798 95 798 –

To tal 79 806 21 252 387 101 445 101 389 –

The in crease in the bud get for ac tual ex pen di ture was due to the fol low ing two fac tors:

a) com mit ment for the up grade of a sport com plex in Qwaqwa rolled over from the pre vious year

b) top- up of the pay ment of the licence fee for host ing the Mo tor cy cle Grand Prix, as a re sult ofun fa vour able for eign ex change fluc tua tions






Av er age an nual growth

(nom i nal)

Sport Ad vance ment 3 309 2 137 5 678 5 591 69 %

Phakisa Ma jor Sport Events &De vel op ment Cor po ra tion

1 190 57 812 75 048 95 798 7 950 %

To tal 4 499 59 949 80 726 101 389 2 154 %

a) The sport ad vance ment es tab lish ment was in creased by 69 % with the ap point ment of a Di -rec tor: Sport and Rec rea tion and the ad di tion of Sport of fi cials and equip ment in or der tostrengthen the line func tion.

b) The licence fee for the host ing of the an nual Mo tor cy cle Grand Prix, and the lease pay mentsin terms of a lease agree ment re gard ing the multi- purpose race track, was part of the in -creased budget al lo ca tion to Phak isa.

2.4.4 Pro gramme 3: Arts, Cul ture and Heri tage Serv ices

Pro gramme 3 (Arts, Cul ture and Heri tage Serv ices) con sists of the fol low ing subprogrammes:

16

– Subprogramme 3.1: Pro mo tion of Arts and Cul ture

– Subprogramme 3.2: Mu seum Serv ices

– Subprogramme 3.3: Mma bana Cul tural Cen tre

– Subprogramme 3.4: Mu si con

– Subprogramme 3.5: Ba so tho Cul tural Vil lage


3.1: Pro mo tion of Artsand Cul ture

To ad vance arts and her i tage in theProv ince

· Stage the Mangaung Af ri can Cul tural Fes ti val (MACUFE)· Ad vance arts and crafts and sup port such com mu ni ties· Pov erty al le vi a tion pro jects in iden ti fied ar eas of the Free State

3.2: Mu seum Ser vices To de velop, trans form, ad vance andmain tain mu seum ser vices and cre ateher i tage aware ness in the Prov ince

· Plan, de velop and es tab lish the Na tional Sesotho Lit er aryMu seum· Trans form and re de velop NALN and the Na tional Mu sic &

Thea tre Mu seum· Out reach and her i tage aware ness programmes in the Free

State· Re search and trans for ma tion of pro vin cial and com mu nity

mu se ums in the Free State· Pro vi sion of in for ma tion and the mar ket ing of mu se ums

3.3: Mmabana Cul turalCen tre

The pro mo tion, de vel op ment andpres er va tion of arts, cul ture, sport andrec re ation in Thaba N'chu, Thabongand Zamdela

· Pro mote, de velop and pre serve arts, cul ture, sport andrec re ation at the three arts cen tres· Prep a ra tion of 3-to 6-year olds for for mal school ing

3.4: Musicon To pro mote and ad vance mu sic in theProv ince

· Pro vide mu sic tu i tion and train ing to per sons in Bloemfontein,Welkom and Sasolburg and ad dress the ra cial im bal ance ofthe Free State Youth Sym phony Or ches tra through spe cialde vel op ment programmes· Pro vide the op por tu nity for all stu dents to per forms in an

or ches tra, band or en sem ble, un der take tours/camps andex pose other learn ers to mu sic through con certs and schooldem on stra tions

3.5: Basotho Cul tural Vil -lage

To mar ket, de velop and main tain thein sti tu tion as a cul tural tour ismdes ti na tion and a liv ing mu seum of theBasotho peo ple

· School and adult ac tiv i ties at the Vil lage to cre ate anaware ness of Basotho cul ture· Craft de vel op ment· Pro mo tion of the in sti tu tion as a cul tural tour ist des ti na tion


Ta ble 10: Arts, Cul ture and Heri tage Serv ices per form ance in 2002/03

Out put Per for manceMea sure

Per for manceTar get

Ac tualPer for mance

% de vi a tionfrom plannedper for mance

Arts and Cul tureStage MACUFE an nu ally

Suf fi cient mar ket ing andad ver tis ing to in creasenum ber of spec ta tors

50 000 spec ta tors 52 300 spec ta tors 4.6 % over tar get

Es tab lish Pro vin cial Artsand Cul ture Coun cil

To pro mote arts and culture in the Prov inceand act as a fund ingbody

Free State PAC None 100 % de vi a tion

Vi sual Arts and CraftsDe velop arts and crafts inthe Prov ince

Re search into art ists and crafters in Prov ince andes tab lish pro jects in theprov ince

· Da ta base for ThaboMofutsanyanecom pleted· Sup port 12 craft

pro jects

Com pleted

Only partly achieved – train ing & prod uct deve-lopment still in prog ress

0 % de vi a tion +30 % be lowtar get

17





Na tional Mu seumsCon sul ta tive pro cess toes tab lish Sesotho Lit er aryMu seum

Growth in col lec tions,growth in da ta base onoral lit er a ture, pro jectssuch as ex hi bi tions andlit er ary programmes

Of fi cial launch of theSesotho Lit er aryMu seum andcom mence ment ofop er a tional phase

Of fi cial launch did not takeplace. Op er a tional phaseim ple mented by means ofdo na tions, pre lim i naryex hi bi tion and lit er aryprogramme. First in ter viewsand au dio-visual re cord ings to start da ta base on orallit er a ture

70 % be low tar get

Na tional Mu seums (con tin ued)Consultative pro cess inor der to cre ate her i tageaware ness, BlackAf ri kaans Au thors' Pro ject,fa cil i tate in cor po ra tion ofart ists into the col lec tionsand dis plays of Mu sic andThea tre Mu seum

Con sul ta tion andin ter ac tion with art istsfrom his tor i callydis ad van tagedcom mu ni ties, out reach / col lec tion-buildingpro jects, up dateda ta base of “BlackAf ri kaans” au thors. New ex hi bi tions

In vite West ern Capebased Af ri kaansSkrywersvereniging.Es tab lish fo rum for“Black Af ri kaansAu thors” to hold an nualmeet ing dur ingMACUFE.Ex hi bi tion of“Black Af ri kaansAu thors”

Hosted first ever Af ri kaansSkrywersvereniging an nualmeet ing out side the West ernCape. In tro duced + 60prom i nent “Black Af ri kaansAu thors” dur ing MACUFE.Sub stan tial en large ment ofcol lec tions and da ta base.Ex hi bi tion held of “BlackAf ri kaans Au thors”

0 % de vi a tion

Pro vin cial Mu seumsCol lec tion of oral tra di tions and their pres er va tion inar chives and re searchprod ucts, as well aspro mot ing an aware nessof her i tage throughde vel op ing cul tural skills

In ter views and theirtran scripts , col lec tionand dis plays ofartefacts.Orig i nal tapes oftran scripts to becon served at theNa tional Film Ar chives in Pre to ria.Ed u ca tionalprogrammes to schoolsand skillsde vel op mentprogrammes. Pro vi sionof dis play op por tu ni tiesto art ists at cul turalevents at mu se ums.

· 176 Arte factstrans ferred toAr chives· List of 464

re spon dents in OHpro jects· 126 Eval u a tion

re ports of ed u ca tional tours from schools· 7 Pro jects in

co-operation withAbafana bo Qobo,Moghathi'a Thesele,Tse Ntle tsaMangaung,Masilonyana,Mu nic i pal ity,com mu nity ofSmith field.

· 10 artefacts trans ferred toAr chives· 464 re spon dents· 130 re ports· 1 pro ject

50 % be low tar get

Re search on themesunique to each pro vin cialand com mu nity mu seum.Ex e cu tion of ac tion planfor each mu seum. La belsin mu se ums in 3lan guages.

Trans for ma tion ofdis plays to ad dress gaps in the his tory of the main pop u la tion groups in agiven area at a givenpe riod in time

· Trans for ma tion ofdis plays· 6 at Mil i tary · 8 at Heilbron· 1 at Philippolis· +14 trav el ling

dis plays

Trans for ma tion of dis plays· 6 at Mil i tary Mu seum· 8 at Heilbron· 1 at Philippolis· 14 trav el ling dis plays

0 % de vi a tion

Mmabana Thabong andZamdela Cul tural Cen tres Dance, Thea tre, Drama,Sewing, Art, FoodPro duc tion, Mu sic andEarly Learning Units toteach and de velop per sons in these fields

Num ber of stu dents andevents

+ 700 stu dents andevents

1 335 students 90.7 % over tar get

18





MusiconAc cess to mu sic tu i tionand the pro mo tion andad vance ment of mu sicthrough tours, camps,con certs and otherper for mances and schoolde mos

Teaching of in stru mentsand the ory and theop por tu nity for allstu dents to per form inan or ches tra oren sem ble

700 stu dents

Main tain de vel op mentprogrammes

5 tours / camps

12 con certs and 30other per for mances

6 schoolsdem on stra tions

To tal of 53 events

619 stu dents

Con tinued growth of Re corderand String Programmes andes tab lish ment of Key boardProgramme tours

3 tours

18 or ches tra con certs and 86other per for mances

3 school dem on stra tions

To tal of 110 events

11.6 % be lowtar get re stu dents

107.5 % overtar get re events

Basotho Cul tural Vil lagePar tic i pa tion in cul turalac tiv i ties at the in sti tu tionby adults and schol ars

Work shops,dem on stra tions andother cul tural ac tiv i ties

5 events 10 events 100 % over tar get

In creased aware ness ofin sti tu tion as a cul turaltour ism des ti na tion

In creased num ber oftour ists throughpro mo tion of ex ist ingand newly formed routes and ac tiv i ties throughmar ket ing andad ver tis ing and sales ofcrafts items

20 000 vis i tors

R40 000 sales

40 000 vis i tors

R100 000 sales

0 % de vi a tion

Ta ble 11: Arts, Cul ture and Her i tage Ser vices – trend in per for mance







Pro mote vi sualand per form ingarts

An nual stag ing ofMACUFE –Mangaung Af ri canCul tural Fes ti val

Not staged 50 000 50 000 52 300 5 %

Pro mote vi sualarts and crafts

Craft pro jects 0 0 7 13 100 %

Ren der Mu seumand Her i tageser vices

Na tional mu se ums main tained for thepub lic withdis plays andpro jects

Re gional andcom mu nitymu se umsmain tained for thepub lic withdis plays andpro jects

NALN and theMu sic and Thea tre Mu seum ascom po nent ofNALN

4 re gional 7com mu nitymu se ums

NALN and theMu sic and Thea tre Mu seum ascom po nent ofNALN


NALN and theMu sic andThea tre Mu seumas com po nent ofNALN


NALN and theMu sic & Thea tre Mu seum ascompo-nent ofNALN


0 %

0 %

19







Trans for ma tion ofcul turalin sti tu tions:*MmabanaCul tural Cen tre –staff ab sorbed on1 March 2002*Musicon

*Basotho Cul turalVil lage – takenover 1 April 2001

· Num ber ofstu dents

Num ber ofhis tor i callydis ad van tagedstu dents· Num ber of

vis i tors

775

130

Not part of SACST

714

175

Not part of SACST

756

220

30 000

1 285

250

40 000

66 %

92 %

33.3 %

Ta ble 12: Subprogramme 3.1: Pro mo tion of Arts and Cul ture – per for mance in 2002/03

Out put Per for mance Mea sure Per for mance tar -get


% de vi a tion fromplanned per for mance

MACUFE held an nu allyin co-operation withPACOFS

Suf fi cient mar ket ing, ad ver tis ing andthe se cur ing of spon sor ships toin crease the va ri ety and size withlo cal, na tional and in ter na tional art ists

50 000 52 300spec ta tors

4.6 % over tar get

Es tab lish a Pro vin cialArts & Cul ture Coun ciland an Arts & Cul tureTrust

An Arts & Cul ture Coun cil thatpro motes arts and cul turede vel op ment and a Trust that en suresproper and ac count able pro jects in the prov ince. This will also be the fund ingbody of the Di rec tor ate

Pro vin cial Arts and Cul ture Coun ciland an Arts andCul ture Trust

None 100%

Es tab lish a Pro vin cialArts and Crafts Mar ketat Basotho Cul turalVil lage to in creasepub lic aware ness ofthe craft in dus try

In fra struc ture of mar ket es tab lished,with an ac tive rep re sen ta tive body that trains, funds and mar kets theprod ucts

Com pletedfea si bil ity studyand de vel op mentstrat egy.

Com pleted –next phase inprog ress

0%

De velop andim ple ment a Free State Pro vin cial CraftsDe vel op ment strat egyin or der to de velopFree State crafts totheir full est po ten tial

In ves ti ga tion to be un der taken intoFree State crafts in or der to de velop astrat egy for de vel op ing the in dus try

In ves ti ga tioncom plete, witheval u a tion ofcur rent needs.Plan strat egy

None 100%

Es tab lish arep re sen ta tive FreeState CraftsAs so ci a tion which isop er a tional andef fec tive

Hold a pro vin cial con fer ence toes tab lish a man age ment com mit tee to fa cil i tate the de vel op ment andex po sure of crafts in the Free State

Meet ing withim por tantstake holder

None 100%

De velop and man age a pro vin cial Arts andCrafts Da ta base

Re search into all art ists and crafters in the Free State so that the da ta base isman aged and con tin u ouslymain tained

Da ta base for theThaboMofutsanyaneDis trict com pleted

Com pleted 0%

Gen er a tion of in comethrough the sale ofqual ity mar ket ableprod ucts bycom mu ni ties in volvedin the Pov ertyAl le vi a tion pro jects

Training of crafters, mar ket ing ofqual ity prod ucts. Pro vi sion of reg u larin come to crafters in Mangaung,Qwaqwa, Harri smith, Frank fort,Bethulie, Rouxville, Zastron,Smith field, Edenburg, Philippolis,Welkom, Odendaalsrus andViljoenskroon

Sup port 12pro jectsTrain 300 peo pleReg u lar in comefor 300 peo ple

Only partlyachieved –train ing andprod uctde vel op mentstill inprog ress

+30%

20

De vi a tions from planned per for mance:The im ple men ta tion of a Free State Pro vin cial Crafts De vel op ment Strat egy was not real ised dueto a lack of funds and per son nel.The meet ing with im por tant stake hold ers to es tab lish a rep re sen ta tive Free State Crafts As so cia -tion did not take place due to a lack of funds.Pov erty alleviation proj ects could not be fully achieved due to a late re lease of funds by the Na -tional De part ment of Arts and Cul ture.

Ta ble 13: Subprogramme 3.2: Mu seum Serv ices – per form ance in 2002/03

Out put Per for mance Mea sure Per for mance tar get Ac tual Per for mance % de vi a tionfrom plannedper for mance

Con sul ta tivepro cess in or der toes tab lish theSesotho Lit er aryMu seum, findsuit ableac com mo da tionand iden tify andac cu mu laterel e vant col lec tions

Growth in col lec tions,Growth in da ta base onoral lit er a ture, pro jectssuch as ex hi bi tions andlit er ary programmes

Of fi cial launch of theSesotho Lit er ary Mu seumand com mence ment ofop er a tional phase

Of fi cial launch did not takeplace. Op er a tional phaseim ple mented by means ofdo na tions, pre lim i naryex hi bi tion and lit er aryprogramme. First in ter viewsand au dio-visual re cord ingsto start da ta base on orallit er a ture

70% de vi a tion

Con sul ta tivepro cess in or der tocre ate her i tageaware ness, BlackAf ri kaans Au thors'Pro ject, fa cil i tatein cor po ra tion ofart ists into thecol lec tions anddis plays of Mu sic & Thea tre Mu seum

Con sul ta tion andin ter ac tion with art istsfrom his tor i callydis ad van tagedcom mu ni ties, out reach /col lec tion-buildingpro jects. Up dateda ta base of “BlackAf ri kaans” au thors. Newex hi bi tions

In vite West ern Cape based Af ri kaansSkrywersvereniging.Es tab lish fo rum for “BlackAf ri kaans Au thors” to holdan nual meet ing dur ingMACUFE. Ex hi bi tion of“Black Af ri kaans Au thors”

Hosted first ever Af ri kaansSkrywers-vereniging an nualmeet ing out side of the WC.In tro duced + 60 prom i nent“Black Af ri kaans Au thors”dur ing MACUFE. Sub stan tialen large ment of col lec tionsand da ta base. Ex hi bi tion heldof ”Black Af ri kaans Au thors"

0% de vi a tion

Col lec tion of oraltra di tions and theirpres er va tion inar chives andre search prod ucts,as well aspro mot ing anaware ness ofher i tage throughde vel op ing cul turalskills

In ter views and theirtran scripts, col lec tionand dis plays of artefacts. Orig i nal tapes oftran scripts to becon served at the Na tional Film Ar chives in Pre to ria. Ed u ca tional programmes to schools and skillsde vel op mentpro-grammes. Pro vi sionof dis play oppor-tunitiesto art ists at cul turalevents at mu se ums.

· 176 Arte facts trans ferredto Ar chives· List of 464 re spon dents in

OH pro jects.· 126 Eval u a tion re ports of

ed u ca tional tours fromschools· 7 Pro jects in co-operation

with Abafana bo Qobo,Moghathl'a Thesele, TseNtle tsa Mangaung,Masilonyana, Mu nic i pal ity, com-munity of Smith field

· 90 New ac qui si tions· 176 Arte facts trans ferred to

Ar chives· List of 464 re spon dents in OH

pro jects· 31 per for mance de vel op ment

plans· 126 Eval u a tion re ports of

ed u ca tional tours fromschools· 7 pro jects in co-operation

with Abafana bo Qobo,Moghathl'a Thesele, Tse Ntletsa Mangaung, MasilonyanaMu nic i pal ity, com mu nity ofSmith field

5% de vi a tion

21


Col lec tionsman age ment

Ap point ment of Col lec tions Man ager

Ag gres sive col lec tion

Trans fer of Dealesvillecol lec tion

Trans fer of tex tilecol lec tion from NALN

Pur chase of shelves andstor age ma te rial

Paint ing of store room,im prov ing stor agecon di tions, 4 shelve unitsand 160 con tain ers fortex tiles

Ap point ment of Col lec tionsMan ager

Ag gres sive col lec tion

Trans fer of Dealesvillecol lec tion

Trans fer of tex tile col lec tionfrom NALN

Pur chase of shelves andstor age ma te rial

Paint ing of store room,im prov ing stor age con di tions, 4 shelve units and 160con tain ers for tex tiles

0 % de vi a tion

Re search onthemes unique toeach pro vin cial and com mu nitymu seum. Ex e cu tion of ac tion plan foreach mu seum.La bels in mu se ums in 3 lan guages

Trans for ma tion ofdis plays to ad dress gapsin the his tory of the mainpop u la tion groups in agiven area at a givenpe riod in time

*Trans for ma tion ofdis plays6 at Mil i tary8 at Heilbron1 at Philippolis+14 trav el ling dis plays

Trans for ma tion of dis plays6 at Mil i tary8 at Heilbron 1 at Philippolis14 trav el ling dis plays

0% de vi a tion

Pro vi sioning ofin fra struc ture formu se ums in theprov ince

Filled 1 funded va cancythrough trans ferOb tained ser vices of 5re dun dant staff ofMmabana, – fundsfol lowedRes o lu tion 7 pre ventsother 2 va can cies to befilled2 funded va can cies due todeath of G Dreyer and JKoteloDress code ap provedpro tec tive cloth ing is suedto 13 staff mem bersAgree ment with Mr T Arpin to keep Smith fieldMu seum open to pub licAgree ment reached withnew owner of Clay Oven,Ladybrand to keepmu seum open to pub licCon tin u a tion of MangaungOral His tory pro jectpro vides job op por tu ni tiesto 5 peo pleAp proval to fast-trackmil i tary vet er ans pro ject –pro vides job op por tu ni tiesfor 15 peo ple

Filled 1 funded va cancythrough trans ferOb tained ser vices of 5re dun dant staff of Mmabana,– funds fol lowedRes o lu tion 7 pre vents other 2va can cies to be filled2 funded va can cies due todeath of G Dreyer and JKoteloDress code ap provedpro tec tive cloth ing is sued to13 staff mem bersAgree ment with Mr T Arpin tokeep Smith field Mu seumopen to pub licAgree ment reached with newowner of Clay Oven,Ladybrand to keep mu seumopen to pub licCon tin u a tion of MangaungOral His tory pro ject pro videsjob op por tu ni ties to 5 peo pleAp proval to fast-track Mil i taryvet er ans pro ject – pro videsjob op por tu ni ties for 15peo ple

0 % de vi a tion

22


Pro vide ed u ca tional com mu nity /tour ism /mon u ment-based-topic /arte fact re latedin for ma tion to thecom mu nity

The pro vi sion of re quiredin for ma tion to the gen eral pub lic within 24 hoursand the pro vi sion ofrel e vant bro chures, theerec tion andmain te nance of dis playsto en sure ex pan sion ofre search and mu seumser vices wher everre quired

*5 bro chures *Dis plays at 4 Ag ri cul turalshows, In ter na tional andna tional press cov er age inFS news pa pers and forGreat 400 at Sand stonees tates, 10 ar ti cles, 11EXCO Meets the Peo pleCam paign, Na tionalWomen's Day, Her i tageDay, jam ses sion on Youth Day etc.

5 bro chures in print can notprint due to fi nan cialim pli ca tionDis plays at 4 Ag ri cul turalshowsIn ter na tional and na tionalpress cov er age in Free Statenews pa pers and for Great400 at Sand stone es tates10 ar ti cles11 EXCO meets the peo pleNa tional Women's DayJam ses sion on Youth day,etc.

0% de vi a tion

De vi a tions from Planned Per for mance:The de vi a tion of 70 % with re gard to the Sesotho Lit er ary Mu seum was caused by a post not filleddue to the Trans for ma tion and Re struc turing pro cess, and ad di tional posts could not be fundeddue to bud get ary con straints.Al though de via tions in Pro vin cial Mu seum Serv ices are mini mal, the ob jec tives were achieved not -with stand ing se ri ous staff short ages and budg et ary con straints.

Ta ble 14: Subprogramme 3.3: Mma bana Cul tural Cen tre – per form ance in 2002/03

Out put Per for mance Mea -sure

Per for mancetar get



Dance Unit: a well-coordinated danceteacher's course. Medal test/ex ams for stargrade stu dents twice a year

Num ber of stu dents 100 167 67 % over tar get

Thea tre Unit: In come gen er a tion throughhir ing out of thea tre to sur round ingcom mu nity

Num ber of book ings 70 87 24.2 % over tar get

Drama Unit: Scholars and adults trained tobe pro fi cient in speech and drama

Num ber of stu dents 52 58 11.5 % over tar get

Sewing & Quilting Unit: Pro duc tion offash ion de sign stu dents and per sons toen ter dress la bour mar ket


Art Unit: Stu dents and adults trained atMmabana Cen tre, at other schools andcen tres in an out reach programme

Num ber of stu dents 155 183 18 % over tar get

Food Pro duc tion Unit: Gen er ate in come bymeans of sell ing food and ca ter ing

Num ber of ca ter ingevents

10 20 100 % over tar get

Mu sic Unit: Fun da men tal and spe cial izedtrain ing courses in Af ri can and West ernmu sic the ory and prac tice on an on go ingba sis


Early Learning Unit: To pre pare youngchil dren be tween ages 3 to 6 years forfor mal school ing.Pro viding care and se cu rity for youngchil dren 3 to 6 years daily while par ents are at work.

Num ber of chil dren 100 103 3 % over tar get

23

Ta ble 15: Subprogramme 3.4: Mu si con – per form ance in 2002/03



Ac tual Per for mance % de vi a tion fromplanned per for -

mance

Cer tified andun cer ti fied mu sictu i tion in Bloemfontein, Welkom and Sasolburg and ac cess tohis tor i cally andfi nan ciallydis ad van tagedstu dents

Ac cess and tu i tion inmu sic and mu sic the oryRe corder and StringDe vel op ment programmes to con tinue to ad dress thera cial im bal ance of theor ches tra

700 stu dents

Main tain Re corderand StringProgrammes

619

Con tinued growth ofRe corder and StringProgrammes andes tab lish ment ofKey board Programme

11.6% de vi a tion

0% on De vel op ment Programmes

Pro mo tion andad vance ment of mu sicin the Prov ince through per form ing inor ches tras anden sem bles, or ches tratours / camps, schooldem on stra tions

Stu dents to be mem bersof an or ches tra /en sem ble, or ches tra tours/ camps, per for mances,con certs and schooldem on stra tions

5 tours / camps

12 con certs and 30other per for mances

6 schooldemon-strations

To tal of 53 events

2 tours

18 or ches tra con certsand 86 otherper for mances

3 schooldemon-strations

To tal of 110 events

107.5 % over tar get

De vi a tions from Planned Per for mance:Lack of staff mem bers, in abil ity to ap point lec tur ers due to pro cess of trans form ing Mu si con fromfalling un der the Edu ca tion Act to the Pub li c Serv ice Act, stricter credit con trol sys tems, trans portprob lems of his tori cally dis ad van tages stu dents, in suf fi cient funds to un der take fur ther tours.

Ta ble 16: Subprogramme 3.5: Ba so tho Cul tural Vil lage – per form ance in 2002/03

Out put Per for mance Mea sure Per for mancetar get



Mo ti vated adults andchil dren to par tic i patein cul tural ac tiv i ties tobroaden their ho ri zons

Work shops, dem on stra tions andother cul tural ac tiv i ties held

5 events 10 events 100 % over tar get

In creased pub licaware ness of the craftin dus try and in creased avail abil ity of arts andcraft items

Sale of craft items at BasothoCul tural Vil lage

R40 000-00sales

R100 000 sales 150 % over tar get

In creased aware nessof BCV as a cul turaltour ism des ti na tion

In creased num ber of tour ists through the pro mo tion of ex ist ing and newlyformed routes, ac tiv i ties and bymeans of mar ket ing and ad ver tis ing

20 000 vis i tors 40 000 vis i tors 100 % over tar get



Subprogramme Voted for2003/03

Roll oversand

ad just ments



% over orunderspendi

ng

Arts and Cul ture Head Of fice 2 718 468 (30) 3 156 3 075 2.6 %

Mu seum Ser vices 5 456 433 272 6 161 5 704 7.5 %

Mmabana Arts and Cul turalCen tre

4 601 1 369 (5) 5 965 5 924 0.7 %

Musicon 4 920 138 63 5 121 5 066 1.1 %

Basotho Cul tural Vil lage 2 351 472 (115) 2 708 2 699 0.3 %

Lan guage & Trans la tion Ser vices – 210 (12) 198 198 –

To tal 20 046 3 090 173 23 309 22 666 2.8 %

24

a) The budget was in creased for Pro mo tion of Arts and Cul ture in or der to sup port vari ous es -sen tial arts and cul tural proj ects.

b) Mma bana's budget was in creased in or der to sup port its op era tional ex penses.

c) The Lan guage and Trans la tion Serv ices Unit was taken over from the Of fice of the Pre mier on 1 De cem ber 2002.

d) The R293- staff was taken over from the Of fice of the Pre mier and de ployed to Mu seum Serv -ices and the Mu si con.

e) The un der spend ing was a re sult of com mit ments made prior to 31 March and paid af ter thedate.






Av er age an nualgrowth (nom i nal)

Arts and Cul ture Head Of fice 1 367 823 2 007 3 075 125 %

Mu seum Ser vices 3 140 4 107 4 477 5 704 81.7 %

Mmabana Arts and Cul turalCen tre

5 989 4 399 5 418 5 924 (1 %)

Musicon 3 726 4 316 4 512 5 066 36 %

Basotho Cul tural Vil lage – 49 1 975 2 699 –

Lan guage and Trans la tionSer vices

– – – 198 –

To tal 14 222 13 694 18 389 22 666 59.4 %

a) Pro mo tion of Arts and Cul ture grew as and when more sup port was given to the MACUFEfes ti val and other arts proj ects.

b) The growth in Mu seum Serv ices was due to the ex pan sion in Pro vin cial Mu seum Serv ices.

c) With the take over of the Mma bana staff into the staff es tab lish ment of the De part ment, someof the staff were de ployed to the Ad min istra tion com po nent.

d) Despite the in crease of 36 % in the Mu si con's budget al lo ca tion, the Musicon's staff es tab lish -ment did not ex pe ri ence any real growth.

e) The Basotho Cul tural Vil lage was taken over from the un bun dled Agri- Eco on 1 April 2001.

f) The Lan guage and Trans la tion Serv ices Unit was added to the De part ment on 1 De cem ber2002.

2.4.5 Pro gramme 4 – Li brary and In for ma tion Serv ices

This pro gramme con sists of the fol low ing subprogrammes:

– Subprogramme 4.1: Tech ni cal Sup port Serv ices

– Subprogramme 4.2: Com mu nity Li brary Serv ices

– Subprogramme 4.3: Tech nol ogy Serv ices

25


4.1 Tech ni cal Sup portSer vices

· De velop, doc u ment and main tain acol lec tion of li brary ma te ri als foraf fil i ated li brar ies.· Pro vide spe cial ized in for ma tion

ser vices.· Ini ti ate and im ple ment li brary

de vel op ment and pro mo tionalpro jects.

· Add 50 000 new books and au dio-visual ma te ri als to theli brary col lec tion; dis card 30 000 items of ob so lete ma te ri als· Pro vide 60 % of user re quests through the spe cial re quest

and inter-library loan sys tem· Im ple ment Gov ern ment In for ma tion Ser vices at 5 li brar ies· Es tab lish one Of fi cial Pub li ca tions De pos i tory· Pro vide two train ing programmes per year to li brary work ers· Con tinue with the Car ne gie Li braries for All Pro ject· Es tab lish a box li brary ser vice on 5 farms· De velop an out reach programme for groups with spe cial

needs· Pub lish a li brary ser vice jour nal for train ing and pro mo tion· Pres ent 5 pro mo tional events per year

4.2 Com mu nity Li brarySer vices

· Pro vide the in fra struc ture, train ingand guid ance nec es sary for theren der ing of pub lic li brary ser vices.· Man age and mon i tor ser vices

ren dered by pub lic li brar ies.

· Pro vide 2 new li brary build ings· Es tab lish agree ments with mu nic i pal i ties for ad min is ter ing

pub lic li brary ser vices· Re fund mu nic i pal i ties for ser vices· In crease the use of li brar ies with 5 % per year· Es tab lish 3 new ser vices in ar eas with out any li brar ies

(school-community li brar ies)· Visit each li brary 2-4 times per year.

4.3 Tech nol ogy Ser vices · Pro vide in for ma tion tech nol ogysup port ser vices in the De part ment· Pro vide fi nan cial sup port to pro mote

sci ence and tech nol ogy· Par tic i pate in pro mo tional ac tiv i ties

· Pro vide fi nan cial sup port to 1 in sti tu tion· Es tab lish a Tech nol ogy Sub-directorate· Par tic i pate in SET Week

2.4.5.1 Pro gramme pol icy de vel op ments

Funding of li brary ser vicesAl though the ren der ing of pub li c li brary serv ices is des ig nated as an ex clu sive pro vin cial com pe -tence, funds have not been al lo cated to the programme for the ad mini stra tion of pub li c li brar ies onmu nici pal level.

Ar chi val Ser vicesThe man age ment of pro vin cial ar chives will be trans ferred to the Prov ince on 1 April 2003. Plan -ning for the trans fer was done dur ing the year un der re view.


Ta ble 19: Li brary, In for ma tion and Tech nol ogy Serv ices – per form ance in 2002/03




Tech ni cal Sup port Ser vicesPro vide a col lec tion of li braryma te ri als

Num ber of books

% of bud get spent on fo cus ar eas

% of bud get spent on pe ri od i cals andnews pa pers

10 – 15 %

15 – 20 %

30 000

10 %

15 %

66 968

35.69 % un dertar get

0 % de vi a tion

123 % abovetar get

Com mu nity Li brary Ser vicesPro vide in fra struc ture forren der ing li brary ser vices

Num ber of build ings main tained 103 0 100 %de vi a tion

Es tab lish new or ga ni za tionalframe work for ren der ing li braryser vices

Ser vice agree ments with mu nic i pal i ties

Fi nan cial as sis tance to mu nic i pal i ties

Li brary com mit tees

20mu nic i pal i ties

20

20

Not achieved

Not achieved

23

100 %de vi a tion

100 %de vi a tion

15 % abovetar get

26




Man age the ren der ing of pub licli brary ser vices

Num ber of li brar ies ser vices 161 161 100 %achieved

Tech nol ogy Ser vicesFi nan cial sup port for thepro mo tion of sci ence andtech nol ogy

Num ber of in sti tu tions sup ported 1 1 100 %achieved

Pro mote an aware ness ofsci ence and tech nol ogy

SET Week Par tic i pa tion Par tic i pated 100 %achieved

Ta ble 20: Li brary, In for ma tion and Tech nol ogy Serv ices – trend in per form ance



Year-22000/01 (ac tual)




Tech ni cal Sup port Ser vices· Pro vide a col lec tion of

li brary ma te ri als

Num ber of books andau dio-visual ma te ri alsbought, cat a logued and dis trib uted to li brar ies

8 574 14 870 19 467 32 155 56.51%

· Pro vide spe cial re questand inter-library loanser vices

% of user re questspro vided

78.64 % 52.88 % 78.15 % 67.91 % (14 %)

· Im ple ment a gov ern mentin for ma tion ser vice atpub licli brar ies

Num ber of li brar ies 0 5 6 11 (to tal num ber of ser vices inop er a tion = 22)

100 %

· Es tab lish Of fi cialPub li ca tions De pos i tories

Num ber of OPDses tab lished

– – – 1 100 %

· Up grade li brary ser vices in Qwaqwa (Do norfund ing)

Prog ress as % of project

– – 33 % 33 % 100 %

· Es tab lish box li braryser vice on farms

Num ber of ser vices 5 – 5 5 0%

· Pres ent pro mo tionalprogrammes andpub li ca tions

Num ber ofprogrammes

Pub li ca tion of jour nalFree State Li braries

1

Jour nalpub lishedquar terly

2 5 5

4 is suespub lished

400 %

· Im ple ment train ingprogramme for li brarywork ers

Num ber of work shopsper year

1 1 1 2 – namelyGov ern mentIn for ma tionSer viceCus tomer Care

100 %

Com mu nity Li brarySer vices· Pro vide in fra struc ture for

ren der ing li brary ser vices

Num ber of newbuild ings

IT in fra struc ture

Num ber of new de liv ery ve hi cles

5

–

–

4

–

–

1

–

–

1 build ing inplan ning phase

Up gradedsys temfunc tional inJune 2002

(40 %)

100 %

100 %

27



Year-22000/01 (ac tual)




· Man age the ren der ing ofpub lic li brary ser vices

Num ber of li brar iesser viced

Num ber of reg is teredli brary mem bers as %of pop u la tion

Num ber of li braryvis i tors

Num ber of newser vices

148

17.04 %

3 933 071

–

152

17.63 %

3 414837

5

153

20.48 %

3 779 605

3

161

19.06 %

3 610 539

8

2.9 %

0.67 %

(2.32 %)

60 %

Num ber of vis its perli brary by re gional staff

1-2 1-2 1-2 1-2

Tech nol ogy Ser vices· Fi nan cial sup port for the

pro mo tion of sci ence andtech nol ogy

Num ber of in sti tu tionssup ported

1 1 1 1 0 %

· Pro mote an aware ness ofsci ence and tech nol ogy

SET Week – – – Achieved 100 %

Ta ble 21: Subprogramme 4.1: Tech ni cal Sup port Serv ices – per form ance in 2002/03

Out put Per for mance Mea sure



% de vi a tionfrom planned per for mance

Pro vide a col lec tions of li brary ma te ri als

· Num ber of books andau dio- visual ma te ri als bought· cat a logued and dis trib uted to

li brar ies.· % of bud get spent on fo cus

ar eas· % of bud get spent on

pe ri od i cals and news pa pers

50 000

10 – 15 %15 – 20 %

30 000

32 155

10 %15 %

66 968

64.31 %achieved35.69 % un dertar get

See (a) be low

123.23 %de vi a tion

Pro vide spe cial re quest andinter-library loan ser vices

· % of user re quests pro vided 60 % 67.91 % 7.91 % overtar get

Im ple ment a gov ern ment in for ma tion ser vice at pub licli brar ies

· Num ber of li brar ies 5 per year 11To tal num ber of ser vices in op er a tion: 22

120 % overtar getSee (b) be low

Es tab lish Of fi cial Pub li ca tionsDe pos i tories

· Num ber of OPDs es tab lished 1 per year 1 Phuthaditjhaba See com ments (c) be low

Up grade li brary ser vices inQwaqwa (Do nor fund ing)

· Prog ress as % of pro ject 33 % per year 33 % 100 %achievedSee (d) be low

Es tab lish box li brary ser viceon farms

Num ber of ser vices 5 5 100 %achieved

De velop a plan for out reachser vices for peo ple withspe cial needs

Programme 1 Not achieved

Pres ent pro mo tionalprogrammes and pub li ca tions

· Num ber of programmes

· Pub li ca tion of jour nal Free StateLi braries

5 programmes

Jour nal pub lishedquar terly

5

4 is suespub lished

100 %achievedSee (e) be low

Im ple ment train ing programme for li brary work ers

· Num ber of work shops per year 2 2, namely Gov ern mentIn for ma tion Ser vice andCus tomer Care

100 %achieved

28

(a) In cludes ma te ri als bought for Car ne gie Pro ject. Tar get not reached due to un fore seen pricein creases as re sult of weak Rand.

(b) In co op era tion with Gov ern ment Com mu ni ca tion and In for ma tion Serv ices (GCIS)

(c) Not of fi cially de clared OPD yet but pro vides elec tronic ac cess to gov ern ment pub li ca tions and in for ma tion. Hard copy col lec tion of Hansards and key leg is la tion.

(d) 5 of 10 li brar ies func tional, IT in fra struc ture at 2 li brar ies, 4000 books and audio- visual ma te ri -als bought, sepa rate re port pub lished on 30 June 2003

(e) Fol low ing pro grammes: Li brary Week ,World Day of the Book, World Lit er acy Day, In ter na -tional AIDS Day, Af rica Day.

Ta ble 22: Subprogramme 4.2: Com mu nity Li brary Serv ices – per form ance in 2002/03





Pro vide in fra struc turefor ren der ingli brary ser vices

Num ber of new build ings

IT in fra struc ture main tained

Num ber of new de liv eryve hi cles

2

Li brary man age mentsys tem up graded

2

1 build ing in plan ningphase (Paul Roux)

Up graded sys temfunc tional in June 2002

1

50 % achieved

100 % achieved

50 % achieved

Es tab lish new or ga ni za tionalframe work forren der ing li braryser vices

· Ser vice agree ments withmu nic i pal i ties

· Fi nan cial as sis tance tomu nic i pal i ties

· Li brary com mit tees

20 mu nic i pal i ties

20

20

Not achieved

Not achieved

23

100 % de vi a tionSee (a) be low

100 % de vi a tion

15 % above tar get

Man age the ren der ingof pub lic li braryser vices

· Num ber of li brar iesser viced

· Num ber of reg is teredli brary mem bers· Num ber of li brary vis i tors

· Num ber of new ser vices

· Num ber of vis its perli brary by re gional staff

161

30 % of pop u la tion (40% by 2005)5 % in crease onpre vi ous year

3

2-4 per year

161

19.06 %

3 610 539 vis i tors4.4 % de crease

3, namely: ThabaPhatsoa, RiebeeckstadSchool-CommunityLi brary, NtemosengSchool-CommunityLi brary, 4 new ser vicesas part of Car ne giePro ject

1-2

100 % achievedSee (b) be low

10.94 % un der tar get.See (c) be low9.4 % un der tar get

100 % achieved

50 % achieved

(a) No funds al lo cated for fi nan cial sup port to mu nici pali ties

(b) 135 pub li c li brar ies, 14 li brary de pots, 8 school- community li brar ies, 4 spe cial li brar ies

(c) Can be as cribed to re duced open ing hours of li brar ies and staff short ages

Ta ble 23: Subprogramme 4.2: Tech nol ogy Serv ices – per form ance in 2002/03




% de vi a tion from plannedper for mance

Fi nan cial sup port for the pro mo tionof sci ence and tech nol ogy

Num ber ofin sti tu tionssup ported

1 CITC 100 % achieved

Func tional Tech nol ogySub-directorate

Staff ap pointed Man ager Not achieved 100 % de vi a tion due to lack of funds

Pro mote an aware ness of sci enceand tech nol ogy

SET Week Par tic i pa tion Achieved 100 % achieved

29



Sub-programme Voted for2003/03

Roll overs andad just ments


Ac tual ex -pen di ture

% over or un -der-spending

Li brary, In for ma tion andTech nol ogy Ser vices

13 934 413 51 14 398 13 599 5.5 %

Trans fer pay ments: CITC 500 – – 500 500 –

To tal 14 434 413 51 14 898 14 099 5.5 %

The in crease in the budget in volved the ab sorp tion of the IT staff from Ad min istra tion into the Pro -gramme: Li brary, In for ma tion and Tech nol ogy Ser vices.

Ta ble25 : Evo lu tion of ex pen di ture by pro gramme (R mil lion)






Li brary, In for ma tion and Tech nol ogy Ser vices

10 997 10 881 11 969 13 599 23.7 %

Trans fer pay ments: CITC 400 – 500 500 25 %

To tal 11 397 10 881 12 469 14 099 23.7 %

While this programme did not show only real mone tary growth, it con tin ued with its serv ice de liv ery ob jec tives as well as meeting the back logs in the sup ply of li brary ma te ri als.

2.5 Management and use of resources

2.5.1 Fi nan cial Man age ment

The De part ment par tially im ple mented its ap proved macro- and mi cro-organizational struc turesdespite the evi dent budget con straints and thus par tially em barked on a fi nan cial man age ment im -prove ment pro gramme. The fi nan cial man age ment of the De part ment was han dled by a Chief Fi -nan cial Of fi cer, a Dep uty Di rec tor: Fi nance and Pro vi sion ing Ad min istra tion, act ing as a De part -men tal Ac count ant, and three Ad min is tra tive Clerks. a pro vi sion and pro cure ment unit was es tab -lished; a loss con trol of fi cer and a reve nue of fi cer were re ap pointed; and sys tems re lat ing to losscon trol and reve nue were de vel oped and main tained. An in ter nal audi tor was ap pointed and the in -ter nal audit unit is in a plan ning stage.Eve ry thing pos si ble was done to im prove fi nan cial man age ment and con trol by in tro duc ing vari ous meas ures to mini mize losses and er rors. Im prove ments in po si tion were par tially phased in overthe 2002/2003 fi nan cial year and will be fur ther phased in over the 2003/04 fi nan cial year. Strate -gies to ad dress audit que ries (in the ar eas of col lec tion and ac count ing of reve nue, loss con trol,prop erly cer ti fied pay sheets, gov ern ment mo tor trans port, long out stand ing debts, cel lu lar tele -phone ex penses) have been de vel oped in the De part ment's Stra te gic Plan 2003/04 – 2005/06.Fi nan cial and pro vi sion pow ers were dele gated, sub ject to cer tain limi ta tions, to the Chief Fi nan cial Of fi cer and Pro gramme Man ag ers – which con trib uted to the es tab lish ment of a net work of stake -hold ers in budget and fi nan cial man age ment.The im ple men ta tion of fi nan cial man age ment im prove ments, in clud ing for ex am ple the im ple men -ta tion of the PFMA and other rele vant fi nan cial leg is la tion, was and is be ing done on an in for malbasis. a for mal check list, us ing the Na tional Treas ury one as a model, is be ing util ised.A pre limi nary risk as sess ment was done to di rect the strate gies re quired for the in ter nal audit. Thein ter nal audit unit was es tab lished on 1 March 2003 with the ap point ment of an in ter nal audi tor,and an in ter nal audit in spec tor will be added to the in ter nal audit unit in the course of the 2003/04fi nan cial year, with an other one to fol low dur ing the next fi nan cial year. The in ter nal audit unitwrote a draft in ter nal audit char ter and is pres ently de vel op ing an audit plan. One of the first pri ori -ties in the plan is the evalua tion of the pre limi nary risk as sess ment. The au dit com mit tee was es -tab lished in the 2003/04 fi nan cial year.A fraud pre ven tion plan will be de vel oped dur ing the 2003/04 fi nan cial year, based on risk as sess -ment and man age ment, for in cor po ra tion into the in ter nal audit plan.

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Mana ge rial pro cesses were in tro duced to have the key per son nel de clare their in ter ests held eve -ry where so that any con flict of in ter est can be iden ti fied. The Code of Con duct, as de vel oped bythe Pub li c Serv ice, was shared with the staff.Sen ior Man age ment meet ings are held on a regu lar ba sis.

2.5.2 Trends in reve nue col lec tion

Ta ble 26: De part men tal reve nue col lec tion: De part ment of Sport, Arts, Cul ture, Sci ence and Tech nol ogy

R 0001999/2000

Ac tual2000/01Ac tual

2001/02Ac tual

2002/03Tar get

2002/03Ac tual

% Deviationfrom tar get

Cur rent rev e nueNon-tax rev e nue

471471

184184

161161

180180

314314

74 %74 %

De part men tal rev e nue 471 184 161 180 314 74 %

The in crease in reve nue dur ing the cur rent year in cluded ad di tional reve nue as stale cheques writ -ten back, ma te rial losses re cov ered, rent: build ings, homes, etc. and com mis sion as sur ances ofdebit or ders.The re ap point ment of a reve nue of fi cer in volves merely an ad di tion to the job de scrip tion of a pres -ent of fi cial. Al though the De part ment en deav ours to op ti mise its reve nue, the ab sence of a full- time reve nue of fi cer re mains a prob lem.

2.5.3 Trends in cur rent ex pen di ture

63 % of the to tal budget al lo ca tion of R147 796 000 was spent dur ing April to July 2002 on thePhak isa proj ect, one of the ma jor pro grammes of the Free State Pro vin cial Gov ern ment. The restof the budget al lo ca tion was spent at a rate of al most 8 % of the re main ing budget per month. 69% of the to tal budget al lo ca tion was spent on Sport Ad vance ment, while 31 % had to be di videdamongst the other three pro grammes, i.e. Ad min istra tion; Cul ture, Arts and Heri tage; and Li brary,In for ma tion and Tech nol ogy Serv ices.Al though it may seem that only 23 % of the budget was spent on personnel- related ex pen di ture,this should be con sid ered within the con text of the R96 mil lion trans fer pay ment to the Phak isaMa jor Sport Events and De vel op ment Cor po ra tion. To gether with trans fer pay ments of R3 mil lionto PA COFS (for the MACUFE fes ti val), the Mma bana Arts and Cul tural Cen tre and other non- profit or gani sa tions, a to tal amount of R33.752 mil lion was spent on sala ries, which rep re sents ap proxi -mately 65 % of the budget al lo ca tion with out the trans fer pay ment of R96 mil lion to Phak isa.R1.322 mil lion was spent on equip ment – 2.5 % of the budget al lo ca tion (ex clud ing Phak isa) andonly R54 000 on the rental and main te nance of equip ment. R3.372 mil lion was spent on pro fes -sional and spe cial serv ices, which in cluded audit, gar den se cu rity, in for ma tion tech nol ogy and mu -seum col lec tion serv ices.

2.5.4 Capi tal in vest ment, as set man age ment and main te nance

Cap i tal in vest ment

a) In 2002/03 there was one ma jor up grad ing proj ect, namely:– Final is ation of the multi-purpose sport com plex in the Qwaqwa re gion as a re sult of flood

dam age (over a pe riod of six months) – com pleted in May 2002This pro ject was made pos si ble by an al lo ca tion of R3.3 mil lion by the Na tional Trea sury.

b) No other ma jor main te nance proj ects have been un der taken, due to the lack of avail ablefunds.

c) With re gard to the up grad ing and main te nance of the build ings, which house the li brar ies andmu se ums, the base line al lo ca tion of funds for the MTEF- period in cludes the fol low ing con di -tional grants:

2003/04 R10 mil lion2004/05 R30 mil lion2005/06 R40 mil lion

d) The capi tal in vest ment plan was de vel oped and will be kept up to date on an an nual ba sis insuch a way that once pri ori ti sa tions have been made, the funds from the con di tional grantswill be spent ac cord ing to spe cific ti me frames, which should mini mal ise the roll over of funds to the fol low ing years.

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As set man age ment

b) As sets un der the con trol of the De part ment com prise equip ment (com puter, of fice) and anumber of mo tor ve hi cles.

b) Funds were util ised to main tain the nec es sary equip ment on a pri or ity ba sis

c) The as set man age ment ad mini stra tion was in cor po rated into the LOGIS- system which is cen -tral is ing the as set reg is ter rec ords of the De part ment.

d) An nual stock tak ing is done of all the as sets un der the De part ment's con trol.

Main te nance

c) As sets are pur chased as and when nec es sary in or der to make pro vi sion for the nec es sary in -fra struc ture to sup port the fill ing of key va can cies and to re place some ob so lete as sets.

d) The ma jor ity of the De part ment's as sets are in a fair con di tion, with the ex cep tion of some mo -tor ve hi cles in use by li brar ies and mu se ums, which will re ceive at ten tion over the MTEF- period.

e) Build ings oc cu pied by the De part ment are un der the con trol of the De part ment of Pub li cWorks but it has be come ap par ent that the main te nance of the build ings will be the re spon si -bil ity of the De part ment. Some of the build ings are near ing a state of di lapi da tion. Thanks tothe con di tional grants over the MTEF pe ri od of 2003/04 – 2005/06, the main te nance needshave been in cor po rated into the capi tal in vest ment plan.

2.5.5 Trans fer pay ments

NAME OF EN TITY AMOUNT TRANS FERRED

Pub lic en tity Phakisa Ma jor Sport Events and De vel op ment Cor po ra tion 95 798

Other en tity Mmabana Arts and Cul tural Cen tre 680

Non profit or gani sa tion PACOFS (for MACUFE fes ti val) 1 000

Non profit or gani sa tion CITC 500

Non profit or gani sa tion Free State Acad emy of Sport 500

Non profit or gani sa tion Var i ous other non-profit or gani sa tions 483

TO TAL R98 961

2.6 Co-ordination, co-operation and outsourcing plans

In terms of the stra te gic themes as de scribed in the Pro vin cial Stra te gic Plan, the De part ment ofSport, Arts, Cul ture, Sci ence and Tech nol ogy was and is di rectly in volved in the fol low ing ob jec -tives:

Po liti cal management

– Youth de vel op ment pro grammes

– Dis abil ity pro grammes

Eco nomic management strategy

– De vel op ment of en tre pre neu rial skills with re gard to the crafts in dus try

– Promoting sport and cul tural tour ism

– Phak isa Pro ject: To pro vide for eco nomic de vel op ment by pro mot ing and fa cili tat ing ma jorsport events as a cata lyst for job crea tion.

Trans for ma tion of State

– Im proved co- ordination and co- operation be tween the De part ment and lo cal spheres of gov -ern ment in the Free State with re gard to the ren der ing of li brary and in for ma tion serv ices; mu -seum serv ices; arts and cul ture serv ices; and sport and rec rea tion serv ices.

Hu man resource development

– Im ple men ta tion of the Em ploy ment Eq uity Act: Ac cel er ate the em ploy ment of the dis abled.

– Sup port the em pow er ment of so ci ety through ac cess to in for ma tion re sources, par tici pa tion inand de vel op ment of sport, arts, cul ture, sci ence and tech nol ogy.

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– Com mu nal In for ma tion Tech nol ogy Cen tre (CITC): To im part IT skills to the pre vi ously dis ad -van taged.

– Free State Acad emy of Sport: To pro vide a school of ex cel lence to de velop elite ath letes andsport ad min is tra tors.

– Pre mier Sport Awards: To rec og nise and en cour age ex cel lence.All the above men tioned stra te gic themes have a di rect bear ing on the pri ori ties of the Free StatePro vin cial Gov ern ment, i.e. the pro vi sion of in fra struc ture, job crea tion and eco nomic growth, hu -man re source de vel op ment and ru ral de vel op ment and are be ing exe cuted with the as sis tance ofthe in ter de part men tal and lo cal gov ern ment link ages as de scribed in para graph 2.7.1 and 2.7.2be low.

2.6.1 In ter de part men tal link ages

The fol low ing links have been iden ti fied:

PROGRAMME 2 (Sport and Rec re ation)

– US SASA: De part ment of Edu ca tion

– Masakhane Games: All de part ments

– Phak isa: De part ment of Tour ism, En vi ron men taland Eco nomic Af fairs; Fi nance and Ex pen di ture;Health and Safety and Se cu rity

– Up grading of Sport Na tional De part ment of Sport andFa cil ities: Rec re ation and the De part ment of Pub lic Works, Roads and

Trans port

PROGRAMME 3 (Arts and Cul ture)– Mu si con: De part ment of Edu ca tion

– Mma bana: De part ment of Edu ca tion

– MACUFE: Na tional De part ment of Arts, Cul ture, Sci ence and Tech nol ogy;and the De part ment of Tour ism, En vi ron men tal and Eco nomicAf fairs

– Ba so tho Cul tural De part ment of Tour ism, En vi ron mentVil lage: and Eco nomic Af fairs; and Edu ca tion

– Pro mo tion of the De part ments of So cial Wel fare; Tour ismCrafts In dus try: En vi ron men tal and Eco nomic Af fairs; Pub li c Works, Roads

and Trans port

– Lan guage and Trans la tion ser vices: All Free State Gov ern ment De part ments

PROGRAMME 4 (Li brary, In for ma tion and Tech nol ogy Ser vices)– Ren der ing of li brary All de part ments, but es pe cially and in for ma tion the De part ment

ser vices: of Ed u ca tion

– “Year of the Reader” De part ment of Ed u ca tionpro ject:

– Schools as cen tres for De part ment of Ed u ca tioncom mu nity life:

– Gov ern ment In for ma tion All de part mentsServ ice:

– Car ne gie Li braries for De part ment of Ed u ca tionAll proj ect:

2.6.2 Lo cal gov ern ment link ages

Programme 2: Sport and Rec re ation Masakhane Games Up grading of sport fa cil i ties

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Programme 4: Li brary and In for ma tion Ser vices Ren der ing of li brary serv ices

2.6.3 Pub li c en ti ties

The Phakisa Ma jor Sport Events and De vel op ment Cor po ra tion is the only pub li c en tity re sort ingun der the De part ment. Dur ing the year un der re view the Cor po ra tion hosted the highly suc cess ful4th Mo tor cy cle Grand Prix World Cham pi on ship in the Gold fields. The budget al lo ca tion of R1.63mil lion for per son nel and op era tional ex pen di ture is not wholly ade quate for Phak isa to mar ket itsfa cili ties on a full scale in or der to gen er ate in come. Nev er the less, the fa cili ties are be ing let to out -side par ties on a regu lar ba sis and about R556 000 was gen er ated from track rent als.

2.6.4 Do nor Fund ing

a) A grant of $650 000 over a pe ri od of three years by the Car ne gie Cor po ra tion of New York en -abled the Free State Pro vin cial Li brary and In for ma tion Serv ices to up grade and de velop li -brary and in for ma tion serv ices in Qwaqwa. The proj ect com menced on 1 July 2001 and todate about 45 % of the whole al lo ca tion has been spent over a pe ri od of 21 months and ac -cord ing to the budget sched ule.Al though the funds are man aged in a sepa rate bank ac count, they are sub ject to the sys temof in ter nal con trols and pro ce dures within the De part ment and were ac counted as part of theDe part ment's fi nan cial state ments.

b) R1.972 mil lion was al lo cated by the Na tional De part ment of Arts, Cul ture, Sci ence and Tech -nol ogy for 13 pov erty al le via tion proj ects through out the Free State, which bene fit a to tal of314 per sons in the area of craft de vel op ment. Al though the grant was not re ceived di rectly bythe De part ment, but by an other im ple men ta tion agent, the De part ment re tains the proj ect su -per vi sion func tion.

34

DE PART MENT OF SPORT, ARTS, CUL TURE, SCI ENCEAND TECH NOL OGY

Re port of the Au dit Com mit tee:

We are pleased to pres ent our re port for the fi nan cial year ended 31 March 2003.

Au dit Com mit tee Mem bers and At ten dance:

The au dit com mit tee con sists of the mem bers listed here un der and meets at least four times peran num as per its ap proved terms of ref er ence. Dur ing the cur rent year no meet ings were held. An in au gu ral meet ing was held af ter year-end to ef fect the re port ing re spon si bil i ties of the au dit com -mit tee.Name of mem ber Num ber of Meet ings At tended\R van Niekerk (Chair per son) OneJ Schimper OneL Dunn-Radile One

The ef fec tive ness of in ter nal con trol:

The sys tem of in ter nal con trol is not fully ef fec tive as com pli ance with pre scribed pol i cies and pro -ce dures are in cer tain in stances lack ing. The Au di tor-General, in the man age ment let ter and un -der the em pha sis of mat ter para graphs in the re port, re ported sev eral in stances of sig nif i cantweak nesses in in ter nal con trol. All weak nesses iden ti fied were re ported pre vi ously and have notbeen sat is fac to rily ad dressed by the Ac count ing Of fi cer in the year un der re view.

On the pos i tive side the Ac count ing Of fi cer is acutely aware of these in stances as high lighted inthe au dit re port. The ef fect of these in stances has been in cluded in the an nual fi nan cial state -ments and the re port of the Ac count ing Of fi cer. The risk as sess ment of the de part ment has alsore flected these ar eas as high pri or ity for man age ment at ten tion.

Of par tic u lar con cern to the au dit com mit tee is the ca pac ity con straints as re flected in para graphthree of the man age ment re port and the re sul tant ef fect on fi nan cial man age ment im prove mentwithin the de part ment.

The qual ity of in-year man age ment and monthly / quar terly re ports sub mit ted in terms of the Act and the Di vi sion of Rev e nue Act:

The com mit tee did not re view any monthly re ports due to the tim ing of the first au dit com mit teemeet ing. No opin ion is thus ex pressed with re gard to the con tent, qual ity and time li ness of themonthly re ports.

The com mit tee was in formed that no quar terly re ports were com piled dur ing the year un der re view, the Ac count ing Of fi cer fore see a phased-in ap proach in the 2003/04 fi nan cial year. The com mit tee is not sat is fied with the non-compliance with re gard to the com pi la tion of the quar terly re ports.

Eval u a tion of Fi nan cial State ments:

The com mit tee has

¸ re viewed and dis cussed the an nual fi nan cial state ments with the Ac count ing Of fi cer and theChief Fi nan cial Of fi cer; and,

¸ re viewed the au dit re port.

The Au dit Com mit tee con curs and ac cepts the con clu sions of the Au di tor-General on the an nual fi -nan cial state ments and is of the opin ion that the an nual fi nan cial state ments be ac cepted and read to gether with the re port of the Au di tor-General.

…………………………………………….Chair per son of the Au dit Com mit teeDate: Au gust 20, 2003

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